Solicitation_Questions_-_Dallas.pdf

Question Number Question

Question 1 Block 9 of the SF 33 requests "an original plus 1 copy," which is two copies total. However, Section L.4.2.3 requests "5 Original Paper Copy and 5 Electronic CD-R" of each of the three volumes of the proposal submission. Please clarify how many printed and electronic copies for each volume are require.

Response 1 The Government is requesting "5 Original Paper Copy and 5 Electronic CD-R" of each of the three volumes of the proposal submission; Technical, Price and Miscellaneous Documents.

Question 2 What method will the Government use to provide responses to questions?

Response 2 Responses to the questions will be provided via an amendment through the Federal Business Opportunity (FBO) website.

Question 3 BL 6 Time standard comparison Legacy to May 2015 gives PM hours but does not identify which of the two buildings applies to each line on the exhibit. Please clarify building identification for BL 6 Time standard comparison Legacy to May 2015

Response 3 The exhibit is just reference material to illustrate the number of hours that specific PM should take. Our buildings does not have all of the equipment listed. Each building inventory list can be cross-referenced with this exhibit to determine the number of PM hours needed for each building.

Question 4 Reference Fig L-2, Management Plan Baseline. Government has provided manhours in the CBA section of this form. Is the contractor required to use these numbers as the baseline for estimating the requirements?

Response 4 Fig L-2 has been revised. As specified in section L.5.1.2, the offereror may elect to propose any alternative that will fullfill the requirement. However, the offeror must submit a Worksheet Narratiave explaining how their proposed manpower approach will meet the requirement of the solicitation

Question 5

In section L.5.1.2, the Government states that “Figure L-2, Management Plan Baseline, indicates the government’s baseline manpower.” However, the Fig L-2 Management Plan Baseline seems to indicate that it is an “Example of Management Plan.” Can you confirm that the tables under “Example of Management Plan” in L-1 and L-2 represent the Government’s estimated baseline?

Response 5 The tables labled "Example of Management Plan" does not represent the Government's estimated baseline. Figure L-2 has been revised per amendment

Question 6

Fig L-2 Management Plan Baseline is identical to Fig L-1 Management Plan Worksheet, with the exception of the positions of Project Manager, Custodian, Custodian Supervisor, HVAC, Electrician, and General Maintenance which are included in the red CBA Employees Table. Are these positions required to be included in the CBA Employees table in Fig L-1 Management Plan Worksheet?

Response 6 Fig L-2 has been revised per amendment 0001

Question 7 Are there currently any SCA employees who are not covered by the CBA?

Response 7 No

Question 8 If figure L-2 is the Government’s estimated baseline, can you provide a cross reference of positions listed in L-2 against positions listed on page 21 of the CBA?

Response 8 Machine Maintenace is the same as General Maintenance; the rest of the positions are self explanatory.

Question 9 CC.5.2.2 requires that windows be cleaned annual. How many windows do each of the two buildings have?

Response 9 See Exhibit JC1, Buiding Information Sheet. See solicitation cover page, Custodial and Related Services at Terminal Annex FB (TX0057Z) not included in solicitation.

Question 10 CC.6.5 Tree Thinning and CC.5.4.3 Trees and Shrubs require trimming, thinning, and maintenance of trees. Approximately how many trees are on the grounds of each building?

Response 10 There are approimately 10 trees and 30 shrubs at the A. Maceo Smiht builidng. This is not a requirement for Termina Annex Federal Building; See solicitation cover page custodial and related services at Terminal Annex FB (TX0057Z) not included in solicitation.

Question 11 CM.39.4 Painting notes that paint suspected of being lead-based should be reported to the CO. Is the contractor or the Government responsible for the mitigation/removal of identified lead-based paint?

Amendment 0001 GS-07-P-17-JU-D-0006

Response 11 Government

Question 12 In section CC.5.1.2 Carpets and Rugs, the Government specifies that the contractor is responsible for annual extraction, spot cleaning, and vacuuming. Does the Government provide carpet cleaning equipment?

Response 12 No, the Government does not provide carpet cleaning equipment. See Paragraph CC.2.0

Question 13 Section CM.8.1 Minimum Staffing requires a Full time Onsite Project Manager. Fig L-2 Management Plan Baseline includes a Project Manager under the CBA Employees Table in red. Is this position included in the CBA? If so, does this position map to the Senior Chief Engineer, or another position?

Response 13 The Project Manager is not under the CBA, currently. Fig L-2 has been revised

Question 14 CC.10.2.1 refers to baling cardboard “if a baler is available.” Is a baler available?

Response 14 No.

Question 15 CM.2.14 refers to the N-CMMS as “a mandatory, Agency-Wide means and method for processing and reporting all maintenance work done for GSA regardless of Region or Contractor.” Is the CMMS referred to at CM.8.5 and elsewhere in the solicitation the N-CMMS? Please clarify.

Response 15 Yes

Question 16 CM.2.27 states that “Thanksgiving is always the 3rd Thursday of November.” Thanksgiving in the U.S. is always the fourth Thursday in November. Please clarify.

Response 16 CM.2.27 has been revised to replace the verbiage "3rd" with the verbiage "4th".

Question 17 CM.5.1 references a 60 day transition startup phase. The custodial Statement of Work (SOW) makes no reference to a transition period. Does this same transition phase apply to custodial services, as well? Please clarify.

Response 17 No the transition period does not apply to the custodial SOW.

Question 18 CM.11 lists a discussion item after item b and before item c that seems to be a separate topic than item b above. Please clarify whether or not it is a separate item.

Response 18 No. All items listed under CM.11 will need to be discussed as part of the Weekly Progress Meeting

Question 19 CM.35.1 states “Air filters shall be replaced when necessary and not on a set schedule as described in the current GSA R7 CMMS.” What criterion/criteria is/are used to determine when filter replacement is necessary? Please clarify.

Response 19 Air filters shall be replaced when necessary and not on a set schedule as described in the current GSA R7 CMMS. A visible coating of dust/dirt covering approximately 75% of the filter's surface, in a layer thick enough that you can no longer see the filter material, is a sign that the filter should be changed.

Question 20 CM.41.15 refers to Asbestos Management. Are there any known areas with asbestos-containing material in either of the facilities under the proposed contract? If so, what are those locations?

Response 20 A. Maceo Smith (525) has ACM in Floor Mastic. Terminal Annex (207) has ACM in Pipe Insulation and window sealant. All ACM in the facility is available for review in each facility Asbestos Management Plan.

Question 21 G.5.1 makes reference to “information described in paragraph (c) below” and “information required by paragraph (c) below.” However, there is no paragraph c.

Please clarify.

Response 21 That verbiage has been taken out.

Question 22 Are there any security clearance requirements other than the suitability determination requirements listed at HC.10.3 and HM.1.4, and the HSPD-12 compliant clearances required for any employees who would require access to SBU information? Please clarify.

Response 22 These are the most current requirements.

Question 23 HM.1.5 lists indicates a paragraph b, but there is no paragraph a. Is a paragraph missing? Or should the preceding paragraph be numbered as a? Please clarify.

Response 23 The verbiage 'b" has been removed as there is no para "a"

Question 24

Paragraph c of 52.214-6 states the minimum acceptance period is 90 calendar days; however, 52.214-6, paragraph (d), wherein the bidder may specify a longer acceptance period than the government’s minimum requirement, is completed and reflects 120 calendar days. L.4.2.4 requires a minimum acceptance period of 120 calendar days. Please clarify whether the bidder is to indicate (at minimum) an acceptance period of 90 or 120 calendar days.

Response 24 Paragraph c of Clause 52.214-16(c) has been revised to replace the number "90" with the number "120". Paragraph "d" of the same clause has been revised to replace the number "120" with a "blank space".

Question 25 May text in headers and footers of the proposal documents be less than 11 point font?

Response 25 Yes, no less than 8 point font

Question 26 L.4.2.3 requests CCR and SAM Registration for Part Three “in accordance with paragraphs (4) and (5).” a. Hasn’t SAM replaced CCR? Please clarify. b. To which “paragraphs (4) and (5)” is the Government referring? Please clarify.

Response 26 the verbiage "CCR" and "in accordance with the Paragraphs (40 and (5)" has been removed

Question 27 The building information sheet for the A. Maceo Smith Federal Building (TX0292ZZ) does not indicate the age of the building. When were it and the Terminal Annex Federal Building (TX0057ZZ) built? (The age of the facilities is relevant to their historical status.)

Response 27 A. Maceo Smith Federal Building (TX0292ZZ) built 1971 and Terminal Annex Federal Building (TX0057ZZ) built 1937.

Question 28 It does not appear that a building information sheet has been provided for the Terminal Annex Federal Building (TX0057ZZ). Would the Government please provide one?

Response 28 No. A building information sheet is provided only for the building that requires custodial and related services.

Question 29 The QASP provided for custodial services includes QASP Standards for services. The QASP for O&M does not. Would the Government please provide QASP Standards for O&M services?

Response 29 The O&M QASP stands as written.

Question 30 There are three Figure Bs -- B-1, B-2, and B-3. Are all three to be completed and provided in Part Two: Price Proposal?

Response 30 NO, only Figure B-3 is to be completed and provided within Part Two; Price Proposal.

Question 31 The building inventory is only showing 1 of the following on most floors listed for 207 S. Houston Building: Automatic Fire/Smoke Detection/Alarm Device, Smoke.

Please verify if this is correct, it seems that there should be multiple devices on each floor.

Response 31 A. Maceo Smith (Facility 525) has 37 Photo Smoke Detectors, 34 Pull Stations, 19 Duct Detectors, 1 Annunciator, 21 Power Supply, 3 Monitor Module Terminal Annex (Facility 207) has 163 Photo Smoke Detector, 8 Ion Smoke Detector, 27 Pull Station, 26 Duct Detectors, 14 Water Flow Switch, 21 Tamper Switch, 6 Beam Detector

Question 32 Will the government provide outside building data for the 207 South Houston Facility similar to which was provided for the 525 Griffin Street building.

Response 32 No. A building information sheet is provided only for the building that require custodial and related services.

Question 33 Will the government be providing a list of current employees, their longevity at the site, and their classification. Given that we are required to offer first right of refusal to incumbent employees for these positions, it would be highly useful information.

Response 33 A list will be provided to the successful offeror no earlier than 30 days and no later than 10 days before contract begins in accordance with FAR 22.1020

Question 34 The CBA does not cover all maintenance positions. For example, there is not a Plumber classification listed. Would we then assume that a plumber would be an SCA position?

Response 34 The current contractor has a plumbing sub-contract

Question 35 Please verify if snow and ice removal is required at the 207 S. Houston building given there is no janitorial requirements at this site.

Response 35 No, not required. Snow and ice removal is considered a custodial and related service.

Question 36 Are there any three (3) year and or five (5) year requirements required for this contract relating to the Fire Alarm Sprinkler systems? If so, when was the last time they both were performed?

Response 36 Comply with NFPA

Question 37 When was the last time the Fire/Smoke Dampers tested?

Response 37 Terminal Annex - October 2015, A. Maceo Smith - April 2015

Question 38 Are there any six (6) year and or twelve (12) year requirements required for this contract relating to the Fire Extinguishers? If so, when was the last time they both were performed?

Response 38 All Fire Extingishers are within the six (6) year timeframe.

Question 39 Can the government provide mechanical drawings once the solicitation has been awarded?

Response 39 Drawings will be made available to you if they exist.

Question 40 Can the government provide the site visit attendee list?

Response 40 Yes, the list is provided with amendment 0001

Question 41 There is nothing listed but PMs for 2015 on the spreadsheets provided. Are we to assume there were no service requests or work orders issued during 2015 other than PMs. Will the government be providing this data.

Response 41 The 2015 data is not available however, there are 120 to 140 NON-PM Work Orders each month including but not limited to hot/cold calls, burnt out light bulbs, stopped up sink, etc...

Question 42 Many of the entries on the work order spreadsheets are as shown below and don’t provide any way to determine what the item of work entailed. What does this type of entry mean? How is it to be interpreted?

1693111 Closed Apr 26, 2016 9:11:59 AM A TX0057E25A004-001 <-- P TX0057E25A004

Response 42 The 1693111 is the Work Order tracking number, this item is Closed, the Work Order was entered on the reference date. The E25A in the discription identifies the task associated with the PM-Work Order.

Question 43 Section L.4.2.1 lists both Proof of Registration in System for Award Management and Section K as required documents for Part 3 Miscellaneous Documents.

Usually it is one or the other, not both. Please confirm or clarify Part 3 Miscellaneous Documents requirements

Response 43 Comply with the requirement of the solicitation.

Question 44

Section L.4.2.3 in the last paragraph lists a copy of the CCR registration as a required document for Part 3 Miscellaneous Documents. However, this requirement is not listed in L.4.2.1. The same Section L.4.2.3 paragraph does not list Section K as a requirement but it is listed in paragraph L.4.2.1 as a requirement. Please clarify Part 3 Miscellaneous Documents requirements

Response 44 The last paragraph in section L.4.2.3 has been revised. Provide all documents as listed under Part Three - Miscellaneous Documents under Section L.

4.2.1.

Question 45 Section L.5.1.2, Management Plan Worksheet and Narrative (if needed), states “Figure L-2, Management Plan Baseline, indicates the government’s baseline manpower.” Is this the gray example area or the staffing below that? Please clarify

Response 45 Figure L-2 has been revised. The government's baseline is in the red areas; the gray area is only an example.

Question 46 On Figure L-2, the multi-colored section shows 1840 at the column heading formed by cell C21. However, none of the entries below that are for 1840 hours. Rather most of them are for 1832 hours or multiples of 1832. Please explain why the Government did not use 1840 hours as a base number in this column

Response 46 2080 is the fully burded rate for FTE. 1832 is considered productive hours

Question 47 The worksheet instructions in L.5.1.2.2.4 state “Work schedules must be broken out according to LOCATION.” However, the Government’s own examples in Figure L-2 say “all locations” for the Project Manager. Is this consistent with the instructions? Please clarify.

Response 47 The contract only requires 1 Project Manager. All others should be broken out as specified.; Fig L-2 has been revised

Question 48

Paragraph L.6.b. Above Standard Services (Section B.1.1 of Fig B-3), states in part “Propose a fully burdened price per hour for (6:00 am to 6:00 pm) and (6:00 pm to 6:00 am) for each of the skill sets indicated.” However, Section B.1.1 does not provide a place for hourly rates to be listed. Instead it lists unit prices, such as per square foot, for such services as carpet cleaning and high dusting. There are no hourly rates to be filled in. Please clarify.

Response 48 Section L.6. (b) has been revised

Question 49

It is extremely difficult to fill in required contract information on the Past Performance Questionnaire. The form’s set font size is quite large and the text will not wrap.

The result is that there is not enough room for the required information to be filled in in many cases, such as the addresses and square footage of multiple buildings.

It also says Figure L-2 on the form when it is really Figure L-3. We can fix the font size and wrapping in Adobe but we cannot change the size of the boxes. Fixing everything involves converting the document to Word. Are we allowed to do any of this? Or will the Government issue a new more user-friendly version of the PPQ form?

Response 49 The heading of the Past Performance Questionnare now reads 'Figure L-3'. For ease of fill the document out, the offeror can convert to '"Word"

Question 50 The solicitation states in paragraph CC.5.1.11 that janitors are responsible for desk side recycling. During the site visit it was stated that GSA handles recycling. Is the contractor responsible for the recycling program?

Response 50 The contractor is responsible for the recycling program. See Par CC.10.2.5 for recycling containers responsibility.

Question 51

The contract states in paragraph CM.36.5 ”The Contractor shall install coupon racks, or an equivalent electronic monitoring system for corrosion, in condenser water loops, heating hot water loops, and the building main chilled water loop, if not already present.” Are coupon racks already installed in all buildings according to all requirements? If not, where does the Government expect coupon racks to be needed? Please clarify

Response 51 Coupon racks already exist.

Question 52 It was stated at the site visit that GSA is requiring licenses that were not required before. Are the current incumbent employees licensed to meet the new requirements?

Response 52 Yes, they are all licensed in their fields of service.

Question 53

Paragraph CM.35.4.1.1(g) states “Operations and Maintenance contract staff must receive preliminary favorable and ultimately completely favorable adjudication of their National Agency Check with Inquiries clearance in accordance with the HSPD-12 directive to obtain a GSA ENT user credential, which is required for all system access.” We have several questions about this requirement: a. Do all the current incumbent employees have the GSA ENT credential? b. How long is it expected to take for a new employee to receive the GSA ENT credential? c.What will happen with any new employees while the HSPD-12/GSA ENT application is being processed? Will they have to be escorted? Will there be a temporary waiver or pass of some sort? d. Is there a fee for the HSPD-12/GSA ENT application process?

Response 53 a. yes b. can be up to 6 months c. will have to be escorted/ can get temporary favorable d. no fees

Question 54 Section A, SF 33, block 15c, pg 1: Asks that offerors include remittance address when different from the address in block 15a “in schedule?” However, the government is only requiring Figure B-3 as part of the price proposal. Can the government specify where exactly offerors should include our remittance address?

Response 54 Block 15c of Section A of the SF 33 is not applicable; see section L.4.2.4

Question 55

B.1, Pricing of Services, pg 2: The government states that we are only responsible for completing and submitting Figure B-3 as part of the price proposal. The government then states that fill-in sections B.1.0 through B.1.2 will be filled in by the CO. However, the government also includes Section B price sheets beginning on Page 5. Can the government clarify if offerors are to include Section B pages 5-6 with their price proposal?

Response 55 The Government is requesting the Offeror to complete Figure B-3; Pricing of Services, Spreadsheet as a part of Part Two - Price Proposal.

Question 56

CC.5.4, pg 20: a.Is there GFE provided for Grounds Maintenance? b.Will the Government provide maps of the landscaping and hard surfaces, as well as the number of trees, to show the physical limits of the Grounds Maintenance services covered by this solicitation? c. What is the growing season in the Dallas area? Is it year-round, or do the grasses and other vegetation go dormant?

Response 56

a. There is no GFE provided for grounds maintenance. b. The government will not provide maps. c. Contact the County Extenstion Agent for growing season.

Question 57

CC.12.7, pg 33: Pesticide application shall be according to need not by schedule. Therefore, if the initial pest assessment or anytime during the contract thereafter indicates a need for pest control, that quantity of work to be priced cannot be determined at this time for the proposal. This could result in unnecessary added cost to the Government to account for an unknown workload. a.Request the Government provide an average annual expense for pest control services or quantifiable workload data (e.g., type and quantity of pest control services provided annually for each location) so offerors can determine a price based on known workload. b.

Would the Government consider making as needed services reimbursable?

Response 57 We don't have this information, the offeror may anticipate that it will be similar to buildings in the vicinty. No it will not be a reimbursable expense.

Question 58 CM.1.1, pg 44, Following letter “s” the government lists “Domestic water filtration/pumping and fire supply tank systems.” Are we to assume this is a requirement that should be added to the above building equipment and systems as letter “t”?

Response 58 There are no filtration/pumping/tank systems in the buildings in this solicitation

Question 59 CM.1.3.f, pg 44: The contractor is responsible for grease traps. Would the government specify the number and size of those within the scope of our contract?

Response 59 TX0292ZZ has 1 grease trap located in room JC1. Type is JOSA, 20lb.

Question 60 CM.8.5, pg 55 a.Will the Government provide remote access to the CMMS (or N-CMMS) for use in support of the Dallas facilities? b. If remote access is granted, how many users will the successful offeror be allowed. c. Will the CMMS (N-CMMS) work be performed on a Government provided computer?

Response 60 A. Yes B. 1 to 3 C. Yes if one is provided

Question 61 CM.36.5 Corrosion Monitoring, pg. 68: The government states that testing for major systems shall be quarterly. However, in Exhibit JM9, the government states that the coupon test shall be performed bi-annually, or every six months. Would the government clarify the required testing frequency?

Response 61 quarterly for cooling tower and semi-annual for chill water and hot water loop

Question 62 H.15.1.3, pg 123: “The contractor will be required to send a minimum of one technician to a one-week controls training class once per year for each year of the contract. …or an advanced HVAC class.” Will the Government provide the name(s) of companies approved to provide this BAS training or advanced HVAC class?

Response 62 The contractor will provide names of companies/classes at the beginning of each contract year and government will decide which ones are acceptable to send the technician to.

Question 63

L.4.2.2, pg 187: “The electronic copy of the proposal shall be provided on CD-R (not CD-RW) compact disks, using Adobe Reader (.pdf format) (Version 9.4) and Microsoft Word format (.doc format)….” The .doc format is associated with Microsoft Word 2003 or earlier. Will the government accept the documents in a later version (2007 or later) of Microsoft Word (.docx format)?

Response 63 The Government will accept the word documents in the ".doc" format

Question 64

L.4.2.3, pg 187: “Note: For Miscellaneous Documents, the offeror must sign and submit the Standard Form (SF) 33, Amendments (if any) with their proposal, submit a copy of their CCR and SAM Registration in accordance with the paragraphs (4) and (5).” a. Does “SAM Registration” include the offeror’s SAM Entity Record or also the entire Reps & Certs and Exclusions? b. Please clarify which paragraphs are being referenced as “(4) and (5).”

Response 64

a. Per Section L.4.2.1, the Government is requesting Proof of SAM registration and Section K, Representation, Certifications... b. that verbiage has been removed

Question 65 L.4.2.5, pg 188: Does GSA only require a printed copy of the offeror’s SAM Entity Record or also the entire Reps & Certs and Exclusions?

Response 65 Per Section L.4.2.1, the Government is requesting Proof of SAM registration and Section K, Representation, Certifications...

Question 66 L.5.1.1, pg 189: Is the 10-page limit for the Management Plan Narrative inclusive of both the Management Approach and Quality Control Plan?

Response 66 Yes

Question 67 L.5.1.1, pg 189: Would a cover page, table of contents, and list of exhibits be excluded from the 10-page limit for the Management Plan?

Response 67 Yes

Question 68 L.5.2, pg 190: Will the Government allow an Introductory Summary to the Experience section separate from the 2-page limit for each project?

Response 68 No

Question 69 L.5.2, pg 190: A criteria set by the Government is that “Performing required services for building with approximately 350,000 square feet or greater.” Will the Government consider as similar a project that has multiple buildings which collectively approximate 350,000 square feet or more?

Response 69 No

Question 70 L.5.2, pg 191: The Government states that each project should be submitted separately. It’s unclear if this means as a separate PDF file, that the text of a new project must begin on a separate page, or something else. Can the government clarify what is meant by “separately”?

Response 70 The text of a new project could begin on a separate page

Question 71 L.5.3, pg 191: Will the Government allow an Introductory Summary to the Past Performance section separate from the Figure L-3 for each project?

Response 71 Yes, however, the Government will evaluate those Past Perforances as described in this solicitation

Question 72

L.5.3.1, 1st paragraph, pg 191: We appreciate the Government considering CPARS in lieu of the Past Performance Questionnaires. If the CPARS was completed over a year ago, or if the offeror believes recent performance improvements or achievements would be beneficial to their evaluation, may the offeror also submit a Past Performance Questionnaire to that project for completion in order to capture the more recent contract performance information?

Response 72 Yes

Question 73 L.5.3.1, pg 191: References exclusive use of Figure L-3, Past Performance Questionnaire. Will the Government provide the Past Performance Questionnaire as a Word document or may Offerors convert it to a Word document for easier completion by respondents?

Response The Offerors can convert to Word document

Question 74

M.3.1.1, pg 195: In the third bullet, it states the Management Plan Worksheet will in part be evaluated based on an offeror’s ability to identify, mitigate, manage, and control risks. This seems out of place considering the Worksheet is an Excel document and description of such ability would be narrative. Wouldn’t evaluation of such ability be part of the Quality Control Plan or will the Government otherwise clarify evaluating this item?

Response 74 The section will remain as stated in the solicitation.

Question 75 Figure L-2 Management Plan Baseline: a. Is this the current staffing at the site? b. Will the government confirm the provided staffing is its manpower projection for these two buildings?

Response 75 a. No. b. Figure L-2 is the Government's projected estimate for the two buildings.

Question 76 Site Visit: Will the Government publish the attendance/sign-in sheets from the Pre-proposal Meeting and site visits?

Response 76 Yes

Question 77 General: Will the government provide the current O&M monthly run rate at both buildings and the current Custodial and Related Services run rate at A. Maceo Smith?

Response 77 No.

Question 78

Site Visit: Roof anchors were observed on both buildings; however, there are no service requirements for roof anchors in the RFP: a. Will the government confirm that this contract does not include servicing (e.g., maintain, inspect, and certify) roof anchors or otherwise clarify what the contractor’s requirements are? b. If so what are the quantity of roof anchors at the A. Maceo Smith Building and Terminal Annex buildings and when was the last certification done for the roof anchors?

Response 78 Roof anchors are not a requirement, however, if the contractor intends to use the roof anchors, it is the contractor's responsibility to inspect and certify them.

Question 79 Site Visit: We toured two separate offices for the custodial and O&M supervisory personnel. Will the next contractor maintain access to both government-provided offices?

Response 79 There are no current plans to reduce the current space.

Question 80 General: What are the building operating hours for the Terminal Annex building?

Response 80 The operating hours are from 6 AM to 6 PM.

Question 81 CC.2 - Is all of SOW elements of custodial services not covered for Terminal Annex. Custodial elements have grounds, pest control ect in the custodial CC SOW Response 81 Refer to the cover page and paragraph CC.2.

Question 82 CM.2.7 - This section contradicts section CM.1.3 as 1.3 says we don’t provide toilet paper dispensers ect but 2.7 says we do Response 82 Contractor will provide toilet paper dispensers. Section CM.1.3 e. has been revised to stated "RESERVED"

Question 83 CM.3.38 - What are normal working hours for the O&M portion?

Response 83 From 6:00 AM to 6:00 PM

Question 84 CM.5.1 - Please confirm that 60 days transition is required and where should we include this cost as no transition line item was present on cost sheets.

Response 84 Yes, 60 day transition is required. It is not a separately priced item.

Question 85 CM.5.1.f - This state’s we need to provide a deficiency list 15 days into transition this isn’t enough time to inspect every asset and provide a price quote.

Response 85 According to history, 15 days is sufficient

Question 86 CM.8.5 - Is the current CMMS database up to date?

Response 86 Yes to the best of the Government's knowledge.

Question 87 CM.10.a - Is equipment labeling up to date?

Response 87 Yes to the best of the Government's knowledge.

Question 88 CM.10.c - Does any of the assets have barcode or RFID and is this a requirement?

Response 88 No and this is not a requirement

Question 89 CM.15 - Is the reference library up to date?

Response 89 Yes to the best of the Government's knowledge

Question 90 C.20 - Is electrical circuits labeling up to date?

Response 90 Yes to the best of the Government's knowledge

Question 91 CM.21.4 - Will the current EOP be provided to review and updating?

Response 91 Yes

Question 92 CM.35.1 - Just to confirm that air filters are not to follow GSA PM guidelines.

Response 92 Air filters shall be replaced when necessary and not on a set schedule as described in the current GSA R7 CMMS. A visible coating of dust/dirt covering approximately 75% of the filter's surface, in a layer thick enough that you can no longer see the filter material, is a sign that the filter should be changed.

Question 93 CM.35.1 - Please confirm only 1 year infrared testing is required and not 3 year electrical testing.

Response 93

1 year infrared testing shall be performed and not the 3 year electrical testing (PM Guide numbers E-25, E-26, E-27, E-28, E-30, and E-57) as described in the current GSA R7 CMMS. The infrared test shall be performed by a journeyman level or above licensed electrician with at least 1 year experience performing this test. Results shall be submitted to the COR 2 weeks after the infrared test is performed.

Question 94 CM.40.2 - Please confirm that no subcontractor labor cost can be used to meet the $2,500 deductable. So if a job requires $20K in labor and $1K in material the contractor has to absorb all the cost?

Response 94 Yes, the contractor is responsible for the material and all labor cost explained in this example.

Question 95 CM.41.4 - Who pays the permit fee and files the application for the AQMD? What AQMD are currently present?

Response 95 The contractor is responsible for emission-producing testing/certifications. Example: Boiler flue stack and see Inventory List (BL2)

Question 96 CM.41.18 - IS all labeling and signage up to date?

Response 96 Yes to the Governments knowledge.

Question 97 CM.42.13 - So is the contractor suppose to pay for the monthly cost of the 2 phone lines per building in addition to the monitoring service cost?

Response 97 Yes

Question 98 The Government is seeking all the offeror's Key Personnel that would be apart of this requirement Response 98

Question 99 L.5.1.2.2 - The Base line management plan work sheet list PM and General Maintenance worker as CBA positions but these title aren’t in the CBA please clarify.

Response 99 Figure L-2 has been revised

Question 100 L.5.2 - Can 2 major subcontractor experience be included in addition to the 2 from the prime?

Response 100 Yes

Question 101 L.5.3 - Can 2 major subcontractor past performance be included in addition to the 2 from the prime?

Response 101 Yes

Question 102 CM.41.5 - Is the contractor responsible for generator fuel sampling and conditioning?

Response 102 No

Question 103 CC.5.1.19 - Are we responsible for hood cleaning for the 10 exhaust hoods in the cafeteria Response 103 No

Question 104 CC.10.2.5 - Is there a cardboard baler onsite at either of the two locations?

Response 104 No.

Question 105 CM.2.50 - How many reimbursable repairs were submitted during calendar year 2016 combined for both buildings?

Response 105 We did 11 reimbursable projects in the calendar year of 2016.

Question 106 CM. 2.56 - Are tours excluded from being mandatory as it applies to this RFP?

Response 106 Yes

Question 107 CM.2.57 - Is vertical transportation (elevator/escalators/dumb waiters) excluded from the scope of work as it applies to this RFP?

Response 107 Yes

Question 108 CM.5.1 - During the 60 day transition/startup phase does the $2,500.00 reimbursable repair threshold apply to repairs or deficiency’s discovered by the incoming contractor?

Response 108 No

Question 109 CM.8.1 - Is email, text, and voicemail acceptable means of communication and/or contact with GSA staff?

Response 109 Yes

Question 110 CM.2.9 - Can both building’s BAS systems be accessed from one location?

Response 110 Yes

Question 111 CM.2.9 - Does the BAS have an auto dial out system that will automatically notify the contractor in the event mission critical equipment is in an alarm state?

Response 111 Yes

Question 112 CM.2.9 - Presently does the contractor have the ability to dial up the BAS system to make adjustments to comfort settings?

Response 112 Yes

Question 113 CM.41.4 - Is annual boiler/pressure vessel certification the responsibility of the contractor?

Response 113 Yes

Question 114 CM.39.7 - Are either one of these buildings in part or wholly historical?

Response 114 Terminal Annex is on the Historical registry list.

Question 115 CM.36.6 - Is domestic potable water required to be tested at any regular interval?

Response 115 No

Question 116 Inventory List - When was the last time the batteries were replaced in the UPS battery back up?

Response 116 The UPS was installed in 2015 and is currently under warranty. We have not replaced any batteries as of today.

Question 117 CM.35.1 - What entity determines when it is necessary to change a/c filters?

Response 117 Air filters shall be replaced when necessary and not on a set schedule as described in the current GSA R7 CMMS. A visible coating of dust/dirt covering approximately 75% of the filter's surface, in a layer thick enough that you can no longer see the filter material, is a sign that the filter should be changed.

Question 118 HC.21.1 - Does additional work have to be performed outside of normal working hours?

Response 118 No

Question 119 CM.1.1 - Are there any roof anchor points or davits that require annual inspection by a qualified roofing contractor?

Response 119 No, if the contractor intends to use the roof anchors, it is the contractors responsibility to inspect and certify them.

Question 120 CM.41.17.2 - Is the contractor responsible for supplying the boiler inspector?

Response 120 Yes

Question 121 CC.5.2.2 - Is there a requirement for external window washing for the Terminal Annex Building?

Response 121 No. Refer to the solicitation cover sheet and paragraph CC.2.

Question 122 JC1 - Exhibit JC1 shows that there are 4 elevators and no escalators in the Smith building. The attachment showing annual man-hour PM requirements list a quantity of 12 hydraulic elevators and 2 freight elevators ans well as one escalator. The inventory provided lists 8 elevators. Which is correct?

Response 122 There are 4 elevators in the Smith Building. Elevators are not apart of this contract.

Question 123 JC! - Exhibit JC1 for the Smith building shows a total of 3,890 sf of toilet rooms, holding cells, locker rooms and janitor closets. How much of this 3, 890 sf is restrooms and how many total restrooms are there?

Response 123 3,890 SF of restrooms. approximately 19 restrooms

Question 124 Terminal Annex - The data sheet provided shows 4 passenger elevators and 1 freight elevator. The inventory file provided shows 7 passenger elevators and 2 freight elevators. Which is correct?

Response 124 Terminal Annex has 4 elevators and 1 freight elevator.

Question 125 B.1.1 - Please provide a quantity or NTE quantity for each task in order for offerors to provide the most competitive rate per each task. For example, what is the quantity of windows?

Response 125 Our best estimate is indicated - Exhibit JC1.

Question 126 L.4.2.1 - Part Three - Please clarify if key personnel should represent Corporate key personnel or key personnel for the contract Response 126 Both

Question 127 L.4.2.1 - Part Three - What section of Section K does offeror need to complete if offeror is already registered in SAM?

Response 127 All of Section K

Question 128 L.4.2.2 - Can proposal be printed on double sided pages Response 128 Yes

Question 129 L.6 - b. Above Standard Services - Please clarify if offeror is to propose a rate per hour or rate per unit (i.e. per window, per SF) Response 129 Per unit

Question 130 Is exterior window washing for the Terminal Annex Building required in the scope of this proposal? If so, please provide information regarding scaffolding onsite, and capacity and certifications regarding the anchor points for the scaffolding system along with photos of the anchor points.

Response 130 No. Refer to the solicitation cover sheet and paragraph CC.2.

Question 131 Please provide capacity and certification regarding the anchor points for the scaffolding system necessary to clean the exterior windows on the A Maceo Smith Building. Also provide photos of the anchor points.

Response 131 If the contractor intends to use the roof anchors, it is the contractor's responsibility to inspect and certify them.

Question 132 Please confirm that there are NO requirements regarding Generators, and NO Generators at the A Maceo Smith Building Response 132 They are a requirement but A. Maceo Smith Building does not have one

Question 133 Who is responsible for obtaining and paying for air quality permits for equipment on this contract (specifically boilers and generators) Response 133 contractor is responsible

Question 134 Please provide a list of current employees showing classification and longevity on the current contract Response 134 See response to question 33.

Question 135 The RFP states that the offeror is to submit a proof of registration in SAM. Should we simply submit the SAM report?

Response 135 Yes

Question 136 Proposal submission time is 10:00am CST, can this be moved to 4:00 pm?

Response 136 Per amendment 0001 of this solicitaiton, the proposal due date has changed to June 01, 2017, no later than 1:00 PM Central Standard Time

Question 137 The proposal instructions state that five paper and CD copies of each volume must be submitted. Since the information if the Volume Two and Three are pricing and administrative documents, can these two volumes be combined so that a total of 10 paper and CD copies are submitted?

Response 137 No, comply with the requirement of the solicitation.

Question 138 RFP section CM.8.4 states that the contractor must operate a service request and administrative support function, but the Management Plan Baseline that shows the Government’s anticipated staffing does not list an administrative position. Should contractors add this position to the wage determination employee section?

Response 138 The need is being stated as a requirement of the contract versus a manpower requirement. How the offeror elects to meet the requirement is at their discretion.

Question 139

Section L.3.5 states, in part, "If the project(s) were not evaluated in CPARS, the Past Performance will be evaluated using the Past Performance Questionnaire [PPQ] using the directions below [at Section L.3.5.1]." This indicates that if a CPARS is available, it should be included and there is no need to utilize the figure as listed at Section L.3.5.1; otherwise, a PPQ should be provided. HOWEVER, Section L.3.5.1 states, in part "If the projects being submitted have been evaluated in CPARS, the offeror will complete the CONTRACT IDENTIFICATION section and indicate the contract was evaluated in CPARS and submit with their proposal, no further action is required". Please clarify: If there is a CPARS available, should it be provided at Section C of Part 1, as indicated at L.3.5? OR, should the figure listed at L.3.5.1 be included, with only the CONTRACT IDENTIFICATION section completed?

Response 139 The intent is for the offeror to complete a PPQ identifying the project the offeror wants to be evaluated but flags the evaluation board to use the CPARS.

Question 140 Section L.3.5 refers to the PPQ as being Figure L-3. However, the file itself is labeled as "Fig L-3.pdf", the form states that it is Figure L-2. Please clarify Response 140 The Past Performance Questionnaire has been revised.

Question 141 Are offerers required to submit a pricing breakdown for the "Optional" 6 month extension?

Response 141 No, the price will be calculated by multiplying the monthly rate for the last option by six months.

Question 142 Will parking be provided for contractor employees?

Response 142 No onsite parking will be provided.