Akron_FP_Price_Form.xlsx

This is a Price Proposal Form for a Finance/Payroll System procurement issued by METRO Regional Transit Authority, a transit agency operating approximately 127 fixed-route vehicles in Summit County, Ohio. The RFP requests proposals for a modern, integrated Finance, Payroll, and optional Human Resource Information System (HRIS) to replace METRO's outdated technology infrastructure. The procurement is driven by strategic goals to improve service quality, cost-effectiveness, and operational efficiency. The proposal requires submission of pricing information in a separate sealed electronic file from the technical proposal, with all costs stated in U.S. Dollars on a firm-fixed basis for the initial contract term. Proposers must complete the entire form without altering its format or line items, entering "N/A" or "$0" for non-applicable items, and are responsible for verifying all calculations.

The pricing form is structured to capture a five-year total cost of ownership across multiple categories: one-time implementation costs (Part A) including hardware such as five time clocks, kiosks, and solution-specific hardware, plus implementation services covering project management, system design, on-site installation, testing, training, and data migration; recurring annual costs (Part B) including all-inclusive SaaS subscription fees with hosting, updates, 24/7 support, and warranty coverage for years 1-3, post-warranty maintenance for years 4-5, and third-party fees; optional Finance/Payroll module costs (Part C) for warranty extensions and additional professional services at specified hourly rates; and optional HRIS implementation and recurring costs (Part D). All costs associated with meeting full RFP requirements must be included in the appropriate sections, with the quantities provided serving as the basis for the proposal.