PWS_Electrical_PM_20170509_TaskOrder0001.pdf

PERFORMANCE WORK STATEMENT (PWS)

Washington Headquarters Services (WHS) Electrical Preventive Maintenance Services

Task Order 0001

Date: May 9, 2017

PART 1

GENERAL INFORMATION

1. GENERAL: This is a non-personal services contract to provide electrical maintenance services. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform electrical maintenance services as defined in this Performance Work Statement (PWS) except for those items specified as government furnished property and services (Part 3). The contractor shall perform to the standards in this contract.

1.2 Background: This is a Preventive and Corrective Maintenance contract to provide a comprehensive maintenance program, for the Electrical Distribution System on the Pentagon Reservation. The Pentagon Reservation is comprised of The Pentagon Building, Heating & Refrigeration Plant, Modular Office Complex, and the Incinerator building. The overall contract management will be accomplished by the Federal Facilities Division (FFD) of the Washington Headquarters Services (WHS). FFD is responsible for operating and maintaining of the Pentagon Reservation. FFD is composed of two building management field offices. One of these offices is the Pentagon Building Management Office (PBMO). PBMO’s Operations and Maintenance branch will serve as the primary Government point of contact for the contract and provide the Contracting Officer Representative (COR).

1.3 Objectives: The Contractor shall develop and implement a Preventive Maintenance program which addresses preventive maintenance, minor repairs, and emergency call response for buildings and equipment on the Pentagon Reservation that results in extending the useful life of the equipment, minimizing down time, and assuring that operating equipment and systems are performing at peak efficiency based on the manufacturer’s specifications for each of the equipment.

1.4 Scope: The contract encompasses all activities associated with electrical preventive maintenance, corrective maintenance, repairs, and testing of electrical distribution equipment as identified below.

1.5 Period of Performance: The period of performance shall be for one (1) Base Period of 12-months and four (4) 12-month option periods.

1.6 General Information:

1.6.1 Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. The Quality Control Plan (QCP) shall be delivered along with proposal submission. Amendments/changes to the QCP shall be delivered to the COR and KO within three business days following any change.

1.6.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3 Recognized Holidays: The contractor is not required to perform service on holidays:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day Inauguration Day Veteran’s Day President’s Day Thanksgiving Day Memorial Day Christmas Day Independence Day

1.6.4 Hours of Operation: The contractor is responsible for conducting business in accordance with the following:

1.6.4.1 Standard Hours: Standard operating hours are defined as 6:00am - 6:00pm, local time, Monday through Friday.

1.6.4.2 Non-Standard Hours: Non-Standard operating hours are defined as 6:01pm – 5:59am, local time, Monday through Friday and all hours during Saturday/Sunday.

The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is closed during times outside of the recognized holidays.

When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5 Place of Performance: The work to be performed under this contract will be performed at:

Pentagon Reservation, Arlington, VA Pentagon Heating & Refrigeration Plant, Arlington, VA Pentagon Incinerator Building, Arlington, VA

1.6.6 Type of Contract: The government will award a firm fixed price indefinite delivery, indefinite quantity (IDIQ) contract.

1.6.7 Security Requirements: Unless stated elsewhere the Electrical Database Operator performing work under this contract must have and maintain a final Secret security clearance. The security requirements are in accordance with the attached DD Form 254 which will be provided to the Contractor upon award of the contract. The Contractor shall comply with all security policies and procedures that apply to DoD and WHSEM. Security procedures shall be made available to Contractor personnel.

1.6.7.1 Physical Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.6.8 Special Qualifications: Reserved.

1.6.9 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced.

Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.10 Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract:

perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

Minimum Qualifications: The contractor shall provide qualified, factory trained and certified maintenance personnel; training and certificaiton must be current.

1.6.11 Key Personnel: The personnel listed below are considered essential to the work being performed under this contract. Before removing, replacing, or diverting any of the listed or specified personnel or facilities, the Contractor shall (1) notify the Contracting Officer reasonably in advance and (2) submit justification (including proposed substitutions) in sufficient detail to permit evaluation of the impact on this contract. The Contractor shall make no diversion without the Contracting Officer's written consent; provided that the Contracting Officer may ratify in writing the proposed change, and that ratification shall constitute the Contracting Officer's consent required by this document. See also section H-8.

1.6.11.1 Project Manager: The Project Manager shall possess a degree (minimum Bachelors) in Electrical Engineering with a minimum of seven (7) years direct experience in substation level electrical distribution systems maintenance and have current Virginia Professional Engineer’s license, or a Master Licensed Electrician with a minimum of ten (10) years direct experience in substation level electrical distribution systems maintenance and seven (7) years experience in working with system voltages up to 15 kV. Additionally, the project manager shall have a minimum of five (5) years of experience in managing contracts of similar nature and magnitude.

1.6.11.1.1 The Project Manager shall manage all maintenance, emergency maintenance, service calls and other related activities required by the PWS, to lead the on-site technical team and to serve as technical point of contact for the performance of this contract.

1.6.11.1.2 The Project Manager shall be onsite 7:00am to 3:30pm M-F and present on the premises during all emergencies (within one hour of notification) and monthly meetings.

1.6.11.1.3 The Project Manager shall be available 24 hrs a day/7 days a week/365 days a year.

1.6.11.2 Lead Electrician: The contractor shall provide a Lead Licensed Electrician with minimum of ten (10) years of direct experience in substation level electrical distribution systems maintenance to serve as a team lead and be present on site during all maintenance activities. The contractor shall ensure personnel are trained to utilize the PBMO’s latest version of the MAXIMO system on their staff for managing data, completing work orders and assure data integrity of the electrical distribution system assets.

1.6.11.3 Journeyman Electrician(s): The contractor shall provide a Journeyman Licensed Electrician with minimum of five (5) years of direct experience in substation level electrical distribution systems maintenance. The contractor shall ensure personnel are trained to utilize the PBMO’s latest version of the MAXIMO system on their staff for managing data, completing work orders and assure data integrity of the electrical distribution system assets.

1.6.11.4 Electrical Database Operator: The contractor shall provide a qualified, SKM trained personnel. Database operator shall possess a minimum degree (Bachelors) in Electrical Engineering with a minimum of seven (7) years direct documented experience with electrical studies (short circuit, coordination, Arc Flash hazard analysis, etc.)

and two (2) years direct documented experience with operation of SKM or similar software packages. The individual(s) directly working on updating and managing the electrical database shall be able to obtain and maintain minimum of Secret security clearance level.

1.6.12 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. Contractor personnel will be required to obtain, use, and display a Common Access Card in the performance of this service.

1.6.13 Contractor Travel: Reserved.

1.6.14 Other Direct Costs: Reserved.

1.6.15 Data Rights: The Government has unlimited rights to all documents/material produced under this contract.

All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.6.16 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may effect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.17 Transition Phase In/Phase Out Period: To minimize any decreases in productivity and to prevent possible negative impacts on additional services, the Contractor shall have personnel on board, during the thirty (30) day phase in/phase out periods. During the phase in period, the Contractor shall become familiar with performance requirements in order to commence full performance of services on the contract start date.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE . An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative BCTF Boards, Commissions, and Task Forces CFR Code of Federal Regulations CLIN Contract Line Item Number CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf

DD Form 254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense EM Enterprise Management Directorate eFIC enterprise Facilities Information Center FAR Federal Acquisition Regulation FFD Federal Facilities Directorate FTE Full Time Equivalent HIPAA Health Insurance Portability and Accountability Act of 1996 IDIQ Indefinite Delivery Indefinite Quantity KO Contracting Officer KVA Kilo Volt Ampere MAXIMO Trade Name of Asset Management Software NPI Non Prepriced Items OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PBMO Pentagon Building Management Office PIPO Phase In/Phase Out PM Preventive Maintenance POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program RFP Request For Proposal SKM Trade Name of Electrical Analysis Software SOMM Systems Operations Maintenance Manual TE Technical Exhibit UPS Uninterruptible Power Systems WHS Washington Headquarters Services

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: The government will provide access to workspace shared among other contractor and government personnel containing basic services to phones, desks, utilities, and information technology while working in Government facilities. Daily availability of the space is not guaranteed and is on first come first serve basis.

3.2 Drawings: The Government will provide access to as-built drawings, SOMMs, manufacturer requirements, and other maintenance related documents and manuals at the PBMO office. However, the contractor is responsible for field verifications as well as accuracy of all government provided materials.

3.3 Training: The Government will provide will provide Information Assurance training and a CAC upon completion of network training. The Government will provide training on inputting all equipment maintenance, repair, and service call data into the MAXIMO database.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2 Secret Facility Clearance: The Contractor shall possess and maintain a SECRET facility clearance from the Defense Security Service. The Contractor’s employees, performing Electrical Database Update work in support of this contract shall have been granted a SECRET security clearance from the Defense Industrial Security Clearance Office. The DD 254 will be forwarded to the Contractor upon award of the contract.

4.3. Materials: NA

4.4. Equipment: NA

PART 5

SPECIFIC TASKS

5. SPECIFIC TASKS:

5.1. Basic Services: The contractor shall provide services for electrical preventive maintenance, corrective maintenance, repairs, and testing of electrical distribution equipment as identified below.

5.2. Preventive Maintenance (PM): The contractor shall provide preventive maintenance services and furnish all parts, labor, materials, and supervision necessary to perform electrical preventive maintenance services for all equipment listed in Attachment J-1, which provides a comprehensive list of existing electrical vault equipment list with voltage ratings, current ratings, kVA ratings (if applicable), number of units, and ancillary devices.

5.2.1 Equipment maintenance intervals will be based on the equipment list provided in Attachment J-1.

5.2.2 The contractor shall replace all switchgear control power UPS systems (~1500 VA units) as specified in Attachment J-1.

5.2.3 The contractor will be responsible for providing qualified personnel to conduct low to medium voltage electrical switching to support the electrical maintenance activities during the normal business hours as well as any after-hours/weekend activities.

5.2.4 The contractor will be responsible for providing qualified personnel to switch large UPS systems (150- 500KVA) to support the electrical maintenance activities during the normal business hours as well as any after-hours/weekend activities.

5.2.5 The contractor shall provide up to 3 medium voltage qualified electricians for annual Integrated Systems Test, which normally is scheduled on a weekend.

5.2.6 The contractor is also responsible for maintaining all switchgear control power batteries and associated systems. The maintenance procedures shall be based on manufacturers’ instructions. As a part of the maintenance, if the contractor finds a defective battery or a battery string, the contractor is responsible for replacing the defective part. All such switchgear control batteries shall be on a Quarterly maintenance schedule. If there is a conflict in the requirements, the most stringent requirements shall apply.

5.2.7 The Contractor shall perform preventive maintenance services in such a manner that all equipment within the scope of this contract operates in accordance with the manufacturers’ specifications, continuously, and in safe condition.

5.2.8 The Contractor’s preventive maintenance services shall enable anticipation of timely repair/replacement of the entire systems or individual equipment prior to systems or equipment failure, to achieve little or no down time due to systems or equipment failure.

5.2.9 During the life of the contract, individual pieces of equipment or complete systems may be added, removed, or replaced.

5.2.10 Some systems are located in classified areas, which make them mission critical to the operation of various Department of Defense (DOD) agencies. The contractor shall provide at least 30 days of written notice to the COR to obtain an escort to the work area for any routine PM work.

5.2.11 In order to preserve continuity in operations of tenants’ missions, all system disruptions must be addressed in writing with a minimum of 30 days’ notice in advance although greater than 30 days’ notice is encouraged.

5.2.12 Based on the mission requirements, the government reserves rights to cancel or change any electrical activity with 24 hours advance notice to the contractor.

5.3 Grounding System Testing: The contractor shall furnish all parts, labor, materials, and supervision necessary to perform annual inspection and testing of the overall grounding and bonding system(s) on the Pentagon Reservation including but not limited to the Electrical Grounding System, Lightning Grounding System, Telecommunications Grounding System, and Cable Grounding systems. Annually, contractor is responsible for providing a certified typed report containing all inspection and test results separated by individual systems or buildings. The testing and certification shall be done in accordance with all applicable national, state, and local codes and standards. The report containing all inspection and test results separated by individual systems or buildings. The government will furnish all available drawings. However, the contractor is responsible for field verification of the government furnished documents. The contractor is responsible for updating the government furnished drawings to ensure latest field changes are captured in the record drawings. In the absence of existing documents, the contractor is responsible for creating as-built grounding documents. At the completion of the Base Year, the contractor shall submit updated drawings depicting the as-built conditions of the grounding and bonding systems in electronic (Microstation and PDF) and “D” size formats as required by the eFIC (WHS’s configuration management system).

5.4 Electrical Database Maintenance: The contractor shall provide all parts, labor, materials, and on-site personnel to maintain and update existing database(s) of electrical distribution system to ensure short circuit calculations, coordination studies, and arc-flash hazard analyses are updated with any field changes. The contractor is responsible for completing the database updates within 14 calendar days of notification or submission. Currently, the government uses SKM Power Tools, which has a database separated into two portions. The Normal Power and Life Safety distribution systems are on an unclassified database (12,000 busses) while the Mission Critical distribution system is on a Secret database (5,000 busses). During the performance of the contract the government may change the database from SKM Power Tools to an equivalent product. The contractor shall be responsible for providing same level of services for the new equivalent database. If the government changes the short circuit calculations, coordination studies, and arc-flash hazard analyses application, the contractor is responsible for providing factory/vendor trained personnel for the new vendor software as well as the new database. The individual(s) directly working on updating and managing the electrical database shall be able to obtain and maintain minimum of Secret clearance level. It’s anticipated that the individual will spend about 8 hours per week updating the electrical database and 8 hours per week conducting field surveys/verifications.

5.5 Contingency Support: Upon notification from the government, the contractor shall provide 25MW on-site diesel power production capabilities within 96 hours. Portion (~50%) of these requirement will utilize 13.8kV while rest will utilize 4.16kV. Within 30 days of contract award, the contractor shall provide Contingency Support Plan demonstrating their capability to support the requirements identified herein. This will be a separate contract line item (CLIN), only to be exercised upon government notification.

5.6 Corrective Maintenance: The contractor shall provide the following corrective maintenance services:

replacements of components which have failed or broken down and were discovered during the performance of the PM program. Corrective maintenance is repair work required to return a system or component to proper operating condition. Corrective maintenance procedures shall comply with guidance provided in the SOMMS and the manufacturer’s recommendations, which should be used as a basis for troubleshooting and repair.

5.6.1 The contractor shall correct all equipment deficiencies identified during the PM program. When possible, equipment deficiencies detected during the PM program shall be corrected on the date they were first discovered.

All deficiencies shall be corrected in a timely manner so as not to affect facility operations. The contractor shall provide at least 30 days of written notice for any activities requiring electrical outage. If the deficiency cannot be corrected immediately or at least within 24 hours, the contractor shall notify the COR first (with the contracting officer as a secondary contact) prior to leaving the work site. This notification shall provide the COR or contracting officer, an estimate of labor hours and materials required to complete the necessary repairs, along with a schedule for accomplishing the work. The contractor shall include a “Method of Procedure” (MOP) for all work, including contingency plans in case any unexpected problem/failure occurs that could affect/threaten critical loads.

5.6.2 Corrective Maintenance Repair Threshold: The Contractor shall correct all discovered deficiency during the performance of the maintenance program. Performing Corrective Maintenance Repairs with a value of less than $3,000 per each repair request shall be included in the firm fixed price of the Preventive and Predictive Maintenance and Inspection Program. Typically 20 of such Corrective Maintenance repairs with a value less than $3,000 per year would be expected. Minor repairs are defined as any repair or replacement as defined as corrective maintenance repairs or service calls that are less than $3,000.00.

5.6.3 Corrective Maintenance Repairs >$3,000 If the cost of a corrective maintenance repair is estimated to exceed $3,000, it will be designated as a major repair and major repairs shall be issued as task orders under the IDIQ.

5.6.4 Service Calls: A service call is defined as maintenance work which involves the repair or replacements of components which have failed or broken down, and discovered and requested by the Government. A service call with an estimated value of less than $3,000 shall be included in the firm fixed price of the PM Program. A service call is classified into two categories: (1) Routine; (2) Urgent

5.6.5 Routine Service Call: Upon receiving a routine service call, the Contractor’s project manager shall respond within (1) hour via telephone call to the COR and shall be on site within (2) hours. This service shall be within Standard Hours of Operation. The Contractor’s normal operating hours shall be based on Local Time (6:00am- 6:00pm) Monday through Friday

5.6.6 Urgent Service Call: An urgent service call involves a situation requiring immediate action to eliminate hazards to personnel or equipment, to prevent loss of or damage to property, or to restore essential services or functions that have been disrupted. Should an urgent situation arise during normal operating hours (e.g., inoperative equipment, burning smell, insufficient utility requirements), the Contractor’s project manager shall respond report as directed not later than 30 minutes via telephone call to the COR and shall be on site within (1) hour.

5.6.7 The contractor shall be available to perform emergency repairs of the all electrical systems identified in Attachment J-1. The Contractor shall respond to all Service Calls provided by the COR, Operations & Maintenance Manager, Operations & Maintenance Engineering Supervisor, Electrical Engineer, Chief Electrician, and COTR.

5.6.8 Scheduled System Outage Notifications: All work within the contract shall be performed in a manner that minimizes interruption of electrical power to all loads. In order to preserve continuity in operations of tenants’ missions, all scheduled system disruptions required for the performance of PM, corrective maintenance, and service calls must be submitted in writing to the COR 30 days prior to occurrence. PBMO will operate switching /perform switching of electrical distribution system devices serving the electrical vaults. The notification shall include the time, date, location, equipment, and the required duration of the outage.

5.7 Preventive Maintenance (PM) Program: The contractor shall maintain electrical systems in continuously operating, properly functioning, and safe conditions. Perform preventive maintenance to enable the anticipation for repair/replacement of the entire systems or individual equipment prior to systems or equipment failure, to achieve little or no down time due to systems or equipment failure.

5.7.1 The PM program shall include all inspection, checks, adjustments, and maintenance items necessary to ensure that each system complies with applicable manufacturer and industry standards for safety, reliability, efficiency, and satisfactory operating conditions and maintenance activities described in the approved SOMMs for the equipment.

Where there are differences in the level of effort prescribed among the requirements in the references, the PWS, etc., services at minimum shall comply with the most stringent requirements.

5.7.2 The intent of the PM program is to provide routine maintenance services that permit the early detection and correction of items which, if deficient or defective, would: (a) interfere with normal operation of the system; (b) endanger life and/or property; or (c) involve increased operating cost or lengthy repairs. Excessive or repeated system breakdowns or deficiencies may be considered by the contracting officer as an indication of unsatisfactory performance by the contractor.

5.7.3 PM Program Plan: Within 15 days of contract award, the Contractor shall submit to the COR for approval, a finalized PM program plan for the Base Year as well as all Option Years. The PM program plan shall include the following elements:

5.7.3.1 Schedule: The schedule shall include all equipment identified in the Attachment J-1. The schedule shall indicate the day of the week in which weekly or more frequent inspections shall be performed, and the week and month(s) that all other inspections shall be performed for the entire contract period (base and all option periods).

All monthly scheduled PM work is expected to be completed and updated into MAXIMO within the month scheduled. The contractor shall maintain the schedule in a format so that the completion date of PM for each equipment is clearly indicated on the schedule. Once approved by the COR, the contractor shall adhere to this schedule in order to facilitate the Government's inspection of the work. Any proposed changes to the accepted schedule must be submitted to the contracting officer for approval.

5.7.3.2 Maintenance Procedures: The PM plan shall contain detailed description of the maintenance procedures used for all equipment and systems; establishes procedures for documenting the maintenance and repair; history of equipment and systems; and provides a centralized reference of the schedules, reports, personnel responsibilities, and approach to the work under the contract. The contractor shall also include contingency plans in case any unexpected problem/failure occurs that could affect/threaten critical loads

5.7.3.2.1 The contractor’s PM plan shall meet or exceed the manufacturer’s minimum suggested preventive maintenance program guidelines identified in the project SOMMs, Pentagon standards and procedures, and acceptable industry practices, as approved by the contracting officer. All maintenance required under the contract, shall be performed in a manner that is consistent with all equipment and material warranties so that all warranties remain in full force and effect for the term of the contract. When there are one or more codes/standards with varying requirements, the most stringent requirements shall apply.

5.7.4 Preventive Maintenance Reports: Monthly, during the term of the contract starting at the first day of the following month of contract start work date, the contractor shall submit to the COR a detailed summary of the PM performed. The contractor shall maintain an equipment file in hard copy and in electronic format for each piece of equipment listed as a part of the MAXIMO system.

5.7.5 Quality Control Plan (QCP): Within 30 days of contract award, the contractor shall provide for government review and maintain a QCP to actively identify and correct performance failures in its PM program. The QCP must also include resources and procedures that maximizes quality and completionwithin the performance period. The Contractor’s organizational structure for its Quality Control process shall be established in a manner that minimizes potential conflicts of interest between the offeror’s personnel (or subcontractors) that performs the PM work and the personnel that inspects the PM work.

5.7.5.1 Operational Contingency Plans: Within 30 days of contract award, the contractor shall provide for government review and maintain a plan for unplanned loss of the Contractor's on-site personnel (e.g., strike, walkout, injury, abrupt resignation); utilities curtailment, and accidental spills of hazardous materials.

5.7.5.2 Staffing Plan: Within 30 days of contract award, the Contractor shall submit a staffing plan that identifies all personnel expected to be employed in the performance of this contract. Additionally the plan shall identify key personnel, contact information, and descriptions of roles and responsibilities for each staff member.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS:

6.1. The Contractor must abide by all statutes, applicable regulations, publications, manuals, and federal policies, procedures.

6.1.1 The contractor shall ensure all maintenance shall be done in accordance with the manufacturer’s recommendations, industry standards, and the Systems Operations and Maintenance Manuals (SOMMs). When performing work, references to applicable codes shall include but not limited to the latest versions of the following at the time of work performance:

• NFPA 70, National Electrical Code

• NFPA 70E, Standard for Electrical Safety in the Workplace

• NFPA 70B, Recommended Practice for Electrical Equipment Maintenance

• NFPA 780, Standard for the Installation of Lightning Protection Systems

• IEEE C2, National Electrical Safety Code

• NETA ATS, Acceptance Testing Specifications

• NETA MTS, Maintenance Testing Specifications

• Air Force Instruction (AFI) 32-1065

• IEEE Standard 902, Maintenance, Operations, and Safety of Industrial and Commercial Power Systems

• OSHA Part 1926, all subparts

• UFC 3-550-01, Exterior Electrical Power Distribution

• UFC 3-501-01, Electrical Engineering

• IEEE STD 142, IEEE Recommended Practice for Grounding for Industrial and Commercial Power Systems (Green Book)

• IEEE STD 446, Recommended Practice for Emergency and Standby Power (Orange Book)

• IEEE STD 81, IEEE Guide for Measuring Earth Resistivity, Ground Impedance, and Earth Surface Potentials of a ground System

• IEEE STD 1100, IEEE Recommended Practice for Powering and Grounding Sensitive Electronic Equipment (Emerald Book)

• UL 96 A – Standard for Installation Requirements for Lightning Protection Systems

• UL 96 - ANSI/CAN/UL Standard for Lightning Protection Components

• NFPA 780 – Standard for the Installation of Lightning Protection Systems

• MIL HDBK 419A Volume I & 2 – Grounding, Bonding, and Shielding for Electronic Equipment and Facilities

• UL 467 – Grounding and Bonding Equipment

6.1.2 Applicable Documents:

Publications Title Federal Hazard Communication Program (29

CFR 1910.1200)

https://www.osha.gov/pls/oshaweb/owadisp.show_d ocument?p_table=standards&p_id=10099

Hazardous waste operations and emergency response. OSHA 1910.120 http://www.osha.gov/pls/oshaweb/owadisp.show_d ocument?p_table=STANDARDS&p_id=9765

Contractor Performance Assessment Report System (CPARS) https://www.cpars.gov/ https://www.osha.gov/pls/oshaweb/owadisp.show_document?p_table=standards&p_id=10099 https://www.osha.gov/pls/oshaweb/owadisp.show_document?p_table=standards&p_id=10099 http://www.osha.gov/pls/oshaweb/owadisp.show_document?p_table=STANDARDS&p_id=9765 http://www.osha.gov/pls/oshaweb/owadisp.show_document?p_table=STANDARDS&p_id=9765 https://www.cpars.gov/

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. ATTACHMENT/TECHNICAL EXHIBIT LIST:

7.1. Attachment 1/Technical Exhibit 1 – Performance Requirements Summary

7.2. Attachment 2/Technical Exhibit 2 – Deliverables Schedule

7.3 Attachment 3/Technical Exhibit 3 – Estimated Workload Data

7.4 Attachment J-1– Equipment List

TECHNICAL EXHIBIT 1

PERFORMANCE REQUIREMENTS SUMMARY

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective

Standard Performance Threshold Method of

Surveillance

PRS # 1.

The Contractor shall provide maintenance, and repair services for the Pentagon, H&RP, & Incinerator (PWS section 5.2).

The contractor shall meet all electrical distribution systems and components are operational 99% of the time with no failed system or component down longer than 48 hours for any single event.

No more than one deviation per life of the contract. Monthly review of unscheduled equipment outages.

PRS # 2

The Contractor shall provide Annual Grounding System Certification Report and updates to the Grounding As-built drawings. (PWS section 5.3)

The testing and certification shall be done in accordance with all applicable national, state, and local codes and standards. The document updates shall be done in accordance with eFIC standards.

Must provide an annual report and no more than 3% error rate on the As-built drawings.

Random inspections performed by the Government

PRS # 3 The Contractor shall provide updates to Electrical Database (PWS section 5.4)

The contractor shall provide updates to the Electrical Database within 14 days of notification.

No more than 3 schedule deviation per the life of the contract and no more than 1% error rate on the technical analysis.

Random inspections performed by the Government

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

DELIVERABLE REFERENCE

FREQUENCY/

SUBMISSION MEDIUM/FORMAT SUBMIT TO

Drawings depicting the as-built conditions of the grounding and bonding systems

PWS/Section 5.3 End of Base Year (and subsequent Option Years)

Electronic (eFICRequirements)

Delivered to COR via email

Updates to Electrical Database PWS/Section 5.4

14 days from submission/notificati on from COR

Electronic (CD

ROM)

Delivered to COR via email

Finalized PM program plan PWS/Section 5.4.3 15 days from award of contract Electronic (CD

ROM – PDF)

Delivered to COR via email

Monthly reports PWS/Section 5.7.4 and 13.8

1st business day of each month

Electronic (CD

ROM – PDF)

Delivered to COR via email

Quality Control Plan (QCP)

PWS/Section 1.6.1,

5.7.5 With the proposal Electronic (CD

ROM – PDF)

Delivered to CO

System Outage Notification

PWS/Section 5.2.11, 5.6.1, 5.6.8

30 days prior to occurrence Electronic (Email)

Delivered to COR via email

Operational Contingency Plan PWS/Section 5.7.5.1 30 days from award of contract Electronic (CD

ROM – PDF)

Delivered to COR via email

Staffing Plan PWS/Section 5.7.5.2 30 days from award of contract

Electronic (CD

ROM – PDF)

Delivered to COR via email

Contingency Support Plan PWS/Section 5.5 30 days from award of contract Electronic (CD

ROM – PDF)

Delivered to COR via email

NOTE: With notice to contract office

TECHNICAL EXHIBIT 3

ESTIMATED WORKLOAD DATA

ITEM

NAME

ESTIMATED QUANTITY

1 Project Manager (Monthly) (Key Personnel) 1.0 EA 160 Hrs

2 Lead Electrician (Monthly) (Key Personnel) 1.0 EA 40 Hrs

3 Journeymen Electrician (Monthly) (Key Personnel) 1.0 EA 160 Hrs

4 Electrical Database Operator (Monthly) (Key Personnel) 1.0 EA 70 Hrs

5 Electrician Helpers (Monthly) (Non-Key Personnel) 4.0 EA 640 Hrs

NOTE: Total annual estimated hours are based on 1,920 per FTE and 480 annual hours for part-time employee.

TECHNICAL EXHIBIT 1