Amendment_1.pdf

HQ003418R0140

WHS - ACQUISITION DIRECTORATE

4800 MARK CENTER DRIVE, SUITE 09F09

ALEXANDRIA VA 22350

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to:

1. Incorporate the response received from questions

2. Revised Pricing Templated change base period from 12 months to 6 months

3. Incorporate Labor Requirement Template

4. Revision the follow ing sections H.14, L and M

1. CONTRACT ID CODE PAGE OF PAGES

J 1 28

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 18-Jun-2018

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X HQ003418R0140

X 9B. DATED (SEE ITEM 11)

01-Jun-2018

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

15-Jun-2018

CODE

WHS - ACQUISITION DIRECTORATE

4800 MARK CENTER DRIVE, SUITE 09F09

ALEXANDRIA VA 22350

HQ0034 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

FACILITY CODECODE

EMAIL:TEL:

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

QUESTIONS AND ANSWERS

Questions and Answers

1. Is this a new requirement? No

2. Is there an incumbent vendor? Yes, Jensen Hughes Inc

3. Can you please pass along the incumbent contract number?

HQ0034-13-D-0011

4. Are all of the Key People Full-Time equivalents?

No, key personnel shall be on-site to accomplish the tasks listed in the PWS but aren’t necessarily required to be FTEs. The offeror should determine the level of effort required to be on-site based on the tasks listed in the PWS. The only personnel required to be on-site full-time(i.e., daily) is the PM.

5. Do we use 1880 or the FTE in our pricing and then load our Overhead, G&A and Fringe?

I suggest using hours.

6. Can we use CPARS in place of Exhibit 7?

Yes, CPARS is acceptable in lieu of Exhibit 7

7. Exhibit 4: Why is this type of NDA included with the proposal?

The apparent awardee employees will be signing a

NDA

8. Are we to price this at 1880 FTE’s? The offeror should determine the level of effort based on the tasks listed in the PWS.

SECTION B - SUPPLIES OR SERVICES AND PRICES

CLIN 0002

The CLIN extended description has changed from:

The Contractor shall perform specialized services in accordance with the PWS C.3.10.1 to 3.10.6.

To:

The Contractor shall perform specialized services in accordance with the PWS C.3.10.1 through C.3.10.6.

CLIN 1002

The Contractor shall perform specialized services in accordance with the PWS C.3.10.1 through C.3.10.6.

CLIN 2002

The Contractor shall perform specialized services in accordance with the PWS C.3.10.1 through C.3.10.6.

CLIN 3002

The Contractor shall perform specialized services in accordance with the PWS C.3.10.1 through C.3.10.6.

CLIN 4002

The Contractor shall perform specialized services in accordance with the PWS C.3.10.1 through C.3.10.6.

SECTION F - DELIVERIES OR PERFORMANCE

The following Delivery Schedule item for CLIN 0001 has been changed from:

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

POP 06-AUG-2018 TO

05-JAN-2019

N/A WHS/FSD/MS/STANDARDS AND

COMPLIANCE DIV

ARIAM KLOEHN

1155 DEFENSE PENTAGON

WASHINGTON DC 20301-1155

703.692.1827 FOB: Destination

HQ0718

CAGE

POP 01-OCT-2018 TO

31-MAR-2019

N/A WHS/FSD/MS/STANDARDS AND

COMPLIANCE DIV

ARIAM KLOEHN

1155 DEFENSE PENTAGON

WASHINGTON DC 20301-1155

703.692.1827

The following Delivery Schedule item for CLIN 0002 has been changed from:

CAGE

POP 06-AUG-2018 TO

05-JAN-2019

N/A WHS/FSD/MS/STANDARDS AND

COMPLIANCE DIV

ARIAM KLOEHN

1155 DEFENSE PENTAGON

WASHINGTON DC 20301-1155

703.692.1827

CAGE

POP 01-OCT-2018 TO

31-MAR-2019

N/A WHS/FSD/MS/STANDARDS AND

COMPLIANCE DIV

ARIAM KLOEHN

1155 DEFENSE PENTAGON

WASHINGTON DC 20301-1155

703.692.1827

The following Delivery Schedule item for CLIN 1001 has been changed from:

POP 06-JAN-2019 TO

05-JAN-2020

N/A WHS/FSD/MS/STANDARDS AND

COMPLIANCE DIV

ARIAM KLOEHN

1155 DEFENSE PENTAGON

WASHINGTON DC 20301-1155

703.692.1827

CAGE

POP 01-APR-2019 TO

31-MAR-2020

N/A WHS/FSD/MS/STANDARDS AND

COMPLIANCE DIV

ARIAM KLOEHN

1155 DEFENSE PENTAGON

WASHINGTON DC 20301-1155

703.692.1827

The following Delivery Schedule item for CLIN 1002 has been changed from:

CAGE

POP 06-JAN-2019 TO

05-JAN-2020

N/A WHS/FSD/MS/STANDARDS AND

COMPLIANCE DIV

ARIAM KLOEHN

1155 DEFENSE PENTAGON

WASHINGTON DC 20301-1155

703.692.1827

CAGE

POP 01-APR-2019 TO

31-MAR-2020

N/A WHS/FSD/MS/STANDARDS AND

COMPLIANCE DIV

ARIAM KLOEHN

1155 DEFENSE PENTAGON

WASHINGTON DC 20301-1155

703.692.1827

The following Delivery Schedule item for CLIN 2001 has been changed from:

POP 06-JAN-2020 TO

05-JAN-2021

N/A WHS/FSD/MS/STANDARDS AND

COMPLIANCE DIV

ARIAM KLOEHN

1155 DEFENSE PENTAGON

WASHINGTON DC 20301-1155

703.692.1827

CAGE

POP 01-APR-2020 TO

31-MAR-2021

N/A WHS/FSD/MS/STANDARDS AND

COMPLIANCE DIV

ARIAM KLOEHN

1155 DEFENSE PENTAGON

WASHINGTON DC 20301-1155

703.692.1827

The following Delivery Schedule item for CLIN 2002 has been changed from:

CAGE

POP 06-JAN-2020 TO

05-JAN-2021

N/A WHS/FSD/MS/STANDARDS AND

COMPLIANCE DIV

ARIAM KLOEHN

1155 DEFENSE PENTAGON

WASHINGTON DC 20301-1155

703.692.1827

CAGE

POP 01-APR-2020 TO

31-MAR-2021

N/A WHS/FSD/MS/STANDARDS AND

COMPLIANCE DIV

ARIAM KLOEHN

1155 DEFENSE PENTAGON

WASHINGTON DC 20301-1155

703.692.1827

The following Delivery Schedule item for CLIN 3001 has been changed from:

POP 06-JAN-2021 TO

05-JAN-2022

N/A WHS/FSD/MS/STANDARDS AND

COMPLIANCE DIV

ARIAM KLOEHN

1155 DEFENSE PENTAGON

WASHINGTON DC 20301-1155

703.692.1827

CAGE

POP 01-APR-2021 TO

31-MAR-2022

N/A WHS/FSD/MS/STANDARDS AND

COMPLIANCE DIV

ARIAM KLOEHN

1155 DEFENSE PENTAGON

WASHINGTON DC 20301-1155

703.692.1827

The following Delivery Schedule item for CLIN 3002 has been changed from:

CAGE

POP 06-JAN-2021 TO

05-JAN-2022

N/A WHS/FSD/MS/STANDARDS AND

COMPLIANCE DIV

ARIAM KLOEHN

1155 DEFENSE PENTAGON

WASHINGTON DC 20301-1155

703.692.1827

CAGE

POP 01-APR-2021 TO

31-MAR-2022

N/A WHS/FSD/MS/STANDARDS AND

COMPLIANCE DIV

ARIAM KLOEHN

1155 DEFENSE PENTAGON

WASHINGTON DC 20301-1155

703.692.1827

The following Delivery Schedule item for CLIN 4001 has been changed from:

POP 06-JAN-2022 TO

05-JAN-2023

N/A WHS/FSD/MS/STANDARDS AND

COMPLIANCE DIV

ARIAM KLOEHN

1155 DEFENSE PENTAGON

WASHINGTON DC 20301-1155

703.692.1827

CAGE

POP 01-APR-2022 TO

31-MAR-2023

N/A WHS/FSD/MS/STANDARDS AND

COMPLIANCE DIV

ARIAM KLOEHN

1155 DEFENSE PENTAGON

WASHINGTON DC 20301-1155

703.692.1827

The following Delivery Schedule item for CLIN 4002 has been changed from:

CAGE

POP 06-JAN-2022 TO

05-JAN-2023

N/A WHS/FSD/MS/STANDARDS AND

COMPLIANCE DIV

ARIAM KLOEHN

1155 DEFENSE PENTAGON

WASHINGTON DC 20301-1155

703.692.1827

CAGE

POP 01-APR-2022 TO

31-MAR-2023

N/A WHS/FSD/MS/STANDARDS AND

COMPLIANCE DIV

ARIAM KLOEHN

1155 DEFENSE PENTAGON

WASHINGTON DC 20301-1155

703.692.1827

SECTION H - SPECIAL CONTRACT REQUIREMENTS

The following have been modified:

SPECIAL CONTRACT REQUIREMENTS

H-1 DOD BUILDING PASS ISSUANCE

a. All personnel employed by a civilian commercial firm to perform work whose activity at any time requires passage into Government-occupied portions of the Pentagon or any other DoD facility on or off the Pentagon Reservation, shall be required to obtain a Temporary Department of Defense (DoD) Building Pass/Access Card.

b. The Contractor shall be responsible for having each employee requiring a Temporary DoD Building Pass/Access Card prepare the necessary applications, advising personnel of their obligations, filing the applications with the Contracting Officer (CO), maintaining personnel files and re-filing applications for personnel in the event that clearances must later be extended. Personnel requiring a Temporary DOD Building Pass/Access Card must be either a citizen of the United States of America (USA) or a foreign national authorized to work in the USA under federal immigration and naturalization laws.

c. The Government will issue DoD building passes to eligible persons upon the completion of a National Criminal Information Check (NCIC) or National Agency Check (NAC). This is a search of the nationwide computerized information system established as a service to all criminal justice agencies. Processing of completed applications for initial pass issuance or renewal of existing passes will require three to five working days.

H-2 CONTRACTOR ACCESS TO DOD INFORMATION TECHNOLOGY SYSTEMS

a. Prime and Sub-Contactor personnel that require access to DOD Information Technology Systems shall be required to obtain DOD Common Access Card (CAC) which will be provided by the Government only after a DOD Building Pass has been issued.

b. The Prime Contractor, through the Contracting Officer Representative (COR), shall submit each individual that requires a CAC on the application form to be provided by the Security Office. Upon receipt of the application, a Contractor Verification System (CVS) account will be established for the individual. The individual will receive a User Name and Temporary Password from the Security Office, at which time they have 5 calendar days to log into the CVS and complete the application. Upon submission of the completed application, the Security Office will approve, and the individual will be notified and the badge may be issued at the Pentagon Force Protection Agency Access Control Office, located at the Metro Entrance Facility, the Pentagon.

H-3 CONTRACTOR PARKING ON THE PENTAGON RESERVATION

a. Parking on the Pentagon Reservation & Mark Center is by permit only, and illegally parked and/or unregistered vehicles shall be towed at the owner’s expense. Except as specifically authorized by the COR, contractor and subcontractor personnel may not be issued parking permits. However, the Government will use its best efforts to provide parking for a percentage of contractor employees that drive.

b. Specific personal and commercial vehicle/truck parking for facilities other than Pentagon Reservation shall be defined per task order.

H-4 COMMUNICATIONS MONITORING

a. All communications with DOD organizations are subject to communications security (COMSEC) review.

Contractor personnel will be aware telephone communications networks are continually subject to intercept by unfriendly intelligence organizations. The DOD has authorized the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DOD organizations. Therefore, civilian contractor personnel are advised any time they place a call to, or receive a call from, a DOD organization, they are subject to COMSEC procedures. The contractor will assume the responsibility for ensuring wide and frequent dissemination of the above information to all employees dealing with DOD information.

H-5 COMPLIANCE WITH PENTAGON REGULATIONS-Contractor and Subcontractor Conduct The site of the work is on a Federal Reservation Complex and the Contractor shall observe rules and regulations issued by the Director, Washington Headquarters Service (WHS) covering general safety, security, sanitary requirements, pollution and noise control, traffic regulations and parking. Information regarding requirements may be obtained by contacting the CO, who will provide such information or assist in obtaining it from the appropriate authorities.

All contractor personnel must adhere to highest standards of personal conduct including, but not limited to, the standards of conduct for the Pentagon Reservation in 32 CFR Part 234. The contractor is responsible for maintaining satisfactory standards of employee competency, conduct, and integrity and shall be responsible for taking such disciplinary action with respect to its employees as may be necessary to ensure satisfactory contract performance and the highest standards of personal conduct. In the event the contractor fails to remove any employee from the contract work whom the CO or the CO’s designated representative deems incompetent, careless, insubordinate, unfit, objectionable or whose continued employment on the work is deemed by the Government to be inimical to the Government’s mission, the CO or the CO’s designated representative may, in writing, require the contractor to remove the employee from work under this contract.

This contract incorporates 32 CFR 234, "Conduct on the Pentagon Reservation." Any contractor employee that violates the standards of conduct proscribed by 32 CFR 234 shall be deemed unfit and otherwise objectionable under paragraph (a) of this provision and may be subject to removal from the contract work.

This provision applies to all subcontractors or vendors of any tier utilized by contractor to perform the work. The contractor is responsible for incorporating this provision in all subcontracts or other contracts awarded by contractor to perform the work. For purposes of this provision, the terms "employee" or "contractor employee" includes all contractor, subcontractor or vendor employees of any tier utilized by contractor to perform the work.

H-6 IDENTIFICATION OF EMPLOYEES & IDENTIFICATION OF WRITTEN MATERIAL

All contractor and subcontractor personnel attending meetings, answering Government telephones, and/or working in the field shall identify themselves as such to avoid creating an impression that they are Government officials.

Additionally, contractor and subcontractor personnel shall appropriately identify themselves as contractor employees in formal and informal written correspondence.

H-7 SUBSTITUTION OF KEY PERSONNEL

a. A requirement of this contract is to maintain stability of personnel proposed in order to provide quality services.

The contractor agrees to assign only those key personnel whose resumes were submitted and approved and who are necessary to fulfill the requirements of the contract. No changes in key personnel, including but not limited to the substitution of key personnel, shall be made except in accordance with this clause.

b. If personnel become unavailable for work under the contract for whatever reason for a continuous period exceeding twenty-one (21) working days, or are expected to devote substantially less effort to the work than indicated in the task order, the contractor shall propose a substitution for such personnel in accordance with paragraph (d) below.

c. The contractor agrees that changes in key personnel will not be made unless necessitated by compelling reasons.

Compelling reasons include, but are not limited to, serious illness, death, termination of employment, declination of an offer of employment (for those individuals proposed as contingent hires), and family friendly / maternity leave.

When the contractor determines that compelling reason to change key personnel exists, the contractor shall submit a request in accordance with subparagraph (d) below to the CO and obtain CO approval prior to changing key personnel.

d. All proposals to change personnel shall be submitted, in writing, to the CO not less than fifteen (15) days prior to the date of the proposed substitution/addition. In those situations where a security clearance is required, the request must be submitted not less than thirty (30) days prior to the date of the proposed substitution/addition. Each proposal or request shall provide a detailed explanation of the circumstances necessitating the proposed change, the resume of the individual proposed for substitution or addition, information regarding the financial impact of the change, and any other relevant information. All proposed substitutes (no matter when they are proposed during the performance period) shall have qualifications that are equal to or higher than the qualifications of the person being replaced.

e. The CO shall evaluate requests to change key personnel and change of personnel in contract will approve/disapprove the request in writing and so notify the contractor.

f. If the CO determines that the suitable and timely replacement of personnel who have been reassigned, terminated, or have otherwise become unavailable to perform under the contract is not reasonably forthcoming, or that the resultant reduction of productive effort would impair the successful completion of the contract, the contract may be terminated for default or for the convenience of the Government, as appropriate. Alternatively, at the CO’s discretion, if the CO finds the Contractor to be at fault for the condition, the CO may adjust the contract price downward to compensate the Government for any delay, loss, or damage as a result of the Contractor’s action.

g. Noncompliance with the provisions of this clause will be considered a material breach of the terms and conditions of this contract for which the Government may seek any and all appropriate remedies including Termination for Cause pursuant to FAR Clause 52.212-4.

H-8 LOCAL INSURANCE

a. In accordance with the contract clause entitled “Insurance—Work on a Government Installation”, FAR 52.228-5, the Contractor shall procure and maintain during the entire period of its performance under this contract, as a minimum, the following insurance:

Type Amount Comprehensive General Liability

Bodily Injury or Death $500,000.00 per occurrence Motor Vehicle Liability (for each vehicle): Bodily Injury or Death

$200,000.00 per person / $500,000.00 per occurrence

Property Damage/ Worker’s Compensation & Employer’s Liability

$20,000.00 per occurrence/ $100,000.00 per person

b. Worker’s Compensation and Employer’s Liability: Contractors are required to comply with applicable Federal and State workers’ compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer’s liability section of the insurance policy, except when contract operations are so co-mingled with a contractor’s commercial operations that it would not be practical to require this coverage. Employer’s liability coverage of at least $100,000 shall be required, except in States with exclusive or monopolistic funds that do not permit workers’ compensation to be written by private carriers.

c. Prior to the commencement of work hereunder, the Contractor shall furnish to the CO a certificate of written statement of the above required insurance. The policies evidencing required insurance shall contain an endorsement to the effect that cancellation, or any material change in policies adversely affecting the interests of the Government in such insurance, shall not be effective for such period as may be prescribed by the laws of the State in which this contract is to be performed and in no event less than thirty (30) days after written notice thereof to the CO. The Contractor agrees to insert the substance of this clause, including this paragraph, in all subcontracts hereunder.

H-9 ORGANIZATIONAL CONFLICT OF INTEREST (OCI) DISCLOSURE

(a) Purpose. This clause applies to the Contractor and its affiliates, consultants and subcontractors of any tier (collectively referred to as “Contractor”). This clause must be included in all subcontracts and other agreements executed by the prime contractor in connection with submitting the prime contractor’s proposal or performing the work. Attention also is directed to FAR Subpart 9.5 and the provisions which follow.

(b) Government Contractor Participation in Solicitation/Statement of Work, Award or Administration. The following Government contractor may participate in the preparation of the Statement of Work/Solicitation or assist in the award and administration of the contract: Not Applicable

(c) Scope-Actual or Potential Conflicts of Interest. This clause is intended to ensure that the Contractor (1) does not obtain or appear to obtain an unfair competitive advantage over other parties by virtue of actual or potential unauthorized use or disclosure of proprietary or procurement-related information, (2) does not obtain or appear to obtain an unfair competitive advantage over other parties by virtue of any relationship (social, familial, financial, et cetera) between the Contractor or Contractor’s employees and any Government employee, Government contractor or Government contractor employee involved in the procurement process or the administration of the contract whether or not specifically identified in this solicitation, (3) is not biased or potentially biased or its ability to render impartial advice to the Government impaired or potentially impaired due to Contractor’s current or planned interests (financial, contractual, organizational or otherwise) that relate to the services performed or products to be delivered under this solicitation, or (4) any other potential conflict of interest identified or within the scope of FAR 9.5. Parts (1), (2) and (3) above are examples of potential conflicts of interest governed by this clause.

(d) Contractor Representation. The Contractor represents by submission of its offer that, to the best of its knowledge and belief, Contractor has no actual or potential conflict of interest or, pursuant to paragraph (e), has disclosed to the CO in writing all relevant information regarding any actual or potential conflict of interest.

(e) Contractor Disclosure of Actual or Potential Conflicts of Interest Before and After Award. If, before or after award, an actual or potential conflict of interest is identified by the Government or discovered by the Contractor, the Contractor shall immediately make a full disclosure in writing to the CO. The Contractor further recognizes that during the term of this contract, conditions may change which may give rise to a newly recognized actual or potential conflict of interest. In the event that the Government identifies or the Contractor discovers an actual or potential conflict of interest before or after award, the Contractor shall, at a minimum, immediately provide the following information:

(1) a description of the actual or potential conflict of interest and identify the parties involved;

(2) a description of the work affected by the actual or potential conflict of interest; and

(3) a mitigation plan as described in section (f).

(f) Mitigation Plan. To the extent that the Contractor or the Government has at any time before or after award identified an actual or potential conflict of interest, the Contractor shall propose a mitigation plan which concisely describes all relevant facts concerning any potential conflict of interest including any past, present, or currently planned interest (financial, contractual, organizational, or otherwise) relating to the services performed or product to be delivered under this solicitation. The mitigation plan shall describe the actions or planned actions the Contractor has taken or proposes to take, to avoid, mitigate, or neutralize the conflict of interest. If accepted by the CO, the mitigation plan will become part of the contract.

(g) Final Authority. The CO is the final authority in determining whether a conflict of interest exists and whether the conflict of interest has been adequately mitigated, neutralized or avoided.

(h) Remedies. The presence of an actual or potential conflict of interest that, in the CO’s discretion, cannot be avoided, mitigated or neutralized, may preclude the Contractor from competing for the award or, if the conflict is discovered after award and cannot, in the CO’s discretion, be neutralized, mitigated or avoided, may result in termination of the contract. If the conflict of interest results from conflicting financial or other interests involving Contractor personnel performing under this agreement, the CO may require the Contractor to remove such personnel from performance of work under the contract as a means to avoid, neutralize or mitigate the conflict of interest. If the Contractor was or, with reasonable diligence, should have been aware of a potential conflict of interest before award, or discovers or with reasonable diligence should have discovered an actual or potential conflict after award and does not disclose or misrepresents relevant information to the CO, it will be deemed a material breach of the agreement/solicitation. In that event, the Government may elect to terminate the contract for default. Nothing herein shall prevent the Government from electing any other appropriate remedies afforded by other provisions of this agreement, or statute or regulation.

H-10 GOVERNMENT RIGHTS IN DATA

The contractor transfers to the Government sole ownership of all rights to any work product or deliverable, including, without limitation, designs, reports, analyses or processes (collectively "work product") produced or prepared by the contractor or its subcontractors in performance of the contractor's responsibilities under this contract. This includes the unlimited right, without additional compensation to contractor, to use, disclose, reproduce, prepare derivative works, or distribute copies of the work product to the public, other contractors or Government agencies, and perform and display publicly, in any manner and for any purpose, and to have or permit others to do so. Examples of permissible uses include: providing the work product to another contractor or government agency, distributing the work product to the general public, or posting work product to a public web site. The contractor shall incorporate this provision in all subcontracts issued by contractor to perform work under this contract.

H-11 INVOICING INSTRUCTIONS – SUPPLEMENTARY

a. Concurrent with submission of each monthly invoice and Workload Management Report, the contractor shall provide a summary of total monthly labor hours expended, total time off (to include time off due to Federal holidays, PTO, and other office closures (e.g., snow day) by each full-time equivalent. Prior to payment, the contractor shall certify the accuracy of the information and the CO & COR will inspect and approve that invoice submission. An invoice shall not be considered complete and eligible for payment until such certification is provided. Discrepancies of invoicing will be submitted to the contractor by the CO/COR. The Government will review, approve or reject report by three (3) business days after submission, prior to WAWF uploading.

b. Workload Management Report:

- A monthly report shall be provided consisting of the following information:

- Listing of all completed and work-in-progress assignments, including current status.

- Invoicing information - to include the contract price, invoiced costs for period submitted, amount invoiced to date, amount remaining and any decrements taken from the billing price.

- Scheduling of Employees - reporting all absences that include vacation, sick leave, turnovers, gaps and replacements. Challenges contractor encountered in performing contract requirements what actions were taken, and the results of the actions; issues; concerns.

- The report shall be submitted electronically either as a word doc file or a .PDF file to the COR within five (5) calendar days following the end of each month as an input to monthly meetings with the COR. The COR or a designated Task Monitor will identify work products/activities to be delivered, and accept or reject each product as indicated on the Workload Management Report.

c. The contractor shall invoice monthly via Wide Area Work Flow (WAWF) and payments will be made on a monthly basis. The total hours assumed per month are 156 hours per FTE with a total of 1880 hours annually. The contractor shall submit electronically attached to the invoice, a monthly Workload Management Report as described below.

d. A complete billable month shall consist of the full monthly rate, as specified on the approved labor-rate, for each Labor Category (LCAT) issued under the contract that works a full month.

e. For purposes of partial billing/payment, e.g. a lapse in contract coverage or a decrement arising from a rejected work product, a partial billable month shall include deductions for each LCAT where support was not provided.

For example: A Program Manager Level 2 is making $60.00/hr. has taken a 2 week leave period, the contractor shall deduct the billable rate 80 hours * $60.00/hr. = $4,800.00 less than the full monthly rate.

f. Effort performed in fulfilling the requirements of this contract shall only include effort performed in direct support of this contract and shall not include time and effort expended on such things as local travel to and from an employee's usual work location, traveling to and from a temporary duty location, truncated lunch periods, or telework not authorized by the COR. The fully-burdened monthly rate for each LCAT are to be inclusive of federal holidays and authorized paid time off (PTO).

g. If any of the services do not conform to contract requirements, the Government may, in addition to any other remedies available, e.g. remedies under FAR 52.212-4 or any other clause of this contract, the Government may decrement the associated invoice by an amount commensurate with the hours expended on that specific rejected task as indicated on the Workload Management Report.

H-12 SECURITY REQUIREMENTS

a. SECURITY CLASSIFICATION GUIDENCE All Security Classification Guidance is provided on DD Form 254, Department of Defense Contract Security Classification Specification (hereafter referred to as the DD 254) at Exhibit 3. Any changes or additional security classification guidance shall be provided to the Contractor in writing, through updates and modifications to the DD

254. At no time will the Government issue classification guidance in any other form (verbal, e-mail, etc.).

b. FACILITY SECURITY CLEARANCE (FCL) Performance of this contract requires a SECRET facility clearance. The Contractor’s Facility Security Officer (FSO) shall report, in writing, to the Contracting Officer any changes in the Contractor’s security status throughout the entire contract period of performance.

c. PERSONNEL SECURITY CLEANANCE (PCL) Contractor employees assigned to this project require a PCL at the level (Confidential, Secret or Top Secret) identified in block 1.a of the DD Form 254. Prior to assignment of Contractor employees to this project, the Contractor’s FSO shall submit PCL validation through use of a Visit Authorization Request (VAR) for each employee, in accordance with DoD 5220.22-M, National Industrial Security Program Operating Manual (NISPOM) to the designated security representative.

Changes in PCL status of Contractor employees shall be forwarded in writing to the Contracting Officer and the designated security representative.

Sub-Contractors Subcontractors shall comply with the same security requirements as the Contractor. The Contractor shall issue DD 254s to each subcontractor reflecting the same security requirements applicable to the prime contract. The contractor shall also sponsor subcontractor(s) for an FCL and associated PCL(s) required in accordance with the DD 254.

(End of Clause)

H-13 REMOVAL OF CONTRACTOR EMPLOYEES

a. The contractor shall be responsible for maintaining satisfactory standards of employee competency, conduct, and integrity and shall be responsible for taking such disciplinary action with respect to its employees as may be necessary to ensure satisfactory contract performance. In the event the contractor fails to remove any employee from the contract work whom the Contracting Officer or the Contracting Officer's designated representative deems incompetent, careless, insubordinate, unfit, objectionable or whose continued employment on the work is deemed by the Government to be inimical to the Government's mission, the Contracting Officer or the Contracting Officer's designated representative may require, in writing, the contractor to remove the employee from work under this contract and any other contract awarded to contractor by WHS.

b. This contract incorporates 32 CFR 234, "Conduct on the Pentagon Reservation." Any contractor employee that violates the standards of conduct proscribed by 32 CFR 234 shall be deemed unfit and otherwise objectionable under paragraph (a) of this provision and may be subject to removal from the contract work.

c. This provision applies to all subcontractors or vendors of any tier utilized by contractor to perform the work. The contractor is responsible for incorporating this provision in all subcontracts or other contracts awarded by contractor to perform the work. For purposes of this provision, the terms "employee" or "contractor employee" includes all contractor, subcontractor or vendor employees of any tier utilized by contractor to perform the work.

(End of Clause)

H-14 CHANGES TO SMALL BUSINESS PARTICIPATION PLAN

Any modification to the Small Business Participation Commitment Plan must be pre-approved by the contracting officer prior to implementation.

a. The Contractor shall submit annual their Small Business Participation Commitment Report to the Office of Small Business and the Contracting Officer.

Milestone/Deliverable Medium/Format Date Due/Frequency Submission Small Business Participation Commitment Report

Electronic/MS Word

Annually KO/OSBP whs.pentagon.osbp.mbx.whs-small-business-coordination@mail.mil

(End of Clause)

SECTION J - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

The Table of Contents has changed from:

Exhibit/Attachment Table of Contents

DOCUMENT TYPE DESCRIPTION PAGES DATE

Attachment 1 Exhibit 1 QASP 23 09-MAY-2018 Attachment 10 Small Business

Contribution Plan

2 30-MAY-2018

Attachment 2 Exhibit 2 Questions 3 09-MAY-2018 Attachment 3 Exhibit 3 DD254 8 09-MAY-2018 Attachment 4 Exhibit 4 NDA 2 09-MAY-2018 Attachment 5 Exhibit 5 WD 11 09-MAY-2018 Attachment 6 Exhibit 6 PP Datasheet 1 09-MAY-2018 Attachment 7 Exhibit 7 PP Questionaire 5 09-MAY-2018 Attachment 8 Exhibit 8 PS 1 09-MAY-2018 Attachment 9 Exhibit 9 7 09-MAY-2018 to:

Exhibit/Attachment Table of Contents

DOCUMENT TYPE DESCRIPTION PAGES DATE

Attachment 1 Exhibit 1 QASP 23 09-MAY-2018 Attachment 10 Small Business

Contribution Plan

2 30-MAY-2018

Attachment 11 Labor Template 6 18-JUN-2018 Attachment 12 Revised Price Sheet 1 18-JUN-2018 mailto:whs.pentagon.osbp.mbx.whs-small-business-coordination@mail.mil mailto:whs.pentagon.osbp.mbx.whs-small-business-coordination@mail.mil mailto:whs.pentagon.osbp.mbx.whs-small-business-coordination@mail.mil

Attachment 2 Exhibit 2 Questions 3 09-MAY-2018 Attachment 3 Exhibit 3 DD254 8 09-MAY-2018 Attachment 4 Exhibit 4 NDA 2 09-MAY-2018 Attachment 5 Exhibit 5 WD 11 09-MAY-2018 Attachment 6 Exhibit 6 PP Datasheet 1 09-MAY-2018 Attachment 7 Exhibit 7 PP Questionaire 5 09-MAY-2018 Attachment 8 Exhibit 8 PS 1 09-MAY-2018 Attachment 9 Exhibit 9 7 09-MAY-2018

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

INTRUCTIONS TO OFFERORS

L-1 General Proposal Requirements All proposals must unconditionally accept all solicitation terms and conditions without any deviations, conditions or red-lines. Proposals that contain exceptions, conditions, red-lines or other deviations from the RFP’s terms shall render the entire proposal unacceptable and ineligible for award.

L-2 Deadline for Receipt of Questions from Prospective Offerors Potential offerors may submit questions, in writing, regarding any aspect of this solicitation by email to Janice.T.Johnson5.civ@mail.mil, Keisha.L.Simmons.civ@mail.mil. Telephone inquiries or other oral requests will not be entertained. All questions must be received, in writing, no later than 1:00 PM EST, on 08 June 2018. Only written responses will bind the Government. To alter or change the RFP’s terms, the Government’s responses must be incorporated in the RFP via written amendment to the RFP.

L-3 Proposal Content The following are further descriptions of the information that shall be provided with the proposal. Administrative- Cover Letter, Tax Identification Number, CAGE Code and DUNS Number The Government reserves the right to not evaluate or consider any incomplete proposal. An incomplete proposal is defined as one that is lacking the information required below. An incomplete proposal may be considered unacceptable by the Government. Offerors shall assume that the Government has no prior knowledge of their facilities and experience and will base its evaluation solely on the information presented in the offeror’s proposal.

Security Clearance Requirement/Certification

To be eligible for contract award, Offerors must certify, in their proposal that, on the proposal due date, that the offeror possess a current/active DoD Industrial Facility Security Clearance at the SECRET level or above. There will be no exceptions or extensions to this requirement. All companies aligning as a Joint Venture (JV) candidate must have an active secret clearance individually on proposal due date. This security clearance is a PASS/FAIL requirement to be verified by the Government no later than the proposal due date. Washington Headquarters Services/Acquisition Directorate will NOT sponsor potential Offerors for the facility clearance requirement.

Any Offeror who cannot be verified as having an active/current DoD Industrial Facility Security Clearance, at the SECRET level, at proposal due date, shall be deemed ineligible for award and their proposal will not be further considered by the Government.

Volume 1: Technical Proposal

1) Proposal Contents. All proposals must clearly and convincingly demonstrate that the offeror has a thorough understanding of the requirements and associated risks, and is able, willing, and competent to devote the resources necessary to meet or exceed the requirements. The technical proposal must demonstrate an ability to comply with all requirements in the solicitation. General statements that the offeror can or will comply with the requirements, that standard procedures will be used, that well known techniques will be used, or paraphrases of the RFP’s Performance Work Statement (PWS), will not constitute compliance.

mailto:Janice.T.Johnson5.civ@mail.mil mailto:Keisha.L.Simmons.civ@mail.mil

Offeror shall address their technical capability to adequately perform the requirements set forth in the PWS. Further, the proposal shall provide information supporting the offeror’s ability to meet contract requirements in the areas listed below.

Technical Sub-factor Description Page Limitation A Key Personnel Maximum of 20 Pages B Management Plan Maximum of 10 Pages C Quality Control Plan Maximum of 10 Pages

2. Proposal Length. The Technical Proposal must not exceed 50 pages, single-sided, (Excluding: blank pages, title pages, tab indices, and table of contents). Each page shall be 8 ½ x 11 inches, double-spaced, no smaller than 11 point font, with one (1) inch margin requirements. Pages shall be numbered and paragraphs identified by commonly used and consistent system to assist in referencing specific areas of the proposal. Pages shall also have a header or footer that contains at a minimum, contractor name and solicitation number. Enclosures must be identified on all pages. Pages that exceed the page limit shall be removed from the proposal and not considered or evaluated. Attachments or exhibits referenced in technical proposal shall be counted in the total page length.

Volume 2: Past Performance

1) Page Limit. There is no page limit for the PPQ Exhibit 7. However, offerors shall submit no more than 1 page for each past performance data submission, Exhibit 6.

2) Offeror shall submit a Past Performance Data Sheet, Exhibit 6 & 7, for up to three (3) Government or commercial contracts for services directly related or similar to the scope of work described in the PWS. The prime contractor may submit one (1) past performance data sheet for each primary subcontractor provided the total references for the prime contractor and subcontractor do not exceed three.

3) The offeror shall complete Section 1 of Exhibit 7, Past Performance Questionnaire and send it to three (3) references/customers for the prime contractor or subcontractor identified above on Exhibit 6. As stated in Exhibit 7, the reference will complete this form and return it directly to the Government by the solicitation proposal due date.

Volume 4: Price Proposal

1) There is no page limit for this volume

2) The price proposal shall consist of the following:

a) Completed and signed SF1449

b) Written acknowledgement of all amendments that may be associated with this solicitation

c) Complete the pricing sheets in Exhibit 8, Pricing Submission. For each labor category, provide a fully loaded hourly rate & monthly rate for the base and all option periods. This information shall be incorporated into the successful offeror’s contract as an attachment and will form the basis of pricing all work under the contract. Any discounts offered must be explicit.

Volume 3: Small Business Participation Commitment Document (SBPCD)

All offerors (both other than small businesses and small businesses) shall provide the following SBPCD requirements and substantiating documentation to demonstrate how you will meet these requirements. This required information will be used to evaluate the extent of your proposed participation/commitment to use U.S.

small businesses in the performance of this acquisition (as small business prime offerors or small business subcontractors) relative to Section M-3, Factor 4:Small Business Participation. These SBPCD requirements will be incorporated into any resulting contract(s) as specified below.

1. The small business concerns (SBC) as defined in FAR Part 19 that are to be used in your proposed approach to satisfying the requirements of this solicitation for the entire performance period, including company name, business category(ies), description of products or services and NAICS code to be provided by each SBC and the nature of the commitment with the SBC (i.e., letter of commitment, joint ventures, mentor protégé agreements, others). Binding commitments shall become enforceable, contractual requirements. Use the table/format below in proposing this required information. (Note: Section M, Factor III elements 1, 2, 3)

Company Name

Small Business Category(ies)

(SB, WOSB,

SDB,Hubzone, VOSB, SDVOSB)

Product(s)/Service(s) to be Provided, including type

& variety of work

NAICS Code Nature of Commitment

1. The SBCs (prime offerors and small business subcontractors) proposed quantitative participation in terms of the value of the total acquisition (total contract value). Offerors shall provide detailed explanations/ documentation to support quantitative small business participation. Binding commitments shall become enforceable, contractual requirements. Use the table/format below in proposing this required information.

(Note: Section M, Factor III elements 1-3)

Proposed Total Contract Value

Minimum Quantitative Requirement (MQR) - Small Business Participation

(Including Small Business prime offeror’s participation)

Business Category Dollar Value % of Total Contract Value Total Proposed Contract Value – Prime Offeror $ % Total Small Business $ %

Small Disadvantaged Business $ % Woman-Owned Small Business $ % HUBZone Small Business $ %

Veteran-Owned Small Business $ % Service-Disabled Veteran-Owned Small Business $ %

All supporting documentation is excluded from the page count. Supporting documents will not be incorporated into any resulting contract.

1. SBPCD enforceable, contractual requirements shall require periodic progress reporting to

$ < fill in base contract ad all option years facilitate government monitoring in the event of an award. The reporting timeframe and format will be negotiated with the awardee.

2. Prime Offeror’s Size: Identify the applicable size and applicable socioeconomic categories for the PRIME offeror only when submitting your proposed SBPCD. Include this information within the initial section of the proposed SBPCD and check all applicable boxes:

Prime Offeror’s Size { } Other than Small Business or

{ } Small Business also categorized as a

{ } Small Disadvantaged Business (SDB)

{ } Woman-Owned Small Business (WOSB)

{ } Historically Underutilized Business Zone (HUBZone) Small Business

{ } Service Disabled Veteran Owned Small Business (SDVOSB)

L-4 Submission Proposals are DUE Monday, July 2, 2018 at 2:00 PM EST.

Ensure that all confidential information within the submission is marked in accordance with the paragraph below entitled, “Confidential Information.”

If applicable, submit a disclosure of any actual or potential conflicts of interest in accordance with local clause entitled, “Organizational Conflicts of Interest—Disclosure.” There is no page limit for this portion.

Register in the System for Award Management (www.sam.gov) and complete all representations and certifications required by this solicitation.

Submit one (1) electronic file for each volume stated below:

- Volume I: Technical Proposal

- Volume II: Past Performance

- Volume III: Price Proposal

- Volume IV: Small Business Participation Plan The volume heading of the offer shall clearly indicate that it is a submission under this solicitation.

Small Business Subcontracting Plan The subcontracting plan is required for large businesses per FAR 19.7 and is an award requirment. It is also negotiable. The offeror shall include the information required by the Section L clause at FAR 52.219-9, Small Business Subcontracting Plan (DEVIATION 2018-O00013) the plan is included in template form located in Section J Attachment 9 – Subcontracting Plan Format. Offerors shall use the template provided.

L-5 Proposal Delivery Offerors must electronically deliver proposals by the required proposal due-date/time. Electronic documents must be separated into volumes as indicated in the instructions above. All electronic documents must be legible with proper signatures in PDF. There will be NO exceptions for failure to electronically deliver, no alternative documents will be accepted once an original electronical document is submitted. Timely submission of electronic documents are the offeror’s responsibility. Electronic submissions must be submitted by the proposal due date via email to Keisha.L.Simmons.civ@mail.mil AND Janice.T.Johnson5.civ@mail.mil Late submissions will not be considered.

Offer shall remain firm for at least 90 calendar days

L-6 QUESTIONS

Offerors must submit all questions concerning this solicitation in writing to the Contract Specialist, Janice Johnson via email at Janice.T.Johnson5civ@mail.mil and Keisha Simmons at Keisha.L.Simmons.civ@mail.mil. WHS must receive the questions NLT Friday, June 08, 2018, at 1:00PM EST. Please use the Question sheet found in Section J Attachment 2 - to submit questions. WHS will answer questions which may affect proposals in an amendment to the solicitation. WHS will not reference the source of the questions. To change or be included in the soliciation the answers to any questions must be incorporated in a written amendment to the solicitation.

SECTION M - EVALUATION FACTORS FOR AWARD

EVALATION FACTORS FOR AWARD

M-1 Basis for Award The Government will award a contract resulting from this RFP to the responsible offeror whose offer, conforming to the solicitation, represents the best overall value to the Government when all non-price and price-related evaluation factors are considered. The Government may award on the basis of a proposal with superior ratings even though it may result in a higher price to the Government. Price may become more important in the evaluation and award as the ratings under the non-price factors become more equal.

Pursuant to FAR 52.212-1(g), Instructions to Offerors – Commercial Items (JAN 2017), the Government may evaluate offers and award without discussions. The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary.

M-2 Go/No Go Factors Note: An Offeror that receives “Fail” for Facility Clearance is not eligible for award and the rest of its proposal will not be evaluated.

The offeror’s DoD Industrial Facility Security Clearance will each be…