Appendix 1.2 Global Heavyweight Service (GHS) Carriers Invoicing Data Requirements.pdf

HTC711-22-R-C001

PWS Appendix 1.2

1 October 2022

APPENDIX 1.2

GLOBAL HEAVYWEIGHT SERVICE (GHS)

CARRIERS INVOICING DATA REQUIREMENTS

1. Auditability of transportation services is a critical area for DoD shippers, especially when using a premium mode commercial air solution like GHS.

2. Bills of lading are required for all GHS shipments so the use of the matching model in Syncada is extremely important to support auditability through comparing services ordered to the services rendered.

3. To maximize the effectiveness of the matching model, carriers must send clear and concise invoice transactions to Syncada. The carrier side of the below table outlines the minimum data elements that must be part of the invoice transactions sent to Syncada for GHS shipments. The mapping in the table using the standard 110 mapping was created by U.S. Bank to support the matching model for GHS shipments.

4. To view the latest version of the Defense Transportation Electronic Business (DTEB) 858R IC, visit the DTEB website at https://www.ustranscom.mil/cmd/associated/dteb/ or download the current DTEB 858R IC at https://www.ustranscom.mil/cmd/associated/dteb/dod-transportation.cfm.

5. For more information on the EDI Standard 110 mapping or Invoice Manager, contact the U.S.

Bank Customer Service Help Desk.

Shipper Bill of Lading Transaction sent to Syncada (Order)

EDI 858R and Description of Field EDI Standard 110 Mapping Invoice Manager Field Name (Manual Entry) BX SEGMENT - Bill of Lading Number B3-03 SEGMENT Order Number N9 SEGMENT - Carrier Way/Freight Bill Number B3-02 SEGMENT Invoice Number N9 SEGMENT - Authority Number (Contract/PO) N9-02; where N9-01 = "CT" References G62 SEGMENT - Desired/Required Delivery POD SEGMENT Transit Status> Delivered G62 SEGMENT - Carrier's Pickup P1 SEGMENT Actual Ship Date H3 SEGMENT - Accessorial/Protective Service L1-02/L1-04 Service Charge N1 SEGMENT - Transportation Company Tendered To (CA) B3-01/ N9-01 Segments Supplier/Supplier ID N1 SEGMENT - Destination (ST) N1,N3,N4 SEGMENTS; where N1-01 = "ST" Ship To N1 SEGMENT - Origin (SF) N1,N3,N4 SEGMENTS; where N1-01 = "SF" Ship From N1 SEGMENT - Consignee (CN) N1,N3,N4 SEGMENTS; where N1-01 = "CN" Ship To N1 SEGMENT - Shipper (SH) N1,N3,N4 SEGMENTS; where N1-01 = "SH" Ship From N1 SEGMENT - Issuing Office (IU) N1-04; where N1-01 = "BT" Buyer and Buyer Id L10 SEGMENT - Appropriation Weight L10 SEGMENT Billed Quantity/Billed UOM N9 SEGMENT – TCN N9-02; where N9-01 = "TG" References L0 SEGMENT - Billed/Rated Quantity L0 SEGMENT Billed Quantity/Billed UOM MEA SEGMENT - Shipped Dimensions L4 SEGMENT Packages L0 SEGMENT - Shipment Gross Weight L10 SEGMENT Billed Quantity/Billed UOM N9 SEGMENT - Service Performed N9-02; where N9-01 = "QY" Service Level Provided L1 SEGMENT - Service Rate L1-02/L1-04 Billed Unit price SL1 SEGMENT - Level of Service SL1 SEGMENT Service Type L1 SEGMENT - Air Code SL1 SEGMENT Mode L7 SEGMENT - Tariff/Tender Rate Authority SL1 SEGMENT Move Type L5 SEGMENT - Commodity Description L5-02, L5-03 Description L3 SEGMENT - Bill of Lading Totals L3-05 Billed Extended Price

Carrier Carrier Invoice Transaction sent to Syncada (Invoice)