DINFOS_CeremonyLarge_Pitch_Classroom_AV_System_SOW.pdf

Enclosure 4a, PWS Page 1 of 8 Pages

2Oct2014/Version 6

STATEMENT OF WORK (SOW)

Contract Number: (completed by the KO at time of contract or TO award)

Task Order Number: (completed by the KO at time of TO award or N/A) Tracking Number: (completed by the KO when complete package is re-ceived) Follow-on to Previous Contract and Task Order Number:

(If this is a follow-on order, insert the contract num-ber and the TO number to which it is a follow-on. If this is not for a follow-on order, state “Not Applica-ble”)

1. Contracting Officer Representative (COR):

2. Contract or Task Order Title: 15SPD-772 DINFOS Ceremony AV System

3. Background: The Defense Information School (DINFOS) has just completed a $40M ex-pansion and renovation to its main campus in order to accommodate an increase in training throughput of entry level and advance training in public affairs, journalism, photojournalism, and visual information management. Included in the new wing at DINFOS are four 70 person rooms(115 A-D) separated by three motorized partitions with a control room (117), at the rear of 115 A-D, with windows to view the two center rooms(115 B&C). These rooms were designed for the purpose of conducting seminars, working groups, meetings and collaborating not just within DINFOS but with DMA and other government agencies as well as with civil-ian technology and academia entities relevant to the DINFOS and DMA mission.

Name:

Organization: DINFOS Department of Defense Activity Address Code (DODAAC): HQ0515

Address: 6500 Mapes Rd, Ft Meade, MD 20755 Phone Number:

Fax Number: N/A E-Mail Address:

Name:

Organization: DINFOS

DODAAC: HQ0515

Address: 6500 Mapes Rd, Ft Meade, MD 20755 Phone Number:

Fax Number: N/A E-Mail Address:

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4. Objectives: Provide the Defense Information School with Audio Visual (A/V) equipment in each room and a turn-key control system with the capability to manage each of the four rooms independently or in any configuration of rooms.

5. Scope: Design and install an Audio Visual (A/V) and control system for a newly constructed Special Event/Training room at the Defense Information School.

The proposed A/V & Control system shall be designed and built around Crestron’s DM control and router system. The proposal shall include all necessary equipment, installation materials and manpower to achieve the objective. The system shall provide A/V signal routing and control all devices and peripherals connected to it. The system shall have capability to control the confer-ence/training room’s A/V and display equipment in an auditorium mode when all partitions are opened and as individual training rooms when partitions are closed. The control system does not control the powered partitions. However, it should have capability to detect the partition status to signal the operational modes of the rooms automatically. Detailed operation modes are described in the Performance Requirements section below. The contractor shall provide a design of the sys-tem prior to start of installation, which must be approved by CO/COR for build acceptance.

Contractor shall provide a Bill of Materials (BoM) for the system to identify all items required for complete installation/integration. BoM must be in line item format and include item price.

All new equipment will include a warranty and maintenance service plan. Contractor shall pro-vide a minimum of three days of operations and maintenance training on the completed system for no more than no more than eight individuals.

6. Performance Requirements: There are three primary operational modes for the subjected rooms (115 A-D):

-Four independent Special Event/Training rooms when all partitions are closed.

-One large venue (up to 500 persons) Special Event room when all partitions are opened.

-Any combination of open and closed partitions with control for each combined “room”.

Each of the 4 rooms shall be equipped with the following characteristics:

-One (1) Presenter’s lectern equipped with LED switched reading light, gooseneck micro-phone, LCD touch panel(<15”), for control system, mounted on an articulating arm capable of controlling basic functions of playback devices, projector screen controls, media sources and volume controls. The lectern shall be dark cherry finish, solid front panel to accommo-date a DINFOS seal (up to 18” diameter seal). The lectern shall provide one HDMI, one VGA and one 1/8” audio port in order to accept signals from external laptop or multimedia playback device. The lectern must have a UL Listed surge protected power strip inside to ad-equately power ancillary equipment.

-One (1) Floor mounted A/V interface box, installed in a government provided podium, hous-ing all necessary connection ports for devices at lectern as well as for the HDMI, VGA and 1/8” audio ports at the lectern for external laptop or multimedia playback device.

-One (1) ceiling mounted Multimedia LCD projector with minimum of 5500 lumens, 3 CCD, 16:10 native aspect ratio. Projector shall be capable of displaying multiple analog & digital video inputs from multiple sources with WUXGA resolution. Projector must be controlled by Crestron control system and with IR handheld remote control.

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-Two (2) Wall and/or Ceiling mounted PTZ cameras.

-One (1) CATV digital tuner to receive the DINFOS in-house clear QAM CATV signal as a source for the switcher, to be mounted with projector.

-One (1) A/V Service panel to be located at the rear of each room, providing two (2) digital audio and video inputs from camera. Service panel will also provide audio outputs for 8 channel Press Boxes.

-Two (2) UHF frequency agile wireless handheld & lavaliere microphone systems (inter-changeable), to be kept in the lectern.

-One (1) 15” LCD monitor, connected to government provided PC in control room (117), to be located at lectern.

-One (1) wired or wireless keyboard, connected to government provided PC in control room (117), to be located at lectern.

-One (1) wired or wireless mouse, connected to government provided PC in control room (117), to be located at lectern.

-Two (2) 55” – 60” LCD display panels. Rooms 115A & D will have one LCD display mounted on the outside walls and one mounted with ceiling mounted LCD display. Room 115 B & C will have two ceiling mounted displays in each room.

-One (1) LED lighting system, consisting of a minimum of three lights, for lighting speakers.

LED lights should be of a Low profile, ceiling mounted design. All LED lights will be con-trolled via a light board in the control room (117).

-One (1) Sound reinforcement system configured into four (4) zones, one zone per room, with ceiling mounted speakers tuned to deliver clear voice from microphone and high fidelity sound from A/V playback devices. Speakers to resemble standard 2’ x 2’ dropped ceiling tiles (white).

Special Event Room Performance Requirements: When one, two or all three partitions are opened up, the control system shall recognize which partitions are open and be capable of con-trolling all A/V equipment (projectors, projector screens, digital display panels, speakers, etc…) in the combined rooms, to include switching and routing of video signals to/from various sources/destinations within 115 A-D & 117.

At the minimum, the control room’s equipment shall consist of:

-One (1) Crestron A/V control system (all inclusive).

-One (1) Live production A/V switcher with audio mixing capability (all inclusive).

-One (1) Automated Real-time Close Captioning system for live and recorded video.

-Four (4) digital media (Blu-ray) playback devices.

-One (1) Digital A/V recording device (Video Server/DVR) for post-production.

-One (1) UHF Wireless intercom system supporting at 8 Users for communications between floor director, cameramen and production console operators.

-Two (2) 8 Channel Press Boxes.

-One (1) IP-based VTC system, must successfully communicate/interface with PTZ cameras, projectors, microphones and sound reinforcement sound system in each of the four Special Event/Training rooms and the control system. VTC system must be an approved product on the DISA UC APL.

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-One (1) Storage Area Network (SAN) with 50 Tera Bytes of storage being fed by cameras in all four training rooms.

-One (1) network switch, sufficient in sized to accommodate connectivity of all network de-vices with a minimum of 10 open RJ-45 ports for expansion.

All equipment will be secured in 19” Middle Atlantic equipment racks, with side panels on end racks. Total number of racks must be sufficient to house all required equipment plus four gov-ernment supplied PCs, and an expansion capability of 26RU minimum. Control room shall have the capability to visually and audibly monitor the ongoing event in any of the four rooms simul-taneously. The control room (117) has 4 dedicated 20 amp electrical outlets (standard duplex) specifically to support this effort. The system shall supply one (1) HD/SDI video output to feed the in-house cable head-end system. System must also be capable streaming audio and video sig-nals via Livestream.

Signal specifications: The entire system shall be capable of processing, switching, routing and displaying all industry standard formats and CODECs for both analog and digital AV with a min-imum 1080p resolution upgradable to 4K & 8K. Contractor shall disclose all CODECs and for-mats supported.

Contractor shall consult with government POC about the layout of the GUI for the Crestron LCD control panels.

Contractor shall provide five (5) years of telephone technical support, Monday – Friday from the hours of 08:00 – 17:00 EDT.

Deliverable: Four(4) Presenter’s lectern, Four(4) Floor mounted A/V interface boxes, Four(4) LCD projectors, Eight(8) PTZ cameras, Four(4) CATV QAM digital tuners, Four(4) A/V Service panels, Eight(8) UHF frequency agile wireless handheld & lavaliere microphone systems, Four(4) 15” LCD monitors, Four(4) wired or wireless keyboard and mouse connections, Eight(8) 55” – 60” LCD display panels, Twelve(12) LED lights (3/Room), One (1) light board, One (1) Sound reinforcement system configured into four (4) zones, one zone per room, One(1) Audio Visual (A/V) control system, One(1) A/V production switcher, One(1) Close Captioning system, Four (4) digital media (Blu-ray) playback devices, One (1) Digital A/V recording device (Video Server/DVR), One(1) UHF Wireless intercom system supporting 8 Users, Two (2) 8 Channel Press Boxes, One (1) IP-based VTC system, One (1) 50TB Storage Area Network (SAN), One

(1) network switch. Programming codes, Source codes, “As Built” Drawing, manufacturers man-uals/documentation for all new equipment.

6.1.Warranty: In addition to a manufacturer’s warranty, the Contractor shall provide five years parts and labor warranty for the installed systems. The awarded Contractor shall physically be available for any major outage within four hours of being notified by the Government Representative.

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6.2.Inspection and Acceptance. At completion of installation and after all deliverables are re-ceived, the Government will perform a final inspection with the contractor. Final acceptance will be conducted via Wide Area Workflow.

Deliverable: 1 Year parts and labor warranty

7. Performance Standards:

Performance Standard Acceptable Quality Level

(AQL)

Method of Surveillance

Subtask 6.

Install and configure A/V equipment, Control System and one IP-based VTC system.

Performance occurs with no required re-performance or re-work at least 80% of the time.

Problems that occur are minor and are resolved in a satisfac-tory manner.

Routine inspection of deliverable products and services.

8. Place of Performance: All work performed will be on the DINFOS Campus at 6500 Mapes Rd, Ft. George G. Meade, MD., 20755. The building is open Monday thru Friday, 0600 – 2000hr. Access to the building before or after these hours, or on weekends, can be arranged. For the purposes of this contract, the following are recognized as Federal Holidays: New Year’s Day, Martin Luther King Jr.’s Birthday, Presidents Day, Memorial Day, Independence Day, La-bor Day, Columbus Day, Veterans Day, Thanksgiving Day and Christmas Day.

Travel is not required for this requirement and will not be authorized throughout the period of performance.

9. Period of Performance: Upon award, the Contractor will work with Contracting Officer Representative (COR) to establish a start date for installation. Project time frame must be estab-lished by the Contractor and entered as part of the proposal.

10. Delivery Schedule:

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11. Security Requirements: This section shall be considered a supplement to block 13 of the Government provided DD 254, Contract Classification Specification. The following security re-quirements shall apply to this effort.

References:

a. DOD 5200.2-R, DOD Personnel Security Program.

b. DMAI 240-110-36, Personnel Security.

c. DOD 5220.22-M, National Industrial Security Program Operating Manual.

d. DOD 5220.22-R, Industrial Security Regulation.

e. DODM 5200.01, Information Security Program, 24 February 2012

Contractor personnel will be required to have valid identification upon entering the post and en-tering DINFOS. All personnel, entering DINFOS will be required to sign in and be issued a badge for unescorted access within the building. A list of all personnel requiring access must be provided for security purposes, and any personnel changes must be agreed upon prior to access being granted.

DINFOS Security Officer:

PWS Task# Deliverable Title Format Due Date

5. System Design Drawing .pdf With proposal

5. Bill of Materials .pdf With proposal

6. A/V equipment for rooms 115A – D Contractor-Determined Format

TBD

6. Special Event/Training Room Control System

Contractor-Determined Format

TBD

6. IP-Based VTC System Contractor-Determined Format

TBD

6. New Equipment Manu-als

.pdf or Hard Copy Sep 30, 2016

6. “As Built” Drawing AutoCAD Sep 30, 2016

6. Programming codes, page layouts, source codes, and any other re-lated programming in-formation

.pdf Sep 30, 2016

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11.1. Additionally, access to Fort Meade must be coordinated with the Fort Meade Visitor Con-trol Center prior to project start. This process can take up to 30 days. For more information re-garding post access call the Visitor Control Center at (301)-677¬-1064 or 1065, Monday to Fri-day, 7:30 a.m. to 3:30 p.m.

11.2. Contractor personnel must comply with local security requirements for entry and exit control for personnel and property at the government facility.

11.3. Contractor employees will be required to comply with all government security regulations and requirements. Failure to comply with security requirements can cause for removal and the contractor will not be able to provide service on this contract.

11.4. DMA retains the right to request removal of contractor personnel regardless of prior clearance or adjudication status, whose actions, while assigned to this contract, clearly conflict with the interest of the government.

12. Government-Furnished Equipment (GFE)/Government-Furnished Information (GFI):

12.1. Four (4) PC’s (For integration with Conference Room).

12.2. Four (4) custom built podiums.

13. Other Pertinent Information or Special Considerations:

13.1. Records/Data: All records and data that pertain to design, purchase, delivery, modification, installation, and warranty should be turned over to the COR upon completion and acceptance of installed systems and shall remain as sole property of DINFOS.

13.2. Government Furnished Items: The contractor shall specifically identify in their proposal the type, amount, and time frames required for any government resources, identified in Item 12 of the SOW.

NAME:

Organization: Defense Information School (DIN-

FOS)/DOL

Department Of Defense Activity Code (DODAAC)

HQ 0515

Address: 6500 Mapes Rd., Fort Meade, MD 20755

Phone:

Fax :

E-Mail:

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13.3. Deliverables and Reports: All written deliverable products shall be submitted in electronic draft format for the COTR’s review and comment. Final copies shall be delivered to the COR five (5) working days after receipt of the government’s comments. Deliverables shall be submit-ted with an accompanying letter describing the deliverable product and delivered to the identified COR above.

14. Section 508 Accessibility Standards. The following Section 508 Accessibility Standard(s)

(Technical Standards and Functional Performance Criteria) are applicable (if box is checked) to this acquisition.

Technical Standards

1194.21 - Software Applications and Operating Systems

1194.22 - Web Based Intranet and Internet Information and Applications

1194.23 - Telecommunications Products

1194.24 - Video and Multimedia Products

1194.25 - Self-Contained, Closed Products

1194.26 - Desktop and Portable Computers

1194.41 - Information, Documentation and Support

The Technical Standards above facilitate the assurance that the maximum technical standards are provided to the Offerors. Functional Performance Criteria is the minimally acceptable standards to ensure Section 508 compliance. This block is checked to ensure that the minimally acceptable electronic and information technology (E&IT) products are proposed.

Functional Performance Criteria

1194.31 - Functional Performance Criteria