Solicitation.pdf

COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation;

proposals are being requested, and a written solicitation document will not be issued.

This solicitation is a "request for proposals” (RFP). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005- 98/05/31/2018

The associated North American Industrial Classification System (NAICS) code for this procurement is 541330 with a small business size standard of $15M

The Washington Headquarters Services Acquisition Directorate 4800 Mark Center Drive Alexandria, VA 22350 is seeking to purchase Fire Protection Engineering and Life Safety Services.

All interested companies shall provide “proposal(s),” for the following:

Services

See attached Solicitation HQ0034-18-R-0140 and attachments for details

The full text of FAR provision or clauses may be accessed electronically at http://acquisition.gov/comp/far/index/html.

The following solicitation provisions apply to this acquisition:

1. FAR 52.212-1 “Instructions to Offerors-Commercial Items” Jan 2017

2. FAR 52.212-3 “Offerors Representations and Certification-Commercial Items Alt I

Oct 2014

The following contract clauses apply to this acquisition:

• FAR 52.212-4, “ Contract Terms and Conditions- Commercials Items” Jan 2017

• FAR 52.212-5, “ Contract Terms and Conditions Required to Implement Statues or Executive Orders” Jan 2018

The Defense Priorities and Allocations Systems: This is not a rated order.

All Offerors shall submit one (1) copy of their proposal.

This is an open-market combined synopsis/solicitation for Fire Protection Engineering and Life Safety Services as defined herein. The government intends to award a contract http://acquisition.gov/comp/far/index/html as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all proposals must include a statement regarding the terms and conditions herein as follows:

“The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition.”

OR

“The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:”

Offeror shall list exception(s) and rationale for the exception(s).

Questions regarding this solicitation are due no later than June 08, 2018 1:00 P.M.

Eastern Standard Time. Submission shall be received no later than July 02, 2018 2:00 P.M. Eastern Standard Time. All proposals shall be sent electronic via email to Keisha.L.Simmons.civ@mail.mil and Janice.T.Johnson5.civ@mail.mil mailto:Keisha.L.Simmons.civ@mail.mil mailto:Janice.T.Johnson5.civ@mail.mil

SEE ADDENDUM

(No Collect Calls)

HQ003418R0140 01-Jun-2018

b. TELEPHONE NUMBER

703-545-1943

8. OFFER DUE DATE/LOCAL TIME

02:00 PM 02 Jul 2018

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA X ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

HQ00349. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

KEISHA L. SIMMONS

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

1 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.X

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED ORX

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

WHS - ACQUISITION DIRECTORATE

4800 MARK CENTER DRIVE, SUITE 09F09

ALEXANDRIA VA 22350

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE HQ0718 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

WHS/FSD/MS/STANDARDS AND COMPLIANCE DIV

ARIAM KLOEHN

1155 DEFENSE PENTAGON

WASHINGTON DC 20301-1155

TEL: 703.692.1827 FAX:

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$15,000,000

NAICS:

541330

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

HQ003418R0140

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 6 Months FFP Fire Protection Eng & Life Svc

FFP

The Contractor shall provide all personnel, equipment, tools, materials supervision non-personal services necessary to perform the Fire Protection Engineering and Life Safety Services for the National Capital Region as defined in the Performance Work Statement. This item all services under the PWS except for PWS sections C3.10.1 to C 3.10.6 (IDIQ) Services

NET AMT

PSC CD: S202

ITEM NO SUPPLIES/SERVICES MAX

QUANTITY

UNIT UNIT PRICE MAX AMOUNT

0002 1 Lot IDIQ Services PWS C3.10.1 to 3.10.6

FFP

The Contractor shall perform specialized services in accordance with the PWS C.3.10.1 to 3.10.6.

MAX

1001 12 Months OPTION FFP Fire Protection Eng & Life Svc

FFP

The Contractor shall provide all personnel, equipment, tools, materials supervision non-personal services necessary to perform the Fire Protection Engineering and Life Safety Services for the National Capital Region as defined in the Performance

UNIT UNIT PRICE MAX AMOUNT

1002 1 Lot OPTION IDIQ Services PWS C3.10.1 to 3.10.6

FFP

2001 12 Months OPTION FFP Fire Protection Eng & Life Svc

FFP

The Contractor shall provide all personnel, equipment, tools, materials supervision non-personal services necessary to perform the Fire Protection Engineering and Life Safety Services for the National Capital Region as defined in the Performance

UNIT UNIT PRICE MAX AMOUNT

2002 1 Lot OPTION IDIQ Services PWS C3.10.1 to 3.10.6

FFP

3001 12 Months OPTION FFP Fire Protection Eng & Life Svc

FFP

The Contractor shall provide all personnel, equipment, tools, materials supervision non-personal services necessary to perform the Fire Protection Engineering and Life Safety Services for the National Capital Region as defined in the Performance

UNIT UNIT PRICE MAX AMOUNT

3002 1 Lot OPTION IDIQ Services PWS C3.10.1 to 3.10.6

FFP

4001 12 Months OPTION FFP Fire Protection Eng & Life Svc

FFP

The Contractor shall provide all personnel, equipment, tools, materials supervision non-personal services necessary to perform the Fire Protection Engineering and Life Safety Services for the National Capital Region as defined in the Performance

UNIT UNIT PRICE MAX AMOUNT

4002 1 Lot OPTION IDIQ Services PWS C3.10.1 to 3.10.6

FFP

CLIN MINIMUM/MAXIMUM QUANTITY AND CLIN VALUE

The minimum quantity(s) and CLIN value(s) for all orders issued against the CLIN(s) on this contract shall not be less than the minimum quantity(s) and CLIN value(s) stated in the following table. The maximum quantity(s) and CLIN value(s) for all orders issued against the CLIN(s) on this contract shall not exceed the maximum quantity(s) and CLIN value(s) stated in the following table.

CLIN

MINIMUM

QUANTITY

MINIMUM

AMOUNT

MAXIMUM

QUANTITY

MAXIMUM

AMOUNT

0002 1.00 $500.00 500.00 $300,000.00 1002 1.00 $500.00 500.00 $300,000.00 2002 1.00 $500.00 500.00 $300,000.00 3002 1.00 $500.00 500.00 $300,000.00 4002 1.00 $500.00 500.00 $300,000.00

CLIN DELIVERY/TASK ORDER MINIMUM/MAXIMUM QUANTITY AND CLIN ORDER VALUE

The minimum quantity and order value for the given Delivery/Task Order issued for this CLIN shall not be less than the minimum quantity and order value stated in the following table. The maximum quantity and order value for the given Delivery/Task Order issued for this CLIN shall not exceed the maximum quantity and order value stated in the following table.

CLIN

MINIMUM

QUANTITY

MINIMUM

AMOUNT

MAXIMUM

QUANTITY

MAXIMUM

AMOUNT

0002 1.00

$500.00

500.00

$300,000.00

1002 1.00

2002 1.00

3002 1.00

4002 1.00

Section C - Descriptions and Specifications

DESCRIPTIONS AND SPECIFICATION

Performance Work Statement Fire Protection Engineering and Life Safety Services for the National Capital Region

C.1 Introduction Washington Headquarters Service (WHS) is the essential services provider for the Office of the Secretary of Defense (OSD), Department of Defense (DoD) agencies, and offices in the National Capital Region.

WHS provides a wide range of centralized capabilities to DoD headquarters, OSD, and DoD components, enabling economies of scale for delivering essential administrative services to fulfill the mission of the Department. WHS aligns under the Director of Administration in the Office of the Deputy Chief Management Officer (DCMO).

WHS directorates and personnel support the mission of our Defense Department customers by managing DoD-wide programs and operations for the Pentagon Reservation, to include the Mark Center, and DoD-leased facilities in the National Capital Region (NCR).

In this solicitation and contract, the term “Pentagon Reservation” refers to the Pentagon building, its supporting facilities, and the Mark Center Campus. Supporting facilities include Modular Office Complex, SMOC, PERC, HRP, Incinerator Plant

C.1.1 Objective The objective of this requirement is to provide fire protection and life safety services in support of the Washington Headquarters Services (WHS), Facilities Services Directorate (FSD), Standards and Compliance Division (SCD), Office of the Pentagon Fire Marshal (OPFM) for WHS facilities in the NCR with particular emphasis on the Pentagon Reservation, Mark Center Campus (MCC), and Raven Rock Mountain Complex (RRMC).

C.1.2 Background The Pentagon Reservation is the headquarters of the United States Department of Defense (DoD) and the world’s largest low-rise office building located on the approximately 280-acre reservation. The Pentagon Reservation accommodates approximately 23,000 employees, both military and civilian, and hosts more than 100,000 visitors annually. There are 200 acres, 16 parking lots, and approximately 50 escalators to reach offices that occupy about 8 million square feet, one dining room, 2 cafeterias, 6 snack bars, and an outdoor snack bar.

WHS maintains and operates DoD facilities in the NCR. Fire protection engineering and life safety services are required to ensure that codes and standards are implemented at the Pentagon and at other DoD facilities in the NCR.

The tasks included in this Performance Work Statement (PWS) incorporate DoD Unified Facilities Criteria (UFC), Washington Headquarters Services Building Code (WHSBC), Washington Headquarters Services Fire Regulations (WHSFR) and other fire protection/life safety requirements. WHS’s goal is to ensure that all facilities provide a fire safe and code complaint working environment for DoD personnel.

C.1.3 Scope The contractor shall provide all the resources, personnel, travel, tools and equipment, personal safety equipment, supplies, materials, software, and supervision necessary to fulfill the requirements of this contract.

The contractor shall provide fire protection engineering and life safety services support that continuously improves the effectiveness and efficiency of the FSD fire prevention program. The fire protection engineering and life safety services shall, at minimum, comply with the references listed in section C.2.1, References and C.3 Performance Requirements. Where there are contradictions in the Performance

Requirements, code regulations and compliances, and references, the contractor’s Program Manager shall report to the Contracting Officer Representative (COR) for determination by the government.

This PWS includes, but is not limited to, performing life safety and fire prevention analyses and evaluations of existing areas and facilities, conducting fire/life safety inspections for the Pentagon Reservation, Mark Center, RRMC, and WHS leased facilities, executing the OPFM Hot Work Permit Program, conducting fire protection/life safety code compliance plan reviews and inspections, witnessing fire protection/life safety systems commissioning (Cx), developing and executing fire/life safety/egress computer models, conducting product testing and providing research testing oversight, witnessing periodic fire protection systems testing, assisting in life safety policy development and implementation, executing small fire protection systems designs, assisting with periodic fire drills, assisting with egress training for building occupants, and providing technical training for OPFM staff and building management. All work will be performed in coordination with the Pentagon Fire Marshal and/or OPFM staff as designated by the Pentagon Fire Marshal.

C.2 General Requirements The contractor shall provide all labor and supervision and coordination to perform services as written in this contract and performance work statement requirements.

Section 508 Compliance Effective June 25, 2001, the Federal government implemented Section 508 of the Rehabilitation Act of 1973, Amendments of 1998 (29 U.S.C. § 794(d)). Section 508 requires that the federal government only acquire electronic and information technology goods and services that provide for access by persons with disabilities. For more information, see www.section508.gov.

C.2.1. Reference The Contractor shall use the following codes, standards, and technical documents as a basis for engineering and inspection services. The contractor shall use the appropriate edition of the code based on the specific project requirements; and shall own or have access to the most current published editions and archive editions dating back to 1995 for the following:

http://www.section508.gov/

TITLE LOCATION

National Fire Protection Association (NFPA) National Fire Codes http://www.nfpa.org/

International Code Council (ICC) I-Codes http://www.iccsafe.org/ Building Officials and Code Administrators (BOCA) National Building Codes http://www.iccsafe.org/

American Society of Mechanical Engineers (ASME) Safety Code for Elevators ASME 17.1 https://www.asme.org/

Virginia Statewide Building and Fire Prevention Codes https://vbcoa.org/resources/codes/ Washington Headquarters Services Building Code

(WHSBC)

https://www.wbdg.org/ffc/dod/washington -headquarters-services-building-code

Washington Headquarters Services Fire Regulations

(WHSFR)

Available from OPFM

Unified Facilities Criteria (UFC) https://www.wbdg.org/ffc/dod/unified-facilities-criteria-ufc

Unified Facility Guide Specifications https://www.wbdg.org/ffc/dod/unified-facilities-guide-specifications-ufgs

Pentagon Facility Guide Specifications Available from OPFM

C.2.2. Non-Personal Services The Government shall neither supervise contractor employees nor control the method by which the contractor performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual contractor employees. It shall be the responsibility of the contractor to manage its employees and to guard against any actions that are of the nature of personal services, or give the perception of personal services. If the contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the contractor's responsibility to notify the Contracting Officer (KO) immediately.

C.2.3. Business Relations The contractor shall successfully integrate and coordinate all activities needed to execute the requirement.

The contractor shall manage the timeliness, completeness, and quality of problem identification. The contractor shall provide corrective action plans, proposal submittals, timely identification of issues, and management of subcontractors. The contractor shall ensure customer satisfaction and professional and ethical behavior of all contractor personnel.

A Contractor Performance Assessment Report (CPAR) will be completed annually on contract execution and administration and management in the Contractor Performance Assessment Report System (CPARS).

This is an assessment of performance and provides a record, both positive and negative, on a given contractor during a specific period of time. Each assessment is based on objective facts and supported by program and contract management data, such as cost performance reports, customer comments, quality reviews, technical interchange meetings, financial solvency assessments, construction/production management reviews, contractor operations reviews, and functional performance evaluations.

C.2.4. Contract Administration and Management The following subsections specify requirements for contract, management, and personnel administration.

C.2.4.1 Contract Management https://www.wbdg.org/ffc/dod/washington-headquarters-services-building-code https://www.wbdg.org/ffc/dod/washington-headquarters-services-building-code https://www.wbdg.org/ffc/dod/unified-facilities-criteria-ufc https://www.wbdg.org/ffc/dod/unified-facilities-criteria-ufc

The contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of the resources assigned to the requirement. The contractor must maintain continuity between the support operations at the Pentagon Reservation, RRMC, the Mark Center and other localities within the NCR and the contractor's corporate offices.

C.2.4.2 Contract Administration The contractor shall establish processes and assign appropriate resources to effectively administer the requirement. The contractor shall respond to Government requests for contractual actions, verbal and written, within 48 hours. The contractor shall have a single point of contact between the Government and Contractor personnel assigned. The contractor shall assign work effort and maintaining proper and accurate time keeping records of personnel assigned to work on the requirement.

C.2.4.3 Personnel Administration

C.2.4.3.1 Uniforms The Contractor shall require all fire inspectors (employee and sub-contractors) to be in uniform as described in SCD Standard Operating Procedure 010 – Office of the Pentagon Fire Marshal Uniform Policy within 15 business days of contract award.

C.2.4.3.2 Identification Contractor personnel shall have a Department of the Defense (DoD)-issued personal identification card before being allowed unsupervised access to a DoD facility and/or information system. The COR will be the sponsoring official, and will assist in making the arrangements for personal identity verification and card issuance. The contractor shall follow procedures defined by Pentagon/DoD Policy.

During performance of the contract, the contractor shall keep the COR apprised of changes in personnel to ensure that performance is not delayed by compliance with credentialing processes. Cards that have been lost, damaged, or stolen shall be reported to the Issuing Office and the COR within 24 hours.

Contractor credentials will have a maximum one-year expiration. If re-issuance is needed (e.g. in the case of an exercised option it will be coordinated through the COR. At the end of contract performance, or when a contractor employee is no longer working under this contract, the contractor shall ensure that all Government identification cards, building passes, Government keys, and other Government property issued are returned to the Issuing Office.

If the contractor fails to return the aforementioned items, the contractor will be liable for all costs associated with correcting the resultant breech in building security.

C.2.5. Subcontract Management The prime contractor shall be responsible for any subcontract management necessary to integrate work performed on this requirement and shall be responsible and accountable for subcontractor performance on this requirement.

The prime contractor will manage work distribution to ensure there are no Organizational Conflict of Interest (OCI) considerations. The prime contractor may add subcontractors to their team after notification to the KO and COR.

C.2.6. Contractor Personnel, Disciplines, and Specialties The contractor shall accomplish the assigned work by employing and utilizing qualified personnel with appropriate combinations of education, training, and experience. The contractor shall match personnel skills to the work or task.

The contractor shall have personnel on-board, who are experts in the respective fields of life safety, fire protection, fire prevention, and code compliance to perform various aspects of this contract. The contractor shall be responsible for managing and overseeing the activities of all contractor personnel, as well as subcontractor efforts used in performance of this contract. The contractor's management responsibilities shall include all activities necessary to ensure the accomplishment of timely and effective support, performed in accordance with the requirements contained in this PWS. Resumes submitted for ‘Key’ personnel assigned to perform under this PWS shall contain documented experience directly applicable to the Government’s requirements. The contractor will be an independent contractor and not an employee or subcontractor of a design builder on any construction projects executed by FSD Construction Management Division or other equivalent construction contractors (i.e., PFPA, USACE), including the A/E.

C.2.6.1 Staffing Plan Within 10 days of contract award, the Contractor shall submit a staffing plan to the KO/COR that identifies all personnel expected to be employed in the performance of this contract. Additionally the plan shall identify key personnel including the roles and responsibilities of the staff. The proposed staffing plan shall at least match the key personnel and management plans identified in the contractor’s proposal. Deviations from the proposed plans must be explained and justified by the contractor and may not be accepted by the Government.

The contractor shall provide fully trained and qualified personnel on-site to perform services described in this PWS. All personnel shall be US citizens, literate in English and possess any required license and/or certification. The contractor shall develop and maintain a contingency plan adequate to ensure that there will be no interruption of services due to labor disruption within the contractor labor force.

Staff on-site shall include all Key Personnel listed as required to be on-site in Section C.2.6.3.

C.2.6.2 Transition Plan To ensure a comprehensive transition period, if award is made at least 45 business days prior to current contract expiration, all key personnel shall be on-site 30 business days prior to current contract expiration.

C.2.6.3 Key Personnel Key personnel will be experienced professional and/or technical personnel essential to accomplishing the work to be performed.

Key Personnel are the Project Manager discussed in Section C.2.6.3.1 and all general staff discussed in Section C.2.6.3.2-C.2.6.3.6. Resumes of Key Personnel must be approved by the Government. Once Key Personnel are accepted, the contractor shall make no substitutions except for sudden illness, death or termination of employment without Government approval.

The contractor shall have personnel on staff with a fire protection engineering background including educational and scientific foundation for the services performed. The contractor shall provide on-site a minimum of three (3) Fire Protection Engineers (FPE) having a Professional Engineer (PE) license (one (1) FPE shall be on-site at RRMC; two

(2) FPEs shall be on-site at the Pentagon). The following provides a summary of the key personnel needed for required by this PWS; dual hatting is authorized for all general staff Key Personnel roles. The contractor shall have staff that are proficient with the use of Adobe Illustrator and Microsoft Access. At least two (2) of the on-site FPEs shall have a DoD Secret Clearance (one (1) shall be on-site at RRMC and one (1) shall be on-site at the Pentagon).

C.2.6.3.1 Project Manager

The Contractor Project Manager (PM) shall be the primary technical and managerial interface between the Contractor, KO, and COR. The Contractor shall provide written designation of the PM to the KO and

COR.

The Project Manager shall facilitate Government/Contractor Communications and shall be co-located with the COR. The contractor shall designate, in writing an alternate Project Manager. The Alternate PM shall meet all of the qualifications and knowledge of the PM. The Project Manager and Alternate Project Manager shall have full authority to act for the contractor on all contract matters relating to daily operations.

The Project Manager shall be available on-site. The Project Manager or Alternate Project Manager shall be available to meet with Government personnel within 24 hours of notification.

The contractor's Project Manager or Alternate Project Manager shall meet with the KO/COR as necessary to maintain satisfactory performance and to resolve other issues pertaining to Government/Contractor procedures. At these meetings, a mutual effort will be made to resolve any and all problems identified.

Written minutes of these meetings shall be prepared by the contractor and furnished to the Government within two (2) business days of the subject meeting.

The contractor’s Project Manager or Alternate Project Manager shall be responsible for managing and overseeing the activities of all contractor personnel, as well as subcontractor efforts used in performance of this contract. The contractor's management responsibilities shall include all activities necessary to ensure the accomplishment of timely and effective support, performed in accordance with the requirements contained in this PWS.

C.2.6.3.1.1 Qualifications and Knowledge

The Contractor PM and Alternate PM shall:

• Be fluent in English

• Be a graduate from an Accreditation Board for Engineering and Technology, Inc. or equivalent accredited university or college with a degree in fire protection engineering consisting of either a Bachelor of Science degree, with15 years of experience in fire science and/or fire protection engineering or a Master of Engineering degree, Master of Science degree or Masters of Business Administration with 10 years of experience in fire science and/or fire protection engineering.

• Have 10 years direct project management experience in the development, management and execution of major (over $1M budget per year) fire protection programs, and the development, analysis and execution of federal and DoD regulations and policy.

• Be a registered Professional Engineer.

C.2.6.3.1.2 Major Duties and Responsibilities The Contractor PM and Alternate PM shall:

Be available 7:00am to 3:30pm M-F, available 24/7/365 telephonically, and present on-site daily.

C.2.6.3.2 Life Safety Specialist The contractor shall have a minimum of two (2) FPEs on-site that specializes in life safety commissioning, design, and code analysis. One FPE shall be located at the Pentagon and one FPE shall be located at RRMC.

C.2.6.3.2.1 Qualifications and Knowledge

The Life Safety Specialist shall:

• Have a minimum of seven (7) years of experience using NFPA 101 and other major building codes

(e.g., IBC, BOCA).

• Have experience conducting

• Life safety code design review, survey, and analysis (e.g., review of occupant loads, exit capacities/arrangements).

• Building code compliance design reviews, including high-rise buildings.

• Development of egress maps and routing schemes.

• Evacuation training and fire drills.

• Photoluminescent exit signage design and analysis (illuminated and photoluminescent).

C.2.6.3.2.2 Major Duties and Responsibilities

• Conduct life safety analyses and evaluations of existing areas and facilities.

• Review plans and permits for compliance with applicable life safety codes.

• Provide life safety code interpretations.

• Recommend and review life safety related proposed changes to the WHSBC, WHSFR, and the UFC.

C.2.6.3.3 Water-Based Fire Protection Specialist The contractor shall have a minimum of one (1) FPE on-site that specializes in the commissioning, design, inspection, testing and maintenance of water based fire protection systems.

C.2.6.3.3.1 Qualifications and Knowledge

The Water Based Systems Specialist shall:

• Have a minimum of seven (7) years of experience using NFPA 13, NFPA 14, NFPA 20, and NFPA

25.

• Have experience conducting:

• Sprinkler and standpipe plan review and commissioning

• Fire pump plan review, commissioning, and performance diagnostics

• Fire protection systems inspection, testing, and maintenance oversight

• Fire hydrant flow testing

• Hydraulic calculations development and review

C.2.6.3.3.2 Major Duties and Responsibilities

• Review fire protection systems plans for compliance with applicable codes and standards, including but not limited to UFC 3-600-01, NFPA 13, NFPA 14, NFPA 20, and NFPA 25

• Witness water-based fire suppression systems inspection, testing and maintenance and review applicable reports and test plans

• Witness commissioning of water-based fire suppression systems

• Provide fire suppression systems code interpretations

• Recommend and review water-based suppression system proposed changes to the WHSBC, WHSFR, UFC

C.2.6.3.4 Fire Alarm and Mass Notification Systems Specialist The contractor shall have a minimum of one (1) FPE on-site that specializes in the commissioning, design, inspection, testing, and maintenance of fire alarm and mass notification systems.

C.2.6.3.4.1 Qualifications and Knowledge

The Fire Alarm and Mass Notification Systems Specialist shall:

• Have a minimum of seven (7) years of experience using NFPA 72 and applicable sections of NFPA

70.

• Have experience conducting:

• Fire alarm plan review and commissioning

• Mass notification systems plan review and commissioning

• Fire alarm/mass notification systems inspection, testing, and maintenance oversight

• Voltage drop and battery calculations development and review

C.2.6.3.4.2 Major Duties and Responsibilities

• Review fire alarm and mass notification systems plans for compliance with applicable codes and standards, including but not limited to UFC 3-600-01, UFC 4-021-01, NFPA 72, and NFPA 70.

• Witness fire alarm and mass notification systems inspection, testing and maintenance and review applicable reports and test plans

• Witness commissioning of fire alarm and mass notification systems

• Provide fire alarm and mass notification system code interpretations

• Recommend and review fire alarm and mass notification system proposed changes to the WHSBC, WHSFR and UFC

C.2.6.3.5 Passive Fire Protection Systems Specialist The contractor shall have a minimum of one (1) FPE on-site that specializes in the commissioning, design, inspection, testing, and maintenance of passive fire protection systems.

C.2.6.3.5.1 Qualifications and Knowledge

The Passive Fire Protection Specialist shall

• Have a minimum of seven (7) years of experience using IBC, NFPA 80, NFPA 251, and NFPA 252.

• Have experience conducting:

• Passive fire protection system plan review and commissioning, including fire resistance rated barriers and walls, fire doors, fire/smoke dampers, structural fireproofing and fire stop systems.

• Passive fire protection systems inspection, testing, and maintenance oversight

• Engineering judgement reviews of equivalent fire stop systems

C.2.6.3.5.2 Major Duties and Responsibilities

• Review plans for compliance with applicable codes and standards, including but not limited to UFC 3-600-01, IBC, NFPA 80, NFPA 251, and NFPA 252.

• Witness passive fire protection systems (doors, dampers, etc.) inspection, testing and maintenance and review applicable reports and test plans

• Witness commissioning of passive fire protection systems

• Provide passive fire protection systems code interpretations

• Recommend and review passive fire protection system proposed changes to the WHSBC, WHSFR and UFC

C.2.6.3.6 Kitchen Fire Protection Specialist The contractor shall have a minimum of one (1) FPE on staff or retainer FPE that has specialized experience in the commissioning and plan review of commercial kitchens, exhaust ducts, and fire extinguishing systems.

C.2.6.3.6.1 Qualifications and Knowledge

The Kitchen Fire Protection Specialist shall:

• Have a minimum of two (2) years of experience using NFPA 17A and NFPA 96.

• Have experience conducting:

• Plan reviews of commercial kitchens fire protection features in accordance with NFPA 96.

• Plan reviews of pre-engineered suppression systems.

• Commissioning of wet chemical and/or water assisted wet chemical systems.

• Field verification of exhaust duct fire wrap and access panel cleanout locations.

C.2.6.3.6.2 Major Duties and Responsibilities

• Review plans for commercial kitchens, kitchen equipment, exhaust ducts, and fire suppression systems and kitchen related elements for compliance with applicable codes and standard including but not limited to UFC 3-600-01, NFPA 17A, NFPA 96, International Fuel Gas Code, and International Mechanical Code.

• Witness commissioning of kitchen exhaust hoods/ducts/fans and kitchen fire suppression systems.

• Witness semi-annual maintenance testing of wet chemical and water assisted wet chemical systems

C.2.6.4 General Staff

In addition to the Key Personnel listed in Section C.2.6.3, the contractor shall have on staff the following personnel.

C.2.6.4.1 Fire Inspector The contractor shall have a minimum of one (1) fire inspector on-site that specializes in fire and life safety inspections.

C.2.6.4.1.1 Qualifications and Knowledge The Fire Inspector shall:

• Have NFPA 1031 Fire Inspector III certification or equivalent. Equivalency can be a FPE, as long as it is demonstrated that the FPE has performed inspections at an equivalency of the Fire Inspector III level.

• Have a minimum of five (5) years of experience using NFPA 1 and/or jurisdictional fire codes or regulations used to conduct fire inspections.

• Additional fire inspectors on staff shall have a minimum NFPA 1031 Fire Inspector I certification or equivalent, and no minimum years of experience.

C.2.6.4.1.2 Major Duties and Responsibilities

• Conduct fire and life safety inspections of public and tenant areas for compliance with the WHSFR and NFPA 1.

• Use computer software (Microsoft Access) to document findings in fire inspection reports, to include a description of the violation, code reference, and corrective action.

• Engage with tenants during fire inspections to educate them on fire and life safety regulations.

• Recommend and review proposed changes to the WHSFR.

C.2.6.4.2 Building Permit Specialist The contractor shall have personnel on-site that specializes in the processing and issuance of Building Code Permits and Certificates of Occupancy.

C.2.6.4.2.1 Qualifications and Knowledge The Building Permit Specialist shall:

• Be able to read architectural drawings (i.e. blueprints).

• Be proficient in the use of Microsoft Excel to filter and sort data.

• Have strong written and verbal communication skills.

• Be proficient in the use of email.

C.2.6.4.2.2 Major Duties and Responsibilities

• Monitor a central electronic mailbox for new permit submissions and replies.

• Compose email messages to permit applicants for permit receipt, review status, and completion.

• Answer the WHS Building Code Permit telephone line to answer questions on permit status.

• Facilitate a working relationship with engineers and architects to collect and collate comments.

• Track permit status using spreadsheets and other electronic methods.

• Attend weekly building permit status meetings and provide updates on permit status.

• Issue Building Code Permits and Certificate of Occupancy.

C.2.6.4.3 Fire Inspection Program Administrator

The contractor shall have one (1) person on-site that will specialize in the electronic distribution of fire inspection reports.

C.2.6.4.3.1 Qualifications and Knowledge The Fire Inspection Program Administrator shall:

• Be proficient in the use of Microsoft Excel to filter and sort data.

• Have strong written and verbal communication skills.

• Be proficient in the use of Microsoft Outlook to send, receive and sort emails.

C.2.6.4.3.2 Major Duties and Responsibilities

• Monitor a central electronic mailbox for fire inspection report submissions and replies.

• Compose and send email messages with fire inspection report attachments.

• Facilitate a working relationship with fire inspectors to follow-up on issues.

• Schedule training classes, prepare training materials and distribute course completion certificates to attendees.

• Manage and track distribution of fire safety materials (e.g. brochures, go-kit bags, cleared signs).

• Answer the OPFM main telephone line ton answer general questions and take messages as needed.

C.2.6.5 Specialized Expertise The contractor shall have access to highly skilled personnel with specialized expertise in the subjects listed below.

These personnel are not expected to be on-site daily, but the contractor shall have sufficient access to these personnel in order to provide service in order to meet the deliverable requirement timeline. The depth of experience/expertise in these topics shall be beyond the skill level of a general fire protection engineer and a predominance of their workload is in these specialized areas. In addition, the contractor’s expertise/experiences shall cover a broad range of occupancies including, but not limited to, business, assembly, healthcare, mercantile, industrial, building utility, telecommunications, and storage. The specialized expertise required can be comprised by a combination of highly skilled personnel; each specialist shall have the minimum number of years of experience.

C.2.6.5.1 Senior Fire Prevention/Life Safety Specialist The contractor shall have personnel on-staff that specializes in fire prevention/life safety.

C.2.6.5.1.1 Qualifications and Knowledge The senior fire prevention/life safety specialist shall:

• Have a minimum of fifteen (15) years of experience specifically using NFPA 101 and other major building codes (e.g., IBC, BOCA).

• Have the following specialized experience:

• Fire hazard analysis for unique facilities, processes and conditions, including storage systems, hazards materials storage, application of flammable finishes, etc.

• Fire inspection program (includes conducting on-site code compliance fire inspections and program administration)

• Hot works program (includes conducting hot work inspections and program administration

• Emergency Response/National Incident Management System (NIMS) Training

• Hazardous materials analysis

• Cause and origin fire investigation

• Loss estimates

• Fire research, testing and analysis, including small and large scale fire testing

• Technical code development/committee participation – NFPA 101

• Code interpretations – UFC, IBC, NFPA 101

C.2.6.5.2 Senior Fire Protection Systems Specialist The contractor shall have personnel on-staff that specialize in fire protection systems.

C.2.6.5.2.1 Qualifications and Knowledge The Senior Fire Protection Systems Specialist shall:

• Have a minimum of fifteen (15) years of experience specifically using UFC 3-600-01, NFPA 13, NFPA 14, NFPA 20, NFPA 17A, and NFPA 25.

• Have the following specialized experience:

• Early Suppression Fast Response and Control Mode Specific Application sprinkler design

• Sprinkler system failure analysis and remediation

• Sprinkler corrosion investigation and remediation

• High-rise/dual riser standpipe design and commissioning

• Fire pump design, testing and performance diagnostics

• AFFF fixed foam systems with bladder proportioning tanks

• Fire extinguisher training system

• Technical code development/committee participation – NFPA 13, 14, 20

• Code interpretations – UFC, NFPA 13, 14, 20

C.2.6.5.3 Senior Fire Alarm/Mass Notification Systems Specialist The contractor shall have personnel on-staff that specialize in fire alarm/mass notification systems.

C.2.6.5.3.1 Qualifications and Knowledge The Senior Fire Alarm/Mass Notification Systems Specialist shall:

• Have a minimum of fifteen (15) years of experience specifically using UFC 3-600-01, UFC 4-021-01, NFPA 72, and NFPA 70.

• Have the following specialized experience:

• Fire alarm programming.

• VESDA systems commissioning and sensitivity analysis.

• Experience/knowledge of complex, multi-node Simplex fire alarm systems, including Simplex model 4100U and TrueSite Workstations.

• Experience/knowledge of Notifier fire alarm systems, including NFS-3030 Onyx First Vision.

• Emergency call box systems.

• Gas detectors design and commissioning.

• Technical code development/committee participation – NFPA 72.

• Code interpretations – UFC, NFPA 72.

C.2.6.5.4 Senior Passive Fire Protection Systems Specialist The contractor shall have personnel on-staff that specialize in passive fire protection systems, including C.2.6.5.4.1 Qualifications and Knowledge The Senior Passive Fire Protection Systems Specialist shall:

• Have a minimum of fifteen (15) years of experience specifically using UFC 3-600-01, IBC, NFPA

80, NFPA 251, and NFPA 252

• Have the following specialized experience:

• Full-scale fire resistance rated assembly testing and research

• Fire resistance rating analysis of archaic and non-standard materials and assemblies

• Architectural fire barrier design reviews

• Through-penetration firestop methods analyses and field evaluations

• Inspection and acceptance testing of spray-applied fire resistive materials

• Structural forensic analysis

• Technical code development/committee participation – NFPA 80

• Code interpretations – UFC, NFPA 80

C.2.6.5.5 Smoke Control and Building Airflow Modeling Specialist The contractor shall have personnel that specializes in building airflow modeling.

C.2.6.5.5.1.1 Qualifications and Knowledge The Smoke Control and Building Airflow Modeling Specialist shall:

• Have a minimum of five (5) years of experience developing and executing models, including field experience measuring air flow and air pressure and model calibration.

• Have the following specialized experience:

• Have completed a smoke control class from an accredited institution.

• Have past experience utilizing CONTAM on at least 5 buildings, including at least one building greater than 1million square feet in size

• Have experience evaluating air movement in buildings to assess the movement of smoke, or other substances within buildings

• Smoke control design and commissioning

• Smoke control systems inspection, testing, and maintenance oversight

• Technical code development/committee participation – NFPA92A, 92B

C.2.6.5.5.2 People Movement Modeling Specialist The contractor shall have personnel that specializes in people movement and modeling.

C.2.6.5.5.2.1 Qualifications and Knowledge The People Movement Modeling Specialist shall:

• Have a minimum of five (5) years of experience developing and executing models

• Have the following specialized experience:

• Field experience and model calibration, training specific to human behavior, and experience using buildingEXODUS and/or Pathfinder for evaluating exiting of events with at least 3,000 persons and for buildings with at least 10,000 persons buildingEXODUS specific training from University of Greenwich http://fseg.gre.ac.uk/exodus/ or equivalent training; and/or

• Past experience utilizing buildingEXODUS and/or Pathfinder on at least 5 buildings

C.2.7. Location and Hours of Work

C.2.7.1 Place(s) of Performance The primary worksite location is the Pentagon, the MCC and RRMC, although some work may be accomplished across the NCR. In addition some work may be accomplished at the contractor offices off-site.

C.2.7.2 Hours of Operation

C.2.7.3 Standard Hours of Operation

Standard hours of operations at Government Sites associated with this PWS are 6:30 AM to 4:30 PM, Monday through Friday except Federal holidays or when the government facility is closed due to local or national emergencies, administrative closings, or similar government directed facility closings. Tests and inspections will need to be conducted outside of normal operating hours and may include weekends.

C.2.7.3.1 Non-standard Hours of Operation The contractor may be required to perform during non-standard operating hours. If the Contractor desires to work on Saturdays, Sundays, or Holidays, written request must be forwarded to the COR and/or the designated representative in charge for approval two (2) weeks in advance.

C.2.7.3.2 Recognized Federal Holidays New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

C.2.7.3.3 Weather Delays/Closures:

During inclement weather, the contractor shall follow the facility’s inclement weather schedule.

C.2.8. Meetings

C.2.8.1 Kickoff Meeting Approximately ten (10) business days after contract award, the contractor shall participate in an orientation meeting conducted by the COR. The intent of this meeting is to: initiate the communication process between the COR and contractor; introduce contractor’s on-site PM and key personnel; explain roles and responsibilities; establish communication ground rules; and assure a common understanding of requirements and objectives. This orientation meeting shall be held at the Government designated date/time and location.

C.2.8.2 Monthly/Quarterly Progress Meeting Once a month, the PM shall meet with the COR to discuss progress in contract activities, work progress, access and security issues, quality issues, and complaints. The progress meetings will be held at the Pentagon. The date and time will be mutually agreed upon by the COR and the PM. These meetings shall be at no additional cost to the government.

C.2.9. Contract Management and Administration The contractor shall provide oversight of each subtask and perform periodic quality control review of project specific reports and other documents prepared by the fire protection engineering and life safety service’s team. The PM shall maintain regular contact with the KO, Contract Specialist (CS), COR and other Government points of contact. Specific tasks are:

• Prepare monthly progress report identifying activities

• Conduct monthly progress meeting and provide meeting minutes

• Provide personnel planning and resource management

• Develop input for and attend weekly building code permit review meeting

• Provide input and attend weekly outage meeting

• Provide quality control review of all deliverables

• Coordinate all activities associated with this contract

The contractor shall also provide administrative support to answer OPFM phone calls during core business hours (0900-1500). This administrative support will occasionally extend to processing questions and providing assistance executing other aspects of this contract.

C.3 Performance Requirements

The following section specifies the performance objectives and performance elements for the contract.

C.3.1. Fire/Life Safety Analyses and Evaluations The contractor shall perform surveys and/or analyses to evaluate WHS facilities for compliance with applicable industry and building codes and standards, including, but not limited to reference documents identified in section C.2.1 Reference. The contractor shall use the most current version of the applicable code or the edition that was applicable at the time the building or facility was constructed or renovated, as directed by the OPFM.

The contractor shall:

• Evaluate fire protection and life safety

• Provide a written analysis with recommendations

• Respond to questions; and attend meetings in which fire prevention expertise is required

• Respond to tenant requests and inquiries received and prioritized by the OPFM

The contractor shall deliver evaluations as identified in Table 1.

Table 1 – Fire Protection/Life Safety Analyses and Evaluations Size of Facility (SF) or…