Attachment 11 Domestic Rate Filing Instructions.docx

Attachment 11

HCT711-R-22-C001

24 January 2022 Domestic Rate Filing Instructions

To file your domestic rate refresh rates, follow the below instructions:

From the GFM Main Menu, select “Tender Entry”.

On the Tender Entry on the Web menu, select “Add Tender” Enter a unique 6 digit Tender Number that begins with the number “5” (example 500001).

Select “Submit Tender Receipt” The Section A window will open.

Set the Mode to “K, Air Freight”, “L, Air Freight Forwarder”, or “M, Air Taxi” as appropriate Select the Telephone, “New List” button and enter at least one telephone number. When all numbers are entered, select “Save”. These are the telephone numbers that will be passed to the shipper to arrange pickup of awarded shipments.

Set the Qualifier to “NF – Negotiated, FAR” Enter the Solicitation Number HTC711-22-R-C001 Set the Effective Date to 1 October 2023 Set the Expiration Date to 30 September 2024 In the Commodity Classification area, check the box to the left of DOD, then press the Commodity, “New List” button. At a minimum, enter 999931 and 999914. When all numbers are entered, select “Save”. All shipments costed by GFM under the GHS contract will be rolled up to these two commodity codes, so a missing commodity in your solicitation will not exclude you from a GFM processed shipment opportunity.

Check the boxes next to Section F and H In Section C (Carrier's Offer And Instructions), enter the appropriate information for the solicitation point of contact When the page is complete, select “Save And Exit” On the left margin, select “Section F-1” Here is where you will enter the protective services you wish to include in your solicitation. The only two valid entries are 675 (Signature Talley) and CIS (Constant Surveillance Service). If you are going to offer either of these as a free service, enter the 3 digit code (example 675) in the Service/ Level cell, and a 0 in the Charge cell. To enter a charge for the service, enter a 4 digit code (example CIS1) in the Service/ Level cell, and your NTE rate in the Charge cell. See Image below

When Section F-1 is complete, select “Section F-2” in the left margin.

Here is where you will enter the accessorial services you wish to include in your solicitation. All GFM rate entry rules are in accordance with the MFTURP-1. The complete list of valid entries can be found on the domestic accessorial spreadsheet. As in Section F-1, if you are going to offer any of these as a free service, enter the 3 digit code (example 675) in the Service/ Level cell, and a 0 in the Charge cell. To enter a charge for the service, enter a 4 digit code (example CIS1) in the Service/ Level cell, and your NTE rate in the Charge cell. If any of the services can be billed at a minimum charge per the MFTURP-1, you will enter your NTE rate in the appropriate Minimum/ Maximum Charge cell. If you are going to offer a service at no charge, the last number as displayed below is omitted and the Charge column is populated with a “0” (see Z14 below). See Image below

When Section F-2 is complete, select “Section H” in the left margin.

Here is where you are going to enter your NTE rates for each of the contract’s four levels of service; SG, D1, D2, and D3. We have added Regions 10 and 11 to capture rates for and cost shipments involving Alaska and Hawaii. Please select the Region Matrix button to view a list of states in each region, along with the rate entry matrix. Outside of Regions 10 and 11, nothing changed from what is defined in the MFTURP-1.

Any solicitation containing Exception SPLCs will be rejected.

Select the box to the right of the Between Flag In the SPLC/State/Zone/Region cells, enter “US” marked as Origin and in the next row, enter “US” marked as Destination. Solicitations with any other entries will be rejected.

To initiate a rate sheet, select the box to the left of the appropriate Level Of Service button, then press the SG, D1, D2, or D3 button as appropriate.

In the service level’s Rate Table, enter your NTE rates for each region/weight. ALL RATES ARE ENTERED IN A PER HUNDRED WEIGHT FORMAT. If you wish to enter a per pound rate of $8.50, you must enter a value of “850” and as a result, no cents are expected in your entries. Rates for each column must be equal or regress as weights increase. See Image below

When all of Section H is complete, select the “Section A” link in the left margin.

Select the “Tender Edits” button in the upper right blue header. This button can be pressed at any time (as many times as needed) during the process. When pressed, GFM will validate the solicitation and provide a list of errors to be corrected. When GFM determines the solicitation passes edits, you will be presented with the following pop-up

From this window, you have the option to “SUBMIT” the solicitation to TCAQ for review, or “HOLD” the solicitation for future updates, then final submission. If you press the “HOLD” button, the solicitation will remain open until you press the “TEOW Menu” link. At that time, the solicitation can be located on the Incomplete List.

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