HSHQDC-17-R-00006_P00001.pdf

(x)

HSHQDC-17-R-00006

x x

1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT

THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

x

Washington DC 20528-0115

DHS/OPO/S&T/CHEMBIO

245 Murray Lane, SW, #0115 S&T Acquisition Division Office of Procurement Operations U.S. Dept. of Homeland Security

01/05/2017000001

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

12/16/2016

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not, is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The purpose of this amendment is to:

1) Revise Sections B, I, L, and M as marked in the continuation pages;

2) Revise Attachment J-6 as attached;

3) Incorporate Attachment J-8; and

4) Extend the due date for Volumes I and II to 9 am Eastern Time on January 18, 2017.

All other terms and conditions remain unchanged.

DO/DPAS Rating: NONE

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

Shelby Buford, Jr.

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

NSN 7540-01-152-8070

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

PIID: HSHQDC-17-R-00006 P00001 5 January 2017

Section A. Solicitation/Contract Form

A.1. Standard Form (SF) 33

(End of Section A)

Section B. Services and Prices/Costs

B.1. Purpose

(a) The purpose of this U.S. Department of Homeland Security (DHS) Contract is to provide analyses and assessments supporting the development, integration, implementation and/or fielding of required new capabilities as well as monitoring and maintaining the adequacy and operation of existing DHS capabilities. Analytical support efforts are intended to be focused on developing and delivering analysis reports, objective assessments, documents, and recommended plans to address the mission needs, capabilities, and requirements of the JRC/S&T for a broad range of critical homeland security disciplines.

(b) (TBD) (hereafter "the Contractor") shall provide all services consistent with Section C of this

Contract.

B.2. Contract Line Item Number (CLIN) Structure

CLIN Number Type Description Amount

0001 FFP Program Management Support (TBD)

0002 CPFF

Estimated Cost for Analytic Support

Estimated Amount for Labor: $TBD

Estimated Amount for ODCs: $350,000.00

Estimated Amount for Travel: $30,000.00

(TBD)

0003 CPFF Fixed Fee for Analytic Support (TBD)

1001 FFP Program Management Support (TBD)

1002 CPFF

Estimated Cost for Analytic Support

Estimated Amount for Labor: $TBD

Estimated Amount for ODCs: $350,000.00

Estimated Amount for Travel: $30,000.00

(TBD)

1003 CPFF Fixed Fee for Analytic Support (TBD)

2001 FFP Program Management Support (TBD)

2002 CPFF

Estimated Cost for Analytic Support

Estimated Amount for Labor: $TBD

Estimated Amount for ODCs: $350,000.00

Estimated Amount for Travel: $30,000.00

(TBD)

2003 CPFF Fixed Fee for Analytic Support (TBD)

3001 FFP Program Management Support (TBD)

3002 CPFF

Estimated Cost for Analytic Support

Estimated Amount for Labor: $TBD

(TBD)

Estimated Amount for ODCs: $350,000.00

Estimated Amount for Travel: $30,000.00

3003 CPFF Fixed Fee for Analytic Support (TBD)

4001 FFP Program Management Support (TBD)

4002 CPFF

Estimated Cost for Analytic Support

Estimated Amount for Labor: $TBD

Estimated Amount for ODCs: $350,000.00

Estimated Amount for Travel: $30,000.00

(TBD)

4003 CPFF Fixed Fee for Analytic Support (TBD)

Total Amount (TBD)

For this Contract, each anticipated performance period has three (3) associated CLINs. CLINs ending in “1” are firm-fixed-price (FFP) and cover that portion of the required services under section C.2.2. of this Contract (inclusive of subsections). CLINs ending in “2” and “3” are cost-plus-fixed-fee (CPFF) and cover the services required under all sections of Section C of this

Contract except for C.2.2. (and its subsections). CLINs ending in “2” cover the total estimated cost of the total CPFF amount for each contract period. CLINs ending in “3” cover the fixed fee of the total CPFF amount for each contract period.

B.3. Firm Fixed Price CLINs

The Firm Fixed Price CLINs are invoiceable on a monthly basis at the rate identified on the SF-

26.

B.4. Other Direct Costs

(a) This contract may require the purchase of Other Direct Costs (ODCs) such as software and hardware to assist in analysis efforts and travel. All ODCs must be approved in writing by the

COR before being purchased.

(b) Travel will be reimbursed in accordance with the limitations set forth in FAR 31.205-46, Travel Costs, and the Federal Travel Regulation. Local travel within a 50-mile radius from the

Contractor’s facility or the Contractor’s assigned duty station will not be reimbursed. This includes travel, subsistence, and associated labor charges for travel time. Travel performed for personal convenience or daily travel to and from work at the Contractor’s facility or local

Government facility (i.e., designated work site) shall not be reimbursed hereunder. The

Contractor shall not be reimbursed for moving or relocation expenses for the Contractor or

Contractor employees, and/or subcontractors.

B.5. Indirect Costs

(a) The Contractor will be reimbursed for indirect costs consistent with the Defense Contract

Audit Agency (DCAA) or other cognizant Government audit entity approved billing rates. As provided under FAR 52.216-7(e), these rates may be prospectively or retroactively revised by mutual agreement to prevent substantial overpayment or underpayment, due to significant fluctuations from the approved rates. These rates are subject to adjustment based on the establishment of final rates. The Contractor is responsible for submitting approved billing rates and revised billing rates to the DHS Contracting Officer as they are approved by DCAA, the

Defense Contract Management Agency (DCMA), or the Contractor’s cognizant Government audit entity.

(b) If a Contractor does not have DCAA or the cognizant Contracting Officer approved billing rates, their indirect costs will be reimbursed at a billing rate negotiated with the DHS Contracting

Officer until review and approval by DCAA or the Cognizant Federal Agency Official (CFAO) can be accomplished.

(c) Final rates shall be established by DCAA or the Cognizant Federal Agency Official (CFAO).

The Contractor shall submit final indirect rate documentation as it is agreed to and approved by

DCAA or the Contractor’s cognizant Government audit entity.

B.6 Fixed Fee

This is a term form of Cost Plus Fixed Fee contract. As such, the contractor is allowed to invoice for 8% of the awarded fixed-fee per month. If performance has been satisfactory throughout the period of performance, the remaining fixed-fee amount shall be invoiced for at the end of each contractual term after submission of an adequate certified final indirect cost rate proposal covering that term. As such, the Contractor may invoice for the associated fixed fee amount upon the conclusion of each period of performance.

(End of Section B)

Section C. Statement of Work

C.1. General

1.1 Scope.

The purpose of this Contract is to acquire highly qualified Contractor technical services to support all phases of the Department of Homeland Security’s (DHS) operations analysis and the development of operational requirements documents. This Contract will also require subject matter expertise to support and inform policy formulation and decision support to the DHS Joint

Requirements Council (JRC)/Science and Technology Directorate (S&T) and all DHS

Components and Headquarters entities that engage with the JRC. This includes delivery of specified formal reports and/or documents deemed necessary in the execution of that programmatic support.

1.2 Background.

The Secretary of the Department of Homeland Security has established the Joint Requirements

Council (JRC), and requested the S&T to assist DHS senior leadership in the effective and efficient management of the Department’s capability-based functional portfolios. The JRC administers the Joint Requirements Integration and Management System (JRIMS) process by which the Department reviews, validates and approves operational capability requirements, associated operational capability gaps, and courses of action (COA) proposed to mitigate those gaps. The process informs and enhances DHS executive decision-making by ensuring an overarching Department level perspective in the validation and prioritization of operational requirements and joint capabilities.

In addition, this Contract directly supports the DHS Resource Planning Guidance FY2018-2022 to Strengthen Analytic and Requirements Capabilities to Inform Decisions at DHS.

The “DHS Analytic Agenda” was established in the Fiscal Years 2014-2018 DHS Strategic Plan to allow the Department to take full advantage of its vast data resources to inform decision-making across DHS missions. When fully implemented, the DHS Analytic Agenda will include:

Comprehensive analytic modeling;

Estimation of the relative impacts of alternative courses of action;

Capability to forecast future outcomes and conduct predictive analyses;

Sustained development of outcome measurement;

Comprehensive requirements generation; and

Development of dashboards and tools for support to strategic-level decision making.

Successful execution of these functions requires numerous operational and support capabilities.

Maintaining those capabilities requires an ongoing program of analysis to support decisions regarding alternative material and non-material approaches proposed to fill current and future capability gaps. Additionally, the JRC and S&T must develop sound policy to guide the employment of these capabilities in the operational environment.

C.2. Requirements This Contract is intended to provide analyses and assessments supporting development, integration, implementation and/or fielding of required new capabilities as well as monitoring and maintaining the adequacy and operation of existing DHS capabilities. Analytical support efforts are intended to be focused on developing and delivering analysis reports, objective assessments, documents, and recommended plans to address the mission needs, capabilities, and requirements of the JRC/S&T for a broad range of critical homeland security disciplines.

Analysis shall support the entire Homeland Security Enterprise with anticipated quick turnaround deliverables. These final reports deliver authoritative analysis, assessments, and recommendations to inform development of standardized, defensible, and repeatable processes that support enhanced decision making at DHS. Ultimately, reports generated will assist the

JRC/S&T in assessing capabilities to support improved mission performance and safety of all

DHS personnel. Conclusions and recommendations must be based on structured objective analysis and enable JRC/S&T and all DHS Components and Headquarters entities’ leaders to make informed decisions that best align Department resources and capabilities with mission demands.

Within the scope of this effort, the Contractor shall identify work products from the DHS Centers of Excellence (COE) that could inform and support the analytic efforts that the contractor will support under this effort. Work products from the newly-established Center for Homeland

Security Quantitative Analysis (CHSQA) are likely to be most applicable to the JRC, but other

COEs’ outputs must also be considered. Work products developed by the CHSQA shall be incorporated into Operations and Requirements Analysis (ORA) processes as much as possible.

Requirements Generation Products.

The Contractor shall be required on a situational basis to assist in the production of any and/or all of the following requirements related products under this Contract.

2.1.1. Capability Analysis Reports (CAR) – This product refers to analysis completed to document a mission area or assess the adequacy of a specific capability to perform a mission.

CAR scope can range from very broad topics such as disrupting transnational crime organizations (TCOs) to very specific topics such as airborne use of force (AUF) in the Eastern

Pacific. The objective of the CAR is to document the statutes, policies, and/or executive guidance that establish the mandate to conduct the activity/mission and the Department’s capability to successfully perform it. The analysis must document the desired outcomes and measureable objectives for the activity under study and capability gaps that must be mitigated to achieve those objectives. Finally, the CAR must include recommendations regarding material or non-material approaches to mitigate identified capability gaps. There is no specific template for this report. However, the draft DHS Joint Requirements Integration and Management System

(JRIMS) user manual provides a good example of a potential CAR format. Performance of a

CAR requires submission and formal approval of a Capability Analysis Study Plan (CASP).

2.1.2. Mission Need Statement (MNS) Analytical support – The MNS is the formal description of the strategic need for an investment and is a crucial initial step of the DHS acquisition process. An MNS is only developed when a material solution is deemed necessary.

The MNS formalizes the need to consider an acquisition program. The MNS links the capability gap(s) identified in the CAR with the need for an investment to mitigate that gap. The MNS will be executed in accordance with the guidance provided in the reference section.

2.1.3. Concept of Operations (CONOP) Analytical support – The CONOP explains how the capabilities described in the MNS will be used to mitigate the capability gap identified in the

CAR and formalized in the MNS. The CONOP focus is the intended operational environment and all the systems, platforms and capabilities with which the proposed new/improved capability must interoperate to mitigate the capability gap documented in the MNS. The CONOP must contain the information necessary to achieve consensus among all key stakeholders including the

Sponsor, Acquisition and Support communities, and operational communities. The CONOP will be developed in accordance with the guidance provided in the reference section.

2.1.4. Operational Requirements Document (ORD) Analytical support – The ORD articulates the operational performance required by the Sponsor for the proposed solution to mitigate the capability gaps identified in the CAR/MNS. It describes in operational terms what the proposed solution must be able to do in terms of a range (e.g., threshold and objectives) of acceptable mission performance standards. The ORD is the definitive source document that links the MNS and CONOPS and provides the solution information used by the System Engineering, Acquisition, Cost Estimating and the Test and Evaluation communities. The ORD will be executed in accordance with the guidance provided in the related document section.

2.1.5. Preliminary Documents – The MNS, CONOP and ORD may be preceded by formal draft versions of the final product. These documents are referred to as P-MNS, P-CONOPS and

P-ORD respectively and will be written to the same guidance prescribed in 2.1.2 thru 2.1.4 with greater latitude given to the inclusion of preliminary data. In general, information will be refined with greater detail and unnecessary information will be removed when moving from the P-MNS to the MNS, or P-ORD to the ORD.

2.1.6. Preliminary Studies Reports – Prior to drafting a CAR, MNS, CONOP or ORD preliminary studies are often necessary to gather a myriad of important precursor information.

These studies may examine such things as new methods of conducting operations or innovative approaches to providing operational support and sustainment. Indirect studies may involve collaboration with research centers, academic institutions, industry and, or the operational community. They do not have a prescribed format or methodology and must and will be defined on a situational basis

2.1.7. Requirements Related Cost and Business Case Documents – It is typically necessary to support requirements documents with well-developed credible cost information and Business

Case Analysis. Capability cost estimation, when required, shall be conducted in accordance with established DHS Cost Estimating Standards. Business Case Analysis (BCA) shall be used to support a variety of decision making processes, operational and, or sustainment needs. BCAs shall follow industry accepted best practices in order to produce defendable recommendations for preferred courses of action.

2.1.8. Modeling and Simulation Support – DHS S&T is establishing a limited/targeted in-house modeling and simulation (M&S) capability. The purpose of this M&S capability is to support the range of analytical studies and activities performed in support of the DHS JRC or

DHS Operating Components. The Contractor must provide subject matter expertise in the use of

M&S tools such as Modular Semi-Automated Forces (MOD SAF), the Extended Air Defense

Simulation (EADSIM), discrete event simulation, and the ability to effectively and efficiently utilize commercially available tools such as Matlab’s Simulink and Image Processing Toolkits as well as free-ware tools such as OCTAVE and JAAMSIM when required to develop data to support and inform decision making. The intention is not to undertake model development but to effectively and efficiently utilize a relatively limited number of known Commercial off the Shelf

(COTS) and/or free-ware modeling tools. The Contractor must possess the skills and experience required to set up and run these models and to perform M&S based activities that support trade-study/tradeoff analyses to assess factors such as the residual risk impact of varying operational performance requirement levels on outcome achievement and analyses assessing solution performance, operational concepts (i.e., CONOPS) and/or operations in diverse operating environments.

2.1.8.1. Analytical Programming Support – The Contractor shall provide the interdisciplinary expertise/skills needed to support and conduct projects requiring the identification, selection, set up, operation, training, and system administration of discrete event, stochastic, and agent-based simulations used in operations research projects. These must include development of software code and scripts to extract and exploit various forms of structured and unstructured data and/or to automate execution or to extend simulations as needed to extend simulations as needed.

2.1.9. Analytical Modeling – DHS S&T currently utilizes tools such as MATLAB, iGRAFX and “R” freeware for tasks such as developing operational and process models. Additional tools will be acquired and put to use as and when dictated by directed analysis tasking. The Contractor must provide a flexible mix of subject matter expertise in the utilization of tools such as these and demonstrate credible experience and capability in their use for data, statistical and process analysis and modeling.

2.1.10. Analysis of Alternatives Support – DHS S&T supports analytical tasks required in the performance of Alternatives Analyses (AA) and Analyses of Alternatives (AoA). These activities involve development of the analytical portions of the required AA/AoA Study Plan and all aspects of evaluation of the operational effectiveness, operational suitability and operational risk of viable alternatives proposed to mitigate an identified capability gap. The Contractor shall be required to assist in the identification of relevant operational scenarios, measures of operational effectiveness (MOE), measures of performance related to and supportive of the assessment of identified MOEs, measures of operational suitability and the estimation of operational risk associated with each proposed alternative. The Contractor must be capable of assisting in the development of an analytical methodology that facilitates the objective performance of proposed alternatives in relevant operational scenarios and in development of a report of the findings of this analysis.

2.1.11. Systems Analysis Support – Systems analysis of the department’s organizations, processes, procedures, and materiel are vital to the establishment and improvement of the ways and means by which DHS meets its mission and achieves its goals. Senior leadership and decision makers need to understand these ways and means down to their constituent element pieces in order to comprehend how well they perform and interact to accomplish their purpose.

Systems analysis allows the department to create new systems, modify existing systems, expand systems, and/or document existing systems in order to increase its efficiency and effectiveness.

Systems analysis requires a holistic perspective by taking all aspects of the system into account and by concentrating on the interactions among and between its constituent elements. It provides a framework in which analysts and experts determine what must be done and seek to identify the best way to accomplish it in light of current and future needs.

2.1.12. Prioritization Methodology Analytical Support – Integrated assessment and prioritization of the Department’s capabilities and capability development programs is critical to the ability of senior leadership to manage achievement of the Department’s mission goals and objectives. To accomplish its overarching goals and objective assessment, the JRC requires a credible, formal and structured process in which current and proposed capability programs can be assessed objectively using standard criteria. This process must facilitate assignment of relative weighted scores which can be binned within logical hierarchical framework based on the assessed criticality of the candidate capability. Utilizing this approach, senior leadership will be able to rank capability development programs within each tier of the framework, and engage in informed discussion on potential trades between tiers to determine which programs to fund, delay or discard.

2.1.12.1. Integrated assessment and prioritization of current and planned capability programs will provide the Department with a powerful and defensible methodology for identifying and investing in the most important and impactful programs across the DHS enterprise. The JRC and S&T have adopted the Decision Lens prioritization tool to meet this critical need.

2.1.12.2. The Contractor must possess Decision Lens subject matter expertise and demonstrate experience in its efficient and effective utilization to inform decision making.

2.1.13. Management Sciences Analytical Support – The Contractor shall provide consulting expertise to support and conduct projects requiring interdisciplinary operations research methods including mathematical modeling and statistics. This includes but is not limited to developing and applying models and concepts that help to illuminate management issues and suggest solutions approaches. The consulting support should include, but not be limited to, decision analysis including value focused decision making, analytical hierarchical process, neural networks, Bayesian networks, predictive analytics, geospatial analysis, big data analysis, optimization, game theory, forecasting, process and mathematical modeling, probability and statistics, operational insight to provide operator insight into complex problems, operational performance; support value added analysis; provide quantitative techniques to support operations, tactical planning, and strategic planning; assist organizations in productivity analysis to find ways to make process improvements; and perform risk measuring analysis to identify factors critical to managing and reducing risk.

2.1.14. Test and Evaluation Functional Support – The Contractor shall provide T&E Subject

Matter Expert support in development of T&E Guides and Best Practices. Contractor support shall provide T&E SME support in the development of T&E guidebooks as directed by the

Deputy Director, Policy and Workforce Development that support the implementation of T&E within DHS. This support could be in the development of such T&E guides as Incorporating

T&E into DHS Acquisition Contracts, Agile IT T&E, and others. The Contractor shall be responsible for reviewing and analyzing DHS T&E material, developing an outline and, upon

Government approval, developing the required T&E guidebook. The Government will provide any needed direction and scope regarding the type of T&E guidebook required and access to any additional information to assist in the development. The Contractor shall be responsible for development, accuracy, clarity, and editing. The Contractor shall be responsible for the managing, preparation and execution of this effort.

2.1.15. T&E Subject Matter Expert support to Mission Areas – Contractor support shall have demonstrated skills and abilities within Developmental and Operational T&E. The Contractor shall provide subject matter expertise and experience in T&E for the purpose of developing DHS

Operational Test Agency (OTA) guidance. The guidance will provide Components an approach to setting up and operating an OTA to include test planning, documentation, test execution, data collection and development of assessments. The Contractor shall conduct studies/analysis of current OTAs to assist the Government in identifying areas of improvement with recommendations. The Government will provide direction and scope regarding the type of study required and access to any additional information to assist in the conduct. The Contractor shall be responsible for development, accuracy, clarity, and editing. Contractor shall be responsible for the management, preparation and execution of this effort.

2.1.16. Operations Policy Development Support – The Contractor shall assist in the development and implementation of management plans and associated program and project documentation. These products shall be used to provide support for the formulation and execution of operational policies. This support shall include assisting the appropriate JRC/S&T program office in applying management and accountability measures to ensure that the sponsor office can verify that program objectives and requirements are met. Project management includes, but is not limited to, initiating, planning, executing and closing projects performed. In addition, ensuring cross program integration of individual projects and effective communications will be critical to overall program success. The Contractor shall assist with organizing, facilitating, and/or participating in conferences, fora, symposia, events, and meetings.

2.1.17. Impact to Operations Study Reports – The Contractor shall, as needed, study issues which may have impacts to current or future operations. This includes issues that may adversely affect any component’s ability to meet operational goals and objectives. This also includes issues that impact all DHS missions and specifically those focused on border security.

2.2 Program Management Support.

The Contractor shall provide support to the management of current operations by delivering products that inform and facilitate development of operational policies that enhance departmental efficiency and effectiveness (e.g. training and knowledge management tools). The Contractor shall also, as requested, deliver products that objectively analyze issues affecting current and/or future operations. The Contractor shall provide front office support to include scheduling, task tracking, front office correspondence and division operation activity support. It is anticipated that program management support positions will be located onsite at Government facilities in the

Washington, DC metropolitan area.

C.3 Deliverable Requirements To support the development of operational requirements the Contractor shall support the coordination and performance of stakeholder analyses, identify subject matter experts and coordinate the scheduling of site visits and user/operator elicitation/interviews as necessary. The

Contractor shall support the JRC/S&T in identifying additional levels of quantitative analysis required to evaluate and prioritize identified viable alternatives based on effectiveness, suitability and risk. The Contractor shall assist in the development of realistic user/operator approved

CONOPs and/or use cases suitable for system of systems modeling and simulation performed to identify the most cost effective capital investment strategies in support of mission accomplishment. The Contractor shall support requirements traceability and compatibility by providing expertise in the use of the DOORs requirements management tool database.

The anticipated numbers of studies below are an estimate only and are subject to change.

3.1 Deliverables.

ITEM SOW DELIVERABLE

NUMBER

ANTICIPATED PER

CONTRACT YEAR

FFP or

CPFF

1 2.1.1 Capability Analysis Reports 1 CPFF

2 2.1.2 Mission Needs Statement 1 CPFF

3 2.1.3 CONOPS 1 CPFF

4 2.1.4 Operational Requirement Document 1 CPFF

5 2.1.6 Preliminary Studies Reports 1 CPFF

6 2.1.7 Requirements Related Cost and Business

Case Documents

CPFF

7 2.1.8 Modeling and Simulation Support 1 CPFF

8 2.1.8.1 Analytical Programming Support 2 CPFF

9 2.1.9 Analytical Modeling 2 CPFF

10 2.1.10 Analysis of Alternatives Support 1 CPFF

11 2.1.11 System Analysis Support 2 CPFF

12 2.1.12 Prioritization Methodology Analytical

Support

CPFF

13 2.1.13 Management Sciences Analytical

Support

CPFF

14 2.1.14 Test and Evaluation Documents 1 CPFF

15 2.1.15 T&E Subject Matter Expert Support 1 CPFF

16 2.1.16 Operations Policy Development Support 1 CPFF

17 2.1.17 Impact to Operations Study Reports 1 CPFF

18 2.2 Ongoing Program Management Support 1 FFP

19 3.4 Project Plan (or annual update) 1 FFP

20 3.4.1 Quarterly Progress Reports 3 FFP

21 3.4.2 Annual Report 1 FFP

22 3.5 Internal Control Methodology (or annual updated)

FFP

3.2 Contract Management Deliverables.

In addition to the technical deliverables in the table above, as part of the FFP part of the Contract the Contractor shall submit the following deliverables to the Contracting Officer, Contract

Specialist, and Contracting Officer’s Representative (See Section C.5) at least annually for the life of the Contract.

ITEM DELIVERABLE DUE DATE

FILE

FORMAT

Government cognizant audit entity approved Billing Rates, Government cognizant audit entity issued Forward Pricing

Rate Recommendations, and

Forward Pricing Rate Agreements with the Government cognizant audit entity

(As each agreement is established or recommendation issued)

PDF

2 Finalized Indirect Rates (As rates are finalized) PDF

3 Incurred Cost Submissions Annually MS Excel

3.3 Kick-Off Meeting.

The Contractor shall attend a Kick-Off Meeting with the Contracting Officer and the COR not later than five (5) business days after the date of award. The purpose of the Kick-Off Meeting, which will be chaired by the Contracting Officer, is to discuss technical and contracting objectives of the Contract and review the Contractor's project plan. The Kick-Off Meeting will be held at the Government’s facility.

3.4 Project Plan.

For this Contract, the Contractor shall provide a draft Project Plan at the Kick-Off Meeting for

Government review and comment. The Contractor shall provide a final Project Plan to the COR and Contracting Officer not later than five (5) business days after receiving Government feedback. This draft Project Plan shall be based on the technical information provided as part of the Contractor’s proposal.

3.4.1 Quarterly Progress Reports – The Contractor shall provide a quarterly progress report to the Contracting Officer and COR via electronic mail. The report shall include, at minimum, a summary of the work performed in support of this Contract including recruiting efforts and any

Contractor concerns or recommendations regarding the previous quarter. The report shall include progress, meetings, deliverables, work planned, risks, staffing changes, lessons learned, concerns and issues and any other item necessary to create transparency on all ongoing efforts.

3.4.2 Annual Reports – In lieu of every 4th quarterly progress report, the Contractor shall provide to the Government an annual report no later than fifteen (15) days before the end of each contract period detailing the successes of each analysis effort. The report shall be a comprehensive summary of the year’s achievements to include data from the previous quarters.

The report should be a single document that includes an executive summary section with recommendations for improving any of the training programs.

3.4.3 Progress Meetings – The Project Manager shall meet with the COR in person (if feasible) or by telephone to discuss Contractor performance and progress upon the COR’s request. The frequency of these meetings will be determined by the COR. A mutual effort will be made during these meetings to resolve any problems identified.

3.5 Internal Controls.

The Contractor shall provide a draft Internal Control Plan (ICP) at the Kick-Off Meeting for

Government review and comment. This draft ICP shall be based on the technical information provided as part of the Contractor’s proposal and include the Contractor’s approach to forecasting necessary functional and SME staffing requirements for upcoming tasks. In addition, the ICP shall include provisions for the Contractor to submit estimates (cost/schedule/ labor resources) for future analysis projects for Government review and approval prior to project implementation and execution to ensure clearer insight into scope, schedule, and funding utilization. The Contractor shall provide a final ICP to the COR and Contracting Officer not later than fifteen (15) business days after the Kick-Off Meeting.

C.4 Contractor Personnel

4.1 Key Personnel.

The Contractor shall provide a Project Manager and a Lead Technical Analyst who shall be responsible for all Contractor work performed under this Contract. The Project Manager and the

Lead Technical Analyst are further designated as Key by the Government. Key Personnel shall provide full time support to this contract. The Lead Technical Analyst shall be a subject matter expert in authoritative analysis.

4.1.1 The Project Manager shall be a single point of contact for the daily execution of the contract. It is anticipated that the Project Manager shall be one of the senior level employees provided by the Contractor for this work effort. The name of the Project Manager, and the name(s) of any alternate(s) who shall act for the Contractor in the absence of the Project

Manager, shall be provided to the Government as part of the Contractor's proposal. During any absence of the Project Manager, only one alternate shall have full authority to act for the

Contractor on all matters relating to work performed under this Contract. The Project Manager and all designated alternates shall be able to read, write, speak and understand English.

Additionally, the Contractor shall not replace the Project Manager without prior acknowledgement from the Contracting Officer.

4.1.2 The Project Manager, Lead Technical Analyst and other contractor support staff shall be available to the COR via telephone between the hours of 0700 and 1700 Eastern Time, Monday through Friday, except for federal holidays, and shall respond to a request for discussion or resolution of technical problems within 2 hours of notification.

4.2 Qualified Personnel.

The Contractor shall provide qualified personnel to perform all requirements within the specified timeframes. All personnel performing work under this Contract shall be United States citizens or aliens lawfully admitted to the U.S. for permanent residence. The Contractor shall ensure the highest ethical standards and professional integrity are maintained while also safeguarding against waste, fraud and abuse.

4.3 Security.

4.3.1 This section describes the special requirements for this effort. The following sub-sections provide details of various considerations on this effort. All work performed under this Contract is unclassified unless otherwise specified by DHS. If classified work is required under this

Contract, DHS will provide specific guidance to the Contractor as to which work will be conducted in a classified manner and at which classification level. The Contractor shall adhere to other applicable Government orders, guides, and directives pertaining to classified or confidential work. This SOW shall require access to information at the Top Secret and Special

Access Required levels.

4.3.2 Contractor personnel in technical and program management are required to have a minimum “Secret” level clearance, and those personnel who will be handling “Top Secret” information are required to have a “Top Secret” level clearance or, as required by DHS, Special

Access level clearance as appropriate based upon the materiel handled and scope of the individual deliverables. It is anticipated that 10 percent of the work will be at the TS SCI level.

Personnel in non-technical positions such as technical editors, graphics artists, etc. will not normally be required to have a minimum of “Secret” level clearance but may require them to support particular projects.

4.3.3 Secret level safeguarding/storage will be needed at the Contractor site. An appropriate

DD254 will be issued after award.

C.5 Deliverables

5.1 For purposes of delivery, all deliverables must be provided to the Government by close of business (COB), 4:30 PM Eastern Time, Washington, DC, Monday through Friday, unless otherwise stated. For deliverables due on holidays where the Government is closed, the deliverable due date will be the next business day. Due dates for deliverables to be submitted

“annually” will be calculated based on the date of contract award.

5.2 All deliverables must be submitted in electronic format and shall be free of any known computer virus or defects. If a virus or defect is found, the initial deliverable will be rejected.

The replacement file shall be provided within two (2) business days after notification of the presence of a virus.

5.3 Deliverables submitted for public release must be accompanied by a completed Standard

Form 298.

5.4 In the event the Contractor anticipates difficulty in complying with the delivery schedule, the Contractor must immediately provide written notice to the CO and COR. The notification must provide pertinent details, including the date by which the Contractor expects to make delivery; this notification is informational only in character, and the receipt thereof does not constitute a waiver by the Government of the delivery schedule, or any rights or remedies provided by law or under this Contract.

5.5 In the event that a Contractor is non-compliant in submission of deliverables, the

Government will reflect the non-compliance in the Contractor’s Contract Performance

Assessment Reporting System (CPARS) assessment and may seek available remedies.

(End of Section C)

Section D. Packaging and Marking

(a) Any physical delivery of ODCs shall be packaged and marked in accordance with standard commercial business procedures.

(b) If a delivery is less than 149 pounds, and less than 165 inches in size (length + girth

(maximum length of one side is 108 inches and the girth is the measurement around a package) it can be received as mail or FedEx or UPS package delivery. It should be shipped to:

DHS S&T

Attn: TBD

S&T ASD/CIO STOP 0202

245 Murray Lane, SW

Washington, DC 20528-0202, Tel: TBD

Email: TBD

(c) If a delivery is 150 pounds or greater, exceeds 165 inches in size, is palletized or is on skids, the following shipping steps are required:

(1) The delivery MUST be scheduled with the COR at least one week in advance or the shipment will be denied.

(2) The shipper must first take the delivery to the DHS Vehicle Inspection Facility (VIF) prior to making a freight delivery. After the freight is inspected and a Federal Protective

Service (FPS) seal is attached, the freight delivery truck must then proceed to the final destination -1120 Vermont Ave NW, Washington, DC 20005.

(3) The VIF is located at 300 12th Street SW on the corner of 12th & C Street SW

Washington, DC 20024. Delivery vehicles will also be subjected to explosive detection dogs at the Government's discretion.

(4) The VIF is available for inspection of vehicles carrying DHS freight between the hours of 5:00 am to 5:00 pm daily M-F. The VIF Facility phone number is: (202) 205-

5847.

(5) The freight invoice shall have special instructions for delivery through the FPS facility to final destination.

(6) Shipping address is:

Department of Homeland Security

Attn: TBD

12th & C Street SW

Washington, DC 20024

(7) Through address is:

DHS S&T

1120 Vermont Ave NW

Washington, DC 20005

(8) The loading dock for 1120 Vermont Ave is in the alley at the rear of the building.

(9) A delivery truck with lift gate and pallet jack must be provided.

(10) Inside delivery may be required.

(11) All shipping material and trash must be removed and disposed of by the shipper.

(End of Section D)

Section E. Inspection and Acceptance

E.1. FAR 52.252-2 Clauses Incorporated by Reference (Feb 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

Federal Acquisition Regulation (FAR) (clauses beginning with 52.):

https://www.acquisition.gov/far/index.html

Homeland Security Acquisition Regulation (HSAR) (clauses beginning with 3052.):

http://www.dhs.gov/sites/default/files/publications/CPO_HSAR.pdf

Clause No. Title and Date

52.246-4 Inspection of Services—Fixed-Price (Aug 1996)

52.246-5 Inspection of Services – Cost-Reimbursement (Apr 1984)

52.246-8 Inspection of Research and Development-Cost-Reimbursement (May 2001)

52.246-9 Inspection of Research and Development (Short Form) (Apr 1984)

E.2. Evaluation and Acceptance of Deliverables

(a) The CO, or their authorized representative (e.g., COR or Contract Specialist), will evaluate each deliverable and determine acceptability. The CO, or their authorized representative (e.g., COR or Contract Specialist), shall be afforded a period not to exceed thirty (30) calendar days after receipt of final deliverable items for inspection and acceptance or rejection unless otherwise specified.

(b) In the event that no comments are provided by the CO or authorized representative within thirty (30) calendar days, the final document will be considered accepted.

(End of Section E)

Section F. Deliveries and Performance

F.1. FAR 52.252-2, Clauses Incorporated by Reference (Feb 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

Federal Acquisition Regulation (FAR) (clauses beginning with 52.):

https://www.acquisition.gov/far/index.html

Homeland Security Acquisition Regulation (HSAR) (clauses beginning with 3052.):

http://www.dhs.gov/sites/default/files/publications/CPO_HSAR.pdf

Clause No. Title and Date

52.242-15 Stop-Work Order (Aug 1989) – Alternate I (Apr 1984)

52.242-17 Government Delay of Work (Apr 1984)

52.247-34 F.o.b. Destination (Nov 1991)

F.2. Place of Performance

(a) Contractor personnel performing program management under Firm Fixed Price CLINs shall perform all work from a Government site in the Washington, DC metropolitan area. This location is currently at 1120 Vermont Ave, NW, Washington, DC 20005, but is subject to change at the Government’s sole discretion.

(b) Other Contractor personnel will have frequent meetings at Government sites throughout the

Washington, DC metropolitan area but shall perform the majority of their analysis duties from a

Contractor site. Local travel is an unallowable cost in accordance with Section B.4(b) of this

Contract.

F.3. Verbal Reports and Liaison

The Contractor shall meet with Government personnel on an “as required” basis, to review work to date and to exchange views, ideas, and information concerning the methods and content of the work.

F.4. Notice to the Government of Delays

The Contractor shall immediately notify the COR and CO in writing if difficulties are encountered in meeting performance requirements, complying with the delivery schedule, or completion due dates as a result of actual or potential situations delaying or threatening to delay the timely performance of this contract. The data provided shall be informational only in character and shall not be construed as a waiver by the Government of any delivery schedule or date, or any rights or remedies provided by law or under this contract.

(End of Section F)

Section G. Contract Administration Data

G.1. Government Points of Contact

(a) The following subsections describe the roles and responsibilities of individuals who will be the primary points of contact for the Government on matters regarding contract administration as well as other administration information. The Government reserves the right to unilaterally change any of these individual assignments.

(b) Contracting Officer’s Representative (COR)

Name: (TBD)

Title: (TBD), Primary COR

Address: U.S. Dept. of Homeland Security

Science and Technology Directorate

245 Murray Drive SW MS 0205

Washington DC 20528-0205

Email: (TBD)@hq.dhs.gov

Phone: (TBD)

Name: (TBD)

Title: (TBD), Alternate COR

Address: U.S. Dept. of Homeland Security

Science and Technology Directorate

245 Murray Drive SW MS 0205

Washington DC 20528-0205

Email: (TBD)@hq.dhs.gov

(c) Office of Procurement Operations

Name: Shelby Buford, Jr.

Title: S&T Contracting Officer

Address: U.S. Dept. of Homeland Security

Office of Procurement Operations

245 Murray Drive SW MS 0205

Washington DC 20528-0205

Email: shelby.buford@hq.dhs.gov

Name: Robin Jones

Title: Contract Specialist

Address: U.S. Dept. of Homeland Security

Office of Procurement Operations

245 Murray Drive SW MS 0205

Washington DC 20528-0205

Email: robin.jones@hq.dhs.gov

G.2. Contracting Officer’s Authority

(a) The CO assigned to this Contract has the responsibility for ensuring the performance of all necessary actions for effective contracting; ensuring compliance with the terms of the Contract and safeguarding the interests of the United States in its contractual relationships. The CO is the only individual who has the authority to enter into, administer, or terminate this Contract and is the only person authorized to approve changes to any of the requirements under this Contract, notwithstanding any provision contained elsewhere in this Contract, this authority is non-delegable.

(b) It is the Contractor’s responsibility to contact the CO immediately if there is even the appearance of any technical direction that is or may be outside the scope of the Contract. The

Government will not reimburse the Contractor for any work not authorized by the CO, including work outside the scope of this Contract.

G.3. Contracting Officer’s Representative (COR)

(a) The CO may designate Government personnel to act as the COR to perform functions under the Contract such as review or inspection and acceptance of supplies and services, including functions of a technical nature. The CO will provide written notice of such designation to the

Contractor within five working days after contract award. The designation letter will set forth the authorities and limitations of the COR under the Contract.

(b) The CO cannot authorize the COR or any other representative to sign documents, such as contracts, contract modifications, etc. that require the signature of the Contracting Officer.

G.4. Contractor Points of Contact

Role Name Contact Email Contact Phone

Technical POC TBD TBD TBD

Financial POC TBD TBD TBD

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