HQ051666412-15SPD-772_DINFOS_Classroom_AV_System_(Service_Description)v2.doc

SERVICE DESCRIPTION

DINFOS A/V & Control System

The Defense Information School (DINFOS) conducts joint education and training for military and civilian personnel in the public affairs, broadcasting, and visual information career fields to meet DoD-wide entry level skills and long-term career development requirements. DINFOS has just completed a $40M expansion and renovation to its main campus in order to accommodate an increase in training throughput of entry level and advance training in public affairs, journalism, photojournalism, and visual information management.

The Defense Information School (DINFOS) has a requirement to provide four 70 person training rooms(115 A-D) with a U.S. Government/Department of Defense (DoD) certified and approved turnkey control system to manage each room conjointly or independently; Audio Visual (A/V) equipment in each room to include with VTC capabilities and digital storage capabilities for capturing audio & video. Rooms 115 A-D are separated by three motorized partitions with a control room (117), at the rear of 115 B & C. These rooms were designed for the purpose of conducting seminars, working groups, meetings and collaborating both locally and remotely with other government agencies as well as with civilian technology and academia entities relevant to the DINFOS mission.

The offeror will assess the listed training & control rooms at DINFOS to design, build, and furnish all necessary services, tools, hardware, and software to complete the design.

Detailed Requirement Description

Turnkey design integration, installation, delivery and training of Audio/Visual (A/V) equipment and Control System with three requirements of the room operations (115 A-D):

1. Four independent Special Event/Training rooms when all partitions are closed.

2. One large venue (up to 500 persons) Special Event room when all partitions are opened

3. Any combination of open and closed partitions with control for each combined “room” Each of the 4 rooms shall be equipped with the following characteristics:

-One (1) Presenter’s lectern equipped with LED switched reading light, gooseneck micro-phone, LCD touch panel(<15”), for control system, mounted on an articulating arm capable of controlling basic functions of playback devices, projector screen controls, media sources and volume controls. The lectern shall be dark cherry finish, solid front panel to accommodate-date a DINFOS seal (up to 18” diameter seal). The lectern shall provide one HDMI, one VGA and one 1/8” audio port in order to accept signals from external laptop or multimedia playback device. The lectern must have a UL Listed surge protected power strip inside to adequately power ancillary equipment.

-One (1) Floor mounted A/V interface box, installed in a government provided podium, housing all necessary connection ports for devices at lectern as well as for the HDMI, VGA and 1/8” audio ports at the lectern for external laptop or multimedia playback device.

-One (1) ceiling mounted Multimedia LCD projector with minimum of 5500 lumens, 3 CCD, 16:10 native aspect ratio. Projector shall be capable of displaying multiple analog & digital video inputs from multiple sources with WUXGA resolution. Projector must be controlled by control system and with IR handheld remote control.

-Two (2) Wall and/or Ceiling mounted PTZ cameras.

-One (1) CATV digital tuner to receive the DINFOS in-house clear QAM CATV signal as a source for the switcher, to be mounted with projector.

-One (1) A/V Service panel to be located at the rear of each room, providing two (2) digital audio and video inputs from camera. Service panel will also provide audio outputs for 8 channel Press Boxes.

-Two (2) UHF frequency agile wireless handheld & lavaliere microphone systems (inter-changeable), to be kept in the lectern.

-One (1) 15” LCD monitor, connected to government provided PC in control room (117), to be located at lectern.

-One (1) wired or wireless keyboard, connected to government provided PC in control room (117), to be located at lectern.

-One (1) wired or wireless mouse, connected to government provided PC in control room (117), to be located at lectern.

-Two (2) 55” – 60” LCD display panels. Rooms 115A & D will have one LCD display mounted on the outside walls and one mounted with ceiling mounted LCD display. Room 115 B & C will have two ceiling mounted displays in each room.

-One (1) LED lighting system, consisting of a minimum of three lights in each of the four Special Event/Training rooms, for lighting presenters/speakers. LED lights should be of a Low profile, ceiling mounted design. LED lights will be controlled via a light board in the control room (117).

-One (1) Sound reinforcement system configured into four (4) zones, one zone per room, with ceiling mounted speakers tuned to deliver clear voice from microphone and high fidelity sound from A/V playback devices. Speakers to resemble standard 2’ x 2’ dropped ceiling tiles (white).

Special Event Room Performance Requirements: When one, two or all three partitions are opened up, the control system shall recognize which partitions are open and be capable of controlling all A/V equipment (projectors, projector screens, digital display panels, speakers, etc…) in the combined rooms, to include switching and routing of video signals to/from various sources/destinations within 115 A-D & 117.

At the minimum, the control room’s equipment shall consist of:

-One (1) A/V control system (all inclusive).

-One (1) Live production A/V switcher with audio mixing capability (all inclusive).

-One (1) Automated Real-time Close Captioning system for live and recorded video.

-Four (4) digital media (Blu-ray) playback devices.

-One (1) UHF Wireless intercom system supporting at 8 Users for communications between floor director, cameramen and production console operators.

-Two (2) 8 Channel Press Boxes.

-One (1) IP-based VTC system, must successfully communicate/interface with PTZ cameras, projectors, microphones and sound reinforcement sound system in each of the four Special Event/Training rooms and the control system. VTC system must be an approved product on the DISA UC APL.

-One (1) Storage Area Network (SAN) with 50 Tera Bytes of storage being fed by cameras in all four training rooms.

-One (1) network switch, sufficient in sized to accommodate connectivity of all network de-vices with a minimum of 10 open RJ-45 ports for expansion.

All equipment will be secured in 19” equipment racks, with side panels on end racks. Total number of racks must be sufficient to house all required equipment plus four government supplied PCs, and an expansion capability of 26RU minimum. Control room shall have the capability to visually and audibly monitor the ongoing event in any of the four rooms simultaneously. The control room (117) has four (4) dedicated 20 amp electrical outlets (standard duplex) specifically to support this effort. The system shall supply one (1) HD/SDI video output to feed the in-house cable head-end system. A/V Control System must also be capable to feed audio and video signals from all rooms to a computer or manufacturer specific equipment for streaming purposes.

Signal specifications: The entire system shall be capable of processing, switching, routing and displaying all industry standard formats and CODECs for both analog and digital AV with a minimum 1080p resolution upgradable to 4K & 8K. Contractor shall disclose all CODECs and formats supported.

Location:

Defense Information School (DINFOS) 6500 Mapes Rd, Fort George G. Meade, MD 20577

Location:

Defense Information School (DINFOS) 6500 Mapes Rd, Fort George G. Meade, MD 20577 Duration: 5 business days

Topics Covered: Preventative Maintenance and Daily Operation

Annual maintenance support for hardware and software. 24x7 Technical support – includes access to 24 hour call center or hotline for technical support services. Next business day replacement of defective hardware. (POP: 12 months).

Annual maintenance support for hardware and software. 24x7 Technical support – includes access to 24 hour call center or hotline for technical support services. Next business day replacement of defective hardware. (POP: 12 months).

Annual maintenance support for hardware and software. 24x7 Technical support – includes access to 24 hour call center or hotline for technical support services. Next business day replacement of defective hardware. (POP: 12 months).

Annual maintenance support for hardware and software. 24x7 Technical support – includes access to 24 hour call center or hotline for technical support services. Next business day replacement of defective hardware. (POP: 12 months).