Questions and Answers HC102822R0016.pdf

Security Camera Replacement Solicitation HC102822R0016

Dated 27 April 2022

Question 1: Can you please share with us the brand of existing NVRs as well as the Video Management Software?

Answer: Exiting NVR’s are Dell Power Edge R730.

Question 2: Can you please provide the software version currently being utilized for the Video Management System?

Answer: Lenel OnGuard version 8.0

Question 3: The PWS states Axis cameras in several areas, is Axis a sole source? If so, is there a brand name justification?

Answer: Axis is the exiting camera make. This is not a sole source. All camera’s need to be compatible with the Lenel OnGuard 8.0 system and meet the salient features and functionality outlined in the PWS to meet existing system requirements.

Question 4: Section 6.3 of the PWS identified Pan/Tilt/Zoon controllers, PTZ control is also identified in other areas of the PWS however, there are no pan/tilt/zoom cameras being requested. Based on our review the RFP is requesting (35) interior fixed dome cameras and (2) exterior fixed dome cameras. Can you please clarify the need for PTZ controllers?

Answer: No new Pan/Tilt/Zoon (PTZ) cameras are being requested as part of this effort. The site’s newer cameras are PTZ which do not require replacement therefore are not listed. Only the older “fixed” cameras as listed in the PWS require replacement. The 35 Interior Fixed camaras and 2 exterior fixed cameras for replacement is correct. The PTZ camera control function is not performing to track movement as needed, therefore, this effort includes providing a solution (such as a separate video monitor and joystick mechanism) to allow EXISTING PTZ cameras to be remotely controllable by posted Access Control Monitors (ACMs) to better track and observe video at the source of an alarm or other event that would be beneficial to have remote controlled camera capabilities. That capability is only minimally possible with our current configuration and requires logging into the requested camera, taking it off of its pre-set tour and using keyboard up/down/left/right buttons to control the camera.

Question 5: Can the Gov confirm the purple color-coded conduit is existing? (Scope 5.)

Answer: Confirming that *no* Purple color-coded conduit currently exists.

Question 6: Does the Gov intend the system to be an add on to the existing system? (5.4 Task 4)

Answer: No, the intent is the new cameras will replace the old cameras. If new cabling is required to be ran, then it must be in purple color-coded conduit.

Question 7: Can the Gov provide the manufacturer of the existing system?

Answer: The head-end system is Lenel OnGuard version 8.0. Existing CCTV cameras are Axiom. Existing NVRs are Dell Power Edge R730.

Question 8: Can the Gov provide the Video Management System version and information?

Question 9: Are the conduit and pathways existing (Subtask 2.3)?

Answer: Yes, conduit and pathways exist. Some cabling is in existing conduit.

Question 10: NVR Replacement: Is the new NVR to provide the full 90-day storage or is the combination of the (3) NVRs to provide the full 90-day storage? (6.4 Task 4)

Answer: Yes, Each NVR shall provide a full 90-day storage.

Question 11: How many of the (37) cameras are to be connected to the new NVR?

Answer: The cameras feeds will need to be redistributed to the three NVRs per PWS Section 6.4.2.

“Subtask 4.2 – Redistribute Camera Feeds to NVR units. The contractor shall redistribute CCTV camera feeds to NVR units to distribute the stored surveillance images more evenly between the new and existing NVRs.”

Question 12: Is the NVR to be POE ready or is a POE network switch to be installed to power the cameras?

Answer: No, the NVRs are not POE. The analog cameras are powered by Altronix rack mount power supplies.

Question 13: If a POE switch is needed, can the Gov provide the contractor with a preferred manufacturer?

Answer: Existing POE switches are CISCO - C2960X-24PS-L AND CISCO C3650-24PS. Any POE switches must be compatible with existing equipment.

Question 14: Is there a battery backup requirement? How long is the battery backup requirement?

Answer: No, the security CCTV system is connected to critical power with existing backup. No additional battery backup is required.

Question 15: Are there any local permits required?

Answer: No, work is in the DISA facility, and no local permits are required.

Question 16: Is there a preferred camera manufacturer?

Answer: Axis is the exiting camera make. This is not a sole source. All camera’s need to be compatible with the Lenel OnGuard 8.0 system and meet the salient features and functionality outlined in the PWS to meet existing system requirements.

Question 17: Will a man lift be required for the (2) exterior cameras?

Answer: Yes.

Question 18: Will a scissor lift be required for the fixed interior cameras?

Answer: No, only tall ladders are needed.

Question 19: Are there any Covid related requirements?

Answer: No COVID related requirements or restrictions are currently in-place as of April 2022.

Question 20: Does the Gov have an estimated budget for the project?

Answer: Yes, contract price range is indicated on the RFP.

Question 21: Will the Gov provide site layout drawings for the interior and exterior of the building?

Answer: Yes, AutoCAD drawings will be available after contract award.

Question 22: Can the Gov clarify the term “purple-coded conduit”?

Answer: DISA systems have different color coded for different systems, i.e., fire alarm wiring is in Red color-coded conduit, the Very Early Smoke Detection System (VESDA) uses Orange color-coded conduit, the Building Automation System (BAS) uses Green color-coded conduit. Any new conduit for the security system, shall be Purple in color.

Question 23: All cameras specified in the solicitation are fixed cameras, can the government clarify the request for a camera controller for PTZ cameras?

Answer: All cameras requiring replacement are Fixed cameras. The facility has Point, Tilt, Zoom (PTZ) cameras that have limited control capability which needs repaired through improvements to the controller system. The PTZ cameras are Axis cameras.

Question 24: AXIS 2423Q is an invalid part number, can the Gov provide the correct part number?

Answer: This only information the Government has for camera designation.

Question 25: AXIS 243Q is a 4-channel analog encoder, can the Gov clarify if there is a camera at this location and please provide the model number and quantities.

Answer: This only information the Government has for camera designation.

Question 26: Can the Gov’t please confirm that is the period of performance is only for “six months?”

Answer: Confirmed, we believe the equipment can be ordered and obtained within 4 months of contract award and installation can be scheduled and completed within 2 months. We are unaware of CCTV camera and NVR equipment supply and procurement having a longer lead-time. Please let us know if this is an issue.

Question 27: On page 13 of the solicitation, the Gov’t identifies 4 CLINS for this project. However, the Gov’t provides a CLIN Spreadsheet (Attachment 1) for pricing. Attachment 1 (CLIN Summary) shows pricing for a base period plus 4 Option periods. Can the Gov’t please confirm if this is the right pricing sheet since the period of performance is only for 6 months? If this is the correct pricing sheet, can the Gov’t please provide guidance on how to fill out the option periods since this is a 6 month installation contract?

Answer: This is a generic Spreadsheet. Please disregard the Base and Options year which pertain to a multi-year service contract. This is a single Firm Fixed Price contract for equipment purchase and installation within a Six-month period of performance.

Question 28: Can the Gov’t please confirm what Reps and Certs should be included in the offeror’s proposal?

Answer: Technical certifications for manufacture’s representatives are not required, but may be useful to show experience and technical capability of company.

Question 29: New Camera Installation calls out 35 Interior Fixed and 2 Exterior Fixed cameras; however, the camera described in section 6.2.1.1 is a fixed camera. Please verify which camera is required.

Answer: All cameras to be installed will be FIXED cameras.

Question 30: This section requires "red-line drawings of conduit routing and provide for review prior to final submittal." Are there any current drawings available or is the requirement to be fulfilled after award and prior to installation plan acceptance?

Answer: Clear accurate conduit/wiring drawings are not currently available, only rudimentary/general drawings are present. Updated/accurate drawings will be completed/provided as part of this effort for all or at least the newly replaced cameras.

Question 31: Please disclose which software the cameras are running on currently so we may successfully calculate video streams for redistribtuion to the NVRs.

Answer: Lenel OnGuard Version 8.0

Question 32: Does the government intend to schedule a site visit prior to the close of this solicitation to allow prospective videos to survey equipment and site conditions?

Answer: No, due to Navy installation access requirements and limited time, no site visit is possible.

Prospective videos are not allowed.

Question 33: The PWS 5.2 Task 2, calls for new cat6E cable to be pulled in “purple” color coded conduit. Is this conduit already existing in place or does it need to be installed as part of this project?

Answer: Existing conduit is currently in-place and may be reused for any new cabling that is replacing existing cabling. If new conduit needs installed for new cabling routes, it shall be the purple color-coded conduit.

Question 34: The PWS 5.4 Task 4 the redistribution of cameras feeds between the new NVR and the two existing NVR units. Can we get the information on the existing NVR units? At a minimum we would need the hardware specs, OS specs, storage capacity and VMS manufacturer, model and version.

Answer: Existing NVR units are Dell Power Edge R740 Xeon Gold.

Facility Infrastructure:

Question 35: How old is the facility?

Answer: DISA Response: The DISA Data Center facility is 34 years old, opened for operation in 1988.

Question 36: Is there an existing communication between building 308, 309 and 408? What type of communicating is it? Is it fiber optics that the contractor can use?

Answer: Yes, existing communication cabling exists between the buildings 308, 309, and 408. The cabling between buildings is Fiber Optic that the contractor can use.

Question 37: Is the use of these facilities mainly office use?

Answer: No, building 308 is a secure DOD Data Center. Buildings 308 is administrative offices and building 408 is administrative office and secure warehouse space.

Question 38: How much square footage is in each building?

Answer: Building 308 is a two-story facility of approximately 90,000 SF total. Building 309 is approximately 36,600 SF, and building 408 is approximately 58,060 SF; however, buildings 309 & 408 do not have full CCTV coverage, only exterior doorways or secure room entrances are monitored.

Question 39: How stable is the power?

Answer: Power is extremely stable in all facilities.

Question 40: Is there a dropped ceiling in all areas of installation?

Answer: No, the administration areas (approximately 85% of installation areas) has suspended “dropped” ceiling, but the mechanical and warehouse space have open structure to the second floor or roof.

Question 41: What type of walls are in the perimeter areas?

Answer: Building 308 is a two story steel structure with concrete masonry outside walls which are covered with sheet metal finish. Buildings 309 and 408 are WWII wood-framed warehouses with stucco finish exterior walls.

Question 42: What type of walls is inside the offices?

Answer: Interior walls are wood frame construction or Systems Furniture Demountable walls. There may be some CMU walls around secure rooms.

Question 43: Do we need to drill between the walls, to run our cable infrastructure?

Answer: Access through walls can follow the current cabling/conduit route. Some drilling may be necessary for alternate cabling routes if necessary.

Question 44: Do we need to use conduit? If yes, what do you estimate the total conduit footage will be?

Answer: Yes, conduit is required per PWS Section 6.2.3. Total conduit footage is estimated at 7,000 LF.

Question 45: For us to estimate distances for cable runs each camera from the main NVR, can you provide a floor plan for the facility, and give us desired locations of the cameras?

Answer: Floor plans are not available due to security reasons. The estimated length of cable runs from the NVRs to the cameras vary between 50 ft to 350 ft with an average length of approximately 200 ft.

CCTV:

Question 46: What is the brand name of the existing NVRs, and how much video storage it handles?

Answer: The existing NVRs are Dell Power Edge R730 with 90-day storage capacity.

Question 47: What is the software version of the existing NVR?

Question 48: How many monitors and what size are the existing monitors?, and how old are the existing monitors?

Answer: Monitor replacement is not required under this solicitation.

Question 49: Is the existing Command Control (SOC) well ventilated?

Answer: Yes, adequate ventilation exists.

Question 50: Is there a special room with HVAC allocated for the new Servers?

Answer: Servers are not required under this solicitation. HVAC is adequate.

Question 51: How many cameras are interior?

Answer: Thirty-four (34 each) Interior Cameras are to be replaced under this solicitation.

Question 52: How many cameras will be installed outside the building?

Answer: Three (3 each) Exterior Cameras are to be replaced under this solicitation.

Question 53: Do you need 360-degree view in some areas? If so, can you specify what areas?

Answer: All cameras for replacement under this solicitation are fixed cameras.

Question 54: Where do you need Pan/Tilt/Zoom cameras and what are the areas of coverage?

Answer: No new PTZ cameras are required under this solicitation. Existing PTZ camera coverage varies depending on location. Manual control of the PTZ cameras at the head end in the security management office is needed for existing PTZ cameras.

Question 55: Is there a parking area to be viewed by any camera? If yes, please specify what type of camera?

Answer: All replacement cameras shall be Fixed Cameras to meet the salient features of the PWS Section 6.2.1.

Question 56: Is there a requirement to install some cameras on poles?

Answer: No, there are no existing cameras on stand-alone poles.

Question 57: If yes, is there an existing connection to existing conduit to the poles?

Answer: The exterior cameras are mounted to under the soffits or on existing supports with existing cable connections. In many areas the cable/conduit route is not visible.

Question 58: Are they going to be standalone cameras, as in not connected to the facility’s network?

Answer: No, all cameras are connected to the facility’s security system network.

IT Security, Network and Cyber Security:

Question 59: Is the system installed in a secure network provided by the government?

Answer: Yes.

Question 60: How often does the contractor shall participate in continuous Monitoring Strategy and methods or shall provide a Continuous Monitoring capability that the DHS determines acceptable.

Answer: None, this is a one-time installation of Cameras being replaced in the DISA Facilities. No contract monitoring is required.

Question 61: Will the hardening (applying STIGs. recommended images for the OS, etc.) of the servers will be done by the contractors? Or will it be handled by the IT staff?

Answer: No, there is no “hardening”/STIG requirements under this solicitation.

Question 62: Will the contractor have to provide an IT Security Plan for the proposed IT systems?

Answer: No.

Question 63: Is it the responsibility of the security integrator to address the cyber risk of these systems?

Answer: No.

Question 64: If yes, are we to provide cyber security to the systems we are proposing?

Answer: No, not required under this solicitation.

Question 65: Does the proposed system need to demonstrate a cyber security vulnerabilities test?

Answer: No, not required under this solicitation.