HSTS01-10-Q-RES154 Questions Answers.pdf

RFQ #HSTS01-10-Q-RES154

JANITORIAL SERVICES AT NEWARK LIBERTY

INTERNATIONAL AIRPORT

QUESTIONS AND ANSWERS

1. How many employees does the current contractor have in place?

Each contractor is responsible for reviewing the RFQ requirements and determining the number of personnel required to perform the work, and submitting their technical and price quote.

2. Attached to bid are wage rates does the contractor have to pay $ 15.70 for a Janitor? Is this a union contract?

Yes, $15.70 is the minimum or lowest wage you must pay for a Janitor plus fringe benefits. The wages are established by the Department of Labor. For additional information, see the DOL Wage and Hour Division website at http://www.dol.gov/whd/contracts/sca.htm.

This requirement is not a union contract.

3. I would like to receive clarification on the correct due date for the bid package submission. On the Standard Form there is a offer due date of 5/3/2010 by 2:00pm EST and on page 31 of the solicitation it states a due date of 5/5/2010 by 2:00pm EST. Can you tell me which date is correct?

The correct due date is May 5, 2010. Your quote must be received before 2:00 p.m. EST deadline to be considered for award. Forward you quote via email to: Antoinette.Glover@dhs.gov. To avoid a delay in receiving your quote, please forward your email in sufficient time for delivery through the Government ‘s IT firewall. No faxed quotes will be accepted.

4. What company is currently providing the cleaning? Preferred Cleaning Services

5. How many crew members are working each shift? See Question #1.

6. Are the wages union? No

7. Do we include Holiday rates in standard proposal or is TSA billed separately?

Holiday pay should be included in your quote.

8. What is the current monthly billing to TSA for the existing contract?

The total contract value is $498,218.76 for a total of 60 months.

9. Is parking provided for the staff? Is there any cost associated with parking?

Contractor employees park in Employee Parking Lot F at a cost of $50/month. An additional busing cost, provided by Continental Airlines, is required from the parking lot to the terminals at a cost of $50-$75/month. Contractor Managers and Supervisors can obtain a monthly parking pass for the Short Term Parking Lot at a cost of $150/month.

10. Is the current scope of work the same as the solicitation scope of work? If not, what is the difference?

http://www.dol.gov/whd/contracts/sca.htm.

mailto:Antoinette.Glover@dhs.gov

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The scope of work is the same except for inclusion of pest control services.

11. What is the current staffing? See Question #1.

12. Can we use existing dumpsters for trash as we were told on the tour, or do we need to make our own arrangements?

Yes , the Contractor can use existing dumpsters.

13. How many total restrooms will we need to clean? None

14. How much space does the current contractor have for storage? What does it cost?

A small space available in Terminal B which must be subleased directly from Delta Airlines or the Port Authority at a cost $80 to $100 a month, or approximately $800.00 a year.

15. Please confirm the square footage listed on page 8 of 37.

Terminal A 16,945 sq. ft.;

Terminal B 23,500 sq. ft.;

Terminal C 21,366 sq. ft.

16. Please list by Terminal the identity of each space/area to be cleaned.

Each space/area to be cleaned is identified in the Solicitation Section C – Statement of Work under Item 6 – Technical Requirements/Tasks.

17. Please list by Terminal the times heavy cleaning can be done in the bag rooms.

Heavy cleaning can be performed in each terminal at 10 p.m. every evening.

18. Are there any controlled spaces containing weapons/hazmat requiring cleaning? Please detail access protocol & any special cleaning time. No.

19. Regarding pest control service under item# 4.1, who is currently providing Pest Control Services and what is their phone number?

Pest control is not currently being performed under the incumbent’s contract, therefore this will be a new requirement under the new contract.

20. Under item# 6, bullet 4, please clarify the statement “the contractor shall be prepared to contract waste/trash removal service”.

a. Is the janitorial contractor required to contract with Waste Management or other company for FAA trash removal services?

The Airport Consortium has a contract with Waste Management, therefore the Contractor will only be responsible for disposing of the trash in each of the terminals.

b. Or can we use the trash dumpsters and compactors already at each of the terminals?

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The contractor can use the trash dumpsters and compactors located in each of the terminals.

21. In regards to item# 6.1.6, how often must the carpet be shampooed?

Please refer to Section C, Statement of Work, Item 6, Technical Requirements/Tasks.

22. The sq. ft. listed for Terminal A appears to be somewhat low. Is the figure of 16,945 sq. ft. accurate?

Yes

23. Are there preferred times to service the checkpoints for any of the shifts?

The checkpoints should be serviced throughout the day, but see Question #17 and also Question # 24 below regarding the peak travel/passenger times by terminal.

24. What are the peak travel/passenger times by terminals?

According to Continental, and Gateway contract managers:

Terminal A -- 5:00am-7:00 a.m. and 1:00 p.m. to 7:00 p.m.

Terminal B -- 4:00 a.m.-7:00 a.m. and 1:00 p.m. to 7:00 p.m.

Terminal B (B2-B3)—Checkpoints, 1:00 p.m. to 8:00 p.m.

Terminal C -- 1:00 a.m. -7:00 a.m. and 1:00 p.m. to 7:00 p.m.

25. What are the “non-operational hours ” for stripping and waxing floors?

10 p.m. in the evenings.

26. What is the daily parking rate for contractor vehicles at the airport?

The daily parking rate for Short Term Parking is $33/day, but see Question #9.

27. Is the current janitorial contractor allowed to bid on this RFQ? Yes

28. What is the current monthly price for this RFQ? See Question #8.