Akron_FP_Price_Form.xlsx
XLSX spreadsheet 28 KB Posted
- Attached to
- Finance / Payroll System State and local contract opportunity
- Solicitation number
- RFP 2026-03
- Issued by
- Summit County, Akron City, Ohio
About this file
This is a Price Proposal Form for METRO Regional Transit Authority's Finance/Payroll System procurement in Summit County, Ohio. Proposers must submit pricing as a separate sealed document from their technical proposal, with all costs provided in U.S. dollars on a firm and fixed basis for the initial contract term. The form requires itemized costs across five years, including one-time implementation costs for hardware (such as five time clocks and kiosks), implementation services (project management, system design, installation, testing, training, and data migration), and recurring annual costs for SaaS subscriptions with 24/7 technical support and standard three-year hardware warranty. Optional sections allow vendors to specify costs for Finance/Payroll Module features, hardware warranty extensions for years four and five, additional professional services at hourly rates, and a separate Human Resource Information System (HRIS) implementation with its own hardware, implementation services, and recurring subscription costs. Proposal submissions are due February 26, 2026, at 5:00 PM ET, with contract award anticipated April 28, 2026, and system operational status required by January 1, 2027.
METRO has programmed $350,000 in its 2025 capital budget for this project and will evaluate pricing on a Total Cost of Ownership basis across the five-year period. The contract term includes a minimum three-year comprehensive warranty period with optional extension to five years, followed by renewable annual software maintenance and support agreements. The procurement may receive partial Federal Transit Administration (FTA) funding, requiring vendors to complete federal certifications including lobbying, debarment and suspension, Buy America, and non-collusion affidavits. Proposers must provide minimum three client references for similar implementations at U.S. or Canadian public transit agencies completed within the prior five years. METRO's existing technology infrastructure—currently characterized by manual workarounds, data integrity challenges, and poor system performance—includes outdated finance and payroll software alongside systems such as Avail CAD/AVL, HASTUS, NeoGov HRIS, and TimeTrak for timekeeping that the new integrated solution must seamlessly integrate with.
View the file
Other files for this state and local contract opportunity
Show all 26
On GovTribe
Work with this file on GovTribe
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
Instructions
| Proposer Legal Name: |
| Instructions to Proposer: |
| 1. This Price Proposal Form must be completed in its entirety and submitted as a separate, sealed electronic file from the Technical Proposal. |
| 2. Do not include any pricing information, costs, or rates anywhere in your Technical Proposal. |
| 3. All costs shall be in U.S. Dollars (USD). Do not include taxes. |
| 4. All pricing shall be firm and fixed for the duration of the initial contract term. |
| 5. Do not alter the format or line items of this form. If a line item is not applicable, enter "N/A", or "$0". |
| 6. All costs associated with meeting the full requirements of the RFP must be included in the appropriate sections below |
| 7. The quantities provided (i.e. 5 time clocks) are the basis for this proposal. |
| 8. Fill out only those cells that are both outlined and with no fill. |
| 9. Use Part C to provide costs for Optional Finance/Payroll Module costs. |
| 10. Use Part D to provide costs for Optional Human Resource Information System. |
| 11. The pricing form may contain errors and the vendor is responsible for checking all math. |
Price Summary
| 5-Year Total Cost of Ownership | ||||||
| Cost Category | Year 1 | Year 2 | Year 3 | Year 4 | Year 5 | 5-Year Total |
| A. Total One-Time Implementation Costs | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 |
| B. Total Recurring Annual Costs | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 |
| Total Base Proposal Cost (A+B) | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 |
Part A Implementation
| A1: Hardware (e.g. time clocks, kiosks) | Unit Cost | Quantity | Total Cost |
| Time Clocks | $ - 0 | 5 | $0 |
| Kiosks | $ - 0 | $0 | |
| Solution specific hardware | $ - 0 | $0 | |
| Solution specific hardware | $ - 0 | $0 | |
| Solution specific hardware | $ - 0 | $0 | |
| $ - 0 | $0 | ||
| $ - 0 | $0 | ||
| SUBTOTAL - On-Board Hardware | $0 |
| A2: Implementation Services | |
| Project Management (including PMP, meetings, reporting) | $ - 0 |
| System Design (including SDD, ICDs, design reviews) | $ - 0 |
| On-Site Hardware Installation and Commissioning (e.g. time clocks, kiosks) | $ - 0 |
| System Testing (Demonstration, User Acceptance, System Acceptance, Operability Period) | $ - 0 |
| Training (all role-based modules, materials, and Train the Trainer Programs) | $ - 0 |
| Data Migration from Legacy Systems | $ - 0 |
| SUBTOTAL - Implementation Services | $ - 0 |
TOTAL ONE-TIME IMPLEMENTATION COSTS (A1+A2) $ - 0
Part B Recurring
| Recurring Annual Costs | Year 1 | Year 2 | Year 3 | Year 4 | Year 5 |
| B1: All-inclusive SaaS Subscription Fee (includes central software hosting, all software updates/upgrades, 24/7 technical support, and standard hardware warranty for the initial 3-year term) | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 |
| B2: Post-Warranty Maintenance / Support: (Enter $0 for Years 1-3. Price for ongoing service / advanced replacement for Years 4-5). | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 |
| B3: Third-Party Fees: List any other required third-party license or data fees, if not provided by METRO | 0 | 0 | 0 | 0 | 0 |
| 1. Specify Fee | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 |
| 2. Specify Fee | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 |
| TOTAL Recurring Annual Costs | 0 | 0 | 0 | 0 | 0 |
Part C Options -FinancePayroll
| C1: Optional Warranty Extension | Annual Cost |
| Optional Year 4 Hardware Warranty/Maintenance | $- |
| Optional Year 5 Hardware Warranty/Maintenance | $- |
| C2: Optional Software Modules or Hardware | One-Time Cost | Annual Recurring Cost |
| Option 1: Proposer to Specity | $- | $- |
| Option 2: Proposer to Specify | $- | $- |
| C3: Rates for Additional Professional Services | Hourly Rate |
| Project Manager | $- |
| Systems Engineer | $- |
| Trainer | $- |
| On-Site Technicial | $- |
| Other (Specify) | $- |
| The vendor may add additional lines/classifications as needed. |
Part D Options (HRIS only)
| D1: Implementation Services (HRIS) | Unit Cost | Quantity | Total Cost |
| Project Management (including PMP, meetings, reporting) | $ - 0 | ||
| System Design (including SDD, ICDs, design reviews) | $ - 0 | ||
| System Testing (Demonstration, User Acceptance, System Acceptance, Operability Period) | $ - 0 | ||
| Training (all role-based modules, materials, and Train the Trainer Programs) | $ - 0 | ||
| Data Migration from Legacy Systems | $ - 0 | ||
| SUBTOTAL - Implementation Services | $ - 0 |
| TOTAL ONE-TIME IMPLEMENTATION COSTS (HRIS only) | $ - 0 | ||||
| Recurring Annual Costs (HRIS) | Year 1 | Year 2 | Year 3 | Year 4 | Year 5 |
| D2: All-inclusive SaaS Subscription Fee (includes central software hosting, all software updates/upgrades, 24/7 technical support, and standard hardware warranty for the initial 3-year term) | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 |
| D3: Third-Party Fees: List any other required third-party license or data fees, if not provided by METRO | 0 | 0 | 0 | 0 | 0 |
| 1. Specify Fee | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 |
| 2. Specify Fee | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 |
| TOTAL Recurring Annual Costs | 0 | 0 | 0 | 0 | 0 |
File details come from the government source that posted it. Updated .