Q&A_(HQ003417R0089)_Revised_20170713.pdf

SOLICITATION QUESTIONS AND ANSWERS

Question

RFP Reference Question Answers

1 C There is a PWS Section C in the main RFQ; there are also two other PWS’s attached (one for a TO 0001, and the other simply dated 9 May). They all appear identical; which does the government consider to be the primary PWS for offerors to comply with?

There are two PWS's associated with this requirement. Please see 1) Basic IDIQ PWS within RFP, and 2) Task Order 0001 PWS

2 C.1.6.2 Quality Assurance

The government states that the Quality Control Plan (QCP) is to be delivered along with the proposal submission;

however, the government also states in 5.7.5 that a QCP shall be provided within 30 days of contract award. Please define the government’s requirement in the submission of QCP materials (for the IDIQ level) aspect as individual task orders will require tailored quality processes typically unique to the task required.

Offerors shall submit a QCP with its proposal submission. Offerors shall submit a QCP with each task order.

Please refer to PWS section 1.6.1.

3 C.1.6.11.2 Lead Electrician

The government states the contractor shall ensure that staff are trained to utilize the latest version of MAXIMO, but in in Section 3.3 the government is responsible to provide this training (in Maximo). Please clarify these statements.

Per PWS section 3.3, the government will provide Maximo training to contractor personnel.

4 C.1.6.11.3 Journeyman Electricians

The government states the contractor shall ensure that staff are trained to utilize the latest version of MAXIMO, but in in Section 3.3 the government is responsible to provide this training (in Maximo). Please clarify these statements.

Per PWS section 3.3, the government will provide Maximo training to contractor personnel.

5 3.1 Services The government states spaces will be provided for use by contracting staff, however these spaces are first‐come only.

With the requirement for the PM to be onsite daily, and Lead/support engineers to be in place to support activities as planned will or is there a permanent space for the PM/Lead to review/update Maximo and other project planning software in respect to the task requirements?

There is no permanent space for the PM/lead to review the Maximo.

However, the shared space has over 15 workstations available for contractor personnel use.

6 3.1. Services How is access to the SKM software provided for use by the Electrical Database operator if seating and access is only given on a first‐come, first served basis?

SKM database will be hosted on a separate workstation.

The electrical database operator will have a dedicated access to the workstation.

7 3.2 Drawings How is access to the SKM software provided for use by the Electrical Database operator if seating and access is only given on a first‐come, first served basis?

SKM database will be hosted on a separate workstation.

The electrical database operator will have a dedicated access to the workstation.

8 4.1 General Will the government provide the SKM software for use by the contracting staff?

Yes, the government will provide the existing SKM database/software for use.

9 5.2 Preventive Maintenance

The government states that the contractor will provide all parts/materials necessary for pm services for items in Attachment J‐1; how does the government intend or expect these parts/materials to be procured? Is this a contractor‐ purchased/provided ODC, or will the government procure the materials needed/identified as a separate line item/action?

Offeror/contractor shall provide tools, parts, material, and equipment for maintenance related activities. Please see PWS section 5.2.

10 5.2.2 The government indicates that all switchgear control power UPS (~1500VA) will be replaced as part of the task (0001);

have these replacement UPS parts been identified and procured, or is this the contractor’s responsibility? Will this purchase be considered and priced as an ODC, or will the government procure these in a separate manner? Please confirm the replacement of all switchgear control power UPS (~1500VA) will occur in the Base Year (21 total units), again in Option Year 1 (19 total units), and again in Option Year 4 (21 total units). Please confirm in Option Year 1 that UPS’ in Switchgear C8N and Switchgear B6MC will not be replaced per Attachment J‐1.

All Switchgear UPS will be replaced only in Base Year and Option Year 4.

Contractor to procure and install all such units.

11 5.2.6 The government indicates that the contractor is responsible for replacement of all switchgear batteries and battery strings; will these purchases be considered and priced as an ODC, or will the government procure these in a separate manner?

The battery and battery strings are considered as part of the service (PWS section 5.2.6)

12 5.2.7 If in the course of normal PM services (inspect/maintenance) an item is found to be near failure status, and warrants replacement, is it the government’s intent to conduct replacement services as an ODC or as a separate IDIQ TO (with pricing/labor/parts, etc..)?

If the failure cost is considered a "Major Repair" a separate IDIQ task order will be issued (PWS section 5.6.9).

All others repairs (<$3,000) will be covered under the maintenance contract.

13 5.2.8 For individual systems or component replacement, will the government issue separate TO’s covering the scope of work required, parts, and labor entailed?

See response to question #12.

14 5.3 Grounding System Testing

What does the government consider as meeting the requirements for a certified typed report? Does this entail a notarization?

Report Signed by a Licensed Professional Engineer is acceptable.

15 5.3 Grounding System Testing

Will the government provide access to or provide the Microstation software?

Yes, access to Microstation will be granted.

16 5.3 Grounding System Testing

Are the contractor’s expected to make changes and modification in the eFIC system, or provide updated materials (drawings, etc.) as deliverables to the COR for government entry into the system?

The contractor is expected to make changes to eFIC drawings. The contractor will be submitting the changes for eFIC/COR review and acceptance.

17 PG. 77 Factor 3: Past Performance

The government require (as relevancy) for all three of the provided past performances to be with the Offeror as the PRIME contractor supporting the work; this will eliminate competition on its face from well‐qualified companies. We request the government accept past performance references as sub‐contractor performance for work that meets the other identified relevancy requirements.

Please see revised section L para. E and section M, Factor 3.

18 5.2.3 Specific Tasks

The government states the contractor will be responsible for providing qualified personnelto conduct low to medium voltage electrical switching to support the electrical maintenance activities. Please confirm that the contractor will be responsible for low to medium voltage electrical switching ONLY for the purpose of the electrical maintenance activities. Please confirm the government will provide respective switching procedures necessary to minimize interruption of electrical power to all loads.

Yes, the qualified personnel will be performing switching to assist the electrical maintenance activities only.

19 5.2.4 Specific Tasks

The government states the contractor will be responsible for providing qualified personnel to switch large UPS systems (150‐500KVA) to support the electrical maintenance activities. Please confirm that the contractor will be responsible for switching these systems ONLY for the purpose of the electrical maintenance activities. Please confirm the government will provide respective switching procedures necessary to minimize interruption of electrical power to all loads.

Yes, the qualified UPS personnel will be performing UPS switching to assist the electrical maintenance activities only.

20 5.2.5 Specific Tasks

The government states the contractor shall provide up to 3 medium voltage qualified electricians for annual Integrated Systems Test. Please provide an explanation of the capacity in which these medium voltage electricians will be used, the estimated duration of the testing, and number of weekends anticipated to complete the testing.

The individuals will be operating medium voltage switches and racking in/out circuit breakers. The estimated duration is 8‐10 hours for one day per year.

21 5.2.9 Specific Tasks

The government indicates that during the life of the contrac t, individual pieces of equipment or complete systems may be added, removed, or replaced. Is it the government’s intent to conduct replacement services as an ODC or as a separate IDIQ TO (with pricing/labor/parts, etc..)?

The intent of this para is to ensure a means is available to add or remove existing pieces of equipment from the contract maintenance list.

22 5.6.7 Specific Tasks

The government states that the contractor shall be available to perform emergency repairs of all the electrical systems identified in Attachment J‐1. Please provide the definition of “emergency repair”. What are the expectations from the government regarding response time from the contractor?

Emergency Repair is unplanned repair of any piece of equipment covered under Attachment J‐1.

The contractor is expected to put the piece of equipment back in service in reasonable time, less than 8‐10 hours typically. For repairs requiring Task Orders, the completion time will be reflected in the individual Task Orders.

23 1.6.4.2 General Information

The government states that the contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is closed during times outside of the recognized holidays. Please confirm that the government’s intention is for the work within this PWS will be performed during the Non‐Standard Hours of 6:01PM‐5:59AM.

Except for electrical outages, all work in the PWS shall be performed during the standard hours (section 1.6.4.1)

24 Subcontracting Plan

Will the government add language to the solicitation stating that if the prime responding is a small business, that the subcontracting plan is not required? These are normally reserved for large businesses to meet their small business subcontracting goals.

Yes, the Government will add language to support this request. Please see revised RFP section L, para D.ii) and section M, Factor 2, ii.).

25 Proposal Volume Requirements

To meet the requirements of submitting the companies Reps & Certs, will a statement that the companies Reps & Certs are up to date in SAM be sufficient?

Yes, please refer to FAR 52.212‐3.

26 Proposal Volume Requirements

Will a statement saying that the contractors agrees with and will comply with the FAR Clauses and Provisions be sufficient?

No, please respond to clauses and provisions accordingly.

27 Past Performance

Will the government clarify which date is correct for the past performance cutoff. There are two different dates listed throughout the solicitation to include 12 June 2014 and 25 May 2014

Please see revised RFP section L and M.

28 Price Schedule Excel Sheet

The undefined transition also has the same issue. Per the solicitation, that is a 30 day process, however the pricing above the transition cell for the work to be performed covers a 12 month period. Should the government remove the transition pricing, or reduce the other work to be performed to 11 months?

Please price out the transition period according to the solicitation.

29 Price Schedule Excel Sheet

On the pricing sheet under the CLINS’s tab, there is a note stating that all Gold areas must be filled in to be eligible for award. The Major Repairs sections with an undefined quantity cannot be priced, therefore that cell cannot be filled out. Please advise.

Offerors shall complete the revised Price Schedule.

30 1.6.11.2 General Information

The government requires a Lead Licensed Electrician to serve as a team lead and be present on site during all maintenance activities. According to ANSI/NETA Standard for Maintenance Testing Specifications for Electrical Power Equipment & Systems and NFPA 70B, maintenance performed on electrical systems shall be conducted by personnel trained to do so. As this PWS describes the maintenance requirements of electrical power systems, and NOT the installation of these systems, would the government consider an Electrical Test Technician for this position?

It depends on the qualifications of Electrical Test Technicians. The qualifications need to be greater than or equal to Lead Licensed Electrician.

31 1.6.11.3 General Information

The government requires the use of Journeymen Electrician(s) and Electrician Helper(s) to perform the maintenance activities describes within this PWS. According to ANSI/NETA Standard for Maintenance Testing Specifications for Electrical Power Equipment & Systems and NFPA 70B, maintenance performed on electrical systems shall be conducted by personnel trained to do so. As this PWS describes the maintenance requirements of electrical power systems, and NOT the installation of these systems, would the government consider an Electrical Test Technician for this position?

It depends on the qualifications of Electrical Test Technicians. The qualifications need to be greater than or equal to Journeymen Electrician(s) or Electrician Helpers

32 5.5 Contingency Support

This section states that “Upon notification from the government, the contractor shall provide 25MW on‐site diesel power production capabilities within 96 hours. Portion (~50%) of these requirements will utilize 13.8kV while rest will utilize 4.16kV.

A. Is a diesel prime mover mandatory, or can it be a gas turbine unit running on diesel?

B. Will there be room for five (5) 5MW diesel units (or between 2 and 4 GT units) plus a control unit where this equipment is to be staged?

C. Will there be additional room for mobile substations (as required) for distribution of power and a step‐down transformer for the 4160 requirements?

D. Will there be appropriate siting nearby to place a fuel storage tank, lube oil tank, and other ancillary requirements for unit operation? Does the government intend to purchase this equipment or do they intend to lease?

A. Gas turbine units running diesel may be acceptable as long as reliability and continuity of mission is maintained even during period of extended usage (i.e., maintenance downtime of gas turbine unit)

B. Yes, there is adequate footprint adjacent to and/or in close proximity to the available tie‐in points. The contractor needs to make provisions for running electrical conductors from the on‐site plant to tie‐in points.

C. See item B above.

D. See item B above.

The government intends on using the contract mechanism to utilize available resources on as needed basis. Additionally, Government owns six (6) 5 MVA, 4.16kV to 13.8 kV transformer and supporting electrical equipment kit consisting of wire spools, and wiring kits on hand. In providing the solution, the contractor shall use owned step up transformers and electrical equipment. These transformers are non‐trailer mounted.

33 Attachment J‐1 Equipment List

Throughout the listing there are items solely listed as “Relay s” with “Various” manufacturers. Is there a more succinct relay listing available? This would be helpful since it appears to be well over 800 relays on the entire PWS. Don’t need to know where or how many of each, just the various types to be addressed by the PWS.

Many of the relays are standard types some of which are, 50/51, 50, 87, 86, 85 (Pilot Wire), 34 Attachment J‐1 Equipment List

Will the government purchase the 1500VA UPS replacement unit for control power for the switchgear?

The contractor is responsible for purchasing and replacing the 1500VA UPS units during the Base Year and Option Year 4.

35 Attachment J‐1 Equipment List

In the Pentagon Normal Power Distribution Vault E6BN, is th ere actually “100” runs of the 3200A busduct?

Under "Equipment" column it's listed as Linear Feet (LF).

There is 100 LF of 3200A busduct in E6BNP.

36 Attachment J‐1 Equipment List

At the HRP, there is Siemens 4160V switchgear and breakers , as well as Siemens 480v switchgear and circuit breakers.

Can the type of Siemens gear in each case be identified?

HRP 4160 ‐ Siemens Metal Clad, GMI‐5KV, Vacuum, Horizontal Drawout HRP 480V Load Center A & B ‐ Siemens, Type R HRP 480V MCCs ‐ Siemens, Model 95

37 Pg. 75 Solicitation

The site visit (pg. 75 of the solicitation) was a REQUIREMENT for the solicitation with no exceptions. We request the government release a full list of all attendees present that day (28 June 2017).

Please see attachment Site Visit Attendees.

38 Please provide the current incumbent contractor, with the supporting contract number and awarded value.

MC Dean

HQ0034‐11‐D‐0034

$6,626,631.65

39 Has the scope of this solicitation changed in terms of personnel (#’s, certifications, experience, etc..) or tasks from the scope of the previous incumbent contract?

Para 5.2.3, 5.2.4, 5.2.5, 5.3, 5.4, and 5.5 are some of the major new items added to the PWS.

40 For Volume III (Technical), the overall page limitation is stated as 40 pages with 10 pages each for PM, Contingency, QCP, and Subcontracting Plan. Are these 40 page limits an aggregate (total of all‐inclusive sections) or is each individual section (i.e. PM, QCP, Contingency, and Subcontracting Plan) 10 page limited exclusively? In other words, if the Subcontracting Plan takes only 5 pages, for example, can the remaining 5 pages (from that overall limit) be applied within other sections (making the QCP, as an example, 15 pages in length)?

Offerors shall ensure all proposal volumes are in accordance with the solicitation.

41 PG. 77 Factor 3: Past Performance

Will the government accept work performed as a sub‐ contractor that meets the other identified relevancy requirements as acceptable past performance?

Please refer to question #17.

42 If the government will allow subcontracting past performance to be used (vice only Priming past performance), we request an extension of the response period to allow for associated PPQ’s to be sent to the customers for completion and return.

Please see revised RFP sections L and M.

43 Does work in mission critical areas and on mission critical equipment require a secret clearance or will the Government be providing escorts for work on those areas?

Secret clearance will not be needed for the maintenance activities.

44 PWS section 5.2.10 requires a 30 day written notice for routine PM work. What are the notice requirements for emergency repair?

Please see revised PWS's section 5.6.7.

Emergency repairs need to be coordinated per 5.6.7 and with at‐least 6‐hour written notice.

45 Will minor repairs as defined in PWS 5.6.2 exceed the quantity of 20 stated in the PWS will the contractor be compensated? If they are less than 20 will the Government expect to receive a credit?

20 repairs is a typical number used from historical perspective. If the number exceeds or is less than 20, appropriate addition/deductions need to be made.

46 If the level of effort in context with Attachment J exceeds the Government provided estimated workload data in Technical Exhibit 3, will the contractor be compensated or is the contractor at financial risk?

This is a firm fixed price contract. The level of effort is estimated value.

47 We request a 2 week extension to the response date following RFI responses from the Government.

The solicitation has been extended, please see block 8 on the conformed copy of the solicitation.

48 Pg. 72 of 81;

Section L Volume III

In Volume III, our Methodology and Technical Approach for the Preventive Maintenance Plan can be included in the 10 page format required. Can we attach the actual list of maintenance procedures to be used for all of the equipment included in the J‐1 Equipment list as an attachment to this section?

Please see section L, para. A, Instructions for Proposal Submittal, (1) Text.

49 5.7.3.1.

Schedule

The schedule, per instructions in section 5.7.3.1, provides daily maintenance activities for 365 days for entire contract period and thus will exceed 10 pages in itself. Can the schedule be submitted as an attachment to the Preventive Maintenance Plan and NOT count towards the 10‐page limit for Technical Subfactor A (Preventive Maintenance Plan)?

Yes, the daily maintenance activities may be submitted as an attachment.

50 Attachment_Pr ice_Schedule_P M

Can the CLIN 0002 be excluded from the total evaluated price (shown on Attachment_Price_Schedule_PM), since this value will far exceed the actual scope of work for maintenance based on a 12‐month schedule? This scope of work is something that may or may not occur; therefore, contingency pricing should not apply to the predictive maintenance reoccurring Base Year and Option Year 1, 2, 3, and 4 total evaluated price.

CLIN 0002 Contingency Support will not be excluded from the total evaluated price, because this cost is a part of the requirement.

51 Attachment_Pr ice_Schedule_P M

If the answer to the above is “no,” will the Government consider placing an allowance value in the contingency CLIN (0002), determined by the Government, that all contractors carry the same cost?

No.

52 Attachment_Pr ice_Schedule_P M

Is the 12 month pricing schedule for CLIN 002 to reflect only the rental fee for 25 mW of equipment?

The estimate reflects only the rental fee and supporting wiring and switches.

53 Attachment_Pr ice_Schedule_P M

Does CLIN 0002 exclude installation, transportation, fuel, supervision, maintenance, service, and removal of generators and ancillary equipment, i.e. wire, switches, etc.?

Please see question #52.

54 Attachment_Pr ice_Schedule_P M

If the answer to the above question is “No,” will the Government consider the use of additional CLINs to clarify fees for rental, installation, and demobilization separately?

The purpose of this CLIN is to illustrate the difference between the rental fee and installation/breakdown fee per occurrence. The monthly fee for rental, supervision, and maintenance is a reoccurring monthly charge, but the set up and break down are one‐time charges per occurrence that cannot be broken down into monthly charges. The pricing as currently requested would not represent multiple occurrences, should this occur in the same contract year.

Therefore, we are recommending the following CLIN arrangement for this pricing. Would the government consider issuing an amendment with CLIN arrangement as follows:

No, please respond to the price schedule as supplied.

55 Small Business Subcontracting Plan

In the provided subcontracting plan, Section 9 states that “I will require all subcontractors (except SB concerns) that receive subcontracts in excess of $550,000 to adopt a subcontracting plan similar to this one that complies with the eleven elements in FAR 52.219‐9.”

Can the government please confirm that “$550,000” should be changed to “$700,000” to reflect the January 2017 FAR Section 19.702 Statutory Requirements:

“(a) Except as stated in paragraph (b) of this section, section 8(d) of the Small Business Act (15 U.S.C. 637(d)) imposes the following requirements regarding subcontracting with small businesses and small business subcontracting plans:

(1) In negotiated acquisitions, each solicitation of offers to perform a contract that is expected to exceed $700,000 ($1.5 million for construction) and that has subcontracting possibilities, shall require the apparently successful offeror to submit an acceptable subcontracting plan. If the apparently successful offeror fails to negotiate a subcontracting plan acceptable to the contracting officer within the time limit prescribed by the contracting officer, the offeror will be ineligible for award.”

Confirmed. Please see revised subcontracting plan format.

56 5.3 Grounding In 5.3, “Grounding System Testing,” it is stated that “the government will furnish all available drawings.” Please provide these drawings.

Drawings will be provided to the awardee after award.