HC102821R0048 AMD0001.docx

HC102821R0048

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been added by full text:

Q&A JULY 8, 2021

Request for Proposal Number – HC102821R0048 / 832118232 Questions and Answers

Question 1:

Government Response: RFQ AMD0001 updates this information. Please submit to ronald.e.witt4.civ@mail.mil and cody.t.badgett.civ@mail.mil.

Question 2:

Government Response: RFQ AMD0001 updates this information to include a total proposal page limitation of 25 pages.

Question 3:

Government Response: Please send multiple emails for files exceeding the 20 MB limit to ronald.e.witt4.civ@mail.mil and cody.t.badgett.civ@mail.mil.

Question 4:

Government Response: All items shall be 480 V – 3 phase.

The following have been modified:

June 17July 8, 2021

Offerors, The Purpose of Amendment 0001 is to answer questions received (see attachment 1), update section 2b to show consistent proposal submission instructions, and update section 3a, page limitations. All changes are highlighted in yellow.

1. This request for proposal (RFP) is to support the OC Services Directorate Computing Ecosystem’s requirement for a Heat Exchanger System. This procurement is being conducted under the 'fair opportunity' requirements of Federal Acquisition Regulation FAR 12.

The specifics are as follows:

Other Direct Charges (ODCs) / Travel FFP, COST/Travel

2. Offerors are requested to submit a written technical and price proposal in response to the attached Performance Work Statement) (Attachment 1). The initial Quality Assurance Surveillance Plan (QASP) (Attachment 2) is also attached for contractor reference. Proposals should be prepared in accordance with (IAW) the RFP. Further information on submission of technical and price proposals is provided throughout this document.

a. Each offeror shall specifically identify in its proposal, whether or not any potential or actual Organizational and Consultant Conflicts of Interest (OCCI) as described in FAR Subpart 9.5 exists for this procurement. The OCCI language is contained along with the FAR/DFARS provisions/clauses as H1, Organizational and Consultant Conflicts of Interest (OCCI). If the offeror believes that no OCCI exists, the OCCI response shall set forth sufficient details to support such a position. If an offeror believes that an actual or perceived OCCI does exist on this procurement, the offeror shall submit an OCCI plan with the proposal, explaining in detail how the OCCI will be mitigated and/or avoided.

ab. Proposals should be submitted to the contract specialist at DITCO via the following email address: ronald.e.witt4.civ@mail.mil and cody.t.badgett.civ@mail.mil.

uploaded to the following website. If you choose to “no-bid”, and the basic contract requires submittal of “no-bid” responses, use the following website and select the applicable reason for the “no-bid” response from the drop-down menu and enter comments as appropriate.

HYPERLINK "https://www.ditco.disa.mil/vendors/login.asp" https://www.ditco.disa.mil/vendors/login.asp

bc. Government Furnished Property will not be utilized.

cd. Section 508 Accessibility Standards do not apply to this requirement.

de. The following administrative requirements apply to the offerors’ proposals in response to the RFP. The technical portion of the proposal shall include information regarding the offeror’s ability to conform to all required terms and conditions in the solicitation. A page is defined as each face of a sheet of paper containing information. When both sides of a sheet display printed material, it shall be counted as two pages. Page size shall be 8.5 x 11 inches. Page limitations are identified below under each evaluation factor and will be treated as maximums. If exceeded, excess pages will not be read or considered in evaluation of the proposal. The following items will not be considered when calculating page limits: cover page, table of contents, glossary, executive summary, generic resumes, OCCI mitigation plans, SCRM plans, GFP Attachment, Fixed Price Payment Plans, FAR/DFARS Provisions/Clauses attachment, and Section 508 compliance. In the event any evaluation notices are issued, page limitations may also be placed on those. The technical portion of the proposal shall be submitted in Microsoft (MS) Word 2007 or newer file. The page format shall have a 1 inch margin using no smaller than an 11 point Arial, Times New Roman, or Courier New font for all text to include any text contained in a table. The price proposal spreadsheet shall be a separate document from the technical proposal and shall be submitted in MSExcel 2007 format. All formulas shall remain present in the spreadsheet for verification. The total size of each email (including all attachments) shall not exceed 20MB. It is the sole responsibility of the offeror to ensure that the electronic files submitted are virus free and can be opened and read by the Government. Proposal submissions shall not be locked, encrypted, or otherwise contain barriers to opening. The Government is under no obligation to seek clarification regarding electronic proposal submissions if submissions cannot be opened or accessed. Page limitations shall not be circumvented by including text boxes/pop-ups or internet links to additional information; such inclusions are not acceptable and will not be considered part of a proposal. The Government reserves the right not to consider for award any proposal that does not adhere to the administrative requirements of this RFP.

3. Evaluation Factors and Basis for Award Determination:

a. Award will be made to the offeror whose proposal is determined to represent the overall best value to the Government using an LPTA evaluation process. The evaluation factors and subfactors identified in paragraph 3c(1) and paragraph 3c(2) below will be used in the determination of technical acceptability. The total proposal shall not exceed 25 pages.

b. After receipt of proposals, the Government will first evaluate the lowest price proposal. If the lowest price proposal is determined to be technically acceptable and otherwise properly awardable, award will be made to that offeror. The Government reserves the right to evaluate only the lowest price proposal or to conduct further evaluations of additional proposals.

c. The standards for determining technical acceptability are below, as well as information concerning price proposals.

(1) Subfactor 1: PWS Paragraph 6.1.1. In order for this subfactor to be rated Acceptable, the contractor shall submit a draft executable schedule with stated tasks for equipment planning and installation that identifies all milestones to include start dates (draft schedule shall use October 1, 2021 as Day 1), submittal dates, estimated start dates, and completion dates necessary to complete the planning, purchase, installation and operational testing of equipment to include as a minimum: Task 1 – Develop Detailed project schedule to include site investigation of existing conditions, preparing installation schematics and shop drawings, and submitting product data sheets; and Task 2 – Installation of equipment, and testing. The draft schedule shall be prepared using Microsoft Project or similar program to demonstrate the project can be reasonably accomplished within the stated Period of Performance of 365 calendar days.

(2) Subfactor 2: PWS Paragraph 6.2. In order for this subfactor to be rated Acceptable, the contractor shall provide detailed information describing the specific equipment proposed for installation to meet the requirements in the PWS Task 2 Installation of Rear Door Heat Exchangers. The contractor must submit the manufacturer’s material information sheets (OEM data sheets) for any proposed equipment. The Government may find an offeror unacceptable if the characteristics described in the OEM data sheets do not meet the PWS requirements.

(d) Offerors should ensure price proposals include detailed information regarding the resources required to accomplish the task (e.g., labor categories, labor hours, number of employees for each labor category, rates, travel, incidental equipment, contract access fees, etc.).

(e) All travel must show the specific detail, if known (e.g., number of days, locations, number of personnel, etc.). All ODCs shall annotate the specific detail (e.g., quantity, part number, manufacturer, etc.) to include supporting documentation to justify the costs (i.e., price quotes, price history, etc.). Travel shall be authorized by the Contracting Officer Representative (COR) in writing prior to performance and will be paid IAW FAR 31.205-46. No profit or fee will be authorized for travel or ODCs. Applicable burdens, e.g., G&A, may apply to travel and ODCs IAW the contractor’s accounting practices.

(c) Due to the likely inability of any offeror to accurately estimate travel and material/equipment purchases associated with this requirement, the Government is providing plug numbers to be used by all offerors when proposing ODCs. Offerors are instructed to propose plug numbers for ODCs in the EXACT amounts provided below, however actual travel shall be authorized by the COR in writing prior to performance and will be paid IAW FAR 31.205-46. No profit or fee will be authorized for travel or ODCs. Applicable burdens, e.g., G&A, may apply to travel and ODCs IAW the contractor’s accounting practices.]

Travel ODCs Base Year: $15,000

4. Offerors shall propose a fixed price payment plan as a separate document commensurate with the value of the deliverables and/or significant milestones in the SOW for this requirement. A fixed price payment plan with the total dollar amount divided into 12 equal monthly payments will not be accepted unless the offeror provides justification for this plan that the Government subsequently deems adequate. If justification is provided and deemed adequate, the offeror shall ensure their monthly price (total price divided by 12), comes to no more than two decimal places. The eventual awardee will be authorized to invoice monthly for all approved travel costs incurred and approved by the COR.

5. The Government intends to evaluate proposals and award a contract without exchanges with offerors. However, the Government reserves the right to conduct exchanges or seek clarifications if the Contracting Officer (KO) determines they are necessary. In the event issues pertaining to a proposed task cannot be resolved to the KO’s satisfaction, the Government reserves the right to withdraw and cancel the proposed task order. In such an event, offerors will be notified in writing. In the event a competitive range is established and the KO determines that the number of proposals that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the KO may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition.

6. The solicitation contains provisions that apply to this solicitation and clauses that will be applicable to the resulting award. Some of the provisions and additional DITCO instructions require a response from the offeror and will need to be submitted along with your proposal. The plan required by DFARS 252.237-7024, Notice of Continuation of Essential Contractor Service, will be evaluated for acceptability based on the requirements of DFARS 252.237-7024 (2)(i-v).

7. In response to this RFP, no terms, conditions, or assumptions will be entertained. If terms, conditions, or assumptions are included in a proposal, the proposal may be excluded on grounds that it failed to comply with the RFP’s instructions.

8. An offeror agrees that if its offer is accepted within 60 calendar days from the date of receipt of proposals (unless a different period is stated in the proposal), it will furnish the items and/or services identified in its proposal at the cost offered to the designated point(s) within the time specified in the contract. You also agree that if the Government awards you the contract, the award document sent by the Government to the contractor is a binding and enforceable contract. The contractor has a legal obligation to perform in compliance with all aspects of the PWS if awarded the contract

9. Any questions should be addressed to ronald.e.witt4.civ@mail.mil and cody.t.badgett.civ@mail.mil. Please provide any questions, in writing, no later than July 2, 2021 at 2:00 pm Central Time (CT). The Government reserves the right to not answer questions submitted after this time.

10. Proposals are due no later than July 19, 2021 at 2:00pm (CT) and should be submitted to the contract specialist and contracting officer at DITCO via the following email addresses: ronald.e.witt4.civ@mail.mil, cody.t.badgett.civ@mail.mil.

Sincerely, CODY BADGETT

CONTRACTING OFFICER

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