Response_to_questions.pdf

Response to questions 4/28/17

1. On Page 36 (SF1449 Continuation) the document directs offerors in how the Technical, or non-price, proposal should be organized for presentation to the Government:

(1) Proposals shall be submitted in two (2) separate parts:

(a) Part One - Technical (or non-price) Proposal Factors

i. Offeror Experience

ii. Offeror Past Performance

iii. Management Plan

(b) Part Two - Price Proposal On page 38, offerors are instructed to organize the Part I - Technical (non-Price) Proposal in the following manner:

Factor I - Offeror Performance Plan (seven separate subcategories)

Factor 2 - Past Performance of Offeror Factor 3 - Experience of Offeror

These two approaches are not necessarily consistent in content sequence or content. Could you please provide additional guidance as to which approach is preferable? Please see Amendment 0002 Item 4.

2. On page 36 of the SF1449 Continuation Document, we are instructed that "All information within the page limitations of the solicitation is subject to evaluation." After a review of the solicitation documents, we were unable to determine any page limits for submission of proposals. Do page limitations apply to submission of proposals? Please see Amendment 0002 Item 5.

3. If page limits are applicable to certain sections of the proposal, please provide additional information as to what the page limitations are. Please see Amendment 0002 Item 5.

4. On Page 36 of the SF1449 Continuation Document offerors are instructed that: "The Government will evaluate proposals in accordance with the evaluation criteria set forth below this in this Part C in FAR 52.212-2 Evaluation ␣ Commercial Items."

While several FAR references very close to the one cited above are contained in the Document in question, this particular FAR reference, with regard to Evaluation, is neither referenced nor further discussed.

Could you please give further direction in regard to Evaluation Factors to be employed or if we are simply to refer to FAR 52-212-2 Evaluation, as it is listed at the Government's central repository website? Evaluation factors are listed on Page 38 of the SF 1449 Continuation document. FAR 52.212-2 is optional and not incorporated into solicitation, but can be referenced at https://www.acquisition.gov/?q=browsefar.

5. Page 38 describes the requirements for submission of Past Performance as follows “ This factor considers the quality of the offeror’s past performance as General Contractor for contracts of Similar Scope, Similar Complexity and Similar Size completed within the last ten (10) years prior to the issuance of the solicitation. A more favorable evaluation will be provided for higher than average references.”

We are unclear as to the desired format the Government desires this information. Please provide additional information regarding the format we should present this Past Performance information. Please see Amendment 0002 Item 6.

6. Does the government desire offerors to complete and submit Past Performance Questionnaires to current and previous contract holders for contracts submitted as Past Performance examples? No.

7. Reference “part A –pricing schedule”. The breakdown requires cost per square foot, for custodial services, but there are no custodian services requested for Fargo and Bismarck. Is this correct? Yes.

8. Part A pricing schedule only shows snow removal services at Minot. Is this correct? Yes.

9. Snow removal services cost cannot be calculated as part of janitorial due to the variance of snow fall. Please provide direction on pricing for CLINs 0013, 1013, 2013, 3013, 4013. The average snowfall in Minot is 46” price accordingly.

10. Reference Equipment Inventory List Question: Several items in the equipment inventory list require specific tests every three years (i.e. load testing breakers, Non-Destructive Chiller Tube Analysis, etc.). Will GSA provide offerors the dates of last servicing for each of these pieces of equipment for scheduling and pricing purposes? Infrared testing was last completed September 2014, Eddy current testing was performed April 2016. Contract does not require load testing breakers.

11. Reference CBA Section 5 Question: The programmed wage increases begin on 5/31/17. To avoid having the successful offeror immediately request a price adjustment, would GSA consider having 5/31/17 as the closing date of the solicitation? Anticipated start date of contract is September 1, 2017. Contractor should base prices on CBA effective 5/31/17. No Extension to solicitation closing date is required.

12. Reference Site Visit Question: May offerors receive sign-in sheets for each location? Yes. They are included with Response to Questions dated 4/28/17 and Amendment 0002.

13. Question: Due to the four elapsed days attending the site visit, we respectfully request an extension to the closing date of the solicitation in order to contact other interested parties/vendors which attended the site visit as well. Request for extension is respectfully declined.

14. Reference Part A Pricing Schedule Question: May offerors receive the SF 1449 Schedule of

Prices in MS Excel format? Yes. Provided with Response to Questions and Amendment 0002.

15. Reference Attachment 2 R-8 Operations & Maintenance Specification C.8.1 Question: The last sentence in the first paragraph states “Workforce may not be diverted from one facility to cover another unless authorized in writing by the Contracting Officer.” Are contractors to staff/propose Full Time Equivalents at each location? The contractor is responsible for developing a staffing plan.

16. Reference Attachment 2 R-8 Operations & Maintenance Specification C.8.1.2 Onsite

Supervisor Question: May offerors dual hat the Project Manager and Onsite Supervisor? Yes.

17. Question: We respectfully request clarification on what is considered the “work site”. If work site is interpreted as each facility, offerors must staff an exempt position at each location as CBA employees cannot act for the Contractor and direct the workforce. The work site is the North Dakota Field Office, not per facility. Project Manager can direct state staff.

18. Please provide location and type of asbestos materials at the following locations:

Bruce Van Sickle Federal Building & Courthouse Federal Building in Bismarck William Guy Federal Building/U.S. Courthouse/Post Office Federal Building & Courthouse in Fargo Ronald Davies Federal Building & Courthouse See Amendment 0002 and O&M manuals are available for review at each city.

19. Please verify that boiler inspections are excluded from the Scope of Work, and UPV inspections are included in the Scope of Work at all facilities. Yes, boiler inspections are excluded. Yes, UPV inspections are included.

20. Is fire alarm monitoring included in the Scope of Work. No.

21. Please provide which facilities, if any will provide telephone services for Contractors conducting business per Sections H.29 (page 126) and H.32 (page 128). None.

22. Page 12 C.1.1.e – Please clarify if the Architectural and Structural repair threshold is based on the annual building O&M cost of $200,000 or building size of 200,000 square feet. The repair threshold section of the solicitation references 150,000 square feet. Please see Amendment 0002 Item 7.

23. Pages 12 C.1.1.f, Page 13 C.1.2.d, and Page 25 C.8.4 – Under the current contract, GSA is responsible for receiving and forwarding service calls to the contractor. Is it the intent of this contract for the contractor to establish a manned service desk? Yes. If so, does GSA have a preference where the service desk is established, Bismarck or Fargo? GSA preference is Fargo.

24. Page 23 C.5.1.d – Is the government –furnished CMMS training internet based? Yes internet based or on-site at each location. If not, how often and where is the CMMS training provided?

At beginning of contract period of performance and if any updates occur and at each location.

25. Page 37 C.28.1 – Can GSA provide clarification and or documentation for the calibration requirements of the electric meter pulser module? Is training for calibrating the electric meter pulser module available at the GSA AMS website? Please see Amendment 0002 Item 8.

26. Page 40 C.35.1 – The solicitation calls for 3 year infrared testing of electrical equipment. Is there a requirement for load testing breakers? No.

27. Page 41 C.35.4 – With regard to the BAS software, the solicitation states that “The contractor is responsible for the software.” – does this include BAS software updates? The R-8 Operations & Maintenance Specification states “The contractor is responsible for maintaining the software”.

28. Page 42 C.35.4.2 – Will the contractor be responsible for all BAS operating sequence changes?

Yes. If so, will this include recommended sequence changes by GSA 3rd parties and changes that may, or may not, improve energy savings? Yes. Contractor is responsible to perform third party changes as directed by GSA.

29. Page 47 C.40.2 - Is the required 200 hours and $15,000 of covered cost for each building covered under this solicitation of is it a combined total? Yes. Can GSA provide some examples of miscellaneous work other than the typical hanging of pictures, maps, and bulletin boards, trimming door bases, and escorting various personnel? Not limited to minor: furniture moves, VCT replacement, carpet square replacement. We are trying to reconcile the $15,000 of covered cost.

30. Page 123 H.25 Qualifications of Emergency and Computerized Lighting Equipment and Exit

Signage Technicians – Is this personnel category applicable? No, please see Amendment 0002 Item 9. If so, what sites have computerized lighting equipment that would require this level of training?

31. Please confirm that the contractor is only responsible for solid waste removal and disposal at locations receiving custodial services, i.e. Minot and Grand Forks. Yes.

32. Is solid waste disposal to be priced within the custodial CLINs? Yes.

33. Is grounds at Minot the responsibility of the contractor? Yes.

34. If grounds are the responsibility of the contractor, please provide CLINs in the Pricing Schedule reflecting this. Please see Amendment 0002 Item 3.

35. How many service calls were completed for contract GS-08P-12-VJ-C-0024? 5516 service calls were issued. Is a listing of service calls and costs available for review? The government does not have that information. This will help in determining what equipment has been worked on in regard to the inventory list that was provided.

36. How many Emergency Service Requests were performed for prior contract? The government does not have that information.

37. How many Emergency Call Backs were performed for prior contract? The government does not have that information.

38. How many Urgent Service Requests were performed for prior contract? The government does not have that information.

39. How many reimbursable and non-reimbursable repairs were completed for the prior contract?

The government does not have that information.

40. Is all building systems software, server, and workstations (hardware) Government furnished equipment? Yes.

41. Is Maximo computerized maintenance management system (CMMS) required for this contract or can a different software for CMMS be used? Maximo is required.

42. Regarding the above referenced solicitation:

Factors 2 (Past Performance) and 3 (Experience) include the following statement: “The quality of the offeror’s past performance as General Contractor for contracts of Similar Scope, Similar Complexity and Similar Size completed within the last ten (10) years prior to the issuance of the solicitation”.

Can you please provide clarification on what “Completed” means? Is that interpreted mean that contracts have to have been completed in the past ten years, or just that we can use contracts that have been performed in the last ten years for past performance and experience? Completed means the contract performance period has finished.