Exhibit_1-Site_Visit_Briefing_4.10.19.pdf

Defense Commissary Agency

Site Visit Briefing Fort Belvoir Commissary 10 April 2019

Integrated Pest Management Program Solicitation HDEC05 19 R 0002

Your Commissary … It’s Worth the Trip!

Updated April 15, 2019

Members of the Team

Division Chief: David Hoag

Lead Branch Contracting Officer: Margaret Prince

Contract Specialist/Contracting Officer:

Barbara Desrochers

Contract Specialist: Daniel Lindsey

What is DeCA?

• DeCA is a civilian agency under DOD

• DeCA operates 238 locations worldwide, which delivers a vital benefit of the military pay system.

• We provide quality grocery products at substantial savings to the members of our military family.

• Our Military Family consists of all of the military components: Army, Navy, Air Force, Marines and the Coast Guard.

Integrated Pest Management Program

• For this requirement, DeCA seeks to partner with a "world class" Integrated Pest Management (IPM) provider that can provide assured capability and enterprise level data.

• Whose primary service is providing pest management services.

• Has the internal capability of performing those services across DeCA's U.S. stores, with a very limited need to subcontract to ensure a standard level of service across all contracted stores.

Integrated Pest Management Program

• IPM Program is for DeCA’s potential of 181 facilities across the United States and its territory of Puerto Rico.

• Currently 49 commissaries and 1 administrative location requires contract support at this time.

• The majority of the remaining commissaries receive their pest management services under installation support agreements.

Integrated Pest Management Program

• The awarded contract will have a scope with the ability to add any of the commissaries that are currently covered by installation support.

• IPM provider must have the capability to service 155 of the 178 stores and three (3) administrative locations without subcontract support.

April 10 and 11, 2019 Mandatory site visits.

April 16, 2019 Solicitation questions are due and Past Performance Reference Information Form (Attachment 5)

April 25, 2019 Solicitation closing 3:00 pm ET Must be received by date and time by:

barbara.desrochers@deca.mil and daniel.lindsey@deca.mil

Key Dates:

Standard Form 1449 Solicitation/Contract/Order for Commercial items, page 1.

Blocks 12 – Discount Terms

Blocks 17a and 17b Contractor Name, Address DUNS plus 4 and Cage Code Email Address

Blocks 30a, 30b and 30c completed and signed

Solicitation – HDEC05 19 R 0002

Solicitation – HDEC05 19 R 0002

Pages 3 25 The Schedule of Supplies/Services

Base Year and Four One Year options

Pricing must be submitted in Attachment 4 Pricing Spreadsheet.

Clauses Incorporated by Reference begin on page 25.

52.204 7 and 52.204 13 SAM and Maint. of SAM

Clauses Incorporated by Full Text begins on page 27.

Solicitation – HDEC05 19 R 0002

52.204 4500 Installation Access Requirements

52.209 7 Information Regarding Responsibility Matters

52.222 41 Service Contract Labor Standards

52.222 52 Exemption from Application of the SCLS

52.222 52 Exemption from Application of the SCLS

The Offeror (XXX) does (____) does not certify that:

1. Services are offered and sold regularly to the public.

2. Services are furnished at established or market pricing.

3. Employees performing services will only spend a small percentage of time performing for Government contract.

4. Employees performing contract services receive same compensation as employees performing for public contracts.

Solicitation – HDEC05 19 R 0002

52.2228 4500 Liability to Third Party

52.228 4502 Other Insurance Requirements

52.237 1 Site Visit – Mandatory as indicated in Addendum to FAR 52.212 1

FAR 52.212 2

Evaluation Factors – Commercial Items The following Factors shall be used to evaluate offer Factor 1 – Corporate Experience Factor 2 – Technical Capability (FromMost Important to Least Important)

Sub factor 1 – ProgramManagement Support Sub factor 2 – Initial Assessment/Integrated Pest Management Plan Sub factor 3 – Regularly Scheduled Services

Factor 3 – Past Performance Factor 4 Price

Factor 1 Corporate Experience Rating is Acceptable/Unacceptable

Only Proposals rated Acceptable will be considered for award

The Government will not award to an Offeror who has an unacceptable rating in this area.

If Corp Experience is determined Unacceptable, evaluation will cease.

Offeror will be notified of the cease of evaluation.

Factor 1 Corporate Experience General Compliance Acceptable/Unacceptable Ratings

Acceptable Rating – Corp Experience clearly meets Min.

requirements of Solicitation.

i. Prime contractors primary business is providing pest management.

Corporate experience from prime only, subs experience not evaluated.

Business License/Liability Insurance

Factor 1 Corporate Experience General Compliance Acceptable (Cont.)

ii. Capability of Services Demonstrates nationwide operational ability to perform regularly scheduled services IAW Para 3 of PWS at minimum of 155 of the 181 locations without subcontractor support.

(Evaluation of Attachment 2 – All Potential Sites)

Corporate experience of the prime offeror may include its subsidiaries, affiliates, or franchises

Factor 2 – Technical Capability Technical rating reflects the degree to which the proposed approach meets, does not meet or exceeds the minimum performance or capability required in the

PWS.

Technical Capability Subfactors are listed in descending order most Important to least

i. Subfactor 1 – ProgramManagement Support

ii. Subfactor 2 – Initial Assessment/IPM Plan

iii. Subfactor 3 – Regularly Scheduled Services

Factor 3 – Past Performance

The government past performance evaluation team shall evaluate each offeror’s performance information using questionnaires and performance information independently obtained from government or commercial sources.

Contractor Performance Assessment Reporting System (CPARS) Federal Awardee Performance and Integrity Information System (FAPIIS) Electronic Subcontract Reporting System (eSRS), or other databases/agencies.

ADDENDUM TO FAR 52.212 1

Instructions to Offerors – Commercial Items

Mandatory Site Visit Important instructions for submitting your offer, documents required, and key dates for the solicitation.

Checklist to mark off each form required for each of the five (5) Volumes.

Volumes emailed to BOTH barbara.desrochers@deca.mil and daniel.lindsey@deca.mil

VOLUME I – SF1449/REPRESENTATIONS AND

CERTIFICATIONS

1. Standard Form 1449 Solicitation/Contract/Order for Commercial items, page 1.

2. FAR 52.222 52 Exemption from Application of the Service Contract Labor Standards.

3. Small Business Subcontracting Plan AND Participation Plan.

4. Electronic Annual Representations and Certifications completed at https://www.sam.gov.

VOL. 1 FAR 52.222 52 Exemption from Application of the Service Contract Labor Standards (SCLS)

Please complete as indicated under “CERTIFICATION”.

If meeting requirements under Paragraphs 1 through 4, check “the offeror (____) does” which will exempt the offeror from application of the SCLS.

Offeror certifies the following for itself and any subcontracting entities.

VOLUME II – CORPORATE EXPERIENCE

5. Copy of the Offeror’s business license and liability insurance.

6. Submit completed Attachment 2 – All Potential DeCA Locations. Corporate experience of the prime offeror may include its subsidiaries, franchises, or affiliates whose nature of control is either common ownership or common management.

VOLUME III – TECHNICAL CAPABILITY

7. Technical information for each of the three (3) subfactors by written response for each item.

a. Subfactor 1 – ProgramManagement Support as required the Performance Work Statement (PWS), Paragraph 7. Narrative shall not exceed 20 pages.

b. Subfactor 2 – Initial Assessment/Integrated Pest Management Plan and planned pesticide use sheets in accordance with the PWS, Paragraph 1b, for the Fort Belvoir, Fort Myer, and Fort Meade commissaries based on the site visits. No page limit.

VOLUME III – TECHNICAL CAPABILITY –cont.

c. Subfactor 3 – Regularly Scheduled Services.

Written narrative demonstrating how regularly scheduled services will be provided for all facilities as required by the PWS, Paragraph 3.

Narrative not to exceed 10 pages, excluding graphics.

VOLUME IV PAST PERFORMANCE

8. Attachment 5 Past Performance Reference Information Form due no later than April 16, 2019.

Name and address of the contracting activity Contracting Officer’s (commercial agent) Name Contracting Officer’s Representative/Contract Manager Contract Number Contract/Effort Name Contract Type Total contract value including option years Description of work performed Performance Period Problems and Corrective Actions

VOLUME IV PAST PERFORMANCE –cont.

9. Attachment 6, Past Performance Questionnaires

Offeror completes Section A of the questionnaire and sends to each agency/company listed on Attachment 5.

Questionnaire shall be completed by the cognizant agency/company the Offeror contracted with and shall be emailed directly to the Contract Specialists.

Questionnaires emailed by the Offeror will not be accepted.

VOLUME IV PAST PERFORMANCE –cont.

Responsibility for sending out questionnaires to references and that Contracting Officer receives the questionnaires by due date/time rests with Offeror.

Reference POC completed questionnaires information shall be considered procurement sensitive and shall not be released to you, the offeror.

Completed questionnaires emailed to:

barbara.desrochers@deca.mil and daniel.lindsey@deca.mil.

VOLUME IV PAST PERFORMANCE –cont.

DeCA also reserves the right to consider any other past performance information available to the Contracting Officer, including, but not limited to, the Past Performance Information Retrieval System (PPIRS), Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract Reporting System (eSRS), or other databases/agencies.

VOLUME V PRICE

10. Attachment 4, Pricing Spreadsheet

Incorporated at Award, pricing on the SF1449 not required.

Attachment 4 consists of six tabs, pricing is required on Pricing Base Year, Pricing Opt One, Pricing Opt Three, and Pricing Opt Four. Tab for 5 Year Totals is automatically calculated.

On each tab are Contract Line Item Numbers (CLINS), requiring pricing by commissary, unless it is indicated no pricing is required.

Attachment 4 Pricing Spreadsheet

Initial Assessment and IPM Plan Base Year

CLIN 0001 – Unit price to perform initial assessment of location and the development of an Integrated Pest Management Plan for each location in accordance with the PWS, Paragraph 2, Initial Assessment/ IPM Plan.

Attachment 4 Pricing Spreadsheet Regularly Scheduled Services Base Year

CLIN 0002 All inclusive price for performance of regularly scheduled pest management services. Enter a price per visit for each location identified in Attachment 4.

Price proposed should be all inclusive cost, provide services in accordance with the PWS, Paragraph 3, for each location.

Spreadsheet automatically multiplies per visit price by

24. After services commence, some commissaries may require more than two service visits per month. Unit price per visit will remain unchanged.

Attachment 4 Pricing Spreadsheet Unscheduled Services Base Year

CLIN 0003 All inclusive hourly rate charge and trip charge for base period Unscheduled Services, include all costs to provide services in accordance with the PWS, Paragraph 4, for each location listed. These two prices are automatically calculated for a total price per location.

This pricing will not match the award price as the Government will set a Not To Exceed price.

VOLUME V PRICE

Tab Pricing Base Year, CLIN 0003 cont.

CLIN 0003 Unscheduled Services must be approved by the Contracting Officer prior to rendering services, with the exception of callbacks or corrective actions.

The hourly rate will be used to multiply for the anticipated hours of service and will be added to the trip charge.

Attachment 4 Pricing Spreadsheet

Initial Equipment and Setup Pricing Base Year

CLIN 0004 Offeror shall enter the all inclusive price for the base period associated with all personnel, equipment, facilities, tools, materials, supervision, and other items necessary for initial setup and equipment as identified in the IPM Plan for each location listed.

During this phase, pricing will only be for Fort Belvoir, Fort Meyer, and Fort Meade as based on the site visits being performed today and tomorrow.

Attachment 4 Pricing Spreadsheet Small Scale Remediation Services Pricing Base Year

CLIN 0005 – Provide cost/proposal for small scale remediation that can be performed by the Contractor that are potential points of pest entry. These services should indicated in the Contractor's IPM Plan in accordance with the PWS, Paragraph 5, Small Scale Remediation Services.

During this phase, pricing will only be for Fort Belvoir, Fort Meyer, and Fort Meade as based on the site visits being performed today and tomorrow.

Attachment 4 Pricing Spreadsheet Tabs Pricing Opt One through Pricing Opt Four

CLINs 1001, 2001, 3001, 4001 (Initial Assessment and IPM Plan) – No pricing entered. Pricing for commissaries added to the contract during option periods negotiated prior to starting services.

CLINs 1002, 2002, 3002, 4002 (Regularly Scheduled Services) Instructions in CLIN 0002. All inclusive price for one service visit for option period.

CLINs 1003, 2003, 3003, 4003 (Unscheduled Services) Instructions in CLIN 0003. All inclusive hourly rate charge and trip charge for option period.

Attachment 4 Pricing Spreadsheet

Tabs Pricing Opt One through Pricing Opt Four

CLINs 1004, 2004, 3004, 4004 (Initial Equipment and Setup) – No pricing entered. Pricing for commissaries added to the contract during option periods negotiated prior to starting services.

CLINs 1005, 2005, 3005, 4005 (Small Scale Remediation Services) No pricing entered. Pricing for commissaries added to the contract during option periods negotiated prior to starting services.

Attachment 4 Pricing Spreadsheet

Tabs – 5 Year Totals

No pricing entered as the Total Evaluated Price (TEP) automatically calculates.

Please check this tab to ensure you are aware of your TEP, as it is used in rendering a best value decision.

Questions?