Section_L_Oct_16.pdf

Table of Contents

L-1 INFORMATION TO OFFERORS

L-1.1 Solicitation Point of Contact

L-1.2 Errors/Omissions

L-1.3 Mistakes

L-1.4 Request for Proposal Revisions/Amendments

L-1.5 Technical Documents Library

L-1.6 Use of Non-Government Advisory Support Contractor Personnel

L-1.7 Subcontractors, Team Members, Joint Ventures

L-1.8 Alternate Proposals

L-2 PROPOSAL SUBMISSION

L-2.1 General

L-2.2 Submission Due Date

L-2.3 Submission Address

L-2.4 Packaging and Marking

L-2.5 Proposal Validity Period

L-3 PROPOSAL CONTENT

L-3.1 General Instructions

L-3.2 Responsiveness and Completeness

L-3.3 Proposal Acceptability

L-3.4 Proposal Quality

L-4 PROPOSAL ORGANIZATION

L-4.1 Organization

L-4.1.1 Page Limitations

L-4.1.2 Page Size and Count

L-4.1.2 Text

L-4.1.3 Foldout Pages

L-4.1.4 Volumes

L-4.1.5 Glossary of all abbreviations and acronyms

L-4.1.6 Table of Contents

L-4.1.7 Index

L-4.1.8 Tables and figures

L-4.1.9 Sound or video files

L-4.1.10 Copies

L-5 VOLUME I: CONTRACT DOCUMENTATION

L-5.1 Master Table of Contents

L-5.2 Model Contract (SF33)

L-5.3 Solicitation Exceptions Matrix

L-5.4 Ground Rules and Assumptions

L-5.5 Team List, Attachment L-12

L-5.6 Joint Venture and Teaming / Subcontracting Arrangements

L-5.7 Notice Regarding Organizational Conflict of Interest (OCI) – Determination to Participate in this Acquisition

L.5.8 OCI Mitigation Plan

L-5.9 Woman Owned Small Business Third Party Certification

L-5.10 Business System Status

L-5.10.1 Purchasing System

L-5.10.2 Property Management System

L-5.10.3 Accounting System

L-5.10.4 Estimating System

L-5.11 Financial Capability Information

L-5.12 Facility Clearance Information

L-5.13 Equal Opportunity Compliance Information

L-6.0 VOLUME II: EXECUTIVE SUMMARY

L-6.1 Executive Summary Content

L-6.2 Proposal Cross Reference Matrix

L-7.0 VOLUME III: INFORMATION MANAGEMENT CONTROL PLAN

L-8.0 VOLUME IV: TRANSITION PLAN

L-8.1 Subfactor 1: Recruitment

L-8.2 Subfactor 2: On-Board Processing

L-9.0 VOLUME V: PAST PERFORMANCE

L-9.1 Organizational Structure Change History

L-9.2 Past Performance Information (PPI), Attachment L-01

L-9.3 Past Performance Questionnaire (PPQ), Attachment L-02

L-9.4 Consent Letters, Attachment L-03

L-9.5 Client Authorization Letters, Attachment L-04

L-10.0 VOLUME VI: ARC TECHNICAL

L-10.1 Subfactor 1: Network and Schedule Management /Asset Allocation

L-10.2 Subfactor 2: Test Support

L-10.3 Subfactor 3: Cybersecurity

L-10.4 Subfactor 4: Network Design (Task Instructions)

L-11.0 VOLUME VII: CONTRACT AND PROGRAM MANAGEMENT

L-11.1 Subfactor 1: Program Management Approach

L-11.2 Subfactor 2: Technical Staffing and Recruitment/Retention Approach (duration of the contract)

L-12.0 VOLUME VIII: COST AND PRICE

L-12.1 Offeror and Major Subcontractor Compliance Requirements

L-12.2 Cost or Pricing Data Requirements

L-12.3 Cost Reasonableness and Realism

L-12.4 Affordability

L-12.5 Total Compensation Plan (TCP)

L-12.6 Excel Pricing Workbook (EPW), Attachment L-07a

L-12.7 Cost/Price Volume narrative (Word Doc)

L-12.8 Government Furnished Property

L-13.0 VOLUME IX: TOTAL RESOURCES

Tab 1: Basis of Estimate Narratives

Tab 2: Basis of Estimate Summary

L-14.0 LIST OF SECTION L ATTACHMENTS

L-1 INFORMATION TO OFFERORS

L-1.1 Solicitation Point of Contact The Procuring Contracting Officer (PCO) is the sole point of contact for this acquisition.

Address any questions or concerns you may have to the PCO. Written requests for exchanges of information may be sent to the PCO via email. Email is the preferred method for exchanges of information. The PCO for this acquisition is as follows:

Sherry Trowbridge

MISSILE DEFENSE AGENCY (MDA)

CONTRACTS DIRECTORATE - MDA/DACT (Test) 5222 Martin Road Redstone Arsenal, AL 35898-0001

(256) 450-1552

Email: sherry.trowbridge@mda.mil Copy Email: ARC_Followon@mda.mil

L-1.2 Errors/Omissions If an offeror believes that the requirements in these instructions contain an error, omission, ambiguity, or are otherwise unsound, the offeror shall immediately notify the PCO in writing with supporting rationale no later than five (5) business days after release of this solicitation.

L-1.3 Mistakes Mistakes in an offeror’s proposal discovered after award shall be handled IAW FAR 14.407-4 as referenced in FAR 15.508.

L-1.4 Request for Proposal Revisions/Amendments The Government reserves the right to revise or amend any portion of this solicitation. Such revisions or amendments will be available on the FedBizOpps website at https://www.fbo.gov/.

Potential offerors are encouraged to subscribe for real-time e-mail notifications when information has been posted to FedBizOpps. If such amendments require material changes, the proposal due date may be extended at the discretion of the PCO and by enough days to enable an offeror to revise its proposal. In such cases, the amendment will include an announcement of the new proposal due date and time. The offeror shall provide acknowledgement in Block 14 of the SF 33 of any solicitation amendments issued by the Government.

L-1.5 Technical Documents Library The Technical Documents are representative products and reference documents provided to assist in development of offerors’ proposals. The Bidders’ Library Documents will be posted to FBO along with the draft RFP but this section will be locked and only attainable by verification of the vendor’s facility clearance. Vendors who would like to have access to the locked section of the ARC’s Bidders’ Library may request access by following the directions in the FBO.Gov Vendor Guide 1.7. Section 4.5 “Request Explicit Access to View a Document”.

The Government will verify the company information in the System for Award Management website (www.sam.gov) and MDA security. Firms without a CAGE Code, DUNS number, or mailto:sherry.trowbridge@mda.mil mailto:ARC_Followon@mda.mil https://www.fbo.gov/ http://www.sam.gov/ facility clearance will not be granted access. After receipt of proposals, offerors are the only parties that will be eligible to receive library updates.

The Government, while trying to ensure document applicability and currency, does not warrant the accuracy or compliance of the information contained in the Bidder’s Library. All documents are subject to revision and changes without further notice. The Bidder’s Library may contain For Official Use Only/ Controlled Unclassified Information (FOUO/CUI) material and as such must be handled accordingly.

L-1.6 Use of Non-Government Advisory Support Contractor Personnel The Government may release proposal data submitted to non-Government personnel for review and analysis, and evaluation. The following firms may assist in the proposal evaluation process in an advisory capacity.

It is anticipated that support will be required from the following companies:

Company/Address POC/Contact Information LinTech Global, Inc.

31600 W 13 Mile Rd, Ste 122 Farmington Hills, MI 48334-1407

Ursa Hopkins uhopkins@lintechglobal.com

(703) 945-8772

CACI, INC.-FEDERAL

14370 Newbrook Drive Chantilly, Virginia 20151

James T. King jtking@caci.com (703)-434-5193

Kepler Research, Inc 13663 Officer Place, Suite 202 Woodbridge, VA 22192

Dudley Wireman dudley.wireman@keplerresearch.com

(703) 465-4035

Participating support contractors are subject to contractual Organizational Conflict of Interest (OCI) restrictions and are expressly prohibited from competing on this acquisition in any fashion, i.e., being a prime, subcontractor, or teaming partner. Contractor personnel supporting this acquisition have signed Non-Disclosure Agreements (NDAs) and are subject to OCI restrictions. Individuals will be authorized access only to those portions of the proposal data and discussions that are necessary for them to perform their respective duties. Disclosure of Past Performance information to Non-Government is prohibited. These companies, having access to the proprietary information of others during source selection activities, are contractually required to protect proprietary data submitted by prospective offerors.

Objections to disclosure of proposals, or specific portions, to companies listed above must be provided in writing to the Contracting Officer within five (5) business days of solicitation. If no objections are submitted, the Offeror(s) must enter into a non-disclosure agreement with the non-government advisor(s), or with the company employing the non-government advisor before the non-government advisor(s) are given access to the Offeror(s) proprietary or source selection information. The fully executed NDAs must be submitted NLT 15 days prior to the proposal submission. They can be sent to ARC_Followon@mda.mil with a copy furnished to Sherry.Trowbridge@mda.mil. Your written objections must include detailed statements of the basis for your objection and identify specific portions of the proposal that you object to being disclosed to non-Government advisors.

mailto:uhopkins@lintechglobal.com mailto:jtking@caci.com mailto:dudley.wireman@keplerresearch.com mailto:ARC_Followon@mda.mil

L-1.7 Subcontractors, Team Members, Joint Ventures Offerors are expected to comply with all requirements of the Request for Proposal (RFP).

Throughout this solicitation (with the exception of section L-12.0 and section M-8), “Major Subcontractors” are defined as a subcontractor whose proposed effort provides more than or equal to 10% of the hours proposed by the Offeror for all CLINs combined and a subcontractor that performs a critical function in the performance of the resulting contract, whether it is technical or financial, and has important roles in any high or medium risk areas identified in the offeror’s proposal.

Team Members are the entities that make up a joint venture or any other partnership or teaming arrangement that is formed for the purpose of responding to this solicitation. Valid teaming agreements and subcontracts will be provided in the proposal in Volume I tab 6.

The responsibility for ensuring that any joint venture meets the Small Business Administration (SBA) requirements to be classified as a Woman Owned Small Business (WOSB) rest with the offeror. Industry should review FAR subpart 9.6, FAR part 19, and 13 CFR part 121 and 127 for information on joint ventures.

L-1.8 Alternate Proposals Alternate proposals – defined herein as proposals that deviate in any way from the solicitation terms and conditions and/or the stated performance requirement – will not be considered.

L-2 PROPOSAL SUBMISSION

L-2.1 General Reference FAR 52.215-1(c) for submission requirements and guidelines.

L-2.2 Submission Due Date The proposal must be received prior to 16:00 central time, October 25, 2018. Late submissions will not be accepted.

OCI information must be submitted in accordance with paragraph L-5.7.

To ensure a government official is at the MDA Source Selection Facility, the offerors shall confirm their delivery date and time with the Contracting Officer identified in L.1.1. by 16:00 central time, October 22, 2018.

NOTE: IF THE PROPOSAL IS NOT RECEIVED BY THE DUE DATE/TIME SPECIFIED,

THE OFFEROR’S PROPOSAL IS CONSIDERED LATE IN ACCORDANCE WITH FAR

52.215-1.

L-2.3 Submission Address All proposals shall be submitted to the following address on the date specified in section L.2.2.

MISSILE DEFENSE AGENCY (MDA)

ATTN: Sherry Trowbridge, MDA/DACT (Test) MDA Source Selection Facility

5222 Martin Road Redstone Arsenal, AL 35898-0001

L-2.4 Packaging and Marking All copies, paper and electronic, of an offeror’s proposal shall be submitted together. Offeror and team member information (including sealed packages) must be packaged into the proposal submission. The proposal may be submitted in multiple boxes. If multiple boxes are used, the outside of each box is to be labeled with the box numbered (e.g., box 1 of 3) on the top and sides and the Prime Contractor name. An inventory of the contents of each box (e.g., Vol 1, “#” binders, Vol 2, “#” binders) should be enclosed within each box.

L-2.5 Proposal Validity Period All offerors’ proposal(s) shall be valid at least 180 days after the proposal due date. The offeror shall make a clear statement in the Executive Summary that the proposal is valid at least 180 days from the proposal due date.

L-3 PROPOSAL CONTENT

L-3.1 General Instructions The proposal instructions in this section are designed to assist offerors in preparing a complete response that reflects a full understanding of the approach proposed to accomplish all contractual requirements.

L-3.2 Responsiveness and Completeness The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation by the Government and for substantiating the validity of stated claims. The proposal shall not simply rephrase or restate the Government's requirements, but rather shall provide convincing rationale to address how the offeror intends to meet the areas to be evaluated.

Offerors shall assume that the Government has no prior knowledge of their experience and will base its evaluation on the information presented in the offeror's proposal. The offeror’s proposal shall demonstrate that the offeror possesses the technical expertise, management experience, and successful record of past performance to perform all requirements of the PWS.

Contingent proposals are not allowed, nor will they be accepted, considered or evaluated by the Government. Contingent proposals are defined herein as proposals that include terms or conditions that imply that performance is contingent upon any sort of provisioning from the Government that is not set forth in the RFP.

Offerors are reminded to properly mark their proposal documents, which contain proprietary or restricted information.

Offerors are advised that the Government may incorporate into the final contract enhancing features included in the offeror’s proposal deemed beneficial to the Government. No cost or pricing information should appear in any volume other than the Cost and Price Volume of the proposal. The Government advises offerors that taking exception to or deviating from any term or condition of the RFP may make an offer unacceptable and the offeror ineligible for award.

L-3.3 Proposal Acceptability Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements, in addition to those identified as factors or subfactors to be eligible for award. By submission of its offer, the offeror consents and agrees to all solicitation requirements and identified constraints. Non-conformance with the instructions provided may result in an unfavorable proposal evaluation, or rejection of an offeror’s proposal prior to evaluation, rendering it ineligible for award. Non-conformance includes failure to submit all volumes described in Table L-1 both in hard copy and electronic formats, outlined in the format and limitations as set forth in the RFP. When the electronic format differs from the hard copy, the electronic format will prevail.

L-3.4 Proposal Quality In presenting material in the proposal, the offeror is advised that quality of information is more important than quantity. Clarity, brevity, and logical organization should be emphasized during proposal preparation. It is the responsibility of the offeror to present enough information to allow the various technical and management approaches, as well as price, to be meaningfully evaluated without discussions. The offeror must include any data necessary to illustrate the adequacy of the various assumptions, approaches, and solutions to problems. Unnecessarily elaborate brochures or other presentation materials beyond that sufficient to present a complete and effective proposal is neither necessary nor desired.

L-4 PROPOSAL ORGANIZATION

L-4.1 Organization The offeror shall prepare the proposal as set forth in the Proposal Organization and Content Table L-1 below. The titles and contents of the volumes shall be as defined in this table, all of which shall be within the required page limits and with the number of copies as specified in Table L-1. The volumes identified in the table should be separately placed in three-ring, loose-leaf binders. The contents of each proposal volume are described in the subsequent sections below.

Table L-1: Proposal Organization and Content

Volume Title # of Hard Copies

# of Electronic

Copies

Max # of Pages

Volume I – Contract Documentation Original Plus 2

2 No Limit

Tab 1: Master Table of Contents Tab 2: Model Contract Tab 3: Solicitation Exceptions Matrix Tab 4: Ground Rules and Assumptions Tab 5: Team List Tab 6: Joint Venture and Teaming / Subcontracting Arrangements

Tab 7: OCI Disclosures Tab 8: OCI Mitigation Plan Tab 9: Woman Owned Small Business Third Party Certification

Volume Title # of Hard Copies

# of Electronic

Copies

Max # of Pages

Tab 10: Business System Status Tab 11: Financial Capability Information Tab 12: Facility Clearance Information Tab 13: Equal Opportunity Compliance Information

Volume II – Executive Summary Original Plus 14 2 12

Tab 1: Executive Summary Content Tab 2: Proposal Cross Reference Matrix

Volume III – Information Management Control Plan

Original Plus 4 2 5

Volume IV – Transition Plan Original Plus 2 2 8

Tab 1: Recruitment Tab 2: On-Board Processing

Volume V – Past Performance Original plus 2 2 No Limit

Tab 1: Organizational Structure Change History 5

Tab 2: Past Performance Information (PPI) 5 per PPI Tab 3: Past Performance Questionnaire (PPQ) No Limit Tab 4: L-03 Consent Letters No Limit Tab 5: L-04 Client Authorization Letters No Limit

Volume VI ARC Technical Original Plus 6 2 33

Tab 1: Network and Schedule Management / Asset Allocation

Tab 2: Test Support Tab 3: Cybersecurity Tab 4: Network Design (Task Instructions)

Volume VII – Contract and Program Management

Original Plus 2 2 33

Tab 1: Program Management Approach Tab 2: Technical Staffing and Recruitment/Retention Approach

Tab 3: Resumes 3 per resume

Volume Title # of Hard Copies

# of Electronic

Copies

Max # of Pages

Volume VIII – Cost and Price Original Plus 2 2 No Limit

Volume IX – Total Resources Original Plus 8 2 No Limit

Tab 1: Basis of Estimate Tab 2: Total Resources Workbook L-07b

L-4.1.1 Page Limitations Page limitations shall be treated as maximums. If exceeded, the government reserves the right to remove the excess pages and the excess pages will not be read or considered in the evaluation of the proposal. This decision in relation to page count, shall uniformly apply across all proposals. These limitations shall apply to both electronic and hard copy proposals and in the event the electronic and hard copies differ, the electronic format will prevail. Each page shall be counted except the following:

1. Volume Cover Pages

2. Table of Contents

3. List of Tables and Figures

4. Glossaries / Acronym List

5. Tabs / Dividers

6. Blank pages

L-4.1.2 Page Size and Count Page size shall be 8.5 x 11 inches. Use 1-inch margins on the top and bottom and 1-inch side margins. Pages shall be numbered sequentially by volume.

Special considerations will not be given for colors, pictures or unnecessary graphics.

L-4.1.2 Text The text size shall be no less than Microsoft Word Times New Roman 12 point font, single-spaced. Text includes free text as well as text in tables, focus boxes, and other representations of several sentences or paragraphs of information.

L-4.1.3 Foldout Pages Foldout pages are NOT allowed.

L-4.1.4 Volumes Each volume shall be written on a stand-alone basis so that its contents may be evaluated without cross-referencing to other volumes of the proposal. Each response to each subfactor shall be self-contained.

Each proposal volume shall be unclassified.

Each volume shall be written in Standard English.

Each volume shall be submitted on a separate DVD-R.

L-4.1.5 Glossary of all abbreviations and acronyms Each volume shall contain a glossary of all abbreviations and acronyms used for the entire proposal, with an explanation for each. Glossaries do not count against the page limitations for their respective volumes.

L-4.1.6 Table of Contents Each volume shall contain detailed table of contents to delineate the subparagraphs within that volume. A master Table of Contents, contained in Volume I, shall contain a consolidation of the individual Table of Contents for all Volumes (I through IX).

L-4.1.7 Index Tab indexing shall be used to identify sections within each volume. The offeror shall index the sections identified in Table L.1 Proposal Organization and Content in each volume. Tabs do not count against the page limitations for their respective volumes.

L-4.1.8 Tables and figures Tables and figures can be used to illustrate quantitative or qualitative data. Tables and figures are not required. If provided, each volume shall contain a list of all tables and figures within that volume. The list of tables and figures will not count against the page limitations for their respective volumes, however, the actual tables and figures will count against the page limitations. Tables, graphs, charts, and figures are considered non-narrative sections of the proposal and are only to be provided to enhance the proposal narrative.

L-4.1.9 Sound or video files Other than the electronic media solicited, audio and video recordings, or any other electronic media (i.e., CD & tape) will not be accepted.

Sound or video files shall not be embedded into the proposal files.

L-4.1.10 Copies All copies (hard and electronic) of an offeror’s proposal must be submitted together in accordance with Section L-2 and Table L-1. All Prime and team member information must be incorporated into one coherent submittal. Be sure to identify appropriate markings such as the legend at FAR 52.215-1(e), Restriction on disclosure and use of data.

The MS Office copies of the proposal shall be an exact duplicate of the “original” paper proposal. The DVD-Rs will also be used for proposal evaluation. The Government will not perform a word-by-word check of the “original” vs. the .doc and .xls versions. If discrepancies are identified between the electronic proposal and the “original” paper proposal, the electronic proposal shall prevail.

L-4.1.10.1 Hard Copies The Volumes shall be formatted as follows:

1. One hard copy of each volume shall be clearly identified as “original”.

2. 3 ring binder for each volume.

3. Printed on both sides, long edge (Note: pages should be printed in order to flip pages left to right)

4. Each volume shall have a cover sheet, clearly mark the volume number, “ORIGINAL or

COPY#”, offeror’s name, solicitation title, and solicitation number.

5. The pages included in the volume shall be three (3) hole punched.

Each hard copy volume of the proposal, should be separately placed in a three-ring loose-leaf binder, which shall permit the volume to lie flat when open. Staples shall not be used. A cover sheet shall be inserted on the front of each Volume, clearly marked with volume number, original or copy number, offeror’s name, solicitation title, and solicitation number.

A label shall be placed in the spine of each binder clearly identifying the solicitation number, volume number and name, original or copy number, and offeror’s name.

L-4.1.10.2 Electronic Copies Complete electronic copies shall be submitted in Microsoft Office 2010 or compatible format.

Offerors are permitted to submit documents such as signed letters (i.e., OCI, Consent and Client Authorization Letters), ORCA and embedded graphics (if applicable) in .pdf format, with the exception of pricing. Pricing spreadsheets (EPW) should be submitted using MS Excel 2010. If files contain links, the links must be intact and maintained through all revisions.

Electronic copies shall not be password protected.

All electronic copies shall be submitted on DVD-R in a protective sleeve. The DVD-R and protective sleeve shall be clearly marked as to volume number, offeror’s name, solicitation title, and solicitation number. Electronic file directory titles and organization shall reflect the titles and organization of these instructions. Each directory shall contain a Microsoft Word file with the Master Table of Contents for that directory. Offerors shall ensure electronic copies on DVD- R are virus free and word searchable.

Offerors who do not provide an electronic EPW (Attachment L-07a) and the Cost/Pricing Volume Narrative (Section L-12.0) will be eliminated from consideration for award. Offerors who do not provide a “complete” electronic EPW (Attachment L-07a) and/or Pricing Volume Narrative (Section L-12.0) (after discussions, if discussions are held) may be removed from consideration for award. A “complete” EPW is defined as an EPW that matches hard copy proposals and contains, at a minimum, completion of all the fields in the EPW format provided with the RFP.

L-5 VOLUME I: CONTRACT DOCUMENTATION

L-5.1 Master Table of Contents The offeror shall include a master table of contents of the entire proposal (include in Contract Documentation only). See L.4.1.6.

L-5.2 Model Contract (SF33) The offeror shall provide a complete copy of this RFP (including Sections L and M, less other attachments, with any amendments) with the original signature of an official authorized to contractually bind the offeror in Block 17 of the SF 33. The offeror must complete the following sections within the RFP:

1. Section A (SF 33, Blocks 13 through 18)

2. Section B - offerors will populate the estimated cost and fixed fee values for CPFF, the estimated cost, base fee, and maximum award fee values for CPAF, and plug number for Cost-Only CLINs. The plug number is in section L-12.6.

3. Section K, Representations, Certifications and other Statements of Offeror.

a. Offerors shall complete representations, certifications, acknowledgments and statements via the System for Award Management (SAM) at https://www.sam.gov. A hardcopy shall be included in the contract documentation volume. Any additional Section K information shall also be included in this section.

b. NOTE: Offerors shall verify that the “reps and certs” contained in Section K of the solicitation are also contained in SAM to ensure that all “reps and certs” completed and submitted via SAM correspond with those included in the solicitation. For example, the solicitation may contain new cybersecurity clauses that are not available in SAM. In such cases, offerors shall complete the applicable “reps and certs” included in the solicitation and submit with their proposal.

L-5.3 Solicitation Exceptions Matrix The offeror is required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements. The offeror must clearly identify any exceptions to the solicitation terms and conditions and provide complete accompanying rationale. Each exception shall refer to a paragraph and/or specific part of the solicitation to which the exception is taken. Provide rationale in support of the exception and fully explain its impact, if any, on the performance, schedule, cost, and specific requirements of the solicitation to document any exceptions to, or deviations from, any of the clauses or special contract requirements along with justification. However, any exceptions which fail to comply with the terms and conditions of the solicitation may result in the offeror being removed from consideration for award.

L-5.4 Ground Rules and Assumptions The offeror must clearly identify any ground rules and assumptions made in preparing the

L-5.5 Team List, Attachment L-12 Complete and submit a team list, Attachment L-12 identifying the offeror’s team in the offeror’s proposal.

L-5.6 Joint Venture and Teaming / Subcontracting Arrangements The offeror shall submit signed copies of all contract team arrangements, to include partnerships, joint ventures, and major subcontractors, as defined by FAR Subpart 9.6.

Reference FAR 4.102 with regard to offer signature requirements, in general, and partnership and joint venture signature requirements specifically.

L-5.7 Notice Regarding Organizational Conflict of Interest (OCI) – Determination to Participate in this Acquisition

a) The acquisition of ARC support under this solicitation may create actual or potential conflicts of interest for offerors and their prospective subcontractors. In assessing and addressing conflicts of interest, MDA will follow the guidance in FAR subpart 9.5.

Offerors are responsible for ensuring that both they and their proposed subcontractors are not restricted from participating in the acquisition of the ARC contract due to an OCI caused by any MDA-funded contract or subcontract; Ballistic Missile Defense System (BMDS)-related contract or subcontract; or, other significant, non-BMDS related business relationships with firms doing business with or in support of MDA.

b) Technical, Engineering, Advisory, and Management Support (TEAMS) contractors will, in many instances, provide advisory and assistance services (A&AS) regarding the performance of Agency development contractors. Therefore, establishing acceptable OCI mitigation plans that would permit performance in both contractual domains will be challenging. This separation of contractual responsibilities is critical to ensuring the Agency obtains the independent, objective advice it requires. With respect to subcontractors, the prime offeror will be required to demonstrate that the involvement of its subcontractors will not constitute an OCI. Due to the oversight role provided by TEAMS quality, mission assurance and safety contractors, MDA believes that these contractors may not also provide advisory and assistance services (A&AS) for the ARC Follow-On contract.

c) This solicitation also includes a clause in Section H that establishes restrictions and obligations to prevent and resolve OCIs.

d) Procedures To Follow Before Submission of Proposals:

1) Offerors should carefully review the MDA OCI Memorandum and OCI clause to ensure their proposals and teaming arrangements are consistent with MDA’S OCI Policy Memorandum. Questions and clarifications regarding the policy should be provided to the contracting officer.

2) Offerors are encouraged to submit the completed OCI Disclosure Form (Attachment

L-05) and supporting documentation before the proposal due dates as PDF documents via electronic mail to ARC_Followon@mda.mil and sherry.trowbridge@mda.mil.

This submission will not count against any proposal page limitation. If the form and supporting documentation are not submitted earlier, they must be included as part of the offeror’s proposal submission in Volume I Tab 7.

3) The submission shall also identify all actual or potential conflicts of interest that might occur for the Advanced Research Center Follow –on contract, and shall specify in adequate detail for the Government’s evaluation, the nature of the conflict and the measures the contractor has taken or proposes to take to avoid, mitigate, or neutralize (hereafter referred to as “mitigate”) such conflicts.

e) Procedures to Follow With Proposal Submission:

1) Each offeror must submit, for itself and its subcontractors, an "OCI Disclosure

Form", Attachment L-05, and applicable supporting documents. The submission shall identify all of the team's MDA-funded contracts or subcontracts; BMDS-related contracts or subcontracts; and, any significant, non-BMDS related business relationships with firms doing business with or in support of MDA. For each identified contract, the offeror shall disclose the contract number; name, email and telephone number of the contracting officer; a description of the work performed or being performed; and, such additional information as the contracting officer may request to assist in the identification of actual or potential OCIs. An offeror which has already submitted the OCI Disclosure Form(s) to the contracting officer and received an OCI advisory letter does not have to re-submit the forms with its proposal. If changes have been made, the offeror must submit the changes with its

2) An offeror’s failure to provide adequate information to avoid or mitigate an OCI may cause its proposal to be rejected and relieves the Government of any further responsibility to resolve OCI issues. See FAR 9.504(e). Notices to offerors of OCIs and their responses thereto are not negotiations or discussions as those terms are used in FAR 15.306(d).

L.5.8 OCI Mitigation Plan The offeror must submit a Mitigation Plan that addresses all conflicts in adequate detail for the contracting officer to determine whether an OCI exists or has been mitigated. If an offeror determines that an actual or potential OCI does not exist, it shall include a statement to that effect as part of its proposal, and does not need to submit an OCI Mitigation Plan with its proposal.

However, to facilitate resolution of OCIs during proposal evaluations, offerors are encouraged to submit an OCI Mitigation Plan with their proposals. The OCI Mitigation Plan shall specifically address the OCI disclosures required in this section and explain how the Prime is in full compliance with the agency's OCI policy. As part of its Mitigation Plan, the offeror must identify which contracts or subcontracts it will continue to support and those it intends to terminate or allow to lapse to eliminate any conflicts. The plan shall also address other OCI resolution and mitigation measures to include the divestment of business units. The OCI Mitigation Plan will be reviewed in conjunction with the PCO’s Responsibility Determination prior to award.

mailto:ARC_Followon@mda.mil

The contracting officer shall review and determine whether each offeror has addressed and resolved all OCIs in its OCI Mitigation Plans before making an award. If an OCI is not adequately addressed or mitigated, the contracting officer reserves the right to notify the contractor, as is, and allow the contractor a reasonable opportunity to respond before making an award decision. The contracting officer reserves the right to reject offers from contractors, which do not adequately resolve all OCIs or are inconsistent with the agency’s OCI policy. The contracting officer also reserves the right to obtain an OCI waiver and make an award when in the best interests of the United States.

L-5.9 Woman Owned Small Business Third Party Certification The offeror must submit the third party certification as required by FAR 19.1503.

L-5.10 Business System Status

L-5.10.1 Purchasing System Submit evidence of the results of the most recent system review by DCMA/DCAA. Identify any known or cited system deficiencies and summarize the correction action plan.

L-5.10.2 Property Management System Submit evidence of the results of the most recent system review by DCMA/DCAA. Identify any known or cited system deficiencies and summarize the correction action plan.

L-5.10.3 Accounting System Submit evidence of the results of the most recent system review by DCMA/DCAA. Identify any known or cited system deficiencies and summarize the correction action plan. Provide the same information for any major subcontractor for which you intend to establish other than a firm-fixed-price subcontract arrangement.

L-5.10.4 Estimating System Submit evidence of the results of the most recent system review by DCMA/DCAA. Identify any known or cited system deficiencies and summarize the correction action plan.

L-5.11 Financial Capability Information Demonstrate that the offeror has or can obtain adequate financial resources to perform the contract in accordance with FAR 9.104-1(a) and DFARS 232.072. State whether or not DCMA, DCAA, the Small Business Administration (SBA), or an independent organization has conducted a financial assessment within the 24-month period prior to proposal submission; and if so, provide evidence of the assessment results. If results of a DCMA, DCAA, or SBA financial assessment in the last 24 months are not available, provide sufficient evidence of adequate financial resources consistent with DFARS 232.072-2(b) and 232.072-3.

L-5.12 Facility Clearance Information Demonstrate that the offeror possess a facility clearance equal to the highest classification stated on the Contract Security Classification Specification, DD Form 254, attached to this solicitation.

For joint venture offerors, the joint venture must demonstrate that it possess a facility clearance.

L-5.13 Equal Opportunity Compliance Information Reference 52.222-24, Preaward On-Site Equal Opportunity Compliance Evaluation. Submit the information at FAR 22.805(a)(5) for the offeror and its known first-tier subcontractors with anticipated subcontracts of $10 million or more.

L-6.0 VOLUME II: EXECUTIVE SUMMARY

L-6.1 Executive Summary Content The Executive Summary shall include company information and a summary of the offeror’s proposal. The offeror shall provide a top-level summary of their proposal suitable for describing their approach to Agency senior leadership.

The offeror shall make a clear statement in the Executive Summary that the proposal is valid at least 180 days from the proposal due date.

L-6.2 Proposal Cross Reference Matrix The offeror shall provide a matrix using the format below (Table L-2) to cross reference their proposal to the PWS and Sections L and M. The offeror’s proposal paragraph number and format shall mirror Sections L and M paragraph numbering to the maximum extent practicable.

The contractor is ultimately responsible for ensuring all areas are fully addressed and all requested information is completed and turned in appropriately IAW Section L of the RFP.

TABLE L-2: Proposal Cross Reference Matrix Format

Factor # Evaluation Factor PWS paragraph

Section L

Section M

Proposal

Factor1 Information Management Control Plan 5.3 7.0 3.0

Factor2 Transition Plan SF1 Recruitment 12.0 8.1 4.1 SF2 On-Board Processing 12.0 8.2 4.2 Factor 3 Past Performance 9.0 5.0 Factor 4 ARC Technical

SF1

Network and Schedule Management / Asset Allocation

4.3 4.1.1b 4.5k 4.6

10.1 6.1

SF2

Test Support

6.1b 6.4a 6.3

10.2 6.2

SF3

Cybersecurity

5.1 5.2

10.3 6.3

SF4 Network Design (Task Instructions) 8.5b 10.4 6.4 Factor 5 Contract and Program Management SF1 Program Management Approach 3.1 11.1 7.1

Factor # Evaluation Factor PWS paragraph

Section L

Section M

Proposal

SF2 Technical Staffing and

Recruitment/Retention Approach (duration of the contract)

12.0 11.2 7.2

Factor 6 Cost and Price 12.0-

13.0 8.0-8.5

L-7.0 VOLUME III: INFORMATION MANAGEMENT CONTROL PLAN

The offeror shall submit an Information Management and Control Plan (IMCP) that clearly describes its policies and procedures for the dissemination and accountability of CUI, as outlined in the SOW.

The offeror’s initial IMCP submission shall only include the “plan” (PWS Paragraph 5.3(c)1-4.

If chosen as the successful offeror, the prime contractor will have NLT 60 days after contract award to comply with the data requirements in PWS paragraphs 5.3(D)(1)-(4). The IMCP and any subsequent updates to it will be evaluated as part of the successful offeror’s annual CPARS rating.

L-8.0 VOLUME IV: TRANSITION PLAN

The offeror shall describe its approach to successfully planning, implementing and accomplishing a seamless transition and maintaining continuity of support during the transition period as defined in the PWS. The Transition Plan must focus on all administrative activities necessary to be 100% operational (with possible exception of any outstanding personal security clearance issues that do not impact overall contract execution) inclusive of badge processing, clearance processing, new hires and orientation, and other relevant on-boarding processes within the transition period.

The offeror’s transition volume will consist of the following sub-factor sections.

Subfactor 1: Recruitment Subfactor 2: On-Board Processing

L-8.1 Subfactor 1: Recruitment The offeror shall clearly describe and provide detailed rationale for its proposed recruitment approach in meeting the requirements of the PWS within the transition period.

L-8.2 Subfactor 2: On-Board Processing The offeror shall clearly describe and provide detailed rationale to include a 90-day resource loaded Integrated Master Schedule for identifying qualified candidates, processing necessary hiring packages, executing badge requests, and other administrative detail to ensure that the Contractor has the ability and plan in place to complete the transition period within 90 days.

L-9.0 VOLUME V: PAST PERFORMANCE

Past Performance information allows offerors to demonstrate their record of performance. The offeror will submit a comprehension list of the offeror’s team as described in section L-5.5. The Government will not consider the past performance of any contractors that are not covered under a valid subcontract or teaming agreement.

L-9.1 Organizational Structure Change History Many companies have acquired, been acquired by, or otherwise merged with other companies, and/or reorganized their divisions, business groups, subsidiary companies, etc. In many cases, these changes have taken place during the time of performance of relevant present or past efforts or between conclusion of recent past efforts and this source selection. As a result, it is sometimes difficult to determine what past performance is relevant to this acquisition.

Offerors shall include a “roadmap” describing all changes in the organization of the offeror and any teaming partners. As part of this explanation, show how these changes impact the relevance of any efforts identified for past performance evaluation/performance assessment. The "roadmap" should be both specifically applicable to the efforts identified and general enough to apply to efforts on which the Government receives information from other sources. This information will facilitate relevancy determination for contracts submitted for past performance.

The organizational change roadmap is limited to a period of three years from the date of the Final RFP release.

L-9.2 Past Performance Information (PPI), Attachment L-01 The offeror shall provide a separate Past Performance Information (PPI), Attachment L-01 for each contract / program that is submitted. PPI can reflect experience at either the prime contractor or subcontractor level. PPI’s shall be submitted only for the major subcontractors expected to perform aspects of the effort the offeror considers critical to the overall successful performance. Offerors must demonstrate how the offeror’s and subcontractors’ past performance meets the relevancy definition in Section M. This information is to assist the evaluators in determining relevancy of past performance submitted for the evaluation by confirming the roles of the team members compared to the scope of the contract(s) submitted for evaluation. An offeror can submit a maximum of ten PPIs for the entire team. A minimum of three PPIs must be for the Prime Contractor or a statement that the Prime Contractor does not have a record of relevant past performance.

L-9.3 Past Performance Questionnaire (PPQ), Attachment L-02 The offeror is responsible for, not later than 14 days prior to proposal due date, sending Attachment L-02 to respondents of their choice who will subsequently submit information to the Government to be received by the proposal due date. The offeror shall provide a list of the proposed respondents with two points of contact, current e-mail address and phone numbers in their Past Performance Volume. The Government reserves the right to contact these sources if they do not submit responses by the RFP closing date and consider them in making a past performance assessment.

Even though the evaluation of Past Performance is separate and distinct from Determination of Responsibility required by FAR Subpart 9.1, past performance information contained herein may be used to support the Determination of Responsibility for the successful offeror. Information provided on the Past Performance Questionnaires assists the evaluation team in determining the past performance confidence assessment.

L-9.4 Consent Letters, Attachment L-03 Past performance information concerning subcontractors will not be disclosed to a private party without the subcontractor's consent. Because a Prime offeror is a private party, the Government will need that consent before disclosing subcontractor past performance information to the Prime during exchanges. The offeror shall provide a consent letter for each proposed subcontractor using the format provided at Attachment L-03, Consent Letter. This letter allows the release of adverse past performance information on a subcontractor to the offeror so the offeror can respond to such information. The offeror shall provide original consent letters for each subcontractor and/or joint venture partner. Once the consent letter is received the Government will discuss past performance only with the offeror under review. If the offeror fails to submit consent letters with the proposal, the Government will not be able to discuss adverse subcontractor past performance information with the Prime and will deem the failure to submit subcontractor consent letters to be a waiver of any Government obligation to disclose or discuss adverse subcontractor past performance information.

L-9.5 Client Authorization Letters, Attachment L-04 Each offeror, subcontractor, and/or joint venture shall execute a Client Authorization Letter for commercial customers authorizing release to the Government of requested information on their respective performance using the format provided at Attachment L-04, Client Authorization Letter. The offeror shall provide original client authorization letters for the offeror and each subcontractor and/or joint venture. If the client authorization letter is not submitted with the proposal on time, the Government will not contact the specified client and will deem the failure to submit the authorization letter to constitute a waiver of any Government obligation to obtain or consider any past performance information that the client may have been able to provide during the evaluation process.

L-10.0 VOLUME VI: ARC TECHNICAL

The offeror’s response and proposed approach to meeting the requirements of PWS in the offeror’s proposal will provide the Government with insight into the offeror’s ability to execute technical disciplines that are required for successful execution.

The offeror shall clearly describe their approach and understanding to performing the PWS requirements and satisfying the activities identified in the sub factors 1, 2, 3, and 4 below. The offeror shall provide a written narrative demonstrating their approach to performing the subfactors.

L-10.1 Subfactor 1: Network and Schedule Management /Asset Allocation Describe your understanding and approach to:

a) Execute help desk functions and incident recovery.

b) Innovation through tool development for scheduling, configuration management, and asset de-confliction.

c) Manage IT infrastructure and networks comprised of commercial and tactical systems to include asset allocation and de-confliction, configuration management, and Integrated Master Schedule development, management, and execution.

d) Recommend annual technology refresh options with coordination of BMDS lab expansion, CI/CAT implementation, and HWIL configuration control procedures.

L-10.2 Subfactor 2: Test Support Describe your understanding and approach to:

a) Integration and network set-up for test event configuration.

b) Test Event Certification and development of Certification Data packages.

L-10.3 Subfactor 3: Cybersecurity

a) Implement Security Technical Implementation Guides (STIGs), and Cyber Tasking Orders (CTOs) processes and Cybersecurity Defense.

b) Cybersecurity considerations as related to Test Support and IT Asset Management activities in OPSEC/STIG Environment.

c) Cybersecurity compliance and expertise in the areas of Risk Management Framework as it relates to IT Infrastructure and networks.

L-10.4 Subfactor 4: Network Design (Task Instructions)

a) The BMDS and Network Design solutions necessary to support current BMDS capabilities and BMDA expansions within the ARC to include additional HWIL assets or new BMDS representation/HWIL assets.

b) Design, develop, and execute innovative network design/solutions for future ARC architecture in support of the new Combined Test Center (CTC) and related expansion of BMDS capability, and CI/CAT.

L-11.0 VOLUME VII: CONTRACT AND PROGRAM MANAGEMENT

The offeror’s response and proposed approach to meeting the requirements of the PWS, as well as risk mitigation in the offeror’s proposal will provide the Government with insight into the offeror’s ability to execute the contract and program management activities that are required for successfully execution.

The offeror shall describe their approach for the following sub factors:

L-11.1 Subfactor 1: Program Management Approach The offeror shall clearly address, and provide credible evidence that it has the methodologies and capabilities to manage the contract efficiently and effectively. The contractor will clearly describe an effective approach to manage, at a minimum, the following:

1) Managing cost, schedule, and technical performance;

2) Identification of substandard performance and effective implementation of corrective actions;

3) Defining effective lines of authority and communication, key personnel, functional relationships, processes, and roles and responsibilities;

4) Manage teaming partners and/or subcontractor relationships;

5) Processes for tracking status and prioritizing tasks.

L-11.2 Subfactor 2: Technical Staffing and Recruitment/Retention Approach (duration of the contract) The offeror shall clearly state and provide detailed rationale for its proposed technical staffing/retention approach in meeting the requirements of the PWS, to include labor skill mix, key technical personnel, education and/or experience, and team composition. The offeror’s narrative shall substantiate its detailed skill mix, provided in the Cost and Price Volume, from both a technical capability and risk perspective. Key personnel for this requirement are the Contract Program Manager, Deputy Contract Program Manager, and Technical Leads. Key personnel resumes shall be submitted in accordance with Attachment L-06 and have a 3-page maximum.