ID07190044_PWS_Final_16_May_2019.pdf

General Services Administration Federal Acquisition Service (FAS)

Greater Southwest Region

Project Number: ID07190044

United States Air Force (USAF) Depot Dynamometer Capability for the

309 Equipment Maintenance Group EMXG Hill Air Force Base, Utah

Open Market Acquisition

In Support of the Air Force Sustainment Center

16 May 2019

SECTION B

SUPPLIES OR SERVICES AND PRICE/COST

B.1 Services Being Acquired

The work identified in this requirement shall be performed in accordance with all sections of this contract and any resultant modifications thereto.

B.2 Introduction The objective of this requirement is the purchase and installation of dynamometer test cells capability for the 309 EMXG at Hill AFB, Utah.

B.3 Background As a primary overhaul activity for USAF and Foreign Military Sales (FMS) electronic assemblies, the 309 Equipment Maintenance Group (EMXG) is responsible for ensuring that faulty prime mission equipment is returned to a fully functional condition suitable for use in support of military flight operations in a timely and professional manner to preclude mission impacts for weapon system users. As a result, the 309 EMXG requires access to product support integration personnel that are fully knowledgeable of USAF Depot technical and operational requirements to ensure that all program elements are completed in the most cost effective and timely manner possible.

B.4 Contract Structure The Government intends to award a Firm-Fixed-Price (FFP) contract with period of performance (PoP) of fourteen (14) months from date of award.

The schedule and contract line item numbering (CLIN) for this requirement is as follows:

CLIN

Description

Total Estimated

0001 DESIGN (FFP)

$ TBD

0002 SITE PREPARATION (FFP)

FUEL SYSTEM (FFP)

WATER SYSTEM (FFP)

AIR, EXHAUST AND HVAC SYSTEM

(FFP)

CONTROL ROOM (FFP)

ELECTRICAL SYSTEM (FFP)

DYNAMOMETER PURCHASE (FFP)

HARDWARE, SOFTWARE,

INSTALLATION, AND TESTING (FFP)

TRAINING AND DOCUMENTATION

(FFP)

TRAVEL (T&M) Estimated Travel Cost Not to Exceed Value

(No G&A, profit, or other direct fees may be applied to travel)

$ 36,000.00

B.5 Limitations on Subcontracting Subcontracting is allowable in accordance with applicable clauses pertaining to, and incorporated into this contract. The Government is not procuring, and will not accept a strictly “pass through” contract arrangement. In accordance with FAR 52.219-14, Limitations in Subcontracting, the prime contractor shall provide at least 50% of the overall cost of performance incurred for personnel under this contract, as required to perform the requirements of the PWS.

B.6 Contracting Officer’s Representative (COR) The CO may designate a Contracting Officer Representative (COR) to perform specific administrative or technical functions.

The specific rights and responsibilities of the COR will be described in writing, and will be provided to the Contractor. A COR has no actual, apparent, or implied authority to bind the Government. CORs will be appointed in writing by the primary GSA contracting officer, and the Contractor will receive a copy of the appointment letter(s).

[End of Section B]

SECTION C

PERFORMANCE REQUIREMENTS

C.1 Performance Requirements The Contractor shall perform work in accordance with this section and provide all deliverables and reports in accordance with applicable task order requirements.

C.2 Scope The scope of this effort includes procurement and installation of dynamometer test cells for the 309 EMXG Depot at Hill AFB, Utah, specifically, installation and operational setup of the new dynamometer test cells in building 843, Bay K. The Contractor shall also ensure compliance with all applicable Environmental Protection Agency (EPA) regulations.

C.3 Type of Services This is a non-personal, commercial services contract. The Government will not exercise any supervision or control over the contract service providers performing the services herein.

Such contract service providers shall be accountable solely to the Contractor. This is a performance-based requirement; therefore, the Government is defining the required results, rather than dictating the processes which the Contractor shall use to achieve those results.

C.4 Program Management The Contractor shall plan and manage daily operations and activities associated with providing this requirement to ensure the necessary processes and activities are performed to provide an effective and acceptable system. The Contractor shall employ effective management tools and methods to assure control of cost, schedule and performance. The Contractor shall provide technical support to the program office throughout the duration of this effort that includes, but is not limited to, development of engineering and technical data, responding to requests for technical assistance, and development of technical alternatives to remedy Government-identified issues. As needed, the Contractor shall conduct, support, or participate in program management and technical reviews, meeting, and conferences to ensure effective and efficient project execution. (CDRL A001, DI-MGMT-80227/T)

C.5 Installation Requirements Installation of the dynamometer test cell capability will be accomplished in accordance with DoD 7000.14-R Financial management regulation Vol. 2A, Chapter1. Which states: Items of equipment that are movable in nature and not affixed as an integral part of a facility are not normally considered construction costs. This equipment includes all types of production, processing, technical, information systems, communications, training, servicing and RDT&E equipment.

In addition, modifications to an existing facility required to support the installation of movable equipment, such as the installation of false floors or platforms, prefabricated clean rooms, or utilities, will be considered an integral part of the equipment costs. As such, the costs are either expense or investment, as long as the modifications do not include structural changes to the building.

C.6 Requirements/Specific Tasks

a. The Contractor shall develop and deliver a dynamometer test cell capability to support the increased capability requirements of 309 EMXG.

b. Remove existing equipment from proposed dynamometer location. Exercise care so that the equipment being removed is not damaged because the bulk/majority of the equipment being removed will be reused in a new location.

c. Install three (3) new diesel engine dynamometers in new isolated cells within the existing footprint in building 843.

• One (1) dynamometer capable of testing up to 1000 HP in cell one (1) -- Southern-most cell

• One (1) dynamometer capable of testing up to 500 HP in cell two (2) -- middle cell

• One (1) dynamometer capable of testing up to 2500 HP (or greater) in cell three

(3) -- Northern-most cell

d. Install new diesel delivery system with gravity feed returns to provide fuel to each of the three (3) dyno cells. New fuel system will include at least an outdoor intermediate fuel tank, fuel cooler to ensure fuel temperatures do not exceed 90F, fuel measurement instrumentation for cell 3, monitoring and controls, dispensing station, and will be connected to the existing 6000 gallon fuel tank with metering system to determine fuel usage.

e. Install process water system for engine dynamometers which includes at least tank, pumps, filter and softener, cooling tower, piping for supply and drains, and controls.

Provisions must be made for portable dynamometers.

f. Install makeup air and exhaust systems in each dynamometer cell with controls.

g. Install raised, prefabricated control room with direct line of sight into each of the dynamometer cells with egress door outside of the building. Control room shall integrate 50 dB sound walls and doors, have a stand-alone HVAC system with thermostat, and have a door to access each of the dynamometer cells. Space under control room will be used for storage.

h. Modify or change existing HVAC system to work in new three (3) cell configuration instead of the current configuration of one large room. Minimum and maximum temperatures between 60 degrees F and 85 degrees F must be maintained at all times.

i. Modify or replace existing fire and CO systems to work in new three (3) cell configuration instead of the current configuration of one large room.

j. Install floor drains connected to existing Oil Water Separator (OWS) for non-process water.

k. Install an isolation pad in cell 3 large enough for the dynamometer and test cart.

l. Install monitoring and material handling hardware as necessary (jib cranes and a monitoring camera system as a minimum). Provide a storage system for the run-kit(s) for each type of engine. A storage solution with a vertical-stacked footprint is desired.

m. Install centralized electrical center (a Motor Control Center, (MCC) is desired) and automation as required (Allen-Bradley Programmable Logic Controllers, (PLCs) is desired).

n. The Contractor shall install the dynamometers in the allocated locations. The Contractor shall install commercially available sound enclosures capable of meeting the requirement for the location.

o. The Contractor shall ensure any known risks or concerns related to Contractor recommendations and findings are identified to the Government.

p. The Contractor shall ensure that the Test Cells conform to EPA compliance, utility constraints, fire department and safety department requirements.

C.7 Hardware Requirements

a. New dynamometers and related equipment to include at a minimum; cooling towers, process water system, fuel delivery and return system, data acquisition system, throttle control, power supplies, charge air coolers, controls, run carts, adaptors, and any other related components to perform engine testing. If PowerTest brand dynamometers are used existing computers and adaptors may be reused.

b. Process water equipment to include at a minimum, tank, cooling tower, pumps, filters and softeners

c. HVAC equipment to service control room and modify or replace single system to serve three cells

d. Air handlers to remove exhaust and process heat, and provide makeup air

e. Fuel delivery equipment for each cell from a central tank and cooler that is connected to the existing building fuel system.

f. A fuel dispensing station and with fuel metering

g. Automation and controls as necessary

C.8 Software Requirements

a. Dynamometer control software. If PowerTest dynamometers are used, the existing computers and software can be used, although a software upgrade will be required if one is available.

b. Control software for Programmable Logic Controllers (PLC) that control process water, HVAC, exhaust, makeup air, and other software controlled systems. Software to modify programs must be provided to Process Engineering, Allen-Bradley PLCs are preferred.

Programming software and documentation must be in sufficient details as to allow Government personnel to change the software as required.

C.9 Acceptance Testing/Final Inspection

a. Final inspection and acceptance test shall be performed to ensure conformance with this purchase specification.

b. Verify all installation work and other services to confirm it is in accordance with the manufacturer’s recommendation and purchase specification requirements.

c. Each dynamometer cell must be able to completely run an automated test of an engine using the existing technical data. The data will be provided to the contractor after contract award. The tests shall be executed (run) automatically with minimal to no user input/action. Perform test to demonstrate that each engine can be tested on the applicable cell as identified below:

• Cell 1 must be able to run a 185 HP Cummins 5.9L

• Cell 2 must be able to run a 135 HP Detroit 4-71

• Cell 3 must be able to run a 600 HP 8V92 Detroit

d. If each engine is not available at the time of completion /testing requirements, the Government will select one or more applicable engines to demonstrate the testing capability on the appropriate cell.

e. Provide a final test report that show testing results and any deviations.

C.10 Training

a. Familiarity training of new features required if PowerTest dynamometers are used.

Course materials required

b. Provide full training course for Technicians and Process Engineering staff if a brand (system) that is not made by PowerTest is used. Course materials are required.

c. Operational training for technicians/engineering staff required

d. Provide training for using the equipment to test each engine is required for this effort.

C.11 Reports

a. The contractor shall provide monthly status reports (MSR) no later than fifteen (15) days after the close of each month. The format and content of this report may vary based on program mission needs as identified by the COR. The reports must be submitted electronically in ITSS. Additionally, the MSR will include task identification, work accomplished and significant events, deliverables, quality control reports, problem areas, planned activity for next reporting period, travel requirements, and itemized labor hours and costs (current reporting period and cumulative). In the absence of specific content/format guidance from the COR, refer to Data Item Description (DID) DI- MGMT-80227 Contractor‘s Progress, Status, and Management Report.

b. As required, the contractor shall provide customized technical reports that may include such items as engineering plans/site survey results, inspection reports, test result documentation, updated drawings and technical orders, and certifications/inspection approvals. The specific format and content of these reports may vary based on program mission needs as identified by the COR. In absence of specific content/format guidance from the COR, refer to Data Item Description (DID) DI-MISC-80508B Technical Report- Study/Services.

c. Perform the necessary reviews to ensure that the installation is EPA and building code compliant; identify known risks, constraints, and concerns

d. Deliver a technical reports to document the details from the above meeting and reviews

(CDRL B001, DI-MISC-80508B/T)

C.12 Final Deliverable Documentation

a. Electrical and PLC schematics.

b. All owners and repair manuals for all installed equipment. Digital and hardcopies are required.

c. As built drawings for the entire electrical system(s).

d. As built drawings for the control system(s).

e. P&I Diagrams for all plumbing, process and fuel.

C.13 Post Award Conference / Kickoff Meeting The contractor shall participate in a post-award conference (PAC) for the purposes of making introductions, coordinating security requirements, discussing schedules, prioritizing PWS requirements.

The Contractor shall interface with 309 EMXG and Hill AFB, Utah, civil engineering (CE) personnel to ascertain areas internal or external to the existing facility that are available for placement of the dynamometers (to be accomplished during the Kickoff Meeting).

The contractor shall commence work on the first day of the period of performance. The Post Award Orientation Conference shall occur at Hill AFB, UT, NLT 10 days after award.

Attendance by the contractor shall be at no additional (direct) cost to the Government. The Contractor shall document the PAC.

C.14 Environment, Safety, and Occupational Health (ESOH) The Contractor shall comply with the Occupational Safety Health Act (Public Law 91-596) and specific health and safety requirements identified in this PWS. The Contractor shall comply with the health and safety rules of the local Government installation not directly addressed in this PWS. The Contractor shall comply with DoDI 6055.01, DoD Safety and Occupational Health (SOH) Program.

The Contractor shall take reasonable steps and precautions to prevent accidents and preserve the health and safety of Contractor and Government personnel performing or in any way coming in contact with the performance of the requirements as defined in this PWS. The Contractor shall take additional immediate precautions identified by the government (e.g.

PCO, COR, or local Safety Office) for health and safety purposes.

C.15 Commercial Drawings, Models and Associated Lists The Contractor shall provide commercial drawings, models, and associated lists for dynamometer installation as required (CDRL B002, DI-SESS-810003E).

C.16 Commercial Manuals The contractor shall provide all commercial manuals for the dynamometers. (CDRL B003, DI-

SESS-81003E, DI-TMSS-81816)

C.17 Performance Standards and Performance Requirements Summary (PRS) This contract is a performance based contract with measurable standards in terms of quality and timeliness of deliverables and compliances. See the applicable PRS below identified in Table 1. See Quality Assurance Surveillance Plan (QASP) as attachment 7 to this PWS.

Table 1 List of Deliverables and the Performance Requirements Summary Required

Deliverables / Reports

FORMAT

Required Due

Date

SEND TO

PLANNED

FREQUENCY

PWS Ref.

Performance

Threshold

Monthly Status Report (MSR)

Submit through ITSS

15 days after close of each month

COR/

GSA PM,

CO

Monthly

C.11

100% Compliance/On-time delivery.

Technical Reports

Email/PDF

As required

COR/CR/

GSA PM

As Required

C.11

Compliance/On-time delivery.

Trip Reports

5 working days after travel is complete.

COR/GSA

PM

Each Trip Taken Under the Terms of This Contract

C.17, C.19

Commercial Drawings, Models and Associated Lists

C.15

Compliance/On-time delivery.

Commercial Manuals

Upon Dynamometer Installation

C.14

Final Invoice through

ITSS

Due 60 days from completion.

COR/CR/

After completion.

G.7

Timely/Accurate Delivery

Release of Claims

ITSS

and Email

Due fifteen (15) calendar days of final payment.

COR/

15 days after final payment, G.2

Timely/Accurate Delivery

C.18 Travel All travel shall be scheduled at least two weeks in advance whenever possible to maximize savings to the Government through receiving the best travel rates available. Emergency requirements shall be defined and approved by the COR. All travel shall be in accordance with the Federal Travel Regulation (FTR) and shall be at or below per diem unless approved via CTP. The contractor is required to ensure good stewardship of travel funds, and shall seek rates lower than per diem whenever possible.

The contractor shall make every effort to locate the airport that will provide the lowest cost of air travel possible. The COR may require a cost benefit analysis to support any travel, as deemed necessary. Travel shall be at the allowable per diem rate. In the event travel charges are above per diem, the contractor shall submit a “Consent to Purchase (CTP)” form (Attachment 4) with a complete explanation to explain the circumstances. The CTP shall be approved by the COR and CO in advance. Travel charges over and above per diem without proper approval, shall be at the expense of the contractor.

After travel is incurred, documentation/receipts shall be sent to the COR (with the invoice submittals). NO PAYMENT WILL BE MADE WITHOUT DOCUMENTATION/RECEIPTS.

See Section G.4 for further details regarding invoicing for travel.

The COR shall approve travel (in writing on the CTP form) valued below $3,500.00 per trip.

The GSA CO shall approve all travel expenses in excess of $3,500.00.

NOTE: The Government reserves the right to audit, thus; the contractor shall keep on file all backup support documentation for travel, materials, and ODC procurements (travel) made on behalf of the Government under the terms of the contract.

Table 2 Estimated Number of Trips Location of Trips to

# of Trips

# of Travelers

Duration of Each Trip (days)

Reason for Travel

Ogden, UT 1 2 2 Attend Kickoff Meeting

Ogden, UT 3 2 4 Technical Interchange Meetings

Ogden, UT 1 2 8 Install and set-up and Commissioning

Ogden, UT 1 2 4 Training

Contractor site 1 2 4 Acceptance Test

Contractor Site 1 2 3 FCA/PCA

C.19 Trip Report For all travel required under the terms of this PWS, the contractor shall submit Trip Reports when submitting monthly invoices after completion of a trip for all long distance travel and for local travel when requested by Government Task Lead. Trip reports shall be uploaded into ITSS once a month when invoices are uploaded. The Trip Report shall include the following information:

• Personnel traveled

• Dates of travel

• Destination(s)

• Purpose of Trip; contract effort supported and Task Order ID number; Government Agency supported (if applicable), explain the benefits of the travel to the Government.

• Actual Trip Costs

• Approval Authority

• Summary of events

C.20 Materials/Other Direct Costs (ODCs) The Contractor will be required to provide materials/ODCs for the purpose of this order. Items under this category will be included under FFP CLIN 0002 and will not be estimated in the PWS because of the FFP CLIN type.

C.21 Deliverables – Contract Data Requirements List (CDRL) Deliveries The Contractor shall provide the Contract Data Requirements List (CDRLs) as identified in Table 3, “Document Deliverables.” A full description of each deliverable is contained in Attachment 3.

Table 3 List of CDRLs

C.22 Safety Program Requirements The contractor will implement a safety program plan that ensures protection of Government personnel and property. The program will consist of, as a minimum:

1. Mishap reporting, as defined below.

2. A Safety Plan that addresses, as a minimum, the subjects listed in Section II –Specific

Requirements, and will be used during the performance of the work described in the contract. The Safety Plan will be accepted by OO-ALC/SE (Safety Office) prior to commencement of any work described in this contract.

3. Routine and recurring surveillance to ensure the safety requirements of this contract are enforced.

4. Competent personnel to provide surveillance of the Safety Plan.

5. Identification of segregated work site locations for operations that cannot be co-mingled with general industrial operations and the process for ACO approval of operations and changes at these specific sites.

6. All contractor personnel shall be trained and qualified to perform their duties safely.

7. The contractor shall include a clause in all subcontracts requiring the subcontractors to comply with the safety provisions of this contract, as applicable.

Mishap Notification

1. The contractor shall notify OO-ALC/SE (801-586-6038) or the Hill AFB Command Post (801- 777-3007) after normal duty hours, and the designated Government Representative (GR), i.e., the ACO, PCO, or DCMA COR (Contracting Officer's

CDRL Deliverable DID

A001 Contractor’s Progress, Status and Management Report DI-MGMT-80227/T

B001 Technical Report – Study / Services DI-MISC-80508B/T

B002 Commercial Drawings, Models and Associated Lists DI-SESS-81003E

B003 Commercial Manuals DI-SESS-81003E, DI-TMSS- 81816

Representative) within one (1) hour of all mishaps or incidents at or exceeding $2,000 (material + labor) in damage to DOD property entrusted by this contract, even if the government is wholly or partially reimbursed. This notification requirement shall also include physiological mishaps/incidents. A written or email copy of the mishap/incident notification shall be sent within three calendar days to the GR, who will forward it to OO- ALC/SE. For information not available at the time of initial notification, the contractor shall provide the remaining information no later than 20 calendar days after the mishap, unless extended by the ACO.

Mishap notifications shall contain, as a minimum, the following information:

(a) Contract, Contract Number, Name and Title of Person(s) Reporting

(b) Date, Time and exact location of accident/incident

(c) Brief Narrative of accident/incident (Events leading to accident/incident)

(d) Cause of accident/incident, if known

(e) Estimated cost of accident/incident (material and labor to repair/replace)

(f) Nomenclature of equipment and personnel involved in accident/incident

(g) Corrective actions (taken or proposed)

(h) Other pertinent information

2. The contractor shall cooperate with any and all government mishap investigations.

Additionally if requested by government personnel or designated government representative (GR), i.e., the ACO, PCO, or DCMA COR, the contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records, until released by safety investigators.

3. The contractor shall provide copies of contractor data related to mishaps, such as contractor analyses, test reports, summaries of investigations, etc. as necessary to support the government investigation.

4. The contractor shall support and comply with the safety investigation and reporting requirements of AFI 91-204, Chapters 1 – 5.

General Safety Requirements:

If the safety plan is modified, the contractor shall submit the proposed modification, in writing, to the Contract Administration Office safety representative.

The contractor is solely responsible for compliance with all federal, state and local laws, the Occupational, Safety and Health Act (OSHA) (Public Law 91-596) and the resulting standards, OSHA Standards 29 CFR 1910 and 1926, as applicable, and the protection of their employees. Additionally, the contractor is responsible for the safety and health of all subcontractor employees. All documents required as a result of OSHA 29 CFR 1910 and 1926 regulations, (i.e. certifications, training, respiratory protection program, workplace hazard assessments), shall be made available to the COR upon request.

The contractor shall ensure assigned personnel are adequately trained and qualified for the task being performed. Brief all personnel on the hazards involved with operations and applicable precautions to be taken. Should unidentified hazards arise, cease operations until actions are taken to eliminate or mitigate hazards to safe levels.

Hazard Assessment. In accordance with 1910.132(d) (2), the contractor shall conduct a certified hazard assessment on all work areas. A follow-on survey shall be conducted by the http://www.osha.gov/pls/oshaweb/owasrch.search_form?p_doc_type=STANDARDS&p_toc_level=0 contractor when the workload or environment conditions change. If respirators are necessary to protect the health of the employee or whenever respirators are required by the contractor, the contractor employer shall establish and implement a written respiratory protection program according to 29CFR 1910.134.

Contractor personnel must receive Explosive Safety Awareness Training if their duties require entry into the Explosive Clear Zone. This training will be provided by the OO-ALC Safety Office. Contact Eric Covington at 586-0168.

A Risk Assessment will be required prior to any work being accomplished, if munitions will remain in the facility.

Compliance with OSHA and other applicable laws and regulations for the protection of contractor employees is exclusively the obligation of the contractor. Note: The government shall assume no liability or responsibility for the contractor's compliance or non-compliance with such requirements. The contractor shall furnish to each of his/her employees a place of employment, which is free from recognized hazards. The contractor shall brief his/her employees on the safety requirements of this contract and on hazards associated with prescribed tasks. The contractor is responsible for compliance with OSHA Public Law and the resultant standards identified within. In addition, the contractor is required to flow down the safety requirements/specification to all subcontractors. This applies to Federal Acquisition Regulation (FAR) 12 commercial acquisitions as well. This contract shall in no way require persons to work in surroundings or under working conditions which are unsafe or dangerous to their health. The contractor must coordinate and perform work so as not to impact the safety of government employees or cause damage to government property. This requires providing personnel with protective equipment and associated safety equipment as may be necessary. The contractor must also protect personnel from hazards generated by the work. If the contractor employs BILINGUAL speaking employees, they must post bilingual signs and have written procedures for specific tasks in applicable languages.

C.23 Specific Safety Requirements The contractor’s prepared Safety Plan shall:

• Demonstrate a management commitment to employee safety and health

• Identify applicable rules and regulations

• Identify the roles and responsibilities of Management, Supervisors, Employees and Safety Coordinator

• Identify work to be performed and location of expected operations

• Provide a description of safety program, safety monitoring responsibilities, organizational structure, and contact information for on-site personnel

• Include a work hazard analysis of the worksite and operations to be performed to include baseline hazard identification and required control measures

• Identify employee safety and health training requirements and the documentation process

• Include emergency response plans and procedures that relate to protection of government personnel and property

• Include hazard reporting procedures and identify individual(s) responsible for the correcting identified hazards

• Identify procedures for accident reporting and investigation

• Identify the process for tracking controlled hazards in contractors work area

The contractor shall ensure that each element identified below is adequately addressed in detail in the safety and health plan:

PEDESTRIAN CROSSWALKS: All contractor personnel are required to use the closest crosswalk, or traffic controlled intersection when crossing the road. Pedestrians must look both ways to ensure the coast is clear before stepping out into the crosswalk. Pedestrians DO NOT have the right of way unless they are already in the crosswalk. Contractor vehicle operators have the same responsibilities as pedestrians, to share the road and mutually observe and yield to pedestrians.

MOTOR VEHICLES: Contractor shall comply with the standards in: DoD Directive 5525.4, Enforcement of State Traffic Laws on DoD Installations", Nov 2, 1981, Para 3-4; DODI 6055.4, DoD Traffic Safety Program, 20 Jul 99; AFI 91-207, USAF Traffic Safety Program, 22 May 07; and AFI 91-207 AFMC SUP1, The US Air Force Traffic Safety Program, 1 Oct

07. Each applies to all persons at any time on an Air Force Installation and includes all leased, owned, or privatized property including housing areas. In addition: AFI 13-213, Airfield Management, 29 Jan 08, Paragraphs 1.3.6 and 4.4.2.1 applies to all contractors, sub-contractors, vendors, commercial delivery companies, and all other private business vehicles who operate anywhere on Hill Air Force Base, including the airfield (to include the industrial areas and any buildings or hangars located upon the airfield) in support of their mission.

HOUSEKEEPING: Housekeeping shall be conducted according to the requirements in OSHA Standard 29 CFR 1910.141. CLEAN AS YOU GO will be enforced.

The authorized Government Representative (OO-ALC Safety Office) shall accept/reject the contractor’s procedures within the Health and Safety Plan as meeting the intent of the below referenced standards, with the exception of Mishap Notification / Reporting Procedures, which are outlined in Section I, paragraph B of this Appendix C.

Element/Requirement Referenced Benchmark Contract Safety AFPAM 91-210 Para. 6 Mishap Notification/Reporting Appendix C, Section I AFI 91-204 Para. 4.9 Facility Fire Protection NFPA 13, 70, & 72

NFPA 409/410

AFI 91-203 Chapters 6, 22 Handling, Storage and use of Flammable/ NFPA 30, 33 Hazardous Material Management AFI 32-7086 HAFBSUP 1 Storage and Materials Handling DoDI 4140.62 DoDI 4145.19-R-1

C.24 Badging Requirements

a. The Contractor must meet the same security requirements as government employees for access to HAFB.

b. The Contractor shall complete and submit, to the COR or PM, the necessary forms to be issued a Base Access/Common Access Cards (CAC)/Defense Biometric Identification Systems (DBIDS) for each employee requiring access to Hill Air Force Base throughout the period of performance, PoP.

c. The Contractor shall complete and submit the necessary forms to the COR or PM for each employee who must have access to a controlled area at the installation.

d. During performance of the contract and at the termination or completion of the contract, the Contractor shall be responsible for prompt return of credentials for any employee who no longer requires access to the work site. Lost badges shall be reported to the Maintenance Group Security Officer within one working day of loss.

e. The Government, at the sole discretion of a government authority, may immediately remove from or denied access of any contractor employee to any government property, facility, and installation if that authority determines such action is necessary to protect or preserve government property, safety and security, or to maintain good order and discipline.

f. Contractor employees who have access to Hill AFB Government facilities, or critical information shall be trained annually on Operations Security (OPSEC), Antiterrorism and security education 90 days after initial assignment of the contract in accordance with AFI 10-245.

C.25 Facility Security The contractor shall be responsible for safeguarding all government property provided for contractor use. At the close of each work period, property and materials by securing all doors and windows.

C.26 Conservation of Utilities The contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions, which prevent the waste of utilities used only for official government business.

[End of Section C]

SECTION D

PACKING AND MARKING

D.1 Packaging and Marking Packaging and marking of all deliverables must conform to normal commercial packing standards to assure safe delivery at destination.

All pricing for materials offered shall be FOB Destination.

[End of Section D]

SECTION E

INSPECTION AND ACCEPTANCE

E.1 Inspection Terms Specific/special clauses and other requirements regarding inspection and acceptance will be designated by the CO as an addendum to FAR 52.212-4.

E.2 Inspection and Acceptance of Services All periodic reports and task deliverables shall be inspected, tested (where applicable), reviewed, and accepted by the Government within a reasonable period of time in accordance with FAR 52.212-4 (a), which states: Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or re-performance of nonconforming services at no increase in contract price. If repair/replacement or re- performance will not correct the defects or is not possible, the government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services.

The Government must exercise its post-acceptance rights --

(1) Within a reasonable time after the defect was discovered or should have been discovered;

and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

Only the client representative (CR), their designated alternate, the GSA Project Manager (PM) or GSA Contracting Officer (CO) has the authority to inspect, accept, or reject all deliverables.

Final acceptance of all deliverables will be provided in writing, or in electronic format, to the GSA PM or GSA CO within 30 days from the end of the order period of performance.

[End of Section E]

SECTION F

DELIVERIES OR PERFORMANCE

F.1 Place of Performance/Hours of Performance The primary place of performance will be at building 843, Bay K, Hill AFB, UT. Some work will be performed at the contractor location. When working at, or delivering to, Government facilities performance will be accomplished during normal duty hours (0730 – 1630), unless approved by the COR.

Contractor personnel shall not report to Government facilities to work, nor remain at the Government work locations, any time the Government is unexpectedly required to close their offices. The Contractor is responsible for all notification of their Contractor staff during times of closure.

F.2 Period of Performance The POP for the contract is one 14 month base period. Actual POP start and end dates will be specified on the contract CLIN structure at the time of award.

[End of Section F]

SECTION G

CONTRACT ADMINISTRATION DATA

G.1 Invoicing/ Procedures for Payment

G.2 Release of Claims The Government reserves the right to require a release of claims at the end of each performance period, after all payments have been completed. **NOTE: No rates agreed to under the terms of this order are subject to DCAA or other “final” audited rates.

G.3 Firm Fixed Priced Invoicing (Severable/Non-severable Projects) Invoicing for FFP orders shall be submitted in accordance with the bid schedule / CLIN structure. If the bid schedule / CLIN structure does not allow for itemized payments, invoicing shall be submitted after the period of performance is complete.

G.4 Invoicing For Travel All travel on applicable orders shall be approved by the Government at least two weeks in advance. All travel shall be in accordance with the Federal Travel Regulation (FTR) and shall be at or below per diem rates. The Contractor is required to ensure good stewardship of travel funds, and shall seek lodging rates lower than the approved rates whenever possible. The Contractor shall make every effort to locate the airport that will provide the lowest cost of air travel possible. The COR may require a cost benefit analysis to support any travel, as deemed necessary. Travel charges over and above per diem without proper approval, shall be at the expense of the contractor.

Submit the traveler's name, dates of travel, location of travel, and dollar amount of travel.

Also include backup documentation (receipts, etc.) to support travel costs.

NOTE: The Government reserves the right to audit, thus; the contractor shall keep on file all backup support documentation for travel, materials, and ODC procurements made on behalf of the Government under the terms of the contract.

G.5 Electronically Posting Invoice Documents Contractors shall electronically transmit/submit invoices and supporting documentation for invoices through the GSA web-based procurement system, through the Central Invoice Service (CIS), the contractor shall submit invoices electronically by logging into the ASSIST portal (https://portal.fas.gsa.gov), navigating to the appropriate order, and creating the invoice for that order. This is the only acceptable means for invoice submissions.

No paper invoices shall be accepted. For additional assistance contact the ASSIST Helpdesk at 877-472-4877.

G.6 Content of Invoice The contractor’s invoice shall be submitted monthly for work performed the prior month. The contractor may invoice only for the hours, travel and unique services ordered by GSA and actually used in direct support of the client representative’s project. The invoice shall be submitted on official letterhead and shall include the following information at a minimum.

GSA Task Order Number Task Order ACT Number Prompt Payment Discount Remittance Address Period of Performance for Billing Period Point of Contact and Phone Number Invoice Amount Skill Level Name and Associated Skill Level Number (for T&M or Labor Hour) Actual Hours Worked During the Billing Period (for T&M or Labor Hour) Travel Itemized by Individual and Trip (if applicable) Training Itemized by Individual and Purpose (if applicable) Support Items Itemized by Specific Item and Amount (if applicable)

G.7 Final Invoice Invoices for final payment must be so identified and submitted within 60 days from task performance completion and no further charges are to be billed. A copy of the written acceptance of task completion must be attached to final invoices. The contractor shall request from GSA an extension for final invoices that may exceed the 60-day time frame. No rates in this task order shall be contingent up finalized rates, as this is not a forward pricing rate agreement contract. All rates herein shall be firm fixed rates. No indirect rates shall be allowed on travel.

All rates charged under the terms of this contract are firm fixed rate, and are not considered provisional.

The contractor shall submit the final invoice at the end of each performance period timely.

The Government reserves the right to require certification by a GSA COR before payment is processed, if necessary.

G.8 Receiving Agency’s Acceptance The contractor shall seek acceptance and electronically post the acceptance document in

GSA’s electronic Web-based Order Processing System, currently ITSS. (Written acceptances will be posted as an attachment along with any other supporting documentation.) After acceptance of the invoice by the CR, the Contractor shall submit a proper invoice to GSA Finance not later than five (5) workdays after acceptance by the Government of the product, service, and/or cost item. In the absence of Government acceptance within thirty (30) days, the contractor shall submit an invoice.

NOTE: The acceptance of the authorized agency customer representative is REQUIRED prior to the approval of payment for any invoiced submitted.

NOTE: If the required documentation including, (A) the customer's signed written acceptance

OR

(B) the customer’s electronic acceptance, is not received within 15 calendar days from the date the invoice was submitted to GSA Finance, the invoice may be rejected in whole or in part as determined by the Government.

G.9 Posting Acceptance Documents:

Invoices shall be submitted through GSA’s electronic Web-Based Order Processing System, currently ITSS, to allow the client (CR) to certify the services have been received and the GSA COR to electronically accept the invoice. Included with the invoice will be all backup documentation required such as, but not limited to, travel authorizations and training authorizations (including invoices for such).

G.10 Close-out Procedures The Contractor shall submit a final invoice within sixty (60) calendar days after the end of the order Performance Period. All invoices shall be received within this period. The contracting officer shall not extend the period of performance, or the invoice submittal period to wait on subcontractors to bill the prime contractor. All rates are negotiated at the time of award, and the contractor shall control and account for all time by their own personnel and their subcontractor or CTA personnel to allow for timely billing in accordance with the terms expressed in this section. After the final invoice has been paid the Contractor shall furnish a completed and signed Release of Claims form to the Contracting Officer. This release of claims is due within fifteen (15) calendar days of final payment.

G.11 Unilateral Closeout Modifications:

FAR clause 52.212-4(c) is hereby amended as follows: The Government reserves the right to issue unilateral close out modifications to close out commercial contractual agreements, after the Contractor has acknowledged the order is closed and that no further liability exists on behalf of the parties.

G.12 Contract Closeout Process Orders will be closed out per the applicable regulation by the cognizant CO. Since the rates in this contract are fully-burdened and not subject to “unsettled” indirect costs, there will be no adjustments to hourly rates at any time after a task order is awarded. All rates shall be quoted as fully burdened FFP rates. The only exceptions that shall apply will be in accordance with changes in SCA, DBA or a Collective Bargaining Agreements (CBA) which affect hourly rates, as applicable.

G.13 Contract Performance Evaluation Past performance information is relevant information, for future source selection purposes, regarding a Contractor’s actions under previously awarded contracts. It includes, for example, the Contractor’s record of conforming to contract requirements and to standards of good workmanship; record of forecasting and controlling costs; adherence to contract schedules, including the administrative aspects of performance; history of reasonable and cooperative behavior and commitment to customer satisfaction; reporting into required databases; record of integrity and business ethics; and, business-like concern for the interest of the customer.

Evaluations of Contractor performance will be provided to the Contractor as soon as practicable after completion of the evaluation. Contractors will be given a minimum of 30 days opportunity to submit comments, rebutting statements, or additional information.

Copies of the evaluations, Contractor responses, and review comments, if any, will be retained as part of the contract file, and may be used by Federal agencies to support future award decisions.

The Region 7 CO does not administer or evaluate task order performance.

The CPARS process allows contractors to view and comment on the Government's evaluation of the contractor's performance before it is finalized. Once the contractor’s past performance evaluation is finalized in CPARS it will be transmitted into the Past Performance Information Retrieval System (PPIRS).

Contractors are required to register in the CPARS, so contractors may review and comment on past performance reports submitted through the CPARS.

CPARS: https://www.cpars.csd.disa.mil/

PPIRS: http://www.ppirs.gov

Past performance data will be captured at the basic contract and at the order level (as applicable).

G.14 Organizational Conflict of Interest

(a) Organizational Conflict of Interest” means that because of other activities or relationships with other persons, a person is unable or potentially unable to render impartial assistance or https://www.cpars.csd.disa.mil/ http://www.ppirs.gov/ advice to the Government, or the person’s objectivity in performing the contract work is or might be otherwise impaired, or a person has an unfair competitive advantage. “Person” as used herein includes Corporations, Partnerships, Joint Ventures, and other business enterprises. All actual or potential OCI situations shall be handled in accordance with FAR Subpart 9.5. Offeror as used in this solicitation section addressing OCI shall include all vendors that the company submitting this proposal has entered into a contractor teaming agreement or prime subcontractor relationship with in connection with its proposal submission for this acquisition.

NOTE: A contractor that gains access to proprietary information of other companies in performing advisory and assistance services for the Government must agree with the other companies to protect their information from unauthorized use or disclosure for as long as it remains proprietary and refrain from using the information for any purpose other than that for which it was furnished. The contracting officer shall obtain copies of these agreements and ensure that they are properly executed (FAR 9.505-4(b)).

(b) If the Offeror is currently providing support or anticipates providing support to the Government that presents an actual or potential OCI with the requirements for this acquisition, the Offeror warrants that to the best of its knowledge and belief, and except as otherwise set forth in the contract, the Contractor does not have any organizational conflict of interest(s) as defined in paragraph (a).

(c) It is recognized that the effort to be performed by the contractor under this contract may create a potential organizational conflict of interest on the instant contract or on a future acquisition. In order to avoid this potential conflict of interest, and at the same time to avoid prejudicing the best interest of the Government, the right of the Contractor to participate in future procurement of equipment and/or services that are the subject of any work under this contract shall be limited as described below in accordance with the requirements of FAR 9.5.

(d) (1) The Contractor agrees that it shall not release, disclose, or use in any way that would permit or result in disclosure to any party outside the Government any proprietary information provided to the Contractor by the Government during or as a result of performance of this contract. Such information includes, but is not limited to, information submitted to the Government on a confidential basis by other persons. Further, the prohibition against release of Government provided information extends to cover such information whether or not in its original form, e.g. where the information has been included in Contractor generated work or where it is discernible from materials incorporating or based upon such information. This prohibition shall not expire after a given period of time.

(2) The contractor agrees that it shall not release, disclose, or use in any way that would permit or result in disclosure to any party outside the Government any information generated or derived during or as a result of performance of this contract. This prohibition shall expire after a period of one year after completion of performance on this contract.

(3) The prohibitions contained in subparagraphs (d)(1) and (d)(2) shall apply with equal force to any affiliate of the Contractor, any subcontractor, consultant, or employee of the Contractor, any joint venture involving the Contractor, any entity into or with which it may merge or affiliate, or any successor or assign of the Contractor. The terms of paragraph (f) of this Special Contract Requirement relating to notification shall apply to any release of information in contravention of this paragraph (d).

(e) The Contractor agrees that, if after award, it discovers an actual or potential organizational conflict of interest; it shall make immediate and full disclosure in writing to the Contracting Officer. The notification shall include a description of the actual or potential organizational conflict of interest, a description of the action, which the Contractor has taken or proposes to take to avoid, mitigate, or neutralize the…