HC102821R0048 Conform copy through AMD0001.docx

HC102821R0048

Section SF 1449 - CONTINUATION SHEET

SOW

STATEMENT OF WORK (SOW)

as of 5/12/2021

Rear Door Heat Exchanger – Defense Information Systems Agency (DISA) MECHANICSBURG

Solicitation

1. Contracting Officer Representative (COR).

a. Technical POC Name:

Organization:

DODAAC:

Address:

Phone Number:

Fax Number:

E-Mail Address:

b. Technical - Alternate POC.

Name:

Organization:

DODAAC:

Address:

Phone Number:

Fax Number:

E-Mail Address:

c. Data Center Mechanicsburg - Site POC.

Name:

Organization:

DODAAC:

Address:

Phone Number:

E-Mail Address:

d. Data Center Mechanicsburg – Alternate Site POC.

Name:

Organization:

DODAAC:

Address:

Phone Number:

E-Mail Address:

2. Contract or Task Order Title. Rear Door Heat Exchanger – DISA Mechanicsburg

3. Background.

This project aims to advance our operational goal by bringing the cooling source closer to the server racks. As computer room power density continues to increase, typical under-floor cooling systems will eventually be limited by air-flow capacity. By incorporating liquid-cooling on the server racks, via rear door heat exchangers (RDHX), the Government will be better able to address hot spots in areas with high power densities – increasing operational reliability. In addition, RDHXs can utilize warmer chilled water to meet the same cooling requirements – creating the opportunity to save energy at this facility.

4. Objectives.

The objective is to add a rear door heat exchanger to an artificial heat load to verify we can cool the high density racks without any issues.

5. Scope.

The contractor shall provide two racks. One with an active rear door heat exchanger and one with a passive rear door heat exchanger. Each rack shall have 40 kW of artificial heat source that the racks shall cool.

To supply chilled water to the rear door heat exchangers the contractor shall supply a coolant pumping unit. It shall be connected to the existing chilled water piping and supply chilled water to the rear door heat exchangers as needed to cool the 40 kW heat.

All insulation, electrical, valves, and labor to install all equipment shall be included in this project.

The work involved with this project is described in the Drawings, Specifications, and other documents that are issued as part of the contract. No modifications shall be made to the drawings and specifications unless approved by DISA Facilities Engineering.

The Concept Plan Drawing List is summarized in the following table:

5.1 Task 1 - Project Schedule, Existing Conditions, Submittals and General Requirements.

After contract award, Contractor shall prepare and submit for review: project schedule, as-built drawings, product data, and this SOW.

5.2 Task 2/3 – All materials/labor needed to Install the Rear Door Heat Exchangers.

5.3 Task 4 – Provide close-out documentation for Government review and acceptance including an inventory sheet, test reports, as-built drawings, warranty letters, training, and Operations & Maintenance manual.

5.4 General Requirements:

5.3

5.4.1 Conflicts between codes and standards that are not specifically addressed in this SOW, the more stringent shall apply. The codes, standards and publications most current at the date of contract acceptance shall be those referenced for system planning. The Authority Having Jurisdiction on this project is DISA OC/SEL42 Facilities Engineering.

5.4.2 Floor protection such as plywood or Masonite panels shall be used when delivering and installing equipment and materials to distribute equipment weight and prevent damage to building floor surfaces (e.g. carpeting, ramps, raised access floor tiles). Cover any open cutouts with material of sufficient strength to support the loads to be encountered crossing the floor area.

5.4.3 Cutting operations inside the building will be performed with the simultaneous use of HEPA filter equipped vacuum equipment. No cutting operations shall be allowed in the computer rooms unless approved by the site for removal of existing access floor panels.

5.4.4 Cutouts of raised access floor access panels for IT and power cabling, and chilled water piping, shall be done on edges of panels. Cutting of panels shall be done outside the raised access floor environment to avoid dust and debris near the IT equipment unless required to remove existing panels with center access holes.

5.4.5 The raised access floor shall be removed and replaced in incremental sections during the installation if the RDHX components so as not to disrupt the temperature-controlled climate in the data center rooms.

5.4.6 Contractor shall provide brushed grommets and install at all cutouts in access floor panels. Grommets shall be flush mounted type similar to Koldlok 1010, Koldlok 3030 or approved equal. Grommets shall be 2-piece units to allow for grommet to be installed at existing IT/power cabling. The Koldlok 1010 can be field modified (cut in half) to meet this requirement.

5.4.7 The Contractor shall allow for one (1) grommet per test server rack.

5.4.8 Clean work areas at least once a day and remove debris from inside the building daily. Tack pads shall be used at work area entryways to prevent dust from being carried in and out of work areas by people’s feet.

5.4.9 Contractor shall clean the structural concrete structural floor during replacement of the access flooring system.

5.4.10 Pick up all loose debris and other trash under access floor.

5.4.11 Vacuum the under access floor space using vacuums equipped with HEPA filtration systems, removing all dust and dirt from the sub floor area. Vacuums shall be capable of capturing particles as minute as 0.3 microns at a 99.97% efficiency rating.

5.4.12 All vacuums shall be fitted with GFCI protectors and will never be plugged in under the raised access floor or to power strips inside the IT racks. Only designated power outlets will be utilized when performing decontamination functions.

5.4.13 Filters shall be cleaned or replaced at the end of each working day. Vacuums shall be inspected/started outside the building each morning, before use, to insure the integrity and cleanliness of the filtration system.

5.4.14 Mop and wipe down the under access floor space with damp mop and/or cloths. Rinse mop and cloths frequently. Do not use excesses water, mop/cloth shall not be dripping water.

5.4.15 Contractor shall protect the existing cable tray under the raised access floor and support the trays as necessary during the installation of equipment for this project.

5.4.16 Contractor shall protect the existing very early smoke detection apparatus (VESDA) System, grounding grid, cable tray and any other systems encountered under the raised access floor, these systems shall remain operational during this project. Systems shall be removed and reinstalled/attached as required.

5.4.17 Contractor shall ensure the leak detection cable system remains in-place and operational around the CRAH units. Care shall be taken to prevent damage to the under floor leak detection system.

5.4.18 Contractor shall ensure the water/condensate drainage piping remains in-place and operational under raised access floor. Take care to not damage these systems. Any leaks encountered or created shall be repaired by the Contractor at no additional cost to the Government.

5.4.19 An Authorized Service Interruption (ASI) is required for all connections to the electrical panels. ASI’s require 30 days for site personnel approval. When ASI requests are submitted, it does not guarantee acceptance by DISA operations. The 30-day request period should be sufficient but approval is based on DISA operations acceptance and real world conditions. The possibility always exists that an approved ASI can be canceled at the last minute due to mission requirements.

5.4.19.1 Electrical Method of Procedure (MOP) - Any time a ASI request (see previous section) is submitted, it shall be accompanied by a MOP – which is a detailed document covering specific installation activities that address safety, risk mitigation, and workflow during de-energized periods to minimize impact to mission operations.

5.4.19.1.1 Electrical MOPs shall be required for installing the electrical wiring to the breakers.

5.4.19.2 Mechanical MOPs – which is a detailed document covering specific installation activities that address safety, risk mitigation, and workflow.

5.4.19.2.1 Mechanical MOPs shall be required for installing the CHW piping, connecting to the CHW loop, and installing all mechanical equipment associated with this project.

5.4.19.3 A sample MOP is available in Appendix E. Contractor is HIGHLY ENCOURAGED to request over-the-shoulder MOP review and feedback from Technical POC, well in advance (30 days recommended) of the submission date, to facilitate resolution of issues and support the installation schedule. MOP’s shall be required for all equipment connections to the existing operational infrastructure. MOPs shall be reviewed and approved by the Government in advance of submission with the ASI request or as required for equipment removal/installation.

5.4.19.4 Contractor shall ensure that all HAZCONs are clearly noted in the equipment installations’ sequence of events, i.e., Method of Procedure (MOP), etc.

5.4.20 Applicable Standards and Guidelines:

All work shall be done in accordance with the latest version(s) and/or edition(s) of the following codes and standards in this paragraph. These documents are prescriptive to the execution of this SOW:

· National Electrical Code (NEC, NFPA 70)

· National Fire Protection Association (NFPA)

· Standard for Electrical Safety in the Workplace (NFPA 70E)

· National Electrical Testing Association (NETA)

· International Building Code (IBC)

· International Mechanical Code (IMC)

· International Plumbing Code (IPC)

· Unified Facilities Criteria (UFC)

· Institute of Electrical and Electronics Engineers (IEEE)

· American Society of Heating, Refrigerating and Air Conditioning Engineers (ASHRAE)

· American Society for Testing and Materials (ASTM)

· American National Standards Institute (ANSI)

· Architectural Barriers Act (ABA), Americas with Disabilities Act and Architectural Barriers Act Accessibility Guidelines

· ASHRAE TC 9.9 Thermal Guidelines for Data Processing Environments

· ASHRAE 90.1 Energy Standard for Buildings

· ASHRAE 202 Commissioning Process for Buildings and Systems

· DoDM 5200.01, DoD Information Security Program: Protection of Classified Information, Vol 3, Incorporating Change 2, 19 March, 2013.

· IDC/ICS 705 (IC Technical Specifications)

· NFPA 101 Life Safety Code Handbook

· NFPA 1 Uniform Fire Code

· NFPA 72 National Fire Alarm and Signaling Code

· NFPA 3 Recommended Practice for Commissioning and Integrated Testing of Fire Protection and Life Safety Systems

· Occupational Safety and Health Administration (OSHA)

· TIA-942-A Telecommunications Infrastructure Standards for Data Centers

· TIA-596-B Commercial Building Standards for Telecommunications Pathways and Spaces

· UFC 3-501-01 Electrical Engineering

· UFC 3-520-01 Interior Electrical Systems

· UFC 3-560-01 Electrical Safety, O&M

· UFC 3-580-01 Telecommunications Building Cabling Systems Planning and Design

· UFC 3-600-01 Fire Protection Engineering for Facilities

· United States Army Corp of Engineers (USACE) Engineer Research and Development Center A/E/C CAD Standard (For more information, go to: https://www.wbdg.org/FFC/AECCAD/ERDC_ITL_TR-19-7_2019.pdf)

· DISA 630-230-19 Cybersecurity

· Signal Reference Grid for Grounding (Appendix B)

· DISA 01-02 - Identification Labeling and Marking Standard (Appendix C)

· MIL-STD-188

· DISA Contractor Non-Disclosure Agreement

· DISA SEC Inventory Format (Appendix G)

· DISA 26-01 – Electrical Safety Program (Appendix D)

· DISA Sample MOP Detail (Appendix E)

· DISA 01 33 00 (Appendix F)

Deliverables for Task 1:

*Standard Distribution: 1 electronic copy of the transmittal letter without the deliverable to the Contracting Officer Representative; 1 copy of the transmittal letter with the deliverable to the Technical Project Manager and Site POC.

6. Performance Requirements – Provide in accordance with this SOW and Attachment A, Submittal Requirements.

6.1 Task 2: The Contractor shall develop detailed project schedule, investigate existing conditions, conduct weekly project status meetings, and product data for approval by the Government.

6.1.2 Project Schedule. The Contractor shall provide a project schedule developed using Microsoft (MS) Project or similar program. Schedule shall use ‘critical path’ method and identify all milestones; the schedule shall include start date, submittal dates, key milestone dates, and completion dates as a minimum. The project schedule shall incorporate phasing of the project execution. The project schedule shall be reviewed at weekly progress meetings.

6.1.3 Investigate existing conditions. The contractor shall do an initial pre-bid site visit. After the project is awarded the Contractor shall perform site visits, as needed to gather information on existing conditions and have a complete understanding of existing conditions and required work. The Contractor shall investigate and verify all existing conditions, including working conditions, access, and other materials/labor/systems on the raised access floor environment.

6.1.4 Project Status Meetings. The Contractor shall conduct recurring weekly project status meetings, provide schedule updates and record meeting minutes for distribution. The Contractor shall also submit an agenda before each meeting.

6.1.5 As-Built Drawings and product data. The Contractor shall prepare and submit detailed as-built drawings and product data from Original Equipment Manufacturer (OEM) for Government review and approval. Allow 10 business days for Government reviews. The drawings shall be provided after the project is complete.

6.1.5.1 Product Data sheets for the raised access floor materials shall include, as a minimum, panels, pedestals, top plates and stringers, brush grommets, and epoxy for securing pedestals to the subfloor.

Deliverables for Task 2:

*Standard Distribution: 1 electronic copy of the transmittal letter without the deliverable to the Contracting Officer Representative; 1 copy of the transmittal letter with the deliverable to the Technical Project Manager and Site POC.

6.2 Task 3: Installation of Rear Door Heat Exchangers. Provide and install all materials/labor needed to execute the installation and testing of the Rear Door Heat Exchangers.

6.2.1 Coolant Pumping Unit

6.2.1.1 Provide coolant pumping unit – The Contractor shall provide one (1) coolant pumping unit, capable of supporting a flow of 120 GPM, gallons per minute, to supply chilled water (CHW) to the RDHXs. The electrical requirements of the coolant pumping unit shall be 480 volts, 3 phase and 60 Hz.

6.2.1.1.1 The coolant pumping unit shall be a Liebert DCP200RABB0, or equivalent.

6.2.1.2 Contractor shall provide and install custom support stands under coolant pumping unit. Contractor shall modify the floorstand on site, as necessary, to allow the passage of any underfloor water pipes, building automation system (BAS) communication conduits or other obstructions.

6.2.1.3 Contractor shall revise the existing raised access floor tiles and underfloor support structure as necessary to accommodate the coolant pumping unit and connect the CHW supply/return lines. Replace any existing, damaged floor tiles as identified during site visits after contract award.

6.2.1.4 Isolation or Modification of the CHW Loop - No sections of the CHW loop shall be isolated or modified with-out prior coordination and approval from DISA. Refer to Section 6.4.19 for more information on Hazardous Condition HAZCON requests, Authorized Service Interruptions (ASI), and Method of Procedure (MOP).

6.2.2 Active RDHX, Test Rack and Heaters – Provide one (1) empty test rack, one (1) active RDHX and two (2) 20 kW heaters on the rack.

6.2.2.1 The active RDHX shall be a Liebert DCD35 unit (model number DCD35A0F00A002 and DCD35A6030X001), or Equivalent, and have a 35kW cooling capacity. The electrical requirements of the active RDHX shall be 110/230 volts, 1 phase and 60 Hz.

6.2.3 Passive RDHX, Test Rack and Heaters – Provide one (1) empty test rack, one (1) passive RDHX and two (2) 20 kW heaters on the rack.

6.2.3.1 The passive RDHX shall be Liebert DCD (model number DCD35A6030X001) unit, or Equivalent, and have a 35 kW cooling capacity.

6.2.4 Install Test Server Racks

6.2.4.1 Contractor shall install the test server racks.

6.2.4.2 Contractor shall bond IT racks to the Signal Reference Grid (SRG). Connect SRG conductors via irreversible mechanical splice and/or UL Listed clamps. All work to comply with Appendix B - Signal Reference Grid for Grounding and Military Standard (MIL-STD-188-124B) for Grounding, Bonding and Shielding. Exothermic welds are not allowed inside the building.

6.2.4.3 Contractor shall revise the existing raised access floor tiles and underfloor support structure as necessary to accommodate test server racks and connect the CHW supply/return lines. Replace any existing, damaged floor tiles as identified during site visits after contract award.

6.2.4.4 Maintain 6 foot spacing between CRAH_2-C-32 and the new racks, for CRAH maintenance.

6.2.4.5 The empty test racks shall be a Vertiv DCE (Model E42612) 42U unit or Equivalent.

6.2.4.6 The empty test rack shall fit within a standard tiles (24”) width and its maximum height shall be of a typical 42U type rack (approximately 78”).

6.2.4.7 The 42U unit shall roll through a standard 2 meter or seven (7) foot office doorway.

6.2.4.8 The empty test rack shall support a static load (weight supported by the casters and leveling feet) of at least 1,700 kg. (3,750 lb) total installed equipment weight.

6.2.4.9 The unit shall support a rolling load (rolling on the casters) of at least 1,022 kg. (2,250 lb) total installed equipment weight.

6.2.4.10 The units shall ship with a perforated front door, perforated split rear doors, four (4) half-height side panels, toolless roof, two (2) vertical frame posts, four (4) adjustable vertical mounting rails, minimum of two (2) and maximum of four (4) vertical PDU mount cable organizers, four (4) leveling feet and four (4) casters, baying and grounding hardware pre-installed by the manufacturer.

6.2.4.11 Test Server Rack Material Requirements

6.2.4.11.1 All weight bearing components shall be assembled from steel with a thickness no less than 0.9mm (20 gauge).

6.2.4.11.2 All sheet metal parts shall be painted.

6.2.4.11.3 Plastic materials shall meet or exceed Underwriters Laboratory’s UL94 standard HB rating.

6.2.4.11.4 All interior components of the cabinets shall not have electroplated zinc coating to minimize zinc whiskers near active equipment.

6.2.5 Install Heaters

6.2.5.1 Contractor shall install the heaters.

6.2.5.2 The heaters shall be Eagle Eye Power Solutions 20 kW 9U 480VAC units or Equivalent.

6.2.5.3 The heaters shall have a 20 kW capacity and be adjustable in 4 kW increments.

6.2.5.4 The heaters shall fit within a standard 42U server rack.

6.2.6 Install Chilled Water Piping.

6.2.6.1 Contractor shall connect the coolant pumping unit to the CHW supply/return distribution lines via 2.5 inch copper piping using the existing 2 inch stub outs. The Contractor shall install manual isolation valves on both ends of the 2.5 inch supply and return copper piping as shown on the concept plan (Appendix A). The Contractor shall keep the existing manual shut off valves on the ends of the 2 inch stub outs.

6.2.6.2 Insulate all new CHW piping.

6.2.6.3 Piping Thermal Insulation

6.2.6.3.1 Provide closed-cell elastomeric foam with a thickness prescribed by the manufacturer’s published tables, or Equivalent for all piping/tubing. Seal face shall be taped after the adhesive has been applied and has cured. Elastomeric foam shall be provided in lengths no less than three (3) feet unless the piping is less than three (3) feet or unless the end of the pipe requires a shorter piece. A protective PVC jacketing shall be required on all piping and fittings. Provide color scheme per the DISA Labeling Standard Attachment.

6.2.6.3.2 Any insulation that needs to be removed or pulled back as part of the project bid shall be replaced with new insulation per this section.

6.2.6.4 Soldering

6.2.6.4.1 Soldering is not recommended on the data center floor. No soldering is to be done on the data center floor without prior coordination and approval from DISA and a hot work permit. Hot work permits are approved by the site personal.

6.2.6.5 Isolation and Modification of the CHW Loop - No sections of the CHW loop shall be isolated or modified with-out prior coordination and approval from DISA. Refer to Section 6.4.19 for more information on Hazardous Condition HAZCON requests, Authorized Service Interruptions (ASI), and Method of Procedure (MOP).

6.2.6.6 Mechanical HAZCON Requests – Refer to Section 6.4.19

6.2.6.7 Mechanical Method of Procedure (MOP) – Refer to Section 6.4.19

6.2.6.8 Mechanical ASI Requests – Refer to Section 6.4.19

6.2.7 Provide Power to RDHX Components.

6.2.7.1 DISA Engineering will specify and provide power in the space. The Contractor shall coordinate with DISA Engineering to connect power to the coolant pumping unit and test server rack for the heaters and RDHX components, as shown on the Concept Plan (Appendix A). The Contractor shall provide the requisite power whips and shall coordinate with DISA Engineering to connect the power whips to the existing, installed 480 V Power Panels.

6.2.7.2 Electrical system of the RDHX components shall comply with the input voltage of 480 VAC at 60 Hz.

6.2.7.3 Each of the four (4) 20 KW heater units shall be provided, by the Contractor, with a separate 480 V circuit breaker as a disconnecting means.

6.2.7.4 Provide power whips from 480 volt power panels as indicated on the concept drawings.

6.2.7.5 Electrical De-energizing equipment - No equipment is to be de-energized with-out prior coordination and approval from DISA. Refer to Section 6.4.19 for more information on Hazardous Condition HAZCON requests, Authorized Service Interruptions (ASI), and Method of Procedure (MOP).

6.2.7.6 Electrical Safety and Lock-Out Tag-Out (LOTO) Plan – Contractor shall submit LOTO plan for Government’s review and approval prior to proceeding with work. All work that requires the opening of electrical equipment is classified by DISA as work on or near energized equipment, and any person associated with this work shall comply with Appendix D - Electrical Safety Program. The Contractor shall ensure that this electrical safety requirement is included in the concept documents.

6.2.7.7 Electrical HAZCON Requests – Refer to Section 6.4.19

6.2.7.8 Electrical Method of Procedure (MOP) – Refer to Section 6.4.19

6.2.7.9 Electrical ASI Requests – Refer to Section 6.4.19

6.2.8 Test and Balance the RDHX system.

6.2.8.1 The Contractor shall work with DISA Facilities Engineering (DISA/SE/SEL42) to start up and test the RDHX system for proper operation. The Contractor shall provide a testing and balancing plan thirty (30) days prior to starting work.

6.2.8.2 The plan shall walk through all operational and failure modes and record how the systems react.

6.2.8.3 The plan shall include a procedure to vary the load of the heaters until a room-neutral temperature is achieved at the outlets of the active and passive RDHXs. At each heater setting, the Contractor shall record the inlet and outlet temperatures of the test server racks.

6.2.8.4 The plan shall require the Contractor to verify the coils are cooling the artificial heat. If not they need to shut of the equipment and contact DITCO and DISA Denver staff.

6.2.8.5 The Contractor shall provide a testing and balancing report no later than thirty (30) days after completion of the testing and balancing plan. At a minimum, the report shall include a summary of the testing and balancing activities, including: a table of steady-state inlet and outlet temperatures at each heater setting, and a one (1) page summary of any issues that were encountered during testing and balancing and the measures that were taken to achieve proper operation.

6.2.8.6 Refer to Section 6.2.9 below for additional requirements for temperature monitoring of the test server racks.

6.2.8.7 The Contractor shall make any necessary repairs and/or adjustments to achieve proper operation.

6.2.9 Server Rack Temperature Monitoring.

6.2.9.1 The Contractor shall install standalone temperature sensors, one on the inlet and one on the outlet of each test rack, to monitor temperatures across a range of heater loads and operating conditions. The temperature sensors shall not have wireless capability.

6.2.9.2 These temperature sensors shall be battery powered units.

6.2.9.3 The temperature sensors shall have a 0.1 degree Fahrenheit resolution with an accuracy of plus or minus 1.8 degrees Fahrenheit for temperature ranges between -40 and 158 degrees Fahrenheit.

6.2.9.4 Each sensor shall be connected to a display that is mounted to the rack – displaying the current temperature reading.

Deliverables for Task 3:

*Standard Distribution: 1 electronic copy of the transmittal letter without the deliverable to the Contracting Officer Representative; 1 copy of the transmittal letter with the deliverable to the Technical Project Manager and Site POC.

6.3 Task 4 – Close-Out Documentation.

6.3.1 Provide Close-Out documentation for Government review and acceptance to include SEC inventory sheet, test reports, as-built drawings, warranty letters, training, and Operations & Maintenance manuals.

6.3.2 Inventory Update. Provide an inventory of all new equipment installed in accordance with the attached DISA Systems, Equipment, and Components (SEC) Inventory Spreadsheet, Appendix G.

6.3.3 As-Built Drawings. Provide as-built drawings depicting the installed configuration of equipment using AutoCAD 2021® compatible DWG and PDF formats on 11” by 17” size DISA supplied templates for approval.

6.3.3.1 The Contractor shall update supplied AutoCAD concept drawings to show the new raised access floor. No IT equipment (racks, cabinets, telephone switches) shall be shown on any drawings.

6.3.3.2 A complete set of as-built drawings shall be provided in electronic and hard-copy format as part of this project prior to final project close-out in AutoCAD 2021 compatible and PDF formats. Two (2) sets of hardcopy drawings in not less than ANSI D size are required for all formal transmittals. Transmittals shall be made simultaneously to the project Technical POC and the DISA Facility Manager at the site.

6.3.4 Warranty Letters for installed equipment.

6.3.4.1 The project shall include a minimum one-year parts and labor warranty on all installed equipment. The warranty period shall start upon acceptance of installed equipment and completion of all required start-up and testing commissioning.

6.3.4.2 The equipment manufacturer shall provide a warranty on the performance and operation of all Contractor provided materials and equipment installed in the facility.

6.3.4.3 All equipment shall be installed per the manufacturer’s recommendations.

6.3.5 Operations & Maintenance Binder. Provide O&M Manuals for the new Rear Door Heat Exchangers consolidated in a binder. Contractor shall deliver one hard copy and one soft copy of operation and maintenance (O&M) binders. Submit electronic version for Government review and approval prior to final versions in hard copy. Final (O&M) binders shall be provided to DISA at least 30 days before O&M Training. The hard copy shall be delivered to the site. The operation and maintenance binders shall include the following:

6.3.5.1 SEC Inventory list as approved by the Government of all new or replaced equipment with Spare Parts/equipment list.

6.3.5.2 The Contractor shall provide a minimum of four (4) hours of training to the onsite maintenance staff on how to operate and troubleshoot the system and provide a documented attendance sheet.

6.3.5.3 Operation manuals for all materials/labor of equipment with maintenance procedures and schedule for all equipment and systems based on manufacturers’ recommendations.

Deliverables for Task 4:

*Standard Distribution: 1 electronic copy of the transmittal letter without the deliverable to the Contracting Officer Representative; 1 copy of the transmittal letter with the deliverable to the Technical Project Manager and Site POC.

7. Performance Standards.

8. Incentives. None.

9. Place of Performance.

Data Center Mechanicsburg 5450 Carlisle Pike, Bldg. 308, Mechanicsburg, PA 17050

Work will be installed at the Government facility: Travel in and around the primary place of performance may be required throughout the period of performance. Additional travel within CONUS may be required to support the requirements of this PWS. (Note to COR: A travel plug number* will be required in order for the offeror’s proposal to cover travel.) All travel shall be in accordance with Federal Acquisition Regulation (FAR) 31.205-46 and is a Not To Exceed (NTE) Cost Reimbursable amount.

10. Period of Performance.

Period of Performance is one-year (365 days) after award

11. Security Requirements. The following security requirements shall apply to this effort. All work shall be UNCLASSIFIED. All personnel working in the facility shall be escorted and shall comply with facility security policies and guidelines. Personal electronic devices, including cell phones, are not allowed in most areas of the building. All personnel shall attend a security briefing on site prior to being accessing the facility. The primary point of con- tact for security and facility access issues is the Data Center Mechanicsburg POC. All documents, both hardcopy and electronic media, shall be clearly marked, “UNCLASSIFIED – FOR OFFICIAL USE ONLY”. All information relating to the project shall be protected against release to the general public. Hardcopies of documents, including CD’s, shall be shredded before disposal. The Contractor shall comply with Security Requirements. Contractors will be required to apply for temporary access to the base to gain entrance through the gate and be able to drive to the work site. More information for base access will be provided during the site survey.

References:

a. DISA Form 786, DISA Statement of Information System Use and Acknowledgement of User Responsibilities – Basic User

b. DISA Policy Letter, Unauthorized Connections to Network Devices, 11 September 2013

c. DISA Instruction 240-110-8, Information Security

d. DISA Instruction 240-110-36, Personnel Security

e. DISA Instruction 240-110-38, Industrial Security

f. DISA Instruction 240-110-43, Insider Threat Program

g. DISA Instruction 630-230-19, Cybersecurity

h. DoDM 5200.01, Vol 1-4 Information Security Program, 24 February 2012

i. DOD 5200.02, Procedures for the DoD Personnel Security Program, 3 April 2017

j. DOD 5220.22-M, National Industrial Security Program Operating Manual, February 2006 Incorporating Change 02 May 2016

11.1 Facility Security Clearance. The work to be performed under this contract/order is Unclassified. Therefore, the company does NOT require a Secret Facility Clearance from the Defense Security Service Facility Clearance Branch.

11.2 Security Clearance and Information Technology (IT) Level. All personnel performing on or supporting a DISA contract/order in any way shall be U.S. citizens. The personnel security requirements for this contract/order cover the individuals supporting the Task Areas delineated in the table below.

11.2.1 Individuals supporting SOW tasks/Subtasks that require secret security clearance will, immediately upon hire, require Sensitive Compartmented Information (SCI) access eligibility adjudicated by the Defense Intelligence Agency or other federal adjudications facility to perform their duties. SCI processing for SCI eligibility will be coordinated with the supporting Government Security Manager and will begin immediately upon start of duty performance under this contract/order.

There is no SCI work required under this contract.

11.3 Investigation Requirements. No access to Secret information by Contractor personnel will be required under this contract. All personnel requiring Secret access under this contract/order shall undergo a favorably adjudicated Tier 5 investigation (formerly known as a Single Scope Background Investigation (SSBI)) as a minimum requirement. The T5 will be maintained current within 6-years and requests for Tier 5 reinvestigation (T5R formerly known as a Single Scope Background Period Reinvestigation (SBPR) or Phased Periodic Reinvestigation (PPR)) will be initiated prior to the 6-year anniversary date of the previous Tier 5.

11.3.1 All personnel requiring Secret access under this contract/order shall undergo a favorably adjudicated Tier 3 (Tier 3) investigation formerly known as a National Agency Check, Local Agency Check and Credit Check or Access National Agency Check and Inquiries as a minimum investigation. The Tier 3 investigation will be maintained current within 10-years and requests for Secret Periodic Reinvestigation will be initiated by submitting a Tier 3R Investigation prior to the 10-year anniversary date of the previous Tier 3 Investigation.

11.3.2 The contractor is required to have personnel cleared with an interim or final Top Secret/IT-I, Top Secret/IT-II, Secret/IT-I or Secret/IT-II (as specified in the table located in section 11.2) at contract start date. If contractor personnel is replaced during performance of the contract, replacement personnel should also have interim or final clearance Top Secret/IT-I, Top Secret/IT-II, Secret/IT-I or Secret/IT-II (as specified in the table located in section 11.2).

11.4 11.4 Adjudication for IT-I access. Favorable adjudication of any previous T5, T5R, SSBI, SBPR, or PPR by any of the DoD Central Adjudication Facility or other federal adjudications facility within a six year period will be automatically accepted for final IT-I access.

11.4.1 Prior to granting interim IT-I authorization, the supporting security manager will forward a written request for interim IT-I authorization to DISA PSO for approval. The request for SSBI (e-QIP, FBI name and fingerprint check) must be submitted by DISA PSO to the OPM.

11.5 Visit Authorization Letters (VAL). Visit requests shall be processed and verified through the Joint Personnel Adjudication System (JPAS) to SMO DKABAA10 and DKAWMB. JPAS visits for contracts/orders are identified as “Other” or “TAD/TDY” and will include the Contract/Order Number and ADP/IT-Access level of the contract/order in the Additional Information section. Contractors that do not have access to JPAS may submit visit authorizations by e-mail in a password protected .pdf to the COR specified in Section 1.0.

If JPAS is not available, the VAL must contain the following information on company letterhead:

· Company’s name, address, telephone number, facility security clearance.

· CAGE Code

· Contract/Order Number

· Name, SSN, date and place of birth, and citizenship of the employee intending to visit;

· Certification of personnel security clearance and any special access authorizations required for the visit (type of investigation & date, adjudication date & agency, and IT access level).

· Name of COR/Alt COR

· Dates or period the VAL is to be valid.

11.6 Security Contacts.

For Data Center Mechanicsburg specific security related matters, contact the Site Security Manager:

DISA Data Center Mechanicsburg Security Manager Contact Information:

Name: James Hoehn -or- Brian Earnshaw Phone Number: 717-918-6373 -or- 717-918-6182 E-mail: james.j.hoehn.civ@mail.mil -or- brian.e.earnshaw.civ@mail.mil VAL e-mail: disa.meade.se.list.lob-data-center-visit-request-mec@mail.mil

11.7 Information Security and other miscellaneous requirements.

11.7.1 Contractor personnel shall comply with all local security requirements including entry and exit control for personnel and property at the Government facility.

11.7.2 Contractor employees shall be required to comply with all Government security regulations and requirements. Initial and periodic safety and security training and briefings will be provided by Government security personnel. Failure to comply with Government security regulations and requirements shall require the company to provide the Government with a written remediation/corrective action plan; furthermore, failure to comply with such requirements can be cause for removal and the Contractor will not be able to provide service on this contract/order.

11.7.3 Contractor employees with an incident report in JPAS who have had their access to classified suspended will not be permitted to fill positions requiring access to classified information on a DISA contract/order.

11.7.4 The Contractor shall not divulge any information, classified or unclassified, about DoD files, data processing activities or functions, user identifications, passwords, or any other knowledge that may be gained, to anyone who is not authorized to have access to such information. The Contractor shall observe and comply with the security provisions in effect at the DoD facility. Identification shall be worn and displayed as required.

11.7.5 DISA retains the right to request removal of Contractor personnel regardless of prior clearance or adjudication status, whose actions, while assigned to this contract, clearly conflict with the interest of the Government.

11.7.6 Contractor personnel will generate or handle documents that contain For Official Use Only information at the Government facility. Contractor shall have access to, generate, and handle classified material only at the location(s) listed in the place of performance section of this document. All Contractor deliverables shall be marked in accordance with DoDM 5200.1, Vol. 3, Vol. 4, Information Security, DOD 5400.7-R, Freedom of Information Act Program, unless otherwise directed by the Government. The Contractor shall comply with the provisions of the DoD Industrial Security Manual for handling classified material and producing deliverables. The Contractor shall comply with DISA Instruction 630-230-19, Cybersecurity.

11.7.7 The Contractor shall afford the Government access to the Contractor’s facilities, installations, operations, documentation, databases and personnel used in performance of the contract. Access shall be provided to the extent required to carry out a program of IT inspection (to include vulnerability testing), investigation and audit to safeguard against threats and hazards to the integrity, availability and confidentiality of data or to the function of information technology systems operated on behalf of DISA or DoD, and to preserve evidence of computer crime.

12. Government Furnished Property (GFP)/Government-Furnished Equipment (GFE)/Government-Furnished Information (GFI). N/A

13. Other Pertinent Information or Special Considerations. N/A

a. Identification of Possible Follow-on Work. N/A

b. Identification of Potential Conflicts of Interest (COI). N/A

c. Identification of Non-Disclosure Requirements.

All DISA Contractors must execute a DISA-provided contractor non-disclosure agreement (NDA) for all services contracts regardless of award amount. The NDA must be signed within one week of contract/TO award. The DISA contractor is responsible for obtaining and maintaining NDAs for each contractor employee as-signed to the contract.

Deliverables: Monthly Status Report. The Contractor is responsible for identifying that all personnel, to include any new personnel on the contract, have executed the DISA-provided NDA and the NDA is current as of the date of the monthly status report. Monthly status reports shall be sent to the KOs and CORs.

d. Packaging, Packing and Shipping Instructions.

As provided by manufacturer. Outer packages shall not have any special markings, other than standard information used in common business practice. The delivery information in Paragraph 1 above is for US Postal Mail. Contact the COR or TM for FedEx or other courier deliveries. Outer packages shall not have any special marking other than standard information used in common business practice. Documents, CDs, etc. shall be marked in accordance with Paragraph 12 above. For electronic submissions, documents shall be submitted in searchable (not scanned) Adobe Acrobat version 10 or later. As-built drawings shall be in AutoCAD (.dwg) 2021 format in addition to, not in lieu of, Adobe Acrobat (.pdf). All electronic files shall be scanned for viruses prior to submission. Email transmittal of electronic documents is acceptable, providing each document does not exceed 5Mb attached file size. Multiple files to meet this requirement are acceptable.

e. Inspection and Acceptance Criteria.

Inspection shall be performed by visual observation by Government representatives. Successful system demonstration is required by the Contractor prior to Government acceptance.

f. Property Accountability. N/A

g. Transitioning. N/A

h. Supply Chain Risk Management (SCRM). N/A

i. Training. N/A

14. Section 508 Accessibility Standards. The following Section 508 Accessibility Standard(s) (Technical Standards and Functional Performance Criteria) are applicable (if box is checked) to this acquisition.

Technical Standards

|_| 1194.21 - Software Applications and Operating Systems |_| 1194.22 - Web Based Intranet and Internet Information and Applications |_| 1194.23 - Telecommunications Products |_| 1194.24 - Video and Multimedia Products |_| 1194.25 - Self-Contained, Closed Products |_| 1194.26 - Desktop and Portable Computers |_| 1194.41 - Information, Documentation and Support

The Technical Standards above facilitate the assurance that the maximum technical standards are provided to the Offerors. Functional Performance Criteria is the minimally acceptable standards to ensure Section 508 compliance. This block is checked to ensure that the minimally acceptable electronic and information technology (E&IT) products are proposed.

Functional Performance Criteria

|_| 1194.31 - Functional Performance Criteria

15. Appendices:

Appendix A – Concept Plan Appendix B – Signal Reference Grid for Grounding Appendix C – Identification Labeling and Marking Standard Appendix D – DISA 26-01 – Electrical Safety Program Appendix E – DISA Sample MOP Appendix F – 01 33 00 – Submittal Procedures Appendix G – DISA Systems, Equipment, and Components (SEC) Inventory Spreadsheet

~~~ END OF DOCUMENT ~~~

Q&A JULY 8, 2021

Request for Proposal Number – HC102821R0048 / 832118232 Questions and Answers

Question 1:

Government Response: RFQ AMD0001 updates this information. Please submit to ronald.e.witt4.civ@mail.mil and cody.t.badgett.civ@mail.mil.

Question 2:

Government Response: RFQ AMD0001 updates this information to include a total proposal page limitation of 25 pages.

Question 3:

Government Response: Please send multiple emails for files exceeding the 20 MB limit to ronald.e.witt4.civ@mail.mil and cody.t.badgett.civ@mail.mil.

Question 4:

Government Response: All items shall be 480 V – 3 phase.

Materials and Labor

FFP

Project consists of completing a rear door heat exchnager to an artificaial heat load to verify the cooling to the high density server racks. The contractor shall provide materials and labor in accordance with the attached PWS.

FOB: Destination

PSC CD: 4120

NET AMT

Lot

Travel

COST

Travel shall be authorized, in writing, by the Contracting Officer Representative, prior to travel taking place. Travel shall be paid IAW JTR schedule and FAR Subpart 31.205-46. The contractor shall bill in accordance with the JTR.

PSC CD: 4120

ESTIMATED COST

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

DELIVERY INFORMATION

21-JUL-2022

1 OVERCASH AVENUE, BLDG 12

CHAMBERSBURG PA 17201

ANTHONY NIEDERHAUSER

303-224-1873

H98292

21-JUL-2022

H98292

CLAUSES INCORPORATED BY REFERENCE