RFP signed.pdf

DEFENSE INFORMATION SYSTEMS AGENCY

DEFENSE INFORMATION TECHNOLOGY CONTRACTING ORGANIZATION

2300 East Drive, Scott AFB, IL 62225

March 30, 2022

1. This request for Proposal (RFP) is to support the Defense Information Systems Agency Joint Service Provider’s (JSP) requirement for The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offerors for any costs.

The specifics are as follows:

Tracking Number 832266814 HC102822R0016 Task/Solicitation Title 832266814 Security Camera Replacement Small Business Set Aside No North American Industry Classification System (NAICS) Code

561621

Order Type Firm Fixed Price (FFP) Method of Evaluation Sole Source Negotiated Procurement SCRM Plan Required NO Section 508 Applicable NO Options Included NO DD254 Required NO Method of Payment WAWF Proposal Due Date/Time May 02, 2022 NLT 2:00PM CST Proposal Submittal Ronald Witt, (618) 418-6864, ronald.e.witt4.civ@mail.mil Contracting POC Ronald Witt, (618) 418-6864, ronald.e.witt4.civ@mail.mil Requested Delivery Date May 11, 2022 through November 10, 2022 (six months) Delivery Address Data Center Mechanicsburg

5450 Carlisle Pike, Building 308 Mechanicsburg, PA 17050

2. You are requested to submit a price Proposal in response to this RFP and the attached CLIN Spreadsheet Breakout(Attachment 1), and other applicable terms and conditions as listed in this RFP and associated Attachments. All pricing must be inserted into Attachment 1 and provided as part of your Proposal. Further information on submission of your Proposal is provided throughout this document.

a. Each offeror shall specifically identify in its Proposal, whether or not any potential or actual Organizational and Consultant Conflicts of Interest (OCCI) as described in Federal Acquisition Regulation (FAR) Subpart 9.5 exists for this instant procurement. The OCCI language is contained along with the FAR/DFARS provisions/clauses as H1, Organizational and Consultant Conflicts of Interest (OCCI). If the offeror believes that no OCCI exists, the OCCI response shall set forth sufficient details to support such a position. If an offeror believes that an actual or perceived OCCI does exist on the instant procurement, the offeror shall submit an OCCI plan with the Proposal, explaining in detail how the OCCI will be mitigated and/or avoided.

3. Supply Chain Risk Management (SCRM) - Applicable SCRM Not Applicable

This contract is subject to the Federal SCRM policies and regulations including the Defense Federal Acquisition Regulation Supplement (DFARS) 252.239-7017 Notice of Supply Chain Risk, 252.239-7018 Supply Chain Risk, DoD Instruction 5200.44 Protection of Mission Critical Functions to Achieve Trusted Systems and Networks, Section 806 of the FY2011 NDAA Requirements for Information Relating to Supply Chain Risk, and internal DISA SCRM Processes and Procedures.

If a SCRM concern arises after contract award, the Government will determine whether a continuation of the contract poses an undue risk to both the common defense and security to this nation. If the Government determines that such a risk exists, the Government reserves the right to accept or reject a proposed mitigation plan by the Contractor (if one or more is presented within a reasonable time) or terminate the contract.

4. Section 508 Compliance - Applicable Section 508 Not Applicable

If applicable, contractors must confirm any Section 508 compliance in their Proposal.

a. The Section 508 Accessibility Standards applied to this requirement are as follows:

Technical Standards

1194.21 - Software Applications and Operating Systems

1194.22 - Web Based Intranet and Internet Information and Applications

1194.23 - Telecommunications Products

1194.24 - Video and Multimedia Products

1194.25 – Self-Contained, Closed Products

1194.26 – Desktop and Portable Computers

1194.41 – Information, Documentation and Support

Functional Performance Criteria

1194.31 – Functional Performance Criteria

5. Basis for Award Determination: The Government will evaluate your Proposal to determine your ability to provide the items listed in the CLIN Spreadsheet Breakout(Attachment 1).

Section 508 Accessibility Standards do apply to this requirement. The technical Proposal shall be submitted in Microsoft (MS)Word 2007 or newer file. The page format shall have a 1 inch margin using no smaller than an 11 point Arial, Times New Roman, or Courier New font for all text to include any text contained in a table. The price Proposal spreadsheet shall be a separate document from the technical Proposal and shall be submitted in MSExcel 2007 format. All formulas shall remain present in the spreadsheet for verification. The file size of each document shall not exceed 20MB. It is the sole responsibility of the offeror to ensure that the electronic files submitted are virus free and can be opened and read by the Government. Proposal submissions shall not be locked, encrypted, or otherwise contain barriers to opening.

a. The technical Proposal will be evaluated to determine if it meets the technical requirements as stated in the CLIN Spreadsheet Breakout(Attachment 1).

b. The standards for determining technical acceptability are listed below.

(1) Technical Approach Factor: The Technical Subfactors will be evaluated and rated either Acceptable or Unacceptable IAW the evaluation table below. In order for a Proposal to be rated overall Technically Acceptable, the contractor must be able to provide all of the equipment set forth in the Attachment 1, unless the equipment is no longer available.

EACH OF THE FOLLOWING SUBFACTORS MUST BE RATED ACCEPTABLE:

(a) Subfactor 1: PWS Paragraph 6.1.1. In order for this subfactor to be rated Acceptable, the contractor shall submit a draft executable schedule with stated tasks for planning and installation that identifies all milestones to include start dates (draft schedule shall use June 1, 2022 as Day 1), submittal dates, estimated start dates, and completion dates necessary to complete the planning, purchase, installation and operational testing of equipment to include as a minimum: Task 1 – Developing Project Management Plan to include site investigation of existing conditions, preparing installation schematics and shop drawings, and submitting product data sheets; Task 2 – Replacement of Security Cameras to include installing conduit and cabling; Task 3 – Providing a manual control solution for the Point, Tilt and Zoom cameras and Task 4 – Installing a new Network Video Recorder Storage unit. The draft schedule shall be prepared using Microsoft Project or similar program to demonstrate the project can be reasonably accomplished within the stated Period of Performance of six months.

(b) Subfactor 2: PWS Paragraph 6.2. In order for this subfactor to be rated Acceptable, the contractor shall provide detailed information describing the specific security cameras and cabling expected to be installed to meet the requirements in the PWS Task 2 - Camera Replacement and Cabling in Conduit Installation. The contractor shall submit the manufacturer’s material information sheets (OEM data sheets) for any proposed equipment and materials to meet salient requirements of PWS Paragraph 6.2.1 - New Camera Installation and 6.2.3 - Cabling and Conduit Installation.

(2) Price Factor:

(a) Price Proposals will be evaluated and the Government reserves the right, but is not obligated, to perform a price realism analysis. The total evaluated price will consist of the contractor’s quoted price for all items listed on Attachment 1.

(b) Optional CLINs - Applicable Optional CLINs Not Applicable The total price evaluated will be the sum of all CLINs for the basic and all options.

The inclusion of an option, however, does not obligate the Government to exercise the option.

(3) Travel:

All travel must show the specific detail, if known (e.g., number of days, locations, number of personnel, etc.). All ODCs shall annotate the specific detail (e.g., quantity, part number, manufacturer, etc.) to include supporting documentation to justify the costs (i.e., price quotes, price history, etc.). Travel shall be authorized by the Contracting Officer Representative (COR) in writing prior to performance and will be paid IAW FAR 31.205-46. No profit or fee will be authorized for travel or ODCs. Applicable burdens, e.g., G&A, may apply to travel and ODCs IAW the contractor’s accounting practices.

Due to the likely inability of any offeror to accurately estimate travel and material/equipment purchases associated with this requirement, the Government is providing plug numbers to be used by all offerors when proposing ODCs. Offerors are instructed to propose plug numbers for ODCs in the EXACT amounts provided below, however actual travel shall be authorized by the COR in writing prior to performance and will be paid IAW FAR 31.205-46. No profit or fee will be authorized for travel or ODCs. Applicable burdens, e.g., G&A, may apply to travel and ODCs IAW the contractor’s accounting practices.]

Travel ODCs Base Year: $40,000.00

6. Completeness of Price Proposal. The Federal Government is exempt from sales tax. If requested, the Contracting Officer can provide a tax exempt certificate after award. However, if there are any valid applicable taxes such as the Arizona Half Tax or Hawaii GET for supplies or services, contractors must include the costs in their quote as a separate line item. Such taxes will not be considered or paid unless they are included in the quote at the time of submission. Price Proposals must be complete at the time of submission.

7. Delivery Address. Quoted prices shall include all costs associated with delivering the required items to the delivery address listed in Attachment 1. Contractors shall include the contract number on any shipping labels.

8. Requested Delivery Date: All items are to be delivered no later than the date identified in paragraph 1 above. Contractors are required to obtain delivery quotes from the OEM for all equipment listed on Attachment 1 in order to provide anticipated delivery information in their Proposal. Failure to provide on time delivery may result in actions taken against the contractor by the Government. Late deliveries may result in negative ratings on the Contractors Performance Assessment Report.

9. Provisions and Clauses provided in Solicitation SF 1449. Attachment 2 Clauses and Provisions not Provided.

10. In response to this RFP, no terms, conditions, or assumptions will be entertained. If terms, conditions, or assumptions are included in a Proposal, the Proposal may be excluded because it failed to comply with the RFP instructions.

11. All Proposals received in response to this RFP shall remain valid for 30 calendar days from the Proposal due date below. By submitting a pricing Proposal in response to this solicitation, you are submitting an offer that the Government may accept, and you agree that if the Government awards you the contract, the award document sent by the Government to the contractor is a binding and enforceable contract. The contractor has a legal obligation to perform if awarded the contract.

12. Portions of the offeror’s Proposal may be incorporated into the contract.

Sincerely, CODY T. BADGETT

CONTRACTING OFFICER