Ice_form.pdf

This is an Independent Cost Estimate (ICE) form template document used by METRO Regional Transit Authority in Ohio to justify and document procurement decisions for goods and services. The form serves as a standardized tool for capturing essential procurement information including requisition numbers, descriptions of goods or services being procured, and the procurement type (new procurement, contract modification, or exercise of option). The document requests supporting documentation to substantiate pricing decisions through various means such as published list prices, historical pricing data, comparable purchases by other agencies, engineering or technical estimates, independent third-party estimates, or preestablished pricing resulting from prior competitive processes.

The ICE form is designed to ensure transparency and accountability in the procurement process by requiring METRO to attach and reference documentation supporting the selected pricing approach. This template does not establish specific deadlines, quantities, or award dates but rather provides the framework through which METRO would evaluate and justify individual procurement decisions for its operations, which currently include a fleet of approximately 127 fixed-route vehicles providing transit services throughout Summit County, Ohio. The form is particularly relevant to METRO's modernization efforts, as evidenced by the agency's concurrent procurement for an integrated Finance, Payroll, and optional Human Resources Information System to replace outdated software platforms that have created operational inefficiencies and data integrity challenges across the organization.