Amendment_0003.pdf

NSN 7540-01-152-8070 STANDARD FORM 30. (Rev. 10-83) Previous Edition unusable Prescribed by GSA FAR (48 CFR) 53.243

Page of Pages AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. Contract ID Code

2. AMENDMENT MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (if applicable)

6. ISSUED BY CODE 7. ADMINISTERED BY (If other than item 6) CODE

(x) 9A. AMENDMENT OF SOLICITATION NO.

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NO.

8. NAME AND ADDRESS OF CONTRACTOR (NO., Street, Country, State and ZIP Code)

CODE FACILITY CODE

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in item 14. The hour and date specified for receipt of offers is extended, is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning ______ copies of amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OR OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment your desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

Check One

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return _______ copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible)

Except as provided herein, all terms and conditions of the document referenced in item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

15B. CONTRACTOR/OFFEROR 16B. UNITED STATES OF AMERICA

(Signature of person authorized to sign)

15C. DATE SIGNED

(Signature of Contracting Officer)

16C. DATE SIGNED

Attachment Page

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Amendment 0003

VA PITC Uninterruptable Power Supply Replacement Project

1. The attached pre-proposal meeting minutes and sign-in sheets, both dated 10/23/14, are hereby incorporated into this solicitation.

2. The attached sketch #SK-E-001, and the following text is hereby incorporated into this solicitation:

“This sketch modifies drawing #E602. The changes include: indicating that the new 3-source ATS is a

3-cycle switch and not a 30-cycle switch; and that all three circuit breakers in the ATS shall be of the

‘draw-out type’. These changes are needed to match what is stated in specification #263600.”

3. The following questions and responses are hereby incorporated into the solicitation.

a. Question: What is the capacity of the elevator?

Answer: 10,000 pounds.

b. Question: On what floor is the mechanical room?

Answer: The mechanical room is in the basement.

c. Question: Can the back door in the main electrical room be used for access?

Answer: No.

d. Question: the VRLA battery that is specified as “20-year VRLA Battery Strings” is typically a maximum 10-year design battery.

Answer: This is correct. Under specification #011000, Part 1.4A1, delete the statement “20-year VRLA Battery Strings” and replace it with the statement “10-year VRLA Design Battery”. Also, at the end of specification #263353, Part 3.3 (Warranty) add the following statement “for the VRLA Battery, Manufacturer shall provide a 10-year design battery. In addition, manufacturer shall include a warranty that provides full replacement of the battery for five full years”.

e. Question: Due to the general construction involve in this project, can the current NAICS code be changed from 238210 to 236220?

Answer: The preponderance of the work is electrical and the NAICS code will remain 238210.

f. Question: Would installation of three (3) 1.0 megawatt generators, paralleling gear, bus duct, and transfer switches qualify as a relevant project that we can submit on our past performance questionnaires?

Answer: Relevance is assessed on a scale from very relevant to not relevant. It is not a pass / fail assessment.

g. Question: Can we take photos at the walk through?

Answer: Yes, except in the Data Center.

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h. Question: When do you expect to make award?

Answer: That depends on the number of proposals, the quality of the proposals, and the prices. Offerors are reminded to ensure references complete the questionnaire and email it to Jeff Linskens at jeffery.linskens@gsa.gov not later than the due date and time for proposals.

i. Question: Can proposals be emailed?

Answer: No.

4. Offerors must acknowledge this amendment by number in the SF 1442 submitted with the proposal.

5. All else remains the same.

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PRE-PROPOSAL CONFERENCE AGENDA

October 23, 2014

Project Title: Veterans Administration Philadelphia Information Technology Center

Uninterruptable Power Supply Renovation, 5000 Wissahickon Ave, Philadelphia, PA

Solicitation: GS-03P-15-AZ-C-5050

Agenda:

1. Introduce Government Representatives

2. Project Description

Provide all supervision, labor, materials, and equipment for the UPS replacement at the VA

Philadelphia Information Technology Center as described in the solicitation. The contracting officer’s technical representatives will describe all special requirements.

This project is the replacement of the Uninterruptible Power Supply System at the Veterans

Administration Philadelphia Information Technology Center in Philadelphia, Pennsylvania. The

Philadelphia Information Technology Center owns and operates two Exide 3100M (1000kVA-

800KW) Uninterruptible Power Systems (UPS) configured in a split plant parallel redundant design using normally open Hot Tie circuit breaker. This project is to replace both UPS

Systems (UPS System A and UPS System B) with three new 825 KVA, 750kW UPS Systems at the facility. The replacement systems shall include 10-year VRLA Battery Strings, Battery

Disconnect Switches, UPS Mimic Annunciator Panel, the Maintenance Bypass Switchboard and the UPS Control Cabinet. The project shall include a Battery Monitoring System and a New

Hydrogen Detection and Alarm System. Two new temporary UPS will be included creating a temporary N+1 design.

3. Purpose

The purpose of this pre-proposal conference is to afford interested contractors the opportunity to see the site of the requirement, ask questions, receive answers either at the conference or later regarding any concerns they may have regarding the contract provisions and requirements of this project. Answers, especially those that require further study, shall be deferred and answered in the minutes to this meeting and issued as an amendment to the contract.

Please keep conversations to a minimum during the walk-through so you don’t miss important announcements.

In order to prevent unnecessary extension of the proposal due date, we request that any questions you may have during or following this meeting be submitted in writing by the close of business, October 30, 2014. The Government cannot guarantee a response to questions

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submitted later than October 30, 2014. The Government’s responses will be included under an amendment which should be issued no later than November 6, 2014.

All questions should be emailed to jeffery.linskens@gsa.gov.

Oral statements made by a Government representative during today’s pre-proposal conference or any site visit, or any written record of such oral statements as may be furnished to the offeror will not qualify or be deemed to have the effect of adding to, modifying, or otherwise varying from the written provisions of the Request for Proposal. In the event the discussion or questions raised during today pre-proposal conference or during any other site visit, indicate a need to modify the Request for Proposal, an amendment to the solicitation will be issued in writing. Any amendment to the solicitation must be acknowledged on SF 1442.

Amendment 0001 was issued on October 15, 2014. Amendment 0002 was issued on October

22, 2014. Both amendments were read in their entirety.

4. Contractual Preview

a. Contract type: firm fixed price (FFP).

b. NAICS Code: 238210 (electrical contractors).

c. The estimated FAR total cost range for this project is between $1,000,000 and

$5,000,000.

d. Period of performance. The contractor shall begin performance within one (1) calendar day of notice to proceed (NTP). The project period of performance is three hundred and sixty five (365) calendar days, which includes securing clearances and badges. This period of performance includes final cleanup of the premises. Any change made to the period of performance will be issued in an amendment prior to award, and in a modification after award.

e. Options. There are no options for this requirement. Any references to options in technical specifications shall be considered to be part of the base requirement.

f. Bonding requirements:

a. A performance bond for 100% of the contract price and a payment bond for

100% of the contract price will be required within 10 days of award.

b. A bid bond is required in the penal amount of 20% of the total price of the contract. It will be submitted with the proposal.

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g. Insurance requirements. The contractor must furnish the contracting specialist with a current certificate of insurance, listing the Government as a co-insured party and meeting the requirements specified in this solicitation within ten (10) days of award.

Refer to The Agreement, Section III.A.12. “Insurance Requirements.” The contractor may not begin actual work on the site until the performance bond and certificate of insurance have been received and found acceptable. Please note the language required on the certificate of insurance as specified in this solicitation is different from the standard language provided by insurers, so take care to ensure the language on the certificate complies with the requirements of this solicitation.

h. Wage and fringe benefits: Contractors are to pay the minimum wage and fringe benefits required by the Davis Bacon Act, Labor Standards, GSA Form 3505, (FAR

52.222-11 and FAR 222-6. If the Davis Bacon wage requirements change after receipt of proposals and prior to issuance of award, contractor shall have the opportunity to adjust their price proposal.

i. Liquidated damages. If the contractor fails to complete the work within the required time, the contractor shall pay liquidated damages to the Government in the amount of three hundred one dollars and thirty one cents ($301.31) per calendar day until the work is completed and accepted.

j. Invoice requirements. Payments will be made within fourteen (14) days after receipt of the contractor’s invoice.

The percentage of work completed will be determined at the inspection meeting and after the actual percentages of work completed is determined and acceptable by all parties based upon approved schedule of values, the contractor will submit a finalized original invoice the contracts specialist, Jeff Linskens. Payment certification is required with each payment request issued to GSA Finance, and a Release of Claims form is required with the final invoice.

The contractor shall submit an SF 2419, Certification of Payment, to subcontractors and suppliers with each invoice. Payment requests shall include an updated project schedule, and invoices will be returned if the schedule is not included. Full payment may be made for satisfactory progress; however, up to 10% may be withheld from the requested amount for unsatisfactory progress. The contractor’s record documents will be reviewed each month during invoice inspection.

k. Request for sensitive but unclassified documents. This solicitation includes sensitive but unclassified (SBU) building information. SBU documents provided under this solicitation are intended for use by authorized users only. In support of this requirement, GSA requires offerors to exercise reasonable care when handling documents relating to SBU

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building information per the solicitation. The contractor and all subcontractors agree that they will abide by this agreement and will only disseminated SBU building information to other authorized users under the conditions set forth above.

l. FAR 52.222.23: Notice of Requirement for Affirmative Action to Ensure Equal

Employment Opportunity for Construction (Feb 1999). The goal for minority participation for each trade is 17.3%, and for female participation is 6.9%.

m. Covered area. As used in this solicitation, the “covered area” is Philadelphia County, Pennsylvania.

n. Subcontracting plan. Because this solicitation is set aside for small business, a subcontracting plan is not required to be submitted.

5. Price and Technical Proposals

a. Price. Each contractor is required to submit the proposal price on block number 17 of the SF 1442, Solicitation of Offer and Award.

b. Technical factors are considered significantly more important than price. The following are technical criteria listed in descending order of importance: past performance on relevant projects, technical approach, key personnel qualifications.

c. Owner Reference / Evaluation Forms were provided in Tab 16 of the solicitation.

Offerors are to provide the forms to the references they cite in “Past Performance on

Relevant Projects.” The owner reference will email the completed form to jeffery.linskens@gsa.gov so that it arrives not later than the proposal due date and time.

d. Please carefully review each factor and provide all information asked for. An early and thorough review of the Solicitation will afford Offerors to ask clarifying questions prior to submission of their proposal.

e. Another item of note-Under the Key Personnel Qualifications. Please note the paragraph beginning with “After award, the contractor shall be obligated...” This is identified in the event a replacement of the Key Personnel is necessary.

f. Standard Form 1442 is the solicitation offer and award form. Fill this form out completely and acknowledge all amendments on this form, or sign and return the amendment as your acknowledgement of the amendment.

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6. Proposal Due Date and Location

The proposal due date is November 12, 2014, 2:00 p.m. eastern time. Proposals are to be submitted to:

General Services Administration

20 North Eighth Street, 9th Floor

Philadelphia, PA 19107-3191

Attn: Mr. Jeffery R. Linskens

Proposals will not be accepted at the Philadelphia Information Technology Center. Proposals will only be accepted at the address listed above. LATE PROPOSALS WILL NOT BE

ACCEPTED!! If you intend to hand deliver proposals, please provide yourself with ample time to commute to Philadelphia, find parking and get into the building, and pass security on the ground floor enroute to the ninth floor.

Jim Morris’ Comment: Be sure to meet the due date and time. Do not try to time your submission to the last minue.

7. Technical Project Overview

Martha Culbreath’s Comments: Read the specs and drawings. Pay attention to Amendment

0002. This is a very sensitive project: the data center cannot be shut down.

Jim Pfluger’s Comments (GPI):

1. We currently have two, 1,000kVA/800kW UPS systems serving the Data Center (A-side, B-side to each PDU). The replacement UPS system will be three, 825 kVA/750kW connected as distributed UPS systems (A-side, B-side, C-side with PDU’s connected A to B, B to C, C to A, etc.).

2. Modularity is required within ‘each’ UPS so that the failure of one internal module will have no effect on the ability to carry the load. Each UPS must be expandable to 1,100 kVA.

3. The three new UPS systems, the expansion cabinet for each UPS, and the future fourth

UPS (expandable to 1,100 kVA) all must fit within the existing UPS room with no required structural modifications. In addition Code required clearances must be maintained.

4. Each normal and alternate UPS input and the UPS output must be bus duct connected at the top. Contractor must include in their bid the material and labor cost for at least 750 linear feet of bus duct plus all necessary bus duct flanges, phase transitions, etc. The Contractor must provide measuring services to field measure all bus duct routing, connections, etc. Exact measurements must be determined before ordering the required bus duct and the connections.

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5. The project requires a new UPS Switchboard ‘C’. Also, a new 3-source Automatic

Transfer Switch (ATS)is required. Acceptable manufacturers of this new ATS are Russell Electric and ASCO. This equipment is also bus duct connected.

6. The project requires two, outdoor, 750kVA/675kW temporary UPS systems. These two temporary UPS systems will be used to back-up the existing A-side and B-side power distribution in the data center during the installation of the new, permanent UPS systems.

7. Associated with these two temporary UPS systems is a requirement for thousands of feet of temporary 350 KCMIL copper cable – insulation type XHHW-2. The contractor is required to furnish and install this temporary cable. This includes providing all materials necessary to route this temporary cable near ceilings.

8. During construction there are a total of six data center load transfers that need to be made with no interruption to the data center. Very careful planning/phasing will need to be done by the contractor in order to insure that these are done correctly and with no interruption to this critical data center.

As stated, this is just a very brief technical overview. Please consult all drawings and specifications for complete project details.

8. Walkthrough

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Descript: VA PITC Uninterruptable Power Supply Replacement Project, Philadelphia, PA

See attached.

THE STRAWBRIDGE BLDG -3PQCP

20 NORTH 8TH ST

PHILADELPHIA PA 19107-3191