IFB-2600014342.pdf

BID DOCUMENTS

IFB-2600014342

MAIN JAIL EAST ROOF REPLACEMENT

September 3, 2026

Pima County Procurement Department Design & Construction Division

(520) 724-3542

Main Jail East Roof Replacement

TABLE OF CONTENTS

NOTICE OF INVITATION TO BID

INSTRUCTIONS TO BIDDERS (5 PAGES)

REQUEST FOR PRIOR APPROVAL OF SUBSTITUTE ITEMS OR SYSTEMS (5 PAGES)

EXHIBIT A – BID FOR FIXED PRICE CONSTRUCTION CONTRACT (2 PAGES)

ARIZONA STATUTORY BID BOND

SUBCONTRACTORS LIST (1 PAGE)

RESPONSIBILITY INFORMATION (2 PAGES)

SAMPLE CONTRACT (12 PAGES)

EXHIBIT B - GENERAL CONDITIONS (10 PAGES)

EXHIBIT C – SPECIAL PROVISIONS (6 PAGES)

ARIZONA STATUTORY PERFORMANCE BOND

ARIZONA STATUTORY PAYMENT BOND

ELECTRONIC FILES FOR DOWNLOAD:

1. IFB-2600014342, Technical Specifications – Polyglass, Roofing and Waterproofing Systems, 2023 (28 pages)

2. Security Clearance Form – PCSD 805, Pima County Adult Detention Center Clearance Request – Facilities Management and Contractors, Rev. 09/2022 (2 pages)

NOTICE OF INVITATION TO BID Page 3

NOTICE OF INVITATION TO BID

This project intends to replace approximately 85,000+ sq.ft. of roof located at Pima County Adult Detention Center, 1270 W. Silverlake Rd., Tucson, AZ 85713. The replacement roof will be a Self-Adhered Modified Bitumen Polyglass system or equivalent. The County’s expectation of the Contractor is to remove the existing roof and install the new roof during the work week (Monday thru Friday).

There is a MANDATORY site visit and the names of attendees MUST be received by Pima County Procurement

Department by date and time identified below.

Estimated cost for the project is between $1,250,000.00 and $1,500,000.00. The project shall be complete and in place within 120 calendar days from Notice to Proceed. Liquidated damages for late delivery will be assessed per

Article 7 of the General Conditions.

Due to the limited scope of work, no goal for participation by Small Business Enterprises (SBEs) has been established for this project. However, contractors are encouraged to maximize the use of certified SBEs where possible.

BID BOND: Bids must be accompanied by an original bid guarantee of 10% of the TOTAL BID amount, including Power of Attorney. Pima County accepts the forms of bid guarantee provided in A.R.S. § 34-201(A)(3).

LICENSING: All bidders must hold a valid license issued by the State of Arizona Registrar of Contractors and maintain same throughout the duration of the contract term. Failure to maintain said license may be grounds for default of the contract and subsequent termination. Failure to have the appropriate license at the time of bid opening may result in rejection of the bid without further recourse and award of the contract to the next low responsive, responsible bidder.

The entire information package can be downloaded from BidNet Direct:

https://www.bidnetdirect.com/arizona/pimacounty.

ONLY RESPONSES THAT ARE SUBMITTED THROUGH THE E-PROCUREMENT PLATFORM, BIDNET

DIRECT https://www.bidnetdirect.com/arizona/pimacounty WILL BE CONSIDERED.

For assistance BidNet Direct’s Vendor Support Team is available Monday through Friday 5am-5pm MST. Please call 800-835-4603 and press option 2 to speak with live customer support.

BID DUE DATE/TIME: September 29, 2026, at or before 2:00 P.M. Local Tucson Time

BID SUBMISSION: BidNet Direct

LOCATION: Public Bid Opening will be held via Microsoft Teams:

https://teams.microsoft.com/meet/251601331553392?p=kSGim9VoeHsMRWCxOu Meeting ID: 251 601 331 553 392 Passcode: 64s2Jh7W https://www.bidnetdirect.com/arizona/pimacounty https://www.bidnetdirect.com/arizona/pimacounty https://www.bidnetdirect.com/arizona/pimacounty https://teams.microsoft.com/meet/251601331553392?p=kSGim9VoeHsMRWCxOu

NOTICE OF INVITATION TO BID Page 4

Dial in by phone

+1 602-649-0382,,921989735# United States, Phoenix

Phone conference ID: 921 989 735#

PRE-BID MEETING: September 10, 2026, at 10:00 A.M. Local Tucson Time LOCATION: Microsoft Teams https://teams.microsoft.com/meet/2232029171442?p=l2LsMSGb6OFXElIrdd

Meeting ID: 223 202 917 144 2 Passcode: N363HZ2o Dial in by phone +1 602-649-0382,,981499297# United States, Phoenix Phone conference ID: 981 499 297#

MANDATORY SITE VISIT: September 18, 2026, at 9:00 A.M. Local Tucson Time

LOCATION: 1270 W. Silverlake Rd., Tucson, AZ 85713

MANDATORY

SUBMIT RSVP FORM BY: September 15, 2026, by 5:00 P.M. Local Tucson Time RSVP TO: karrie.hixon@pima.gov or 150 W. Congress St. 5th Floor, Tucson, AZ 85701

PUBLISH: The Daily Territorial: September 3, 4, 8 and 9, 2026

INQUIRIES: County will not accept verbal requests for clarifications or interpretations. Offerors must submit any questions or deviation requests through the BidNet solicitation portal. Any addenda to this Invitation for Bid will be posted online at https://www.bidnetdirect.com/arizona/pimacounty under the solicitation number.

Remainder of Page Intentionally Left Blank tel:+16026490382,,921989735 https://teams.microsoft.com/meet/2232029171442?p=l2LsMSGb6OFXElIrdd tel:+16026490382,,981499297 mailto:karrie.hixon@pima.gov https://www.bidnetdirect.com/arizona/pimacounty

INSTRUCTIONS TO BIDDERS Page 5

INSTRUCTIONS TO BIDDERS (5 PAGES)

1. SCOPE

This project intends to replace approximately 85,000+ sq.ft.of roof located at Pima County Adult Detention Center, 1270 W. Silverlake Rd., Tucson, AZ 85713.

Estimated cost for the project is between $1,250,000.00 and $1,500,000.00. The project shall be complete and in place within 120 calendar days from Notice to Proceed. Liquidated damages for late delivery will be assessed per Article 7 of the General Conditions.

2. SMALL BUSINESS ENTERPRISE (SBE) GOAL

Due to limited subcontracting opportunities, no Small Business Enterprise (SBE) goal is established for this Contract. Certified SBE firms are encouraged to participate. The current list of certified SBE firms can be located on the City of Tucson’s Procurement Website, City of Tucson Business Enterprise Program Certification & Compliance System.

3. PRE-BID MEETING/MANDATORY SITE-VISIT

There will be a Microsoft Teams Pre-Bid Meeting on the date and time specified in the Notice of Invitation to Bid.

There will be a MANDATORY SITE VISIT on the date and time specified in the NOTICE OF INVITATION TO BID. Due to the secure nature of the facility, Pima County is required to submit attendees’ names in advance of the site visit. Complete and return the Mandatory Site Visit form per Attachment 1 to Exhibit C – Special Provisions by the date and time specified on the NOTICE OF INVITATION TO BID. If the individual’s name is not submitted by the date and time specified on the NOTICE OF INVITATION TO BID, entry to the Site Visit will not be granted to that individual. See Attachment 2 to Exhibit C – Special Provisions for the exact meeting location.

4. OMISSIONS, DISCREPANCIES, INTERPRETATIONS AND ADDENDA

In the event the bidder has questions or discovers an apparent error or omission in the specifications or plans, or be in doubt as to their meaning, the bidder shall submit their question or comment through the BidNet solicitation portal at www.bidnetdirect.com/arizona/pimacounty. Requests received 7 calendar days or less prior to the original deadline for receiving bids may not be addressed. Any clarifications or interpretations of this solicitation that materially affect or change the scope or intent will be issued via addenda and posted by the County on the County’s web site www.bidnetdirect.com/arizona/pimacounty. County will make an effort to notify bidders of addenda; however, it cannot guarantee that every potential bidder will be notified each time. Therefore, it is the responsibility of all bidders to check the website periodically for addenda and to obtain this information in a timely manner. Failure to acknowledge any or all addenda may be cause for rejection of the bid.

No oral interpretations shall be made to any bidder as to the meaning of any of the bid documents or be effective to modify any of the provisions of the bid documents. The bid documents may only be modified by addendum. No other form of modification shall be of any effect. Oral interpretations of the bid documents are not binding on the County.

5. PROPRIETARY SPECIFICATIONS-SUBSTITUTIONS AND PRIOR APPROVAL OF ALTERNATIVE

PRODUCTS PROCEDURES

It is the intent that these Bid Documents comply with the provisions of the Arizona Revised Statutes, as amended, prohibiting the use of specifications proprietary to one supplier, distributor, or manufacturer. When a specific reference to an article, manufacturer, proprietary name, device, product, material or fixture is made https://tucsonaz.diversitycompliance.com/Default.asp https://tucsonaz.diversitycompliance.com/Default.asp http://www.bidnetdirect.com/arizona/pimacounty

INSTRUCTIONS TO BIDDERS Page 6 in these documents, it is to establish a standard of quality and shall not be construed as limiting competition and is only used to describe more clearly the intended result.

Substitute products, materials, appliances, equipment, fixtures, or systems will be considered for prior approval. Any bidding contractor desiring to obtain prior approval(s) shall, at least 8 calendar days prior to the original deadline for receiving bids, submit, according to instructions in paragraph i below a fully completed and signed – Request for Prior Approval of Substitute Items or Systems form found at the end of these Instructions to Bidders with all supporting information proving equality or superiority. Include related Section and Drawing number(s), and fully document compliance with requirements for substitutions. Include product data/drawings, description of methods, samples where applicable, statement of effect on construction time (if any) and coordination with other affected Work. Anything less than the above submittal requirements will not be considered. If available, the bidder shall include identification of previous local use of proposed substitutions with dates and names of owner.

A. Direct submittals from subcontractors, material vendors, or manufacturers will not be accepted. All prior approval requests shall be made by bidding general contractors. Submissions from subcontractors or suppliers will not be considered.

B. The County will be the sole judge of equivalency of proposed substitution(s).

C. Prior to making a prior approval request, bidder shall satisfy itself that the item or system the bidder proposes is, in the bidder’s best judgment, equal to that specified; that it will fit into space allocated;

that it affords comparable ease of operation, maintenance, and service; that its appearance, longevity, and suitability for climate and use are comparable to that specified; and that substitution is in County’s best interest.

D. Manufacturer's data, which is readily available to the County, is not sufficient for establishing proof of quality.

E. The bidder may be required to provide laboratory test data performed by a nationally recognized independent testing laboratory known for its testing expertise. Laboratory tests shall include types of materials used in substitute item or system, including thickness and strength, and a direct comparison to item or system specified for capacities, capabilities, coatings, functions, life cycle usage, and operations.

F. Burden of proof that a proposed substitution is equal to a specified item or system shall be upon Contractor, who shall support the request with sufficient test data, samples, brochures, and other means to permit a fair and equitable decision on merits of proposal.

G. The County Procurement Department will notify bidders of acceptance via a written addendum to the Bid Documents listing accepted substitutions.

H. Acceptance of substitutions shall not relieve Contractor from responsibility for complying with all other requirements of the Bid documents and coordinating substitution(s) with adjacent materials and other affected equipment.

I. Submit substitution requests to: Pima County Procurement Department, Design and Construction Division, Attention: Karrie Hixon, Procurement Officer. Substitution requests must be submitted in writing at 150 West Congress Street, 5th Floor, Tucson, AZ 85701. CLEARLY IDENTIFY ON SUBMITTAL ENVELOPE THAT IT CONTAINS A SUBSTITUTION REQUEST. Complete requests may also be submitted via email to Karrie.Hixon@pima.gov, however County is not responsible for misdirected emails. Clearly identify in the subject line of the email that it contains a substitution request.

All Technical Issues MUST be addressed by the Project Architect or Engineer of Record, whose decision will be final, and whose response will be forwarded to the bidders by the Procurement Department.

mailto:Dawn.Dargan@pima.gov

INSTRUCTIONS TO BIDDERS Page 7

6. BID SUBMISSION

ONLY BIDS THAT ARE SUBMITTED THROUGH THE E-PROCUREMENT PLATFORM, BIDNET DIRECT

https://www.bidnetdirect.com/arizona/pimacounty WILL BE CONSIDERED.

BIDS WILL ONLY BE ACCEPTED FROM CONTRACTORS WHO ATTENDED THE MANDATORY SITE

VISIT.

IFBs RECEIVED AFTER THE DUE DATE AND TIME AS NOTED ON THE IFB NOTICE PAGE WILL NOT

BE ACCEPTED. THE COUNTY WILL NOT ACKNOWLEDGE OR RECEIVE IFBs THAT ARE DELIVERED

BY MAIL, TELEPHONE, FACSIMILE, ELECTRONIC MAIL, OR IN PERSON. FAILURE TO FOLLOW IFB

BID SUBMISSION GUIDELINES AND INSTRUCTIONS SHALL RESULT IN BID REJECTION.

ALL BIDDERS shall complete in the requested manner and submit its bid for the work specified under this contract the following:

a. BID SCHEDULE – Construction Services Contract Exhibit A – Bid Schedule (2 pages). Provide the price for each item of work directly into BidNet Direct. Unit prices are to include the furnishing of all materials, plant, equipment, tools, all applicable taxes, bonds, and the performance of all labor and services necessary or proper for the completion of the work, unless otherwise expressly provided in these bid documents.

b. ARIZONA STATUTORY BID BOND – Bids must be accompanied by a scan of an original certified check, cashier's check or surety bond for 10% of the amount of the Total Bid Amount made payable to Pima County pursuant to A.R.S. § 34-201(A)(3). The Arizona Statutory Bid Bond form included in these documents is included for surety bonds. Power of Attorney must be submitted. Bonding companies must be licensed in Arizona. Original hard copy document must be provided upon request.

THE APPARENT LOW BIDDER shall submit by 4:00 p.m. local time the first full business day following bid opening the following:

a. Subcontractors List (See Paragraph 10 below.)

b. Responsibility Information (2 pages)

To ensure consideration, the items listed in The Apparent Low Bidder section must be submitted to Karrie Hixon, Procurement Officer, Pima County Procurement Design and Construction Division, at Karrie.Hixon@pima.gov.

7. DATE AND PLACE FOR OPENING BIDS

Pursuant to the "Notice of Invitation to Bid,” sealed bids for performing the work will be received at www.bidnetdirect.com/arizona/pimacounty and opened via Microsoft Teams.

Bids will be received until the date and time stated in the Notice of Invitation to Bid. Bids will be opened on Microsoft Teams and publicly read immediately thereafter. Late bids will not be considered.

8. EVALUATION AND AWARD

Bidders shall guarantee bid prices for 60 calendar days after the date of bid opening to allow adequate time for evaluation and award. Responsive bids submitted by responsible bidders will be evaluated on the lowest Total Bid. If in the best interests of the County, the bid shall be recommended for award to the lowest, most responsive, responsible bidder. The Procurement Department reserves the right to reject any or all bids and to waive any irregularities or informalities in any bid or in the bidding. Mistakes in bids shall be handled in https://www.bidnetdirect.com/arizona/pimacounty mailto:Dawn.Dargan@pima.gov

INSTRUCTIONS TO BIDDERS Page 8 accordance with § 11.12.010(G) of the Pima County Procurement Code. The County reserves the right to reject any and all proposals or to withhold the award for any reason.

Prior to approval of award by the Pima County Board of Supervisors, the Pima County Procurement Department Design and Construction Division will issue a Notice of Recommendation for Award (NORFA).

This act constitutes the acceptance of a bid. The acceptance of a bid shall bind the successful bidder to the executed Construction Services Contract and to complete the work at the price bid within the time stipulated or be responsible for liquidated damages as provided. The rights and obligations provided for in the contract shall become effective and binding upon the parties only with its formal execution by the County.

The successful bidder will be required to execute the contract and return it to the Pima County Procurement Department, Design and Construction Division within 10 days after receipt of NORFA, complete with required bond forms and insurance certificates. Failure or neglect to do so shall constitute a breach of the contract and may result in termination.

9. NON-COLLUSION

Each bidder, by signing and submitting a bid, is certifying that the bidder has not, either directly or indirectly, entered into any agreement, participated in any collusion, or otherwise taken any action, in restraint of free competitive bidding in connection with this bid.

10. SUBCONTRACTORS

Pima County does not support post-bid price competition (i.e. “bid shopping”). To discourage “bid shopping” on construction projects, the apparent low bidder must submit, by 4:00 P.M. local time on the first full business day following bid opening, a list of all first-tier subcontractors with whom the bidder intends to subcontract for more than 1% of their total bid amount or $10,000.00 whichever is greater. The list must be submitted on the form included in these bid documents and provide each subcontractor’s name, license number(s), type of work and the dollar amount of their subcontract(s). Failure to submit the required list by the deadline shall result in the bidder being declared ineligible for award unless the County determines it would be contrary to the County’s interests.

If the apparent low bid is nonresponsive or the bidder is otherwise ineligible for award, the County will notify the next low responsive bid submitted by a responsible bidder to submit their subcontractor list by 4:00 P.M.

local time on the first full business day following actual notice of the requirement.

Submission of the subcontractor list shall constitute certification that the listed subcontractors will perform work on the project in an amount reasonably close to that stated on the subcontractor list. No subcontractor may be added or changed without the prior written approval of the County subsequent to review and approval by the Administering Department Director and Procurement Director. Substitution of non-SBE subcontractors may be approved at the discretion of the County for reasons including but not limited to, availability, insolvency or any other reason deemed to be in the best interest of the County. Approval for substitution of SBE subcontractors that are listed on the Bidders Statement of Proposed SBE Utilization submitted with the bid will only be granted if the provisions of Title 20.28.050 of the Pima County Code have been met.

11. SUSPENSION & DEBARMENT

By submitting this bid, the bidder is certifying that neither it nor any of its principals are currently suspended or debarred, or under consideration for suspension or debarment, by any public agency or entity at the local, state or Federal level. The County Board of Supervisors reserves the right to reject the bid/proposal response of any persons or corporations who have previously defaulted on any contract with Pima County or who have engaged in conduct that constitutes a cause for debarment or suspension as set forth in Pima County Code Chapter 11.28 and 11.32.

INSTRUCTIONS TO BIDDERS Page 9

12. ARIZONA CONTRACTOR'S LICENSE

The contractor must have the appropriate license issued by the State of Arizona Registrar of Contractors in order to bid and maintain same through the duration of the project. Failure to have the appropriate license at the time of bid opening may result in rejection of the bid without further recourse and award of the contract to the next low responsive, responsible bidder.

13. UNBALANCED BIDS

The County reserves the right to reject a bid as non-responsive if the prices bid are materially unbalanced between line items. A bid is materially unbalanced when, despite an acceptable total evaluated price, the price of one or more contract line items is significantly overstated or understated and there is a reasonable doubt that the bid will result in the lowest overall cost to County, even though it may be the low evaluated bid.

14. JOINT VENTURES

Bidders that submit a bid as a Joint Venture must include a copy of any Joint Venture Agreement at the time of bid naming Pima County as a third-party beneficiary of the Joint Venture Agreement. The bid bond must be presented in the Joint Venture‘s name as the Principal. The Joint Venture must be validly formed as an Arizona corporation, partnership, or other separate legal entity (a “Joint Venture Entity”) with the Joint Venture Entity registered as a Vendor with Pima County at the time of bid. The bid must be executed by all of the Joint Venture participants or by one Joint Venture participant with a letter of authorization from the other Joint Venture participants. In the event the Joint Venture is the lowest bidder and is awarded the project, but the Joint Venture has failed to validly form a Joint Venture Entity with the Joint Venture Entity registered as a Vendor with Pima County at the time of bid, the Joint Venture participants will execute a single Contract with Pima County with each Joint Venture participant as a separate Contractor under the Contract. Each such Contractor will be jointly and severally liable for performance under the contract, and the required Payment and Performance Bonds will identify the individual Contractors (see Construction Services Contract).

15. PUBLIC INFORMATION

Responses to this solicitation shall be considered public information after award and execution of the contract.

Handling of confidential information is reflected in Section 29 of the sample contract included in this solicitation.

16. VENDOR REGISTRATION

Pima County has implemented BidNet Arizona Purchasing Group. The internet link for Vendor Registration is www.bidnetdirect.com/arizona/pimacounty. All Respondents must register in BidNet in order to respond to the solicitation. Awarded Contractor must be registered in Pima County’s financial system (Workday) in order to be awarded a contract.

17. PIMA COUNTY ONESTOP SYSTEM

Pima County One Stop often has professional and administrative staff, managers, and experienced construction supervisors and workers available for immediate hire. Call (520) 724-7700 or contact One Stop at https://www.pima.gov/1059/Job-Assistance.

18. PROTESTS

An interested party may file a protest regarding any aspect of a solicitation, evaluation, or recommendation for award. Protests must be in accordance with the Pima County Procurement Code, Section 11.20.010.

End Instructions to Bidders https://www.pima.gov/208/Vendor-Registration https://www.pima.gov/1059/Job-Assistance

REQUEST FOR PRIOR APPROVAL OF SUBSTITUTE ITEMS OR SYSTEMS Page 10

REQUEST FOR PRIOR APPROVAL OF SUBSTITUTE ITEMS OR SYSTEMS (5

PAGES)

REQUESTS FOR PRIOR APPROVAL MUST BE SUBMITTED IN ACCORDANCE WITH THE INSTRUCTIONS TO BIDDERS AND ARE DUE EIGHT CALENDAR DAYS PRIOR TO THE ORIGINAL BID OPENING DATE, MEANING FULLY COMPLETED SIGNED REQUESTS ARE DUE AT OR BEFORE 5:00 PM LOCAL TUCSON

TIME ON SEPTEMBER 21, 2026.

PROJECT: IFB-2600014342 - MAIN JAIL EAST ROOF REPLACEMENT

TO: Karrie Hixon

150 W. Congress St., 5th Floor Tucson, AZ 85701

FROM:

Name of General or Prime Contractor submitting request

A complete reproduction of this form shall accompany all substitution and requests for prior approval. Failure to submit this form with request shall be cause for rejection. Substituted items or systems may be incorporated into the Work only after receipt of County's written approval in the form of an addendum. Failure to fill out and provide all information at the time of the prior approval request will result in rejection.

SPECIFIED PRODUCT:

Substitution Request for:

Specification Section Number:

Spec. Article(s)/Paragraph(s):

Drawings:

REASON FOR SUBSTITUTION REQUEST:

Fails to comply with building code requirements Not available

Unavailable to meet Project schedule Reduce Project construction time

Not qualified installer for specified item Project cost savings

Supplier refuses to warrant item or installation Unsuitable for application

Supplier, Subcontractor or Contractor convenience Constructability issue

Other: See attached

Explanation in Detail:

REQUEST FOR PRIOR APPROVAL OF SUBSTITUTE ITEMS OR SYSTEMS Page 11

SUPPORTING DATA:

Attach product and or system description, specifications, drawings, photographs, performance data, test data, environmental criteria, and any additional data or information for evaluation of the proposed substitution.

EFFECT OF SUBSTITUTION:

Substitution affects other parts of Work

Yes No If yes, explain below

Substitution requires dimensional revision or redesign of structure or mechanical and electrical work:

Same warranty provided as specified base product:

Explanation:

Cost Difference: $

(add/deduct)

Total cost implications of substitution on Project:

(add/deduct)

Total time implications:

(add/deduct) calendar days

Sample is included: Yes ☐ No ☐

Sample will be sent if requested: Yes ☐ No ☐

Maintenance Service Available: Yes ☐ No ☐

If yes, location:

Spare Parts Source:

REQUEST FOR PRIOR APPROVAL OF SUBSTITUTE ITEMS OR SYSTEMS Page 12

POINT-FOR-POINT COMPARISON

To assist the Architect and the County in the evaluation of the Substitution or Prior Approval Request, the General or Prime Contractor shall provide the product literature which supports and is notated to correspond to each point-for-point minimum essential characteristics. Indicate in the boxes provided whether the proposed substitution or prior approval complies or does not comply with the specified product or system. (List characteristics such as Manufacturer, Name, Brand, Catalog No., Unit Cost, Attributes, Qualities, Variations, Warranty/s, etc.)

SPECIFIED PRODUCT

CHARACTERISTICS

PROPOSED SUBSTITUTION

OR PRIOR APPROVAL

CHARACTERISTICS

Complies Does not

Comply

1.

2.

3.

4.

5.

6.

7.

8.

9.

10.

11.

12.

13.

14.

15.

16.

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18.

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25.

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31.

32.

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35.

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39.

40.

REQUEST FOR PRIOR APPROVAL OF SUBSTITUTE ITEMS OR SYSTEMS Page 13

REFERENCES:

List minimum of five previous installations in which proposed product or system has been installed for at least four years:

Project:

Address:

Architect (Name & phone):

Owner (Name & phone):

Contractor:

Date Installed:

Dollar Value of this Work: $

Architect (Name & phone):

Owner (Name & phone):

Contractor:

Architect (Name & phone):

Owner (Name & phone):

Contractor:

Architect (Name & phone):

Owner (Name & phone):

Contractor:

Architect (Name & phone):

Owner (Name & phone):

Contractor:

REQUEST FOR PRIOR APPROVAL OF SUBSTITUTE ITEMS OR SYSTEMS Page 14

STATEMENT OF CONFORMANCE OF REQUEST TO BID DOCUMENTS:

Supplier, Subcontractor and Contractor in making substitution request or in using an approved substitution represent:

• Has personally investigated the proposed substitution and determine it is equal or superior in all aspects to specified product or system and will perform intended function, except as stated above.

• Is in full compliance with applicable code requirements.

• Will provide same warranty for substitute item as for product, system or method specified.

• Will coordinate installation of accepted substitution into Work, to include building modifications if necessary, making such changes as may be required for Work to be complete in all respects.

• Waive all claims for additional costs or time extensions related to substitution that subsequently become apparent or are caused by the substitution.

• The finish product, color-wise and pattern-wise complies with base specified items.

• Certifies cost data presented is complete and includes all related costs under this invitation to bid excluding Architect‘s review and redesign costs.

• Will pay Architect‘s review and redesign costs, special inspections, and other costs caused by substitution.

• Will pay additional costs to other contractors caused by substitution.

• Will modify other parts of Work as may be needed, to make all parts of Work complete and functioning.

• Acknowledge acceptance of these provisions.

ACKNOWLEDGEMENTS:

FOLLOWING FIRMS HEREBY REQUEST CONSIDERATION OF FOLLOWING PRODUCT OR

SYSTEM AS A SUBSTITUTION IN ACCORD WITH PROVISIONS OF THE BID DOCUMENTS:

Supplier/Vendor:

Acknowledged by (print and sign): Date:

Position: Phone:

Subcontractor:

*Prime Contractor:

Email:

*PRIME CONTRACTOR SIGNATURE AND INFORMATION REQUIRED

*PROVIDE LIST OF ATTACHMENTS:

END REQUEST FOR PRIOR APPROVAL OF SUBSTITUTE ITEMS OR SYSTEMS

Main Jail East Roof Replacement

EXHIBIT A - BID FOR FIXED PRICE CONSTRUCTION CONTRACT Page 15

EXHIBIT A – BID FOR FIXED PRICE CONSTRUCTION CONTRACT (2 PAGES)

The undersigned Bidder hereby acknowledges receipt of the complete Bid Documents for this project and has examined and is familiar with all documents, including those incorporated by reference, which are applicable to this project. By executing this Bid for Fixed Price Construction Contract, Bidder hereby proposes and agrees to furnish any and all required labor, material, construction equipment, transportation, and services for the project in strict conformity with the Bid Documents set in this Exhibit A. Failure to sign this page shall result in Bid being deemed nonresponsive.

The undersigned Bidder understands that the quantity of work for the base bid amount as shown herein shall be a fixed not-to-exceed amount, complete in place. The prices are to include the furnishing of all materials, plant, equipment, tools, scaffolds, and all other facilities, all applicable taxes, insurance and bonds, and the performance of all labor and services necessary for proper completion of the work.

BIDDER SHALL SIGNIFY RECEIPT OF ADDENDA (IF ANY). Any bid that fails to acknowledge any addenda that directly affects cost, scope or schedule will be rejected as nonresponsive.

Addenda # By (Bidder Initials) Date Addenda # By (Bidder Initials) Date

BIDDER HEREBY CERTIFIES that it has not, either directly or indirectly, entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of free competitive bidding in connection with this bid.

SIGNATURE: DATE:

PRINTED NAME & TITLE:

LEGAL COMPANY NAME:

ADDRESS:

CITY: STATE: ZIP:

TELEPHONE NO.: ( ) EMAIL:

CORPORATE HEADQUARTERS (CITY, STATE)

ARIZONA CONTRACTOR’S LICENSE NUMBER: CLASS:

ARIZONA CONTRACTOR’S LICENSE NUMBER: CLASS:

SAM.GOV Unique Entity Identifier (UEI):

Main Jail East Roof Replacement

EXHIBIT A - BID FOR FIXED PRICE CONSTRUCTION CONTRACT Page 16

EXHIBIT A – BID SCHEDULE (Con’t)

BIDDER AGREES TO PERFORM ALL OF THE NECESSARY WORK DESCRIBED IN THESE

SPECIFICATIONS FOR THE FIXED PRICE OF:

Bid Schedule*

Base Bid

Description UOM Quantity Price Total Cost

Total Bid Lump-Sum 1 $ SAMPLE $ SAMPLE

Project Total: $ SAMPLE

*Note: Pricing will be submitted directly into BidNet Direct.

End Exhibit A – Bid for Fixed Price Construction Contract

BID BOND Page 17

ARIZONA STATUTORY BID BOND

PURSUANT TO TITLE 34, ARIZONA REVISED STATUTES

KNOW ALL MEN BY THESE PRESENTS THAT:

Name of Company

(hereinafter "Principal"), as Principal, and (hereinafter "Surety"), a corporation organized and existing under the laws of the State of , with its principal offices in the City of , holding a certificate of authority to transact surety business in Arizona issued by the Director of the Department of Insurance pursuant to Title 20, Chapter 2, Article 1, as Surety, are held and firmly bound unto Pima County, Arizona, (hereinafter "Obligee"), in the sum of 10% of the amount of the bid of Principal, submitted by Principal to the Obligee for the work described below, for the payment of which sum, the Principal and Surety bind themselves, and their heirs, administrators, executors, successors and assigns, jointly and severally, firmly by these presents.

WHEREAS, the Principal has submitted a bid for the work titled:

Solicitation No. IFB–2600014342

NOW, THEREFORE, if the obligee accepts the proposal of the principal and the principal enters into a contract with the obligee in accordance with the terms of the proposal and gives the bonds and certificates of insurance as specified in the standard specifications with good and sufficient surety for the faithful performance of the contract and for the prompt payment of labor and materials furnished in the prosecution of the contract, or in the event of the failure of the principal to enter into the contract and give the bonds and certificates of insurance, if the principal pays to the obligee the difference not to exceed the penalty of the bond between the amount specified in the proposal and such larger amount for which the obligee may in good faith contract with another party to perform the work covered by the proposal then this obligation is void. Otherwise it remains in full force and effect provided, however, that this bond is executed pursuant to the provisions of section 34-201, Arizona Revised Statutes, and all liabilities on this bond shall be determined in accordance with the provisions of the section to the extent as if it were copied at length herein.

Witness our hands this day of , 20 .

By:

Principal

By:

Surety

SUBCONTRACTORS LIST Page 18

SUBCONTRACTORS LIST (1 PAGE)

The apparent low bidder shall submit by 4:00 p.m. local time the first full business day following bid opening.

COMPANY NAME and LICENSE NO. TRADE DOLLAR AMOUNT

I hereby certify by signing below that the foregoing firms shall be contracted to work on the trades identified above for this project. The information shown above is a true reflection of the proposed subcontracts.

SIGNATURE: DATE:

PRINTED NAME & TITLE:

FIRM NAME:

RESPONSIBILITY INFORMATION Page 19

RESPONSIBILITY INFORMATION (2 PAGES)

The apparent low bidder shall submit by 4:00 p.m. local time the first full business day following bid opening.

A.R.S. Title 34 requires an agent to contract with the lowest responsible bidder. Pima County has processes in place to ensure that contractors engaged with the County meet required standards for award of contract. These include reviews of bids, and inquiries to the State of Arizona Registrar of Contractors (AZROC) and Arizona Corporation Commission (ACC). Procurement Officers may also solicit additional information from/on the Contractor.

The underlying elements of responsibility include adequate financial resources, ability to meet delivery/performance schedule, satisfactory performance record, integrity/ethics, experience/technical/controls, and necessary equipment.

The Certification will be submitted by the apparent low bidding contractor no later than 4:00 PM on the first full business day after bid opening.

Please complete the following:

Company Legal Name:

Point of Contact: _____________________________________________________________________

Position:

City: State: Zip:

Telephone: Email:

The Contractor certifies, to the best of its knowledge and belief, that the Contractor and/or any of its Principals—

(A) Are [___] are not [___] presently debarred, suspended, proposed for debarment, or declared ineligible for the award of contracts by any agency;

(B) Have [___] have not [___], within a three-year period preceding this offer, been convicted of or had a civil judgment rendered against them for: commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) contract or subcontract; violation of Federal or State antitrust statutes relating to the submission of offers; or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, tax evasion, violating Federal criminal tax laws, or receiving stolen property;

Certification of Prior Contract Performance

In the last three years -

Did the firm pay liquidated damages on any contracts? Yes [ ] No [ ]

Was the firm ever terminated on a project for poor performance? Yes [ ] No [ ]

Has a claim been made against the firm for improper, delayed or Yes [ ] No [ ] non-compliant work or failure to meet warranty obligations?

Has successful litigation been brought against your Company Yes [ ] No [ ] asserting that your firm failed to make payments to anyone?

RESPONSIBILITY INFORMATION Page 20

Has a successful claim been made against any of the following bonds Yes [ ] No [ ] supplied on projects you were contracted on – Bid Bond, Performance Bond, Payment Bond

By dollar value, approximately what percentage of your work is:

Commercial _______% Public/Government ________%

What was the total amount of construction work your firm has completed in the prior periods?

2025: Number of Contracts__________ Total Value $______________________

2024: Number of Contracts__________ Total Value $______________________

2023: Number of Contracts__________ Total Value $______________________

Do you have reason to expect your firm will be or is your firm currently subject to legal action or bankruptcy proceedings that could materially impact your ability Yes [ ] No [ ] to perform this work?

List current workload and % of availability of resources (personnel and equipment) that you intend to use to complete this project to meet the fixed delivery date for this project. It may be advantageous to identify key personnel and equipment availability by date, if not currently available, in order to support a claim that work can be completed in the time allotted.

NOTE: Additional pages may be attached to support or explain any item on this certification. Failure to provide sufficient explanation of any item on this certification may result in the County being unable to reach a favorable responsibility determination.

I acknowledge that this certification will be considered in connection with a determination of Contractor’s responsibility, and that the obligation to demonstrate responsibility is on the Contractor and while the County reserves the right to make additional inquiries, it is not obligated to do so in the absence of sufficient supporting information. Failure to furnish a certification or provide such additional information as requested by the Contracting Officer may result in the Contractor being found non-responsible.

This certification is a material representation of fact upon which reliance was placed when making this award. If it is later determined that the Contractor knowingly rendered an erroneous certification, in addition to other remedies available to the County, the County may terminate the contract resulting from this solicitation for default.

SIGNATURE: DATE:

PRINTED NAME & TITLE:

End Responsibility Information

SAMPLE CONTRACT Page 21 Rev. 10/13/22

SAMPLE CONTRACT (12 PAGES)

PIMA COUNTY PROJECT DESIGN AND CONSTRUCION DEPARTMENT

PROJECT: Main Jail East Roof Replacement

CONTRACTOR:

CONTRACT NO.:

AMOUNT:

FUNDING:

CONSTRUCTION SERVICES CONTRACT

1. Parties, Background and Purpose.

1.1. Parties. This Contract is entered into between Pima County, a body politic and corporate of the State of Arizona, hereafter called County, and < Contractor >, hereinafter called Contractor, and collectively referred to as the Parties.

1.2. Authority. County requires, consistent with the provisions of A.R.S. Title 34, the services of a Contractor to provide all equipment, labor, and materials required to construct the Main Jail East Roof Replacement (“Project”).

1.3. Solicitation. County previously issued Solicitation No. IFB-2600014342 (the Solicitation). Contractor submitted the low responsive, responsible bid in response to the Solicitation for said work and is qualified and willing to provide such services.

2. Term and Extension/Renewal/Changes.

2.1. Initial Term. This Contract, as approved by the Board of Supervisors, commences on ____________, and terminates on _____________, unless sooner terminated or further extended pursuant to the provisions of this Contract.

2.2. Construction Completion. Construction completion time for the work to be performed under this Contract will be 120 calendar days after the date of Notice to Proceed. Liquidated damages for late delivery will be assessed per Article 7 of the General Conditions.

2.3. Extension Options. County has the option to extend the contract termination date for purposes of project completion. Any modification or extension of the contract termination date must be by formal written amendment executed by the Parties.

3. Scope of Services. Contractor will provide County all labor, materials and equipment necessary to complete the project as described in the Exhibit C – Special Provisions (4 pages), Exhibit B - General Conditions (14 pages), and other documents incorporated into this contract.

4. Compensation and Payment.

4.1 Compensation. County will pay Contractor as specified.

SAMPLE CONTRACT Page 22

4.1.1 Invoices. Contractor will provide detailed documentation in support of requested payment.

Contractor must cite the Contract number on all invoices. Payments will be made in accordance with A.R.S. § 34-221.

4.1.1.1 For the period of record retention required under Section 24, County reserves the right to question any payment made under this Section and to require reimbursement by setoff or otherwise for payments determined to be improper or contrary to the Contract or law

4.1.2 Price. Total payment for this Contract will not exceed _____________. County will make payments based on Exhibit A - Bid for Fixed Price Construction Contract (2 pages) submitted by Contractor in response to Solicitation No. IFB-2600014342 for the Total Bid.

4.1.3 Work Performed. Contractor will not perform work in excess of the contract amount without prior authorization by an amendment executed by the Parties. Work performed in excess of the contract amount without prior authorization by amendment is at Contractor’s own risk.

5. Insurance. The Insurance Requirements herein are minimum requirements for this Contract and in no way limit the indemnity covenants contained in this Contract.

5.1. Ratings. Contractor’s insurance shall be placed with companies licensed in the State of Arizona and the insureds shall have an “A.M. Best” rating of not less than A- VII. County in no way warrants that the minimum insurer rating is sufficient to protect the Contractor from potential insurer insolvency.

5.2. Insurance Coverages and Limits.

5.2.1. Minimum Scope and Limits of Insurance: Contractor will procure and maintain at its own expense insurance policies (the “Required Insurance”) satisfying the below requirements (the “Insurance Requirements”) until all of its obligations under this Contract have been met. The below Insurance Requirements are minimum requirements for this Contract and in no way limit Contractor’s indemnity obligations under this Contract. County in no way warrants that the required insurance is sufficient to protect the Contractor for liabilities that may arise from or relate to this Contract. If necessary, Contractor may obtain commercial umbrella or excess insurance to satisfy the Insurance Requirements.

5.2.1.1. Commercial General Liability (CGL) – Occurrence Form with limits of $2,000,000 Each

Occurrence and $2,000,000 General Aggregate. Policy will include bodily injury, property damage, and broad form contractual liability coverage, personal and advertising injury and products – completed operations.

5.2.1.2. Business Automobile Liability – Bodily Injury and Property Damage for any owned, hired, and/or non-owned automobiles used in the performance of this Contract with a Combined Single Limit (CSL) of $1,000,000 each accident.

5.2.1.3. Workers’ Compensation and Employers' Liability - Statutory requirements and benefits for Workers’ Compensation. In Arizona, WC coverage is compulsory for employers of one or more employees. Employer’s Liability coverage- $1,000,000 each accident and each person - disease.

5.2.1.4. Builder’s Risk Insurance – Insurance applies to this contract. Contractor is required to maintain throughout the course of construction Builder’s Risk Insurance in a dollar amount equal to the full insurable value under contract, which shall include “All Risk” coverage. Pima County shall be named as a “Loss Payee”. Contractor is responsible for equipment, materials, and supplies until completion of the project and acceptance by County

SAMPLE CONTRACT Page 23

5.2.1.5. Claims-Made Coverage. Claim-Made Insurance Coverage - If any part of the Required Insurance is written on a claims-made basis, any policy retroactive date must precede the effective date of this Contract, and Contractor must maintain such coverage for a period of not less than three years following Contract expiration, termination or cancellation.

5.3. Additional Insurance Requirements:

The policies will include, or be endorsed to include, as required by this written agreement, the following provisions:

5.3.1. Additional Insured: The General Liability and Business Automobile Liability Policies shall each be endorsed to include Pima County its departments, districts, boards, commissions, officers, officials, agents, and employees as additional insureds with respect to liability arising out of the activities performed by or on behalf of Contractor.

5.3.2. Subrogation: The General Liability, Business Automobile Liability and Workers’ Compensation

Policies shall each contain a waiver of subrogation endorsement in favor of County, its departments, districts, boards, commissions, officers, officials, agents, and employees for losses arising from work performed by or on behalf of Contractor.

5.3.3. Primary Insurance: The Contractor’s policies shall stipulate that the insurance afforded the

Contractor shall be primary and that any insurance carried by County, its agents, officials, or employees shall be excess and not contributory insurance.

5.3.4. Insurance provided by Contractor shall not limit Contractor’s liability assumed under the indemnification provisions of this Contract.

5.4. Notice of Cancellation:

Each Required Insurance policy must provide, and certificates specify, County will receive not less than 30 days advance written notice of any policy cancellation, except 10-days prior notice is sufficient when the cancellation is for non-payment of a premium. Notice shall include the County project or contract number and project description.

5.5. Verification of Coverage:

Contractor will furnish County with certificates of insurance as required by this Contract. An authorized representative of the insurer will sign the certificates.

5.5.1. All certificates and endorsements, as required by this Contract, are to be received and approved by County before work commences. Each insurance policy required by this Contract must be in effect at, or prior to, commencement of work under this Contract. Failure to maintain the insurance coverages or policies as required by this Contract, or to provide evidence of renewal, is a material breach of contract.

5.5.2. All certificates required by this Contract shall be sent directly to the appropriate County

Department. The Certificate of Insurance shall include County project or contract number and project description on the certificate. County reserves the right to require complete copies of all insurance policies required by this Contract at any time.

5.6. Approval and Modifications:

The Pima County Risk Manager may modify the Insurance Requirements at any point during the Term of this Contract. This can be done administratively, with written notice from the Risk Manager and does

SAMPLE CONTRACT Page 24 not require a formal Contract amendment. Neither the County’s failure to obtain a required insurance certificate or endorsement, the County’s failure to object to a non-complying insurance certificate or endorsement, nor the County’s receipt of any other information from the Contractor, its insurance broker(s) and/or insurer(s), constitutes a waiver of any of the Insurance Requirements.

6. Indemnification.

6.1. To the fullest extent permitted by law, Contractor will defend, indemnify, and hold harmless Pima County and any related taxing district, and the officials and employees of each of them (collectively, "Indemnitee") from and against any and all claims, actions, liabilities, losses, and expenses (including reasonable attorney fees) (collectively, "Claims") arising out of actual or alleged injury of any person (including death) or loss or damage to tangible or intangible property caused, or alleged to be caused, in whole or in part, by any act or omission of Contractor or any of Contractor's directors, officers, agents, employees, volunteers, or subcontractor. This indemnity includes any claim or amount arising or recovered under the Workers' Compensation Law or arising out of the failure of Contractor to conform to any federal, state or local law, statute, ordinance, rule, regulation or court decree. The Indemnitee will, in all instances, except for Claims arising solely from the acts or omissions of the Indemnitee, be indemnified by Contractor from and against any and all Claims. Contractor is responsible for primary loss investigation, defense and judgment costs for any Claim to which this indemnity applies. This indemnity will survive the expiration or termination of this Contract.

6.2. All warranty and indemnification obligations under this contract shall survive expiration or termination of the Contract, unless expressly provided otherwise. The Parties agree that any indemnification provision inconsistent with A.R.S. § 34-226 is, in all cases, not void, but will be interpreted and applied as if it were consistent with A.R.S. § 34-226.

6.3. Upon request, Contractor may fully indemnify and hold harmless any private property owner granting a right of entry to Contractor for the purpose of completing the project.

7. Laws and Regulations.

7.1.