HQ0034-14-R-0078_Amendment_01.doc

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION B - SUPPLIES OR SERVICES AND PRICES

CLIN 1003

The pricing detail quantity has increased by 200,000.00 from 600,000.00 to 800,000.00.

CLIN 2003

The pricing detail quantity has increased by 200,000.00 from 600,000.00 to 800,000.00.

CLIN 3003

The pricing detail quantity has increased by 200,000.00 from 600,000.00 to 800,000.00.

CLIN 4003

The pricing detail quantity has increased by 200,000.00 from 600,000.00 to 800,000.00.

SECTION I - CONTRACT CLAUSES

SECTION J - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

The following have been modified:

ATTACHED DOCUMENTS

NUMBER

TITLE

PAGES

DATE

J-1

Incumbent’s Collective Bargaining

Agreement Wage Determination

04/30/2014

J-B1

Schedule of Prices

06/11/2014

(Changed via Amendment 01)

J-C1

Performance Work Statement

06/11/2014

(Changed via Amendment 01)

J-C2

Quality Assurance Weighted

Inspection Descriptions

02/08/2013

J-C3

Quality Assurance Surveillance

Plan

05/20/2014

J-C4 Mandatory Supply Schedule 2 06/10/2014

(Changed via Amendment 01)

J-C5 Map 1 06/10/2014

J-H1 Draft DD254 6 04/02/2014

J-L1

Past Performance Data Sheet

J-L2

Past Performance Questionnaire 2

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

INSTRUCTIONS TO OFFERORS

CONTRACT START DATE

The contract is anticipated to start on 01 September 2014. However, the start date may be adjusted to begin any time between 01 September 2014 and 01 January 2015, without amendment to this solicitation.

There will be no change to the overall duration of the contract length if performance does not start on 01 September 2014 (i.e. the contract will remain a 9 month base period with four (4) 12 month option periods).

PROPOSAL Submission requirements

Offerors must submit:

One (1) original, one (1) hardcopy, and one (1) electronic softcopy (on CD) of their Cover Section (as defined below). Softcopies saved on CDs shall be compatible with Microsoft Office.

One (1) original, three (3) hardcopies, and one (1) electronic softcopy (on CD) of their Volume I (as defined below). Softcopies saved on CDs shall be compatible with Microsoft Office.

One (1) original, one (1) hardcopy, and one (1) softcopy (on CD) of their Volume II (as defined below), including all attachments. Softcopies saved on CDs shall be compatible with Microsoft Office.

One (1) original, one (1) hardcopy, and one (1) softcopy (on CD) of their Volume III. Softcopies saved on CDs shall be compatible with Microsoft Excel.

All hardcopies and softcopies must be clearly identified as being such; indicating whether it is a copy or an original. All copies in whatever medium must be identical to the original or the proposal will be rejected.

Proposals containing exceptions, qualifications, conditions, assumptions or any other deviations from the solicitation will be rejected by the Government and considered ineligible for award.

Failure to comply with this solicitation’s submission requirements for content may result in rejection of the proposal.

The Government intends to award without discussions but reserves the right to conduct discussions if determined to be in the Government’s best interest.

GENERAL PROPOSAL REQUIREMENTS

a. All proposals must clearly and convincingly demonstrate that the offeror has a thorough understanding of the requirements and associated risks, and is able, willing, and competent to devote the resources necessary to meet or exceed the requirements.

b. The proposal’s outside wrapper shall clearly indicate that it is a submission under this solicitation, identify the name of the offeror, the volume number and whether it is the original or a copy.

c. Pricing must remain valid 120 days after the proposal due date.

GENERAL PROPOSAL CONTENT

Each proposal shall contain the following:

A.

A completed Standard Form 1449.

B.

Cover Section. Offerors shall submit a cover section. The first page shall include company points of contact for technical and price related questions. This section should also contain acknowledgement of all amendments and proof of the required facility clearance at the TOP SECRET level (or documentation showing that the offeror is undergoing the clearance review process as explained in ¶ B.1).

1. Security Clearance Requirement/Certification. To be eligible for contract award, offerors must certify, that they possess a current/active DoD Industrial Facility Security Clearance at the TOP SECRET level. The equivalent clearance from a non-DoD agency will be accepted. There will be no exceptions or extensions to this requirement. Verification that an offeror is undergoing the clearance process will be accepted; however, all offerors must be in possession of the ACTUAL CLEARANCE no later than 60 calendar days after the proposal due date. This security clearance is a PASS/FAIL requirement to be verified by the Government. Washington Headquarters Services/Acquisition Directorate (WHS/AD) will NOT sponsor potential offerors for the facility clearance requirement. Any Offeror who cannot be verified as having an active/current DoD Industrial Facility Security Clearance, at the TOP SECRET level, no later than 60 calendar days after the proposal due date; shall be deemed ineligible for award and their proposal will not be further considered by the Government.

C.

Volumes I, II, and III (detailed further below).

GENERAL PROPOSAL PREPARATION INSTRUCTIONS

A. Offerors must follow the instructions contained herein. Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements. Failure to meet a requirement will result in an offer being ineligible for award. Proposals containing exceptions to the terms and conditions of the solicitation shall be rejected and considered ineligible for award. The response shall consist of four (4) separately bound parts:

Cover Section Volume I:

Factor I: Experience

Volume II:

Factor II: Past Performance

Volume III:

Factor III: Price

B.

The Contracting Officer has determined there is a high probability of adequate price competition in this acquisition. However, if at any time during this competition the contracting officer determines that adequate price competition no longer exists or that additional information is required to determine if pricing is fair and reasonable, offerors will be required to submit information to the extent necessary for the contracting officer to determine the reasonableness and affordability of the price in accordance with FAR Subpart 15.4.

C.

Documents submitted in response to this RFP must be fully responsive to and consistent with the following:

1.

Requirements of the RFP (Contract Line Items Numbers (CLINs) & Performance Work Statement (PWS)), and Government standards and regulations pertaining to the PWS. Any exceptions taken to the conditions of the RFP or PWS will render a proposal ineligible for award.

2.

Evaluation Factors for Award in Section M of this RFP.

3.

Format for the proposal shall be as follows:

(a) A page is defined as one face of an 8 ½” x 11” sheet of paper containing information.

(b) Typing shall not be less than 11 point font.

D. The chart below details the page limitations for each factor:

Cover Section

No Limit; Any More Information Provided Than Requested Will Not be Reviewed

FACTOR I: Experience

Submission Requirements

(a) The offeror must describe a minimum of one (1) but no more than three (3) contract examples for relevant experience within the five (5) years from the initial proposal due date. The minimum experience standard is considered met when the offeror (the prime contractor) demonstrates experience performing janitorial services for a building, compound, or installation of at least 900,000 square feet. At least one reference must be from the Prime Contractor vice the prime contractor’s subcontractor or team members.

(b) For each experience submitted, the Offeror shall provide a brief explanation, of no more than two (2) pages in length, demonstrating the relevance of the offeror’s experience to the requirements in Section C and a copy of the statement of work and the monthly and yearly pricing (offer may submit the entire contract if desired). If submitting a project in which the offeror acted as a subcontractor that must be stated on the explanation page.

(c) The offeror’s duties under each example must clearly be identified on the explanation pages.

(d) Each experience example must include the name of the project, name of the customer, contract number, contract value, period of performance and two (2) customer points of contact (name, email address, and phone number).

FACTOR II: Past Performance

Submission Requirements

(a) The Offerors past performance proposal must address corporate past performance in performing projects similar in size and scope to the effort required by Attachment J-C1 Performance Work Statement. The projects referenced by the contractor must have been completed within 5 years from the initial proposal due date or currently ongoing and have completed at least six months of performance. Past performance data must be received before the proposal due date for this solicitation. The Contractor's relevant Past Performance will be evaluated to assess the extent of the offeror’s ability to perform the contract successfully (quality of product or service, accuracy and completeness, timeliness of delivery/work, business relations, customer satisfaction, key personnel and staffing, including subcontractors/partners). The evaluation may include information in Government databases such as PPIRS.

(b) The Offeror shall submit completed Attachment J-L1 Past Performance Data Sheet, for three (3) Government or commercial contracts that were used as examples under the experience section above (Volume I). Information for contracts or subcontracts shall be for relevant contracts and subcontracts currently in progress or completed within the past five (5) years from the initial proposal due date Specifically address the following items:

· The nature of the effort

· The tasks performed, including the deliverables, as they relate to Attachment J-C1 Performance Work Statement

· Timeliness of deliveries

· The extent of involvement (as a prime versus a subcontractor)

· The period of performance

· The utilization of subcontractor technical support versus in-house technical support

· Point of contact, phone and email address for each contact listed

· Describe why the contract is relevant to this requirement

(c). An Offeror without a record of relevant past performance or for whom information on past performance is not available will not be evaluated favorably or unfavorably on past performance (neutral evaluation).

(d). The Government may consider past or current contracts (including Federal, State and local Government and private) for efforts similar to the Government requirement. The Government will consider information provided on problems encountered on the identified contracts and associated corrective actions. Contractors with a negative past performance rating will, to the extent the contractor has not already had an opportunity to respond, be afforded an opportunity to address alleged deficiencies. The Government may also consider information obtained from any other sources when evaluating past performance. Failure of a contractor to disclose a relevant Government contract with poor past performance may affect the contractor's past performance rating.

(e). The Government may consider past performance information regarding predecessor companies if the predecessor’s performance is relevant to the offeror’s performance under this solicitation, key personnel who have relevant experience or subcontractors that will perform major or critical aspects of the requirement when such information is relevant.

(f) The Offeror shall complete the top portion of page 1, Attachment J-L2 Past Performance Questionnaire, and send as many as two (2) questionnaires to points of contact for the contracts identified above on Attachment J-L2 Past Performance Questionnaire. As stated in Attachment J-L2 Past Performance Questionnaire, the reference will complete this form and return it directly to the Government by the solicitation closing date.

Factor III: PRICE

SUBMISSION REQUIREMENTS

(a). The offeror shall complete the Schedule of Supplies/Services page(s) of the Standard Form (SF) 1449, Section B of the solicitation with pricing for the base and each option period. Also, be sure to return a fully filled in copy of Attachment J-B1 Pricing Submission Sheet. Any conditions or qualified pricing will be deemed non-responsive and shall render the offeror ineligible for award.

(b). Complete blocks 12, 17, 23, 24, and 30 of the solicitation, (SF) 1449. In doing so, the offeror accedes to the contract terms and conditions as written in the solicitation.

(c). Complete the necessary fill-ins and certifications in CLAUSES/PROVISIONS INCORPORATED BY FULL TEXT and return an entire copy of the completed (SF) 1449 with you proposal

OMBUDSMAN

An Ombudsman has been established for this procurement. The role of the Ombudsman is to provide contractors and other interested parties a conduit to address issues of impropriety on the part of Government officials and other concerns not suitable for a more open forum. Offerors may contact the Ombudsman directly at the number below:

Timothy Applegate

Phone: 703-545-0380

E-mail: timothy.m.applegate.civ@mail.mil

DEADLINE FOR RECEIPT OF QUESTIONS FROM PROSPECTIVE OFFERORS

Potential Offerors may submit questions in writing, regarding the performance work statement and the terms and conditions of this solicitation by email no later than 09 June 2014.

Submit questions to:

Earl Anderson, Contract Specialist

Binh Ho, Contract Specialist

WHS/Acquisition Directorate

WHS/Acquisition Directorate

Email: earl.e.anderson51.civ@mail.mil binh.h.ho.civ@mail.mil

703-545-1953 (voice)

703-545-1591 (voice)

L-4 ADDRESS AND OFFER DUE DATE

Proposals, in the quantities specified, shall be received at:

Earl Anderson, Contract Specialist

WHS/Acquisition Directorate

1225 South Clark St. 12th Floor

Arlington, VA 22202 Offers shall be received in the office identified above by the date and time as specified in Block 8. Late submissions will not be accepted.

* DO NOT SEND PROPOSALS via United States Postal Service (USPS). Offerors are strongly advised to hand deliver offers. To make arrangements to ensure their proposal is received in the office identified above prior to the time and date set for receipt of proposals. Emailed proposals will not be accepted. Offerors should contact Earl Anderson at 703-545-1953 or Earl.E.Anderson51.civ@mail.mil to make delivery arrangements.

SECTION M - EVALUATION FACTORS FOR AWARD

The following have been modified:

METHOD OF EVALUATION

Evaluation Methodology A. Basis for Award. The Government will award a contract resulting from this solicitation, to the responsible offeror whose offer conforms to the solicitation and is determined to be the best value to the Government experience, past performance, and price considered. The Government reserves the right to make an award to other than the lowest priced offeror. The Government will make a single award resulting from this solicitation. The Government also reserves the right to award a contract based upon initial offers, but reserves the right to conduct discussions if determined to be in the Government’s best interest.

B. See Attachment J-C1 Performance Work Statement (PWS); for detailed information on the Custodial Service Requirement.

C. General. Factors I through III are listed in descending order of importance with the exception of Factors I and II being of equal importance. The non-priced factors, when combined are significantly more important than price.

Pass/Fail: Top Secret Clearance submitted with Cover Section

Factor I: Experience

Factor II: Past performance

Factor III: Price

(1). The importance of price in the evaluation for award will increase as the offerors’ proposals under Factors I and II become more equal.

(2). Factors I, II, and III will be evaluated by the appropriate evaluation committee(s) of the Source Selection Evaluation Panel (SSEP).

(3). If any factor is rated unacceptable in the evaluation of the proposal or if past performance (Factor II) is rated No Confidence, the entire proposal shall be rated unacceptable and not further evaluated or considered for award.

Pass/Fail Criteria: Top Secret Security Clearance

An Offeror showing documentation that it possesses a current/active DoD Industrial Facility Security Clearance at the TOP SECRET level or equivalent shall be deemed acceptable. Documentation showing that the offeror is in the process of having its clearance adjudicated will be acceptable, BUT the offeror must be in possession of a current/active TOP SECRET clearance or equivalent no later than 60 calendar days after proposal due date. Offerors not in possession of the clearance no later than 60 days after proposal due date will be deemed ineligible for award and its proposal will not be further evaluated or considered for award.

VOLUME I: Factor I: Experience

The Government will evaluate Section M: Experience of the offeror’s proposal in accordance with the following criteria:

The Government will evaluate the quantity and quality of the experience submitted. Relevant experience is a project that is similar in magnitude and scope as described in Section C of the Performance Work Statement. An offeror showing experience providing janitorial services as described in Section C Section 5 (in its entirety) of the Performance Work Statement for an office building, compound, or installation over 900,000 square feet that contains secured/classified areas will be weighted most highly. Experience providing janitorial services for an office building, compound, or installation of no less than 900,000 square feet will be deemed to have met the minimum standard. The dollar value of the offeror’s submitted past projects may also be considered. While offerors may submit experience for proposed subcontractors performing major elements of this effort, subcontractor experience may not be used to meet the minimum standard (i.e. the offeror must have janitorial experience themselves on a project of no less than 900,000 square feet).

Only experience within the last 5 years from the initial proposal due date will be considered. Only projects of more than 6 months in length or that have been ongoing for 6 months by the proposal due date will be considered.

Evaluation Rating Methods for Factor I.

Factor I in section M will receive adjectival merit ratings as defined below.

approach and understanding of the requirements. Strengths and weaknesses are offsetting or will have little or no impact on contract performance. Risk of unsuccessful performance is no worse than moderate.

more deficiencies. Proposal is un-awardable.

The above ratings will be utilized for Factor I

VOLUME II: Factor II: Past Performance

(a). Past performance will be evaluated as detailed below:

Past Performance Evaluation. The past performance evaluation results in an assessment of the offeror’s probability of meeting the solicitation requirements. The past performance evaluation considers each offerors demonstrated recent and relevant record of performance in supplying products and services that meet the contract’s requirements. One performance confidence assessment rating is assigned for each offeror after evaluating the offeror’s recent and relevant past performance, focusing on performance that is relevant to the contract requirements. Past performance information about the offeror as a prime contractor may be considered more significant and given more weight in the past performance evaluation.

There are two aspects to the past performance evaluation. The first is to evaluate the offeror’s past performance to determine how relevant (as shown in the Past Performance Relevancy Ratings table below) a recent effort accomplished by the offeror is to the effort being acquired through this source selection. In establishing what is relevant for the acquisition, consideration should be given to those aspects of an offeror’s contract history that would give the greatest ability to measure whether the offeror will satisfy the current procurement. Common aspects of relevancy include similarity of service/support, complexity, dollar value, contract type, and degree of subcontract/teaming.

Past Performance Relevancy Ratings

Rating Definition

Description

The second aspect of the past performance evaluation is to determine how well the contractor performed on the contracts. The past performance evaluation performed in support of a current source selection does not establish, create, or change the existing record and history of the offerors past performance on past contracts; rather, the past performance evaluation process gathers information from customers and other sources on how well the offeror performed those past contracts.

Performance Confidence Assessment. In conducting a performance confidence assessment, each offeror shall be assigned one of the ratings as shown in the table below.

Performance Confidence Assessments

Rating Definition

Description

performance record, the Government has a high expectation that the offeror will successfully perform the required effort.

performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort.

performance record, the Government has a low expectation that the offeror will successfully perform the required effort.

performance record, the Government has no expectation that the offeror will be able to successfully perform the required effort.

Unknown Confidence

(Neutral) No recent/relevant performance record is available or the offerors performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned.

VOLUME III: Factor III: Price (a). The offeror shall complete the Schedule of Supplies/Services page(s) of the Standard Form (SF) 1449, Section B of the solicitation with pricing for the base and each option period. The offeror’s price proposal shall include a fully filled out copy of Attachment J-B1 Pricing Submission Sheet.

(b). Complete blocks 12, 17, 23, 24, and 30 of the solicitation, SF 1449. In doing so, the offeror accedes to the contract terms and conditions as written in the solicitation. Ensure that Section B of the solicitation is filled out using the proposed unit price and the extended total price per CLIN. Also, be sure to return a fully filled in copy of Attachment J-B1 Pricing Submission Sheet. Any conditions or qualified pricing will be deemed non-responsive and shall render the offeror ineligible for award.

(c). Complete the necessary fill-ins and certifications in CLAUSES/PROVISIONS INCORPORATED BY FULL TEXT.

(d). Extension of Services: For purposes of evaluating the potential use of FAR 52.217-8 , the government, for evaluation purposes only, will add ½ the price of the last option period, to the offerors total proposed price for the base and option years.

The offerors fixed price shall be evaluated using Section B of the solicitation, as completed by the offeror. The pricing submitted via Attachment J-B1 Pricing Submission Sheet and Section B will determine the total evaluated price of each offeror, inclusive of option periods. The evaluated price shall include the total of the prices submitted for the base period and all options including the option to extend services. For evaluation purposes only, the total evaluated price is the sum of the total prices submitted for (a) the base period, (b) all option periods, and (c) the six-month extension authorized by FAR clause 52.217-8. Evaluation of options will not obligate the Government to exercise the option(s). Any discrepancy between Section B and Attachment J-B1, the information provided within Attachment J-B1 will take precedence.

Fixed price proposals will be evaluated for reasonableness under FAR 15.404-1, “Price Analysis” to determine if the price is fair and reasonable. As part of the price evaluation, proposals may be reviewed to identify any significant unbalanced pricing. In accordance with FAR 15.404-1(g), Unbalanced Pricing, a proposal may be rejected if the Contracting Officer determines the lack of balance poses an unacceptable risk to the Government.

(End of Summary of Changes)