Attachment_8_-_Ordering_Procedures.pdf

HTC711-19-R-R003, Attachment 8

Worldwide Airlift Services Program – 135

(WASP-135)

Ordering Procedures

7 Feb 2019

TABLE OF CONTENTS

1. Introduction…………………………………………… ……………….3

2. Purpose………….……………………………………………………

3. Roles and Responsibilities.……………………………………………..3

4. Ordering Authority.….………………………………………………

5. Decentralized Ordering…..……………………………………………..3

6. Centralized Ordering (Through TCAQ)…………………………...…...3

7. Customer Instructions – Acquisition Process..…………………………4

8. Requirement Package Contents………………………………………...4

9. Ordering Period………………………………………………………...5

10. Fair Opportunity………………………………………………………..5

11. Request for Task Order Proposal (RFTOP) Source Selection…………5

12. Points of Contact……………………………………………….………5

1. Introduction To provide the best transportation solutions, USTRANSCOM has created an umbrella contract for Federal Aviation Regulation (FAR) Part 135 (or Civil Aviation Authority (CAA) equivalent) worldwide commercial airlift services offering Fixed and Rotary Wing aircraft types. The goal of this program is to reduce acquisition lead-times by streamlining the ordering process. The contract will incorporate follow-on airlift requirements as current contracts expire with flexibility to add future requirements.

Vision Statement: Deliver agile commercial 135 airlift solutions

Mission Statement: Provide a broad range of global 135 airlift capabilities, enabling warfighter readiness

2. Purpose These procedures outline the ordering process under WASP-135 by USTRANSCOM and other agencies. It is the responsibility of the ordering Contracting Officer to follow statutes, regulations and agency-specific policies regarding the issuance of a task order (TO) and to incorporate those requirements at the TO level. If agency-specific policies directly conflict with this contract, the contract terms and conditions takes precedence.

3. Roles and Responsibilities USTRANSCOM Acquisition Directorate will serve as the principal procurement entity, administration office, and business advisor for the WASP-135 program. The USTRANSCOM CO/Contract Specialist and Services Acquisition Manager will provide life cycle management of the WASP-135 program.

4. Ordering Authority USTRANSCOM Contracting Officers are authorized to place orders against WASP-135. Other Government Agency Contracting Officers may receive delegated authority to use WASP-135 after completing mandatory USTRANSCOM provided training. Orders can be placed up to the program ceiling limit of $5.7B. To qualify as an authorized user you must be a duly warranted CO (as defined in FAR 2.1 Definitions), in good standing, have completed WASP-135 delegation training and have received a delegation of procurement authority from USTRANSCOM.

5. Decentralized Ordering Limited to Ad Hoc and Short Duration requirements only. The outside Agency’s contracting activity will utilize their own contracting/financial systems to create award documents, obligate funds and handle post award administration.

6. Centralized Ordering As the principal procurement entity, USTRANSCOM will perform all Dedicated service requirements, as well as, any Ad Hoc and/or Short Duration requirements where decentralized ordering is unavailable.

7. Customer Instructions - Acquisition Process

8. Requirement Package Contents The following items shall be included in your requirements package:

-Task Order Performance Work Statement (TO PWS). Generate TO PWS by selecting applicable requirements from IDIQ PWS. Must tailor to meet actual airlift requirements to include the following:

Identify specific requirements to include any environmental considerations and place of performance

Section 4: Selection of required services from Catalog of Services Section 2: Define performance metrics in Service Delivery Summary Section 3: Identify any Government Furnished Equipment/Services Section 5: Identify any Security Requirements

-Funding Document (MIPR or other)

•Type and quantity of services

•Location

•Mission date/Period of Performance

Identify FAR‐ 135 Airlift

Requirement

•Select lowest‐level Contracting Support available. Contact USTRANSCOM (see para 12. below) if assistance is needed.

•Authorized Contracting Activity (e.g. local/regional/CCMD) Ad Hoc or Short Duration service only.

•TRANSCOM Acquisition Office (TCAQ) Primarily Dedicated service

Identify Contracting Activity

•Develop/submit requirements package (see para 8. below)

Develop/Submit Acquisition

Documentation

•CO works with customer to ensure documentation is accurate and complete

•Establish evaluation factors and award criteria (customer input required)

Acquisition Documentation

Review

•Issue Request for Task Order Proposal (RFTOP) (see para 12.

below)

•Evaluate Proposals

•Award Task Order

Acquisition Process

•Monitor performance

•Gather data

•Performance metrics

Contract Oversight, Management & Surveillance

-Cost Estimate -Identify Contracting Officer’s Representative (COR) (not required for AdHoc or Short Duration) -Confirmation of requirement validation

9. Ordering Period The ordering period is five years from the award date of initial IDIQ contracts. Task orders may be awarded prior to midnight of the last day of the ordering period. In addition, the Government may extend the contract six months in accordance with clause 52.217-8 -- Option to Extend Services.

10. Fair Opportunity IAW FAR 16.505(b)(1)(i), Ordering, all multiple award contractors shall be provided a fair opportunity to be considered for each task order (TO) in excess of $3,500 within the aircraft category(ies) (i.e. Fixed or Rotary Wing) which they received an IDIQ contract award for accepted services offered (see para 11. below), pursuant to the evaluation criteria to be identified in each Request for TO Proposal (RFTOP). Exceptions to fair opportunity will be accomplished IAW 16.505(b) (2).

11. RFTOP Source Selection A solicitation will be in the form of a Request for Task Order Proposal (RFTOP). It must include a PWS, evaluation factor(s), period and place of performance, proposal response date, applicable proposal instructions, and other information identifiable to the airlift requirement.

USTRANSCOM will maintain a Master Capabilities List (validated quarterly) identifying all IDIQ contract holders and their respective DoD Approved technical capabilities (i.e. operations, aircraft and services). In accordance with FAR 16.505(b)(1)(ii) and 16.505(b)(1)(iii)(B)(1), all IDIQ contract holders, who are technically capable of meeting the minimum TO PWS requirements, per the Master Capabilities List, will be provided an equal opportunity to submit proposals within the timeframe specified. Cost or price must be an evaluation factor for all Orders. Other selection factors should be limited to those few that are meaningful discriminators in assessing competing offers. U.S. Flag Preference will apply to all RFTOPs.

12. Official Communication:

Submit all inquiries to: transcom.scott.tcaq.mbx.wasp-135