JAPAN - 2023.02.28 Q&A #1.pdf

Question # Par. Ref Quick Reference Question Government Answer

1 HTC71123RC002, Page 48 of 55

(i) Part I – Price Proposal and Contract Documentation, (c) Insert proposed unit and extended prices on pages 3-7 for each Contract Line-Item Number, including all option periods. Note: Section SF 1449 - CONTINUATION SHEET -actual page numbers are 3 - 10. Request clarification if the correct page numbers are 3 – 10.

The sentence should read: Insert proposed unit and extended prices on pages 3-10 for each Contract Line- Item Number, including all option periods.

2 HTC71123RC002, Page 48 of 55

(i) Part I – Price Proposal and Contract Documentation, (d) Complete the necessary fill-ins and certifications (pages 9-45)

Note: fill-ins and certifications appear on pages 18 – 46.

Request clarification if the correct page numbers are 18 – 46.

RFP will be amended - Representations and certifications begin on page 14.

Atch 1 - MISAWA PWS - AMENDED.2023.01.18 – Appendix

C-2 Government Furnished Equipment pages 26 – 30.

Statement on page 30 - The Contractor shall accomplish, without prior approval, repairs to equipment other than MHE and Vehicles that cost $250.00 (parts and labor, not to exceed 50% of the replacement value) or less provided they do not exceed the dollar amount identified/obligated for the reimbursable CLIN for the contract period. SF1449 does not include a Cost Reimbursable CLIN.

Request clarification if a Cost Reimbursable CLIN will be added by amendment to the solicitation?

Historic data has indicated repairs to equipment other than MHE and Vehicles has not been accomplished, therefor the CLIN was removed. However, if repairs are required, money can be added at a later date/time.

Atch 2 - FUKUOKA PWS - AMENDED.2023.01.18– Appendix C-

2 Government Furnished Equipment pages 24 – 25.

Statement on page 25 - The Contractor shall accomplish, without prior approval, repairs to equipment other than MHE and Vehicles that cost $250.00 (parts and labor, not to exceed 50% of the replacement value) or less provided they do not exceed the dollar amount identified/obligated for the reimbursable CLIN for the contract period.

SF1449 does not include a Cost Reimbursable CLIN.

Request clarification if a Cost Reimbursable CLIN will be added by amendment to the solicitation?

Historic data has indicated repairs to equipment other than MHE and Vehicles has not been accomplished, therefor the CLIN was removed. However, if repairs are required, money can be added at a later date/time.

5 HTC71123RC002, Page 44 of 55

CLAUSES INCORPOARTED BY FULL TEXT – Page 45 of 55.

252.237-7024 NOTICE OF CONTINUATION OF ESSENTIAL CONTRACTOR

SERVICES (OCT 2010)

(b) The offeror shall provide with its offer a written plan describing how it will continue to perform the essential contractor services listed in attachment --, Mission Essential Contractor Services, dated --------, during periods of crisis. The offeror shall--

Item indicates that the RFP provides “essential contractor services listed in attachment --, Mission Essential Contractor Services, dated --------,”

Request clarification of the attachment Title, date of issue, and location of the attachment in the Solicitation documents.

Instructions are located on page 46-50 of 55; Title will be "Continuation of Essential Services Plan"

6 HTC71123RC002, Page 49 of 55

Subfactor C – Continuation of Essential Services Plan, which is a section of Part II – Technical Proposal

In the past, this has often been a standalone piece, or included elsewhere in the response. It would typically take up a considerable amount of the 10-page limit for Part II. We request to either exclude it from the 10-page limit or increase the limit to 15 pages.

Technical Proposal: Limited to no more than ten (10) pages. (The cover page is excluded from the page limitation and fold out pages for charts/spreadsheets will be counted as one page.)

7 HTC71123RC002, Page 48 of 55

(i) Part I – Price Proposal and Contract Documentation, (e) Complete blocks 6 a through c a nd 7 a through c of the DD Form 254, Department of Defense Contract Security Classification (Attachment 2)

The attachement 6, DD Form 254 has the statement "COMPLETION OF THIS BLOCK IS NOT APPROVED FOR SOLICITATIONS" included in each of the sections being specified for completion. Are these to be filled out and included with our response?

See question #38.

8 RFP GEN Who is the incumbent? What is the last months invoices amount?

The incumbent is C2G, Ltd. Invoice amounts are proprietary information.

HTC711-23-R-C002 Q&A #1

RFP SF 1449 PAGE 3

CLIN 0002 Ramp Coordinator. Please clarify if this a change to the previous contract?

No, Ramp Coordinator requirement for Misawa AB was modified in the previous contract and is a requirement in the current contract.

PWS Misawa 1.3

Does Misawa air freight conduct land bridge truck operations to/from Yokota Air Base? What is the frequency of service?

No, Misawa Air Freight does not conduct landbridge operations to/from Yokota AB, however, Misawa PWS paragraph 1.3.1. - The contractor shall load and unload cargo on and off surface conveyances.

PWS Misawa 4.2

How often are services in PWS areas, other than ATOC, required outside of the established operating hours of 0600-1800? If so, can workload data be provided?( By pax, cargo lave, etc)

Misawa PWS, Appendix D-1 - "Approximately 50% of the monthly workload will fall outside established hours of operation, 0600-1800 local time Monday through Friday." Workload data outside of the established operating hours is not captured.

PWS Misawa 1.4

Please clarify if this service are done by contractor or can be a 3rd party provider? If so how invoiced

No, these services are not done by a 3rd party provider.

The contractor shall provide a complete range of passenger and baggage services.

13 PWS Misawa 1.7 Please clarify if this service are done by contractor or can be a 3rd party provider? If so how invoiced

The contractor shall provide fleet service.

14 PWS Misawa 1.6 Please clarify what "assistance" is. Equipment/personnel

PWS Misawa 1.6

Can the government provide number of aero-medical sorties? Is this included in the contract workload? If not how are we reimbursed for the work?

This is a requirement within the PWS but not captured separately in the historical workload and included in Basic Monthly Services payment.

PWS Misawa 1.8.1

Can the government clarify what is considered "sufficent number" of contractor personnel?

The contractor shall determine a "sufficient number" of contractor personnel to ensure the contractor shall provide services up to 24 hours per day on an extended basis tp fscilitate on-time aircraft departures.

PWS Misawa 4.1

Please clarify if the Station Manager position is dedicated or can it be collateral, example ATOC function?

Employment positions are determined by the contractor, however, dedicated positions will not be identified.

PWS Misawa 4

What is the current make up of personnel - US, LN?

Current contractor personnel "make up" is proprietary to the incumbent and will not be released.

PWS Misawa 4 can local nationals be employed? If so what positions?

Misawa PWS paragraph 4.6.17. - "The Contractor shall have a valid Facilities Clearance Level (FCL) of SECRET.

Interim FCLs are acceptable provided they are not expired. FCL procedures and security guidelines for adjudicative requirements are outlined in 32 Code of Federal Regulations (CFR) Part 117, the National Industrial Security Program Operating Manual (NISPOM). FCLs and Interim FCLs must be awarded by the Defense Counterintelligence and Security Agency (DCSA) Facility Clearance Branch. FCL’s will be sponsored by USTRANSCOM thru DCSA if the CO approves the action."

20 RFP GEN

Due to change of the yen and other factors how can the contractor adjust economically? Use of the contingency clause? Or equitable adjustment?

It is the offeror's repsonsiblity to submit a proposal to include inflation increases.

21 PWS Misawa and Fukuoka GEN

The PWS for both sites indicates that it's in support of the 618th Air Operations Center, which is at Scott AFB, but these services will all be on-site in Japan. Does the 618th remotely oversee the operations at those bases that will be covered by this effort, or is there another on-base organization being supported that I'm missing?

Misawa PWS paragraph 1.1.1.1.; "Provide the 618 Air Operations Center (AOC), 613 AOC/Air Mobility Division Manager (AMDM), and 35 Fighter Wing (FW) Command Post (CP) as appropriate, aircraft landing, block-in, block-out, and take-off times; information concerning a potential aircraft delay, actual delay, or abort."

22 RFP GEN

Due to change of the yen and other factors how can the contractor adjust economically? Use of the contingency clause? Or equitable adjustment?

See question #20.

24 PWS Misawa 1.8.4 Provide a Load Team Chief when Government load teams are provided. Please how often this performed? How will we be compensated?

Historical data for a Load Team Chief is not captured and is a requirement within the PWS and included in Basic Monthly Services payment.

25 PWS Misawa 1.8.5

Provide MHE, drivers, and load team personnel to meet all aircraft services requirements only when the applicable Government unit/service has exhausted all efforts to meet DTR requirements and stated Government MHE, drivers, and load team personnel are not available during mission coordination with the contractor. How is this compensated? Can this be quantified?

Historical data for providing drivers and load team personnel are not captured and is a requirement within the PWS and included in Basic Monthly Services payment.

26 PWS Misawa 1.10.1 Provide a GATES Workstation Area Security Officer (WASO) IAW GATES Manual. Is this dedicated or collateral?

Employment positions are determined by the contractor as required to manage the air terminal computer systems and ensure continued functionality.

27 PWS Misawa 1.15 Customer Service. The Contractor shall conduct tours for individuals and groups as coordinated by the COR. How is this compensated for?

This is a requirement within the PWS and included in Basic Monthly Services payment.

28 PWS Misawa 3.5.2.1

Contractor personnel shall complete via Web-based Training the Air Transportation Hazardous Inspectors Course to maintain required certification to fulfill the requirements of the PWS for the duration of the contract. How many are current certified?

Number of trained and certified employees is proprietary to the incumbent and will not be released.

29 PWS Misawa 3.5.3 Contractor personnel shall satisfactorily complete hazardous material handler training IAW AFMAN 24-604 prior to the start of the first contract period. What is the current status of personnel?

Status and training for current employees is proprietary to the incumbent and will not be released.

30 PWS Misawa 3.5.4 Within seven calendar days prior to performance start, the Contractor shall designate in writing to the CO and COR personnel performing as Aircraft Load Planners. How many are currntly on staff?

Numbers of current employees is proprietary to the incumbent and will not be released.

PWS Misawa 3.5.10

The Government will not charge an attendance fee for the Air Transportation of Hazardous Materials Inspector Course and AMC ATIC Course. Please advise the location and if personnel costs inclusive?

Air Transportation of Hazardous Materials Inspector Course - duration is five academic days and is currently held at Ft Lee, VA and may be held at other locations world-wide.

Air Transportation Instructor Course (ATIC) - duration is five academic days and is currently held at the Expeditionary Center, Ft Dix, NJ or may be provided through a Mobile Training Team at a location within the Pacific Theater. All training costs will be the responsibility of the contractor.

PWS Misawa 4.1.3

The Contractor shall ensure all personnel are qualified for their positions, provide verifying documentation to the CO upon request;

and, able to read, write, speak, and understand English in order to use technical manuals/references and communicate effectively.

Please clarify if LN are elgible and if so what positions?

Misawa PWS paragraph 4.1.3.1. - The contractor shall ensure a sufficient number of contractor personnel retain, as applicable, current and valid certificates, identification cards, licenses, badges, and clearances prior to commencing performance and to fulfill the requirements of the PWS for the duration of the contract. Misawa PWS paragraph 4.6.17. - "The Contractor shall have a valid Facilities Clearance Level (FCL) of SECRET. Interim FCLs are acceptable provided they are not expired. FCL procedures and security guidelines for adjudicative requirements are outlined in 32 Code of Federal Regulations (CFR) Part 117, the National Industrial Security Program Operating Manual (NISPOM). FCLs and Interim FCLs must be awarded by the Defense Counterintelligence and Security Agency (DCSA) Facility Clearance Branch. FCL’s will be sponsored by USTRANSCOM thru DCSA if the CO approves the action."

PWS Misawa 4.2

4.2. Hours of Operation. The Contractor shall staff the ATOC function 24 hours a day, 7 days a week. All other functions shall be staffed, and services provided 0600-1800 local time Monday through Friday and outside of these established operating hours to meet specific mission requirements. How are we compensated for work outide of established work hours

Work outside established hours is a requirement within the PWS and included in Basic Monthly Services payment.

PWS Misawa appendix A

Ground Time. Period aircraft is on the ground. Ground times for military and commercial aircraft differ. Military aircraft ground time is computed from landing to takeoff, while commercial aircraft is from block-in to block-out. Please clarift turnaround time for pax aircraft from start to finishin to have personnel available?

Sequence of Events are built into GATES for specified ground times.

PWS Misawa appendix A

Working Maximum on Ground (WMOG). The air terminal’s capability to sustain simultaneous servicing (physical activity at the aircraft involving the handling of cargo/mail/passengers/baggage, or associated services en-route to and from the aircraft) of a specific number and types of aircraft. Please clarify the max aircraft simultaneously; and time on ground average for cargo operations?

PWS paragraph 1. - one wide-body aircraft or the equivalent thereof. Appendix A provides aircraft classification.

PWS Misawa appendix c-2

The Contractor shall accomplish, without prior approval, repairs to equipment other than MHE and Vehicles that cost $250.00 (parts and labor, not to exceed 50% of the replacement value) or less provided they do not exceed the dollar amount identified/obligated for the reimbursable CLIN for the contract period.

Because the question is unclear, the Government is unable to provide an answer.

PWS Misawa appendix C-2 Please clarify where all MHE/Vehicles are stored and responsibility fo maintenance

MHE/Vehicle storage is coordinated through the base via the COR. Maintenance responsibilities are located in paragraph 1.11.

RFP page 48 of 55 E e states "Complete blocks 6a through c & 7a throught c ….Attachment 2) We are unable to locate Attachment 2; however DD254 is at Attachment 5; additionally those blocks are locked?

The RFP is corrected to read "Complete blocks 6 a through c and 7 a through c of the DD Form 254, Department of Defense Contract Security Classification Specification (Attachment 6).

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