HSBP1017R94741_-_RFP_Questions_-_2-2-17.docx

1. Is there a Collective Bargaining Agreement (CBA) in place for any of the job categories?

Answer: Not applicable.

2. Please provide a listing of SCA bound employees, their Occupation Code, current Wage Rates, and their date of hire as this information is required due to pricing implication created via the Executive Order (EO) 13495, “No displacement of Qualified Workers Under Service Contracts” and SCA vacation benefits as outlined in Reg. 29 CFR 4.173 which outlines benefits to be provided based upon tenure.

Answer: Per FAR 52.222-17 -NONDISPLACEMENT OF QUALIFIED WORKERS(d)(1)-(2) – The certified list of employees is provided to the contractor after award, not before.

3. Please provide the Wage Determination(s) that is to be in effect for this contract?

Answer: The SCA Wage Requirements are already located in “HSBP1017R94741 – Attachment 5 – FY17 Wage Determinations”.

4. Will the Government provide a list of attendees at the site visit?

Answer: Site Visit List is already uploaded on FBO.gov on January 30, 2017.

5. Please provide a list of individuals with a cleared CBP Background investigation.

Answer: This is not available.

6. There are no fire alarm field devices on the equipment/inventory list, are field devices part of this scope? If yes, please provide device counts such as smoke detectors, pull stations, water flows, and tampers for each location.

Answer: The equipment list provided as part of the solicitation is the most accurate list available.

7. As the size of back flow preventer valves determine maintenance cost, could the government provide the sizes for each unit or the overall average size?

Answer: The equipment list provided as part of the solicitation is the most accurate list available.

8. Will the Government provide the history of work orders requested under the current contract?

Answer: No. The Government has estimated in dollar value the future costs for WO’s in the Proposal Schedule.

9. Will the contractor be responsible for any Pumping or Cleaning of any tanks?

Answer: Tanks shall be inspected and tested IAW the performance Work statement. All local, state and federal permit and certification requirements must be met as well.

10. The contractor’s pricing for Maximo is determined by the number of Government personnel who will require Maximo seats/licenses and training. Can you provide the number of Government employees who will need access to Maximo and how many employees will need training?

Answer: For the purpose of this solicitation, it is estimated that the government will require access for seven employees.

11. Will past certifications, permitting, electrical, and emission test requirements be provided for the boilers and the chillers?

Answer: -Work order history may be available during the transition in period, however certification and permit requirements shall be confirmed by the contractor.

12. Will fuel tanks require annual lab testing or is this outside of scope?

Answer: -Fuel tanks shall be inspected and tested IAW the performance Work statement. All local, state and federal permit and certification requirements must be met as well.

13. Are fuel tanks above ground or are there any below ground?

Answer: -Fuel Tanks are both above and below ground.

14. Regarding water and radon testing, will contractor technicians be able to perform sampling and transporting of samples to independent laboratory?

Answer: -Testing shall be performed IAW the performance Work statement. All local, state and federal permit and certification requirements must be met as well.

15. Is pumping or oil/water separators and septic systems included within the scope of this contract? Or is this service considered a reimbursable repair?

Answer: -Scheduled maintenance shall be performed IAW the performance Work statement. All local, state and federal permit and certification requirements must be met as well. Any additional work shall be performed through repair work orders.

16. Is radon testing required as part of this contract?

Answer: Testing shall be performed IAW the performance Work statement. All local, state and federal permit and certification requirements must be met as well.

17. Does any equipment require more frequent maintenance due to potential risk? If so what equipment and what frequency?

Answer: -All maintenance frequencies shall be per the Performance Work Statement.

18. Are pumping or oil water separators and lift stations and septic tanks included in the scope of work?

Answer: -The equipment list provided as part of the solicitation is the most accurate list available.

19. Is cleaning and pumping of catch basins included within the scope of work?

Answer: -The equipment list provided as part of the solicitation is the most accurate list available. Maintenance shall be performed per the Performance Work statement.

20. Is arc flash testing required?

Answer: Testing shall be performed IAW the performance Work statement. All local, state and federal permit and certification requirements must be met as well.

21. Is infrared testing required?

Answer: -Testing shall be performed IAW the performance Work statement. All local, state and federal permit and certification requirements must be met as well.

22. Is light replacement and maintenance required for interior and exterior lighting?

Answer: -There is presently no scheduled maintenance required for lighting, however repair work orders may be issued for lighting repair/replacement.

23. What subcontractors are currently being used on this program and what are their responsibilities?

Answer: -A list of present list of sub-contractors is not available.

24. What CMMS is currently being used on the existing program?

Answer: -The Current CMMS System is Manager Plus.

25. How many incumbent technicians are currently working on the existing program?

Answer: -This is not available.

26. How many work orders/service tickets have historically been received on an annual basis?

Answer: -The number of work orders is developed as a result of the equipment list and maintenance activities defined by the Performance Work Statement.

27. Is fire extinguisher maintenance included within this contract?

Answer: -The equipment list provided as part of the solicitation is the most accurate list of equipment requiring maintenance.

28. In what format will the current data be made available for input into Maximo?

Answer: -Excel

29. Will a 3, 5, and 10 year testing requirements on equipment be provided during bid process and prior to bid submission?

Answer: -The contractor is responsible for identifying and meeting all federal, state and local testing requirements to whichever is most strict/stringent.

30. When was the last test performed on the chillers? Can this data be provided?

Answer: -Chillers are presently being maintained IAW the Performance Work Statement. Test data is not available.

31. Are locks, access controls, security systems, surveillance systems included in the scope of work of this solicitation?

Answer: -The equipment list provided as part of the solicitation is the most accurate list of equipment requiring maintenance. Exclusions to this effort are identified in the Performance Work statement.

32. Please confirm the Government will be the permit holder for all permits?

Answer: -Yes

33. Are all permits on equipment currently up to date?

Answer: -Yes

34. Can the Government provide a list of all permits and the cost of each permit? Can the Government confirm this list encompasses all permits and that the list is up to date?

Answer: -Additional permit information is not available at this time.

35. Is load testing of generators required every 6 months?

Answer: -Testing shall be performed IAW the performance Work statement. All local, state and federal permit and certification requirements must be met as well

36. Was load testing of generators every 6 months a requirement in incumbent’s contract?

Answer: -Testing shall be performed IAW the performance Work statement. All local, state and federal permit and certification requirements must be met as well

37. Are security systems included or excluded within this contract?

Answer: - Exclusions are identified in the Performance Work statement

38. How often are Oil/Water separators being pumped?

Answer: -Maintenance frequencies shall be performed as outlined in the Performance Work Statement

39. Are Oil/Water separators being drained to field?

Answer: -Maintenance shall be performed as outlined in the Performance Work Statement

40. Are Septic Systems mounded or tanks?

Answer: -Both

41. Are there chlorinators?

Answer: -The equipment list provided as part of the solicitation is the most accurate list available. Maintenance shall be performed as outlined in the Performance Work Statement

42. Are the water systems treated?

Answer: -Maintenance shall be performed as outlined in the Performance Work Statement

43. Are the Vehicle Wash Stations pressure washers or complete vehicle wash stations with filtration systems?

Answer: -The equipment list provided as part of the solicitation is the most accurate list available

44. Are there cooling towers?

Answer: -The equipment list provided as part of the solicitation is the most accurate list available

45. Are chillers air cooled?

Answer: -The equipment list provided as part of the solicitation is the most accurate list available

46. Are weekly churn tests performed on the Foam Fire Systems?

Answer: -Maintenance shall be performed as outlined in the Performance Work Statement

47. RFP says proposals shall be uploaded electronically on fbo. We logged in fbo but do not see any option to upload. Can you clarify how and where we should upload the proposal?

-Proposals shall be emailed to Travis McMillan (Contract Specialist) at Travis.L.McMillan@cbp.dhs.gov.

48. Line Item Summary pricing sheet, Base Period has two line items #10 and #20 are the same, both pertain to OBP locations. Should they not be one OBP and one OAM locations?

Answer: See revised Line Item Summary.

49. For the Base Period, there is a 3-months transition period and 9-months work period. Are we going to get paid same monthly amount for 3-months as for 9-months? Line Item Summary pricing sheet has no distinction of 3-months or 9-months. It simply has 12 months as quantities.

Answer: -Pricing will be the same for each month throughout the Base Period.

50. The Attachment 1A Facilities list does not provide distinction of OBP or OAM locations? For the clarify, can you identify which one is considered OBO and which one is considered OAM?

Answer: -This information has been revised.

51. For Minor repairs Line Item Summary, are we insert Unit Price of $100,000 for the base period and $147,500 for the option year? If yes, how do we split $100,000 or $147,500 between OBP and OAM locations?

Answer: Clarified in the revised PWS (C.1.3.3.4) and in Line Item Summary

52. C.1.3.3.5 is for the Intermediate Repairs. But there are no line items for Intermediate Repairs on the Line Item Summary. Please advise how these should be accounted on pricing sheet.

Answer: Section has been rewritten. There is only “Major Repairs” which is broken down into two subsets “A-Intermediate Repairs” and “B-Major Repairs”, but both fall under Major Repairs. The difference between the two is the process of issuing/approving such work.

53. For Major repairs, we are to insert co-efficient in the "Quantity" field. Are we to leave "Unit Price" field blank?

Answer: Yes, goes into Quantity Field and leave “Unit Price field blank”.

54. Can you provide incumbent contractor's name and contract number?

Answer:-Ben Fitzgerald Real Estate Services D.B.A. Rosemark & HSBP1012D00016.

55. Is a table of contents required? If so, does this count towards the page count.

Answer: -Not required, if provided, these pages do not count against the “page count”

56. Since the resumes do not count towards the page count does this apply the Position Descriptions as well?

Answer: Position Description does not count against the “page count”

57. Per addendum to FAR 52.2122-1, para 8. 2 - Volume I, Factor II, Overall Management Approach and Methodology, we are to provide an equipment proposed for executing preventive maintenance and repair work orders and permitting. This listing could be quite extensive, are we to provide a sample or comprehensive equipment listing. If a true proposed listing is required, is this excluded from the page count.

Answer: A sample equipment list that supports the overall approach and methodology is sufficient

58. Can you confirm that the SF 1449 belongs in Volume III – Price, per Para 8.4 or under Volume I in the front of the volume with the cover letter per Para 6.0 General Proposal Content.

Answer: The SF 1449 shall be placed in the Pricing Volume III.

59. Can you confirm the placement of the following clauses, III.6 52.209-7 Information Regarding Responsibility Matters and III.10 52.212-3 Offeror Representations And Certifications.

-Placements are correct

60. Addendum to FAR 52.212-2 para (f) states to complete both Attachment 2 and 3. Can you confirm that only Attachment 2 needs to be completed, as Attachment 3 appears to be the continuation of the RFP.

Answer:-There is required information on Attachment 3

62. I.6 SCHEDULE OF SUPPLIES/SERVICES: States “see attachment 2 “Line Item Summary” and 3 “Line Item Detail” Attachment 3 provided is titled “Attachment 3 – Continuation of RFP NE Maintenance RFP. Please advise if a Line Item Detail will be provided for use by bidders.

Answer: -Provided in Attachment 1

64. Attachment 1 B Equipment List - Please provide Make Model and Serial numbers for all EMS Controllers and Building Automation Systems.

Answer: The equipment list provided as part of the solicitation is the most accurate list available

65. Attachment 1 B Equipment List - Who currently provides preventative maintenance on the EMS Controllers, Energy Management, and Environmental Management system(s)?

Answer: This is not available

66. Attachment 1 B Equipment List - Please provide the KVA for UPS NY0122 and OH0033.

Answer: The equipment list provided as part of the solicitation is the most accurate list available

67. Attachment 1 B Equipment List - Who currently provides preventative maintenance services for all lifts?

Answer: This is not available

68. Attachment 1 B Equipment List - Please confirm the # of ATS for BTE NY0106.

Is there a second ATS in Wellesley Island or is that just an additional line that should not exist?

Please provide Make, Model, and Serial # for ATS at BTE NY0106.

Answer: The equipment list provided as part of the solicitation is the most accurate list available

69. Attachment 1 B Equipment List - I am unable to find out the KW and parts information on the Detroit Generator in Massena by the model/serial provided. Please provide the engine model and serial numbers for the generator.

Answer: The equipment list provided as part of the solicitation is the most accurate list available

70. C.1.3.3.10. Certifications and Permits - Section 1.3.3.10 - Permit table states “The contractor shall be responsible for payment of permit renewal fees for all equipment types listed in C.1.3.3.8:”

Section C.1.3.3.8 Procedures for Task Orders does not list any equipment type. Please advise.

Answer: Section C.1.3.3.10 of the PWS has been corrected to remove reference to C.1.3.3.8

72. Attachment 1 B Equipment List (GENERATORS) - Do you want the load testing for Generators to be both a building load test as well as a separate load bank test where we bring in an artificial load? Can you tell me how long you would like each of these tests to be? 0.5 hour building load test and 2 hour load bank test?

Answer: Maintenance shall be performed as specified in the Performance Work Statement

73. Attachment 1A Facilities List - Several buildings are listed with “0” square footage (Gibraltor BPS Main Building; Swanton BPSHQ Warehouse/Garage; Newport BPS Main Building; Fort Fairfield BPS Main Building; Houlton BPSHQ Main Building; Rangeley BPS Main Building). Are these buildings and associated equipment/systems not included in our responsibility? Will they be added at a later date?

Answer: Buildings on attachment 1A that are designated with zero (0) Square Feet are leased buildings. As a result, this contract will only cover the equipment referenced on attachment 1B for the respective building

74. Attachment 2 Line Item Summary - Are bidders to fill in the amounts for Minor and Major Repairs as NTE figures or leave this information blank Answer: Leave the NTE blank do not fill in.

75. Attachment 2 Line Item Summary - For the Base Period, the first two (2) lines of this pricing document indicate both are for OBP. Should the second line be for OAM as indicated in all option periods?

Answer: See revised Line Item summary

76. PWS C.1.3.3.8.4 Coefficient - This paragraph states that …”Per the Addendum to FAR 52.212-1 INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS contained within solicitation HSBP1015R00008, the contractor’s coefficient shall contain all additional applicable costs including, but not limited to:”….Is this just a typo? We shouldn’t refer to a separate solicitation, correct?

Answer:-Typo – Corrected to HSBP1017R94741

77. C.1.5 Web-Based Tracking System/CMMS - How many seats and what type of license will the Government require?

Answer: For the purpose of this solicitation, it is estimated that the government will require access for seven employees

78. C.1.7.1 - This paragraph references Attachment 1C with an additional set of locations which CBP may add in option years 3 and 4. This document was not provided with the solicitation. If additional facilities are to be added, are bidders to provide pricing information at this time or will this be done via modification at a later date?

Answer: The PWS has been changed and the last sentence in C.1.7.1 was deleted

79. General - Do any of the locations have asbestos and/or have been tested for asbestos?

Answer: That information is not available

80. Table C.2 Standards - Please confirm that California Title 24: Energy Code Compliance is not applicable to this requirement. Contractor is required to ensure compliance with applicable local, state and federal codes and standards.

Answer: Table C.2 is an example of some that may apply

81. Attachment 1 B Equipment List Elevators - Please confirm that there is only (1) elevator at the Selfridge location. Is the elevator(S) hydraulic, traction or Machine room list (MRL)?

Answer: The equipment list provided as part of the solicitation is the most accurate list of equipment requiring maintenance

82. Attachment 1A - Has the current Facility List changed from the previous solicitation? In other words, have facilities been added?

Answer: Facilities are added and removed as necessary to ensure that CBP’s real property requirements are met