Limited_Sources_Microsoft_TrueUps_Licenses.pdf

JUSTIFICATION REVIEW DOCUMENT

LIMITED SOURCES JUSTIFICATION

Program/Equipment: Microsoft Software Assurance JA #17-0004

Authority: 10 U.S.C. 2304(c)(1) Amount: $xxxxxxxx

Prepared by: Toni Davis Date:__________ Contract Specialist DSN:__________

Procuring Contracting Officer: James Washington Date:___________

DBO CON DSN:___________

Technical Representative: Date:___________

DSN:____________

Reviews: I have reviewed this justification and find it adequate to support other than full and open competition.

Legal Counsel: Kara Greenburg Date

1. Contracting Activity: Defense Security Cooperation Agency

2. Description of Action: Follow on new contract

3. Description of Supplies/Services: The procurement for end user Microsoft software (TrueUps), licenses and telephonic support is estimated to cost $xxxxxxx.

4. Authority Cited: 10 U.S.C 2304(c)(1)

5. Reason for Authority Cited: FAR 6.302-1(c)(1) - Only one source is capable of providing the supplies or services required at the level of quality required because the supplies or services are proprietary to brand name Microsoft. Microsoft only has authorized resellers of the software, licenses and phone support and are under exclusive legal right to and proprietary.

The Government already has existing software and licenses and requires renewal to continue usage.

6. Efforts to Obtain Competition: The Government intends to advertise via Federal Business Opportunities to all resellers that are small businesses.

Resellers must have a DoD Enterprise Software Agreement (ESA).

7. Actions to Increase Competition: Same as 6.

8. Market Research: IGCE was based on current market rates and previous history of similar services. Microsoft is the sole manufacturer of True Ups licenses and authorizes approved resellers with ESA to sell its licenses and support.

9. Interested Sources: None.

10. Other Facts: Discuss any other facts supporting the use of other than full and open competition, such as the following:

a. Procurement history. DSASC network and office automation infrastructure have used Microsoft operating system and standard applications as the foundation since 1997. Based upon the interdependency of operating systems, application software and hardware change from utilizing Microsoft environment would entail a new cost outlay approaching $2M for replacement of hardware and software. Also, there would be additional costs for training of system administrators and end users at DSADC. The Government would be a risk due higher costs, learning curve and parallel testing and external customers that would be also impacted if the systems were changed.

This procurement was previously accomplished under contract HQ0013-14-F-0023 to EnPointe Gov that expired on 24 September 2016.

11. Technical Certification: Include the following statement:

I certify that the supporting data under my cognizance which are included in the justification are accurate and complete to the best of my knowledge and belief.

Typed Name: Date: ___________________ Title: Signature: _______________

12. Requirements Certification: Include the following statement:

I certify that the supporting data under my cognizance which are included in the justification are accurate and complete to the best of my knowledge and belief.

Typed Name: Date: ___________________ Title: Signature: _______________

13. Fair and Reasonable Cost Determination: Include the following determination:

I hereby determine that the anticipated cost to the Government for this contract action will be fair and reasonable.

Provide the basis for this determination (e.g., describe techniques to be used to determine fair and reasonable price, such as cost analysis, price analysis, audit, should cost, independent Government estimate, etc.).

Typed Name: Date: ___________________ Title: Signature: _______________

14. Contracting Officer Certification: This certification shall be made by the contracting officer who will sign the contract resulting from this justification and approval. Include the following statement:

I certify that this justification is accurate and complete to the best of my knowledge and belief.

Typed Name: Date: ___________________ Title: Signature: _______________

Approval

Based on the foregoing justification, I hereby approve the procurement of (Microsoft Software assurance and TrueUps renewal) in other than competitive basis pursuant to the authority of 10 U.S.C 2304(c)(1) and FAR 6.302-1(c)(1)), subject to availability of funds, and provided that the services and property herein described have otherwise been authorized for acquisition.

James E. Washington, Jr.

Contracting Officer Date:

JUSTIFICATION REVIEW DOCUMENT