HSTS01-10-Q-RES154 Permit Process.pdf

HSTS01-10-Q-RES154 Attachment B

THE PORT AUTHORITY OF NEW YORK & NEW JERSEY

GUIDELINES TO BECOMING A PORT AUTHORITY PERMITTEE

Newark Liberty International Airport (EWR)

John F. Kennedy International Airport (JFK)

LaGuardia Airport (LGA)

Stewart International Airport (SWF)

Any service contractor who wishes to conduct business at a Port Authority airport must first notify the

Airport Properties & Commercial Development Office in order to determine the applicability of a Privilege

Permit and fees to the proposed service. No service provider may perform any services at any airport without first contacting the Properties Office noted on Page 2 herein. If the services to be provided are fee payable to the Port Authority, then a Privilege Permit will be required.

Most services are fee payable, with the exception of those listed in Item #3 below. Please contact a

Property Representative, listed on Page 2, for more information on fee payable services.

Following are the requirements for obtaining a Privilege Permit. The process for formulating and issuing a

Privilege Permit to a service contractor takes about two to four months to complete.

1. First, a service contractor must secure a contract with an airline or tenant to render service. The airline or tenant to whom the services will be rendered must advise the Port Authority, in writing, of its intent to use a service contractor’s services and include the effective date of service.

2. The company to provide the service must request, in writing, the Port Authority’s approval. Request letters should be mailed to the facility’s Property Representative (contact information is provided on

Page 2) and they should include the following information:

Complete legal name of company and address with Corporate Officer’s name and title;

A brief description of the service to be provided, additionally please indicate if airside access is required and if automobiles or other motor vehicles will be used;

Please note in the letter whether or not the same services, or any other additional services, are being provided at any other Port Authority Airport (LaGuardia, Stewart, JFK or Newark

International.)

Copy of State/Country of Incorporation (in the case of an L.L.C., please also provide a copy of the “Operating Agreement”;

Company must be registered to do business in the State in which it intends to provide service

(NY or NJ.

A company representative’s name, address and telephone number who can be contacted and receive correspondence and notices on behalf of the company; and the name, address and telephone number of your company representative who can be contacted regarding your facility operation (i.e. Station Manager, Facility Manager or Regional Director).

Three trade references with contact name, address and telephone number

An estimate of annual gross receipts expected from this operation. (Recent Financial

Statements may be requested.)

Tax identification number (Please complete the attached Request for Taxpayer Identification

Number and Certification – Form W-9 and return the form with original signatures);

3. Currently the Port Authority has waived the Permit fee for handicap services, building maintenance and janitorial services, snow removal, lost and found baggage services, employee ground transportation, and security services at certain airports. All other services are fee payable.

4. The fee is usually 5% of the Permittee’s gross receipts from its facility operation, but in some cases, the fee may be higher. The Permittee is required to report it’s gross receipts and remit associated fees to the Port Authority on a monthly basis. Port Authority agreements require fees on gross receipts for all monies paid or payable to the provider. Therefore, if the provider bills the Port Authority fee as a line item on its invoices, the fee itself is subject to the Port Authority fee. Excluded from gross receipts are any taxes imposed by law which are separately stated to and paid by the customer and directly payable to the taxing authority by the Permittee.

5. There will be a security deposit requirement that will be based on the Permittee’s fees to the Port

Authority. A certificate of insurance will also be required (insurance amounts will be determined by the Port Authority based on the type of services provided). These two items must be in place before

HSTS01-10-Q-RES154 Attachment B operation can commence and before the Port Authority will execute an agreement with a service provider. NO Security I.D. Badges or PONYA license plates will be issued to any company until a Permit is fully executed and approved by the Port Authority.

Please send your request to:

For Newark Liberty International

Kristi Orlowski

Property Representative

Properties & Commercial Development Division

Newark Liberty International Airport

Building One, Conrad Road

Newark, NJ 07114

Tel: (973) 961-6196

Fax: (973) 961-6175

E-mail: korlowski@panynj.gov

For John F. Kennedy International Airport

Dianne Taglich-Oh

Properties & Commercial Development Division

John F. Kennedy International Airport

Building 14, 2 nd

Floor

Jamaica, NY 11430

Tel: (718) 244-3655

Fax: (718) 244-3639

E-mail: dtaglich@panynj.gov

For LaGuardia Airport

Reginald Leonard

Properties & Commercial Development Division

LaGuardia Airport

Flushing, NY 11371-0677

Tel: (718) 533-3454

Fax: (718) 533-3421

E-mail: rleonard@panynj.gov

For Stewart Airport

Carolyn Coelho

Properties & Commercial Development Division

Stewart International Airport

225 Park Avenue South

New York, New York

Tel: (212) 435-3770

Fax: (212) 435-3833

E-mail: ccoelho@panynj.gov mailto:korlowski@panynj.gov mailto:rleonard@panynj.gov