Sec_L_Instructions_to_Offerors_++Amendment_0001.pdf

L.1 FAR and GSAR Provisions in Full Text

52.216-1 -- Type of Contract. (Apr 1984)

The Government contemplates award of a Firm Fixed Price contract resulting from this solicitation.

(End of Provision)

52.233-2 -- Service of Protest. (Sep 2006)

(a) Protests, as defined in section 33.101 of the Federal Acquisition Regulation (FAR), that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), shall be served on the Contracting Officer (CO) (addressed as follows) by obtaining written and dated acknowledgment of receipt from

GSA PBS/7PQB

819 Taylor St Fort Worth TX 76102

(b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the

GAO.

(End of Provision)

52.252-1 -- Solicitation Provisions Incorporated by Reference. (Feb 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

http://farsite.hill.af.mil/vfedara.htm

(End of Provision)

52.252-3 -- Alterations in Solicitation. (Apr 1984)

Portions of this solicitation are altered as follows:

(End of Provision)

52.252-5 -- Authorized Deviations in Provisions. (Apr 1984)

(a) The use in this solicitation of any Federal Acquisition Regulation (48 CFR Chapter 1) provision with an authorized deviation is indicated by the addition of “(DEVIATION)” after the date of the provision.

(b) The use in this solicitation of any NONE provision with an authorized deviation is indicated by the addition of “(DEVIATION)” after the name of the regulation.

(End of Provision)

L. INSTRUCTIONS TO OFFERORS

L.2 FAR and GSAR Provisions incorporated by reference.

Provision or Clause

Date

52.207-1 Notice of Standard Competition. May 2006

52.204-6 Unique Entity Identifier. Oct 2016

52.204-7 System for Award Management. Oct 2016

52.211-6 Brand Name or Equal. Aug 1999

52.212-1 Instructions to Offerors- Commercial Items. Jan 2017

52.214-12 Preparation of Bids. Apr 1984

52.214-15 Period for Acceptance of Bids Apr 1984

52.214-34 Submission of Offers in the English Language Apr 1991

52.214-35 Submission of Offers in U.S. Currency. Apr 1991

52.214-4 False Statements in Bids. Apr 1984

52.214-5 Submission of Bids. Dec 2016

52.214-6 Explanation to Prospective Biddders Apr 1984

52.214-7 Late Submissions, Modifications, and Withdrawals of Bids. Nov 1999

52.215-1 Instructions to Offerors-Competitive. Jan 2017

52.215-20 Requirements for Certified Cost or Pricing Data and Data Other Than Certified Cost or Pricing Data.

Oct 2010

52.215-22 Limitations on Pass-Through Charges-Identification of Subcontract Effort. Oct 2009

52.216-27 Single or Multiple Awards. Oct 1995

52.222-24 Preaward On-Site Equal Opportunity Compliance Evaluation. Feb 1999

52.222-46 Evaluation of Compensation for Professional Employees. Feb 1993

52.225-7 Waiver of Buy American Statute for Civil Aircraft and Related Articles. Feb 2016

52.232-38 Submission of Electronic Funds Transfer Information with Offer. Jul 2013

52.237-1 Site Visit. Apr 1984

52.237-10 Identification of Uncompensated Overtime Mar 2015

52.250-2 SAFETY Act Coverage Not Applicable. Feb 2009

L.3. PRE-PROPOSAL MEETING AND SITE VISIT

The Pre-proposal meeting will be held at the A. Maceo Smith Federal Building, located at 525 S. Griffin St, Dallas, Texas on the 7th floor, Room706. The meeting will take place Tuesday, May 09, 2017. It will start at 9:30 a.m. Central Standard Time (CST). Immediately following the pre-proposal meeting, the walk thru of the Site Visit will begin at the A.

Maceo Smith Federal Building and end at the Terminal Annex Federal Building; all located in Dallas, Texas. Please wear comfortable shoes as we may be walking to these buildings. Request you email Contract Specialists (CS) Sharon McCreary at sharon.mccreary@gsa.gov and Allison Dawn at allison.dawn@gsa.gov to reserve a seat (seating is limited due to space). Also, allow enough time to pass the security checkpoint in the building lobby. The meeting will begin promptly as scheduled.

The purpose of the meeting is to provide a briefing of the scope of work, overview contract requirements, and to allow prospective offerors the opportunity to ascertain the complexities and the location of the services to be performed, along with the general and local conditions which could materially affect conduct of operations and the costs involved.

The Government considers attendance at this conference vital to the preparation of a competitive offer. It will enable the Contractor to become acquainted with the areas to be serviced, and to be aware of the specific problem areas which require special attention or services.

Failure to attend this meeting may not be used as an excuse for omissions or miscalculations in offers. It is emphasized that it is more advantageous for each offeror to have qualified representation at the Pre-Proposal meeting.

mailto:sharon.mccreary@gsa.gov mailto:allison.dawn@gsa.gov

While the meeting will provide an opportunity to discuss and clarify the solicitation provisions, nothing said or represented in the conference shall be deemed to modify the solicitation requirements unless followed by a written amendment.

Offerors are strongly encouraged to submit questions relative to the solicitation document in advance of the meeting, in writing, to the CS Sharon McCreary and Allison Dawn so the Government representatives may prepare responses prior to the conference. THE CUTOFF DATE FOR QUESTIONS UNDER THIS SOLICITATION IS MONDAY, MAY 15, 2017 AT 10:00 A.M. CST. QUESTIONS RECEIVED AFTER MAY 15, 2017 AT 10:00 A.M. CST MAY BE ANSWERED AT

THE DISCRETION OF THE CO.

A summary of the topics discussed at the conference will be provided to all prospective offerors. Seating capacity is limited (2 per firm request, if possible) and available on a first come, first served basis.

L.3.1. Site Visit/Walk-Through Tours

The site visit/walk-through portion of the buildings will be provided by GSA, beginning directly after the Pre-Solicitation meeting. The site visit/walk through portion of the buildings may last approximately 2 working days. An opportunity will be provided to view all locations.

Prospective Contractors are encouraged to make an on-site, in-depth review of the facilities, equipment, job requirements, etc.

Please be aware that because of the potential for disruption to governmental activities, particularly in the U.S. Court and other tenant areas, additional access to non-public areas of the building(s)/facility(s) for inspection purposes may not be possible.

Please limit the number of attendees per firm to 2 people.

L.4. Instructions for Submitting Proposals

Proposals shall be received no later than Thursday, June 01, 2017 at 1:00 P.M. “Amendment 0001” CST to the following address:

General Services Administration (GSA) Public Building Service Attn: Sharon T McCreary, Contract Specialist (7PQB) 819 Taylor Street, Floor 12B01 Fort Worth, TX 76102

L.4.1. General

The following information is instructions for the preparation and submission of proposals. The purpose is to establish requirements for the format and content of proposals so that proposals contain all essential information and can be evaluated equitably. The proposal submission shall be clear, concise, and shall include sufficient detail to evaluate and substantiate the validity of stated claims. Offerors shall assume that the Government has no prior knowledge of the company's capability and experience.

Non-compliance may result in the offeror being ineligible for award. All proposal information is subject to verification by the Government. All information within the page limitations of the solicitation is subject to evaluation. Information that is contained in pages that exceed page limitations will not be evaluated. The Government will evaluate proposals in accordance with the evaluation criteria set forth in Section M of this solicitation.

Offerors are prohibited from modifying, in any way, shape, or form, any documents, printed or electronic, associated with this solicitation, including, but not limited to, the Statement of Work (SOW) and any amendment(s) thereto.

The electronic solicitation documents, as posted on FedBizOpps.Gov (http://www.fedbizopps.gov) shall be the "official" documents for this solicitation. Any inconsistency between the official documents posted on FedBizOpps.Gov and the offeror's copy of these documents shall be resolved by giving precedence to the official documents posted on FedBizOpps.Gov. Additionally, any other documents provided to offerors by the Government via first class mail, express mail, electronic mail, or any other delivery method, shall be considered official documents, and shall not be altered.

L.4.2. Submittal Package

Failure to submit any of the following information, including any documents within each factor, may deem the offeror unacceptable for award.

L.4.2.1. Proposals shall be submitted in three (3) separate parts:

Part One - Technical Proposal

A. Management Plan B. Experience C. Past Performance

Part Two - Price Proposal

Part Three - Miscellaneous Documents

Signed Standard Form 33 Signed Standard Form 30 (s), if any List of offeror key personnel and point of contact information

Proof of registration in System for Award Management (www.sam.gov) Section K. Representation, Certifications, and Other Statements of Bidders/Offerors

L.4.2.2. Format

Offerors shall submit their Technical Proposal using the following format:

Page size shall be 8.5 x 11 inches;

Pages shall be single-spaced;

The font size shall be no less than eleven (11) point except for tables, charts, graphs and figures, which shall be no smaller than eight (8) point; text in “screen shot”, intended for representation of the actual item, are exempt from font size requirements when there is accompanying text explaining them.

Top and bottom margins shall be at least one-inch. Margins may contain a disclaimer regarding proprietary information in the footer and provide corporate logos in the header within the one-inch top and bottom margins. Side margins shall be at least ¾-inch;

Tables, charts, graphs and figures may be used wherever practical to depict systems and layout, implementation schedules, and plans if necessary.

The electronic copy of the proposal shall be provided on CD-R (not CD-RW) compact disks, using Adobe Reader (.pdf format) (Version 9.4) and Microsoft Word format (.doc format) for the technical proposal and Microsoft Excel 2007 (.xlsx format) for Figure B-3 Pricing of Services and Figure L-1 Management Plan Worksheet. All CD-R compact disk(s) shall be labeled with the solicitation number, company name and date. Offerors shall ensure that all disks are virus free.

Nothing may be on the disks except the proposal files.

L.4.2.3 Submission

The offeror shall submit Part One - Technical Proposal, Part Two - Price Proposal and Part Three – Miscellaneous Documents in conformance with the outline detailed in this section.

http://www.sam.gov/

Part One - Technical Proposal shall be in a separate sealed package and contain 5 Original Paper Copy and 5 Electronic CD-R of the Technical Proposal, marked “TECHNICAL PROPOSAL for Solicitation GS-07-P-17-JU-D- 0006”. The Electronic copies located on the CD-R must consist of a consolidated Adobe Acrobat compatible .pdf file of all components of the technical proposal. Additionally, the CD-R must include original completed versions of spreadsheets provided in Section J in the format provided.

Part Two – Price Proposal shall be in a separate sealed package and contain 5 Original Paper copy and 5 Electronic CD- R of the Price Proposal, marked “PRICE PROPOSAL for Solicitation GS-07-P-17-JU-D-0006”. The Electronic copies located on the CD-R must consist of a consolidated Adobe Acrobat compatible .pdf file of all components of the price proposal. Additionally, the CD-R must include original completed versions of spreadsheets provided in Section J in the format provided.

Part Three – Miscellaneous Documents shall be in a separate sealed package and contain 5 Original Paper Copy of each document and 5 Electronic CD-R of the Miscellaneous Documents, marked “MISCELLANEOUS DOCUMENTS for Solicitation GS-07-P-17-JU-D-0006.”

Note: For Miscellaneous Documents, the offeror must sign and submit the Standard Form (SF) 33 with their proposal, and submit a copy of their System for Award Management (SAM’s) Registration.- (Amendment 0001)

L.4.2.4 SF 33 Offer and Acceptance

Sign and date (Blocks 15, 17 and 18 of the SF 33) to constitute your acceptance of the terms and conditions of the solicitation

The Government requires a minimum acceptance period of not less than 120 calendar days. The offeror shall complete Block 12 of each SF 33 submitted with full cognizance of the minimum acceptance period established herein.

"Acceptance Period” means the number of calendar days available to the Government for awarding a Contract from the date specified in this solicitation for receipt of your offer. Your offer may only specify a longer acceptance period than the Government's minimum requirement.

The offeror must fill out their address, phone number, and authorized representative to commit the offeror to contractual obligations (Block 15A, 15B, and 16 of the SF 33). The address must match the information in the SAM system.

(Amendment 0001) The mailing address listed in Block 15A will be the official mailing address used by the Government for letter correspondence.

The offeror must sign and date (Block 17 and 18 of the SF 33) to constitute your acceptance of the terms and conditions of the solicitation.

If any amendments to the solicitation are issued, the offeror must acknowledge the amendment number and date in Block 14 of the SF 33.

L.4.2.5 System for Award Management

The offeror must submit a current printed copy of the company’s System for Award Management (SAM) data at https://www.sam.gov.

L.5. Technical Proposal Requirements

The technical Proposal submission requirements and outline, as set forth below, shall be in consideration of the required services as described in the solicitation.

The page limitations set forth below are not guides for Proposal submissions but are FIRM limits. Pages in excess of the stated limitations will not be considered in the evaluation of the Proposal.

L.5.1 Management Plan Proposal

L.5.1.1 Management Plan Narrative: There is a 10 page limitation for the Management Plan Narrative.

https://www.sam.gov/

The Offeror’s Management Plan narrative must demonstrate that all the services required by this solicitation will be satisfactorily performed. The Offeror shall explain in its Management Plan how it will continuously identify, mitigate, manage, and control risks. The Offeror must convey its ability to insure successful performance.

The Offeror shall demonstrate a clear understanding of the management and performance requirements of this solicitation by providing a concise description of offeror’s proposal for the following topics:

Managerial Approach:

1. Explain the offeror’s approach to recruit, retain, and train qualified personnel

2. Demonstrate how the offeror is going to fill unexpected manpower shortages until position is filled.

3. Explained the offeror’s selection process and ongoing management of subcontractors. Detail the methodology for selecting, tracking, and managing subcontractors and other teaming arrangements, as well as a list of all work that will be subcontracted for each facility covered by the SOW (if any)

4. Discuss the Communication Plan and the offeror’s communication approach between Offeror’s Personnel, CO, Contracting OR, Building Manager to include the ability to respond to emergencies 24 hours a day/7 days a week.

5. Explain the logistic approach to parts and materials and inventory management to include emergency requisitions.

Quality Control Plan:

1. Demonstrate how the offeror will be proactive in quality control plan

2. Demonstrate how the offeror will perform Quality Control on completed work to include frequency and sampling rates

3. Demonstrate how the offeror will conduct Facility Inspections to include frequency

4. Explain how the offeror will schedule and perform corrective action on identified deficiencies.

5. Explain how management will allocate Quality Control personnel

L.5.1.2 Management Plan Worksheet and Narrative (if needed)

Figure L-2, Management Plan Baseline, indicates the government’s baseline manpower. The projection is not intended to mandate the labor mixed utilized fulfill this requirement. The offeror may elect to propose any alternative that will fulfill the requirement of this solicitation. If the offeror elects to deviate from the government’s manpower projection, the offer must submit a Worksheet Narrative explaining how their proposed manpower approach will meet the requirement of the solicitation. There is a 2 page limitation on the Worksheet Narrative.

L.5.1.2.1 Additional information regarding Management Plan Worksheet

The staffing/labor mix proposed in the Management Plan Worksheet must be adhered to for the Base year period of performance. The offeror may request an annual review of the labor mix 60 days prior to issuance of the first Option Period. Any requests for changes to the Management Plan Worksheet may be submitted and considered at that time.

Any approved adjustment to the labor mix will not result in an increase in price. However, any request to reduce manpower may result in a lower price to be negotiated at time of request. Any deviation from the accepted/approved Management Plan Worksheet may result in deductions.

L.5.1.2.2 Worksheet Instructions.

The Management Plan Worksheet attached to this solicitation must be utilized for this purpose. See the Microsoft Excel Attachment, Section J., titled, Figure L-1, Management Plan Worksheet. No other Management Plan Worksheet will be considered.

The Management Plan Worksheet must be filled out according to the following instructions.

1. An example has been provided as a guide for how to fill out the worksheet https://docs.google.com/a/gsa.gov/document/d/1GBKv10nRdUtD5qYPb7Cu224roj1oR3VoFJaoPYjQiVs/edit#bookmark=id.dfe9947f54f1

2. Boxes highlighted in RED are the only input areas allowed by the Offeror. After inputting the numerical data, the Excel spreadsheet will automatically calculate in the ORANGE boxes. Offerors may NOT change any boxes shaded in BLUE.

3. The Management Plan Worksheet must include supervisory and productive work schedules indicating classification of employees for each facility covered by the SOW. When inputting the supervisory classification, the offeror must include “(SUPERVISORY)” next to the position title.

4. Work schedules must be broken out according to LOCATION – See Section C. Scope of Work

5. The labor DISCIPLINE must match the discipline as stated in the Department of Labor Wage Determination or CBA as applicable. Offerors shall list DOL or CBA next to the labor discipline as applicable.

6. 2080 Hours is considered 1 Full Time Equivalent (FTE). This is the maximum number of work hours per year. Provide the lines of authority and responsibilities to act and to commit for timely problem identification and quick mitigation.

7. WORK SCHEDULE for each discipline. See Normal Working Hours in Section C. Scope of Work.

L.5.2 Experience

The offeror must submit a minimum of 2 projects within the last 5 years that detail experience that is similar to scope and magnitude of this requirement. The offeror must demonstrate experience providing contract services for the management, supervision, labor, materials, equipment and supplies in the services described in Sections CC and CM that are similar in nature to the size, scope, and complexity of the services being required by this solicitation. To be considered similar, the projects provided must demonstrate:

1. Performing required services for building with approximately 350,000 square feet or greater

2. Perform required services for multi-storied/multi-tenant

3. Ability to conduct 24 hour operations during emergencies

4. Ability to perform schedule and unscheduled maintenance and repair of equipment and systems

5. Ability to operate and maintain Electrical Systems & Equipment

6. Ability to operate and maintain mechanical, plumbing, BAS, HVAC (Boilers, Chillers, AHU’s)

7. Ability to operate and maintain fire protection and life safety systems and equipment

8. Experience with building automation control systems such as BAS, Niagra Tridium JACE, Public Address, and

Computerize Lighting Systems

9. Ability to operate and maintain egress and access systems to include: Locks, keys, keycard system, vehicle barrier system, static and dynamic bollard systems, bumpers, roll-up and sliding garage doors.

10. Experience with carpet and floor maintenance

11. Experience with Ground Maintenance

The offeror must submit a minimum of two projects but may elect to provide up to 5 projects to demonstrate experience.

Each project should be submitted separately. There is a 2 page limitation for each project submitted. For each Project, the Offeror must provide the following information:

1. Contractor’s Name

2. Contract Number

3. Dates of Contract Performance

4. Contractor’s DUNS

5. Total Contract Value (including options)

6. For Government Contracts: Indicate if a Contract Performance and Assessment Report was accomplished.

7. Contractor role: [i.e., Prime, Subcontractor, or Joint Venture]

8. Address, City, and State of performance

9. Building Name, Square Footage, and Type of Services: [Identify each building name, the square footage of each building, and what types of services were provided in each building]

10. Total Square Footage

11. Type of Space Serviced: [i.e., Commercial Office Building, Federal Courthouse, Federal Parking Garage, etc.]

12. Contract Requirements: Describe all services provided under the contract and any special/unique contract requirements.

https://docs.google.com/a/gsa.gov/document/d/1GBKv10nRdUtD5qYPb7Cu224roj1oR3VoFJaoPYjQiVs/edit#bookmark=id.dbed411d3bbe https://docs.google.com/a/gsa.gov/document/d/1GBKv10nRdUtD5qYPb7Cu224roj1oR3VoFJaoPYjQiVs/edit#bookmark=id.bc9bdde4e374

13. Describe any problems encountered and how they were resolved, and describe the autonomy and authority of the Project Manager

14. Briefly describe how this project met each of the relevancy criteria listed above

L.5.3 Past Performance

The offeror must demonstrate that they have satisfactorily performed comparable services to those described in this solicitation. Past Performance information must be submitted on the 2 projects that were submitted for evaluation under L.5.2 Experience. If a CPARS report was accomplished on the projects submitted, the government will use the CPARS report to evaluate Past Performance. If the project(s) were not evaluated in CPARS, the Past Performance will be evaluated using the Past Performance Questionnaire using the directions below. The offeror may submit Past Performance on an additional 3 projects for a maximum of 5 Past Performance projects.

For offers from joint ventures, past performance records of the joint venture and the individual firms will be considered. A minimum of 1 of the maximum 5 Past Performance projects must be submitted from each member of the joint venture.

An offeror may also submit a past performance record for a joint venture in which they were a party; however, they must clearly specify their role and contribution to the joint venture. In accordance with FAR 15.305(a)(2)(iii), the evaluation will take into account past performance information regarding predecessor companies, key personnel who have relevant experience, or subcontractors that will perform major or critical aspects of the requirement when such information is relevant as long as it is properly identified..

The Government is not limited to only those references provided by the offeror. The Government may also consider the offeror’s performance on contracts not submitted by the offeror that the Government is aware of or becomes aware of as a result of reference interviews. Additionally, the government may consider information in the Past Performance Information Retrieval System (PPIRS), Contractor Performance Assessment Reporting System (CPARS), or any other available government database.

L.5.3.1 Past Performance Questionnaires

The offeror must submit a Past Performance Questionnaire on the 2 projects used for the Experience factor. The offeror may submit an additional 3 Past Performance Questionnaire they deem similar to the size, scope, and complexity of this solicitation. The “Past Performance Questionnaire” attached to this solicitation must be utilized for this purpose. See the Attachment titled, “Past Performance Questionnaire” Figure L-3. If the projects being submitted have been evaluated in CPARS, the offeror will complete the CONTRACT IDENTIFICATION section of the questionnaire and submit with their proposal, no further action is required.

The Offeror shall complete the Contract Identification portion of the Past Performance Questionnaires and forward to the party providing the reference for completion. Upon completion, the Past Performance Questionnaire should be return to the offeror for submission with their technical proposal. The government reserves the right to validate any reference material provided.

L.6. Pricing Proposal Requirements

The Offeror shall submit the following pricing in the format specified herein.

The “Pricing Template” attached to this solicitation must be utilized; See the Microsoft Excel Attachment in Section J., titled, “Figure B-3, Pricing of Services”. No other pricing template will be considered.

The Offeror shall only fill in the shaded RED areas of the pricing template for the initial Base Period and all option periods.

Failure to propose pricing as specified below will result in a rejection of your offer based on non-responsiveness.

a. Basic Services (Section B.1.0. of Fig B-3): The Offeror must propose a price per month for services for facilities listed in Sections CC and CM.

https://docs.google.com/a/gsa.gov/document/d/1GBKv10nRdUtD5qYPb7Cu224roj1oR3VoFJaoPYjQiVs/edit#bookmark=id.99110ca21d89 https://docs.google.com/a/gsa.gov/document/d/1GBKv10nRdUtD5qYPb7Cu224roj1oR3VoFJaoPYjQiVs/edit#bookmark=id.dbed411d3bbe

b. Above Standard Services (Section B.1.1 of Fig B-3): Propose a fully burdened price per unit for each task indicated. Above standard services are defined in Sections CC.1.0.0, CC.6, and HC.21 of SOW. A fully burdened price per unit is defined as a price that includes wages, overhead, general and administration expenses, and profit.(Amendment 0001)

c. Markup Coefficient (Section B.1.2 of Fig B-3): The Offeror must propose a fixed markup coefficient for the base period and each option period. The proposed material markup rate shall be fixed throughout the life of the contract for reimbursable repairs and above standard/additional services.

https://docs.google.com/a/gsa.gov/document/d/1GBKv10nRdUtD5qYPb7Cu224roj1oR3VoFJaoPYjQiVs/edit#bookmark=id.03ef2402cd62