GPR 8500.3.pdf

DIRECTIVE NO. GPR 8500.3H APPROVED BY Signature: Original Signed By

EFFECTIVE DATE: June 12, 2019 NAME: David A. Reth

EXPIRATION DATE: August 6, 2023 TITLE: Director Of Management Operations

CHECK THE GSFC DIRECTIVES MANAGEMENT SYSTEM AT

http://gdms.gsfc.nasa.gov TO VERIFY THAT THIS IS THE CORRECT VERSION PRIOR TO USE.

08/16

Goddard Procedural Requirements (GPR)

COMPLIANCE IS MANDATORY

Responsible Office: 250/Medical and Environmental Management Division

Title: Waste Management

TABLE OF CONTENTS

PREFACE

P.1 Purpose

P.2 Applicability

P.3 Authorities

P.4 Applicable Documents

P.5 Cancellation

P.6 Safety

P.7 Training

P.8 Records

P.9 Measurement/Verification

PROCEDURES

1. Roles and Responsibilities

1.1 The Center Director:

1.2 Directors of:

1.3 Supervisors:

1.4 Individuals Working at GSFC:

1.5 Medical and Environmental Management Division (MEMD):

1.6 Facilities Management Division (FMD):

1.7 Information & Logistics Management Division (ILMD):

1.8 Protective Services Division (PSD):

1.9 Contracting Officer Representatives (CORs) from Program/Project/Institutional Offices:

1.10 Contracting Officers:

1.11 The Office of Human Capital Management:

1.12 Sounding Rocket Program Office (SRPO):

1.13 Range and Mission Management Office (RMMO):

2. Waste Management

2.1 Solid Waste

2.2 Recyclable Material

2.3 Specific Management Requirements for Construction and Demolition (C&D) Debris and

Landscape Wastes http://gdms.gsfc.nasa.gov/

DIRECTIVE NO. GPR 8500.3H Page 2 of 33

EFFECTIVE DATE: June 12, 2019

EXPIRATION DATE: August 6, 2023

2.4 Hazardous Waste

2.5 Other Regulated Wastes

3. Training

3.1 Hazardous Waste Management Training

3.2 Ozone Depleting Substances (ODS) and substitute ODS Certification

4. Unidentified Materials

5. Planning and Considerations for New or Renovated Facilities

APPENDIX A – DEFINITIONS

APPENDIX B – ACRONYMS

CHANGE HISTORY LOG

PREFACE

P.1 PURPOSE

This directive defines the Waste Management Program at the Goddard Space Flight Center (GSFC). It describes how GSFC integrates its environmental goals and requirements with the regulatory requirements pertaining to the management of solid wastes, including hazardous wastes and recyclable materials. This GPR also outlines the procedures and responsible organizations to manage the program effectively.

P.2 APPLICABILITY

a. This GPR applies to all GSFC personnel, facilities, and permanent and temporary activities at

Greenbelt and Wallops Flight Facility (WFF). It also applies to tenant organizations, contractors, grantees, clubs, and other persons operating under the auspices of GSFC or on GSFC property, as required by law and as directed by contracts, grants, and other agreements.

b. Managers of GSFC locations remote from Greenbelt and WFF shall ensure that an adequate waste management program is established, documented, and implemented in organizational-level directives or controlled documents to achieve compliance with regulatory, agency, and GSFC requirements.

c. In this directive, all document citations are assumed to be the latest version unless otherwise noted.

d. In this directive, all mandatory actions (i.e., requirements) are denoted by statements containing the term “shall.” The terms “may” or “can” denote discretionary privilege or permission; “should” denotes a good practice and is recommended but not required; “will” denotes expected outcome; and

“are/is” denotes descriptive material.

P.3 AUTHORITIES

a. National Aeronautics and Space Administration (NASA) Policy Directive 8500.1, NASA

Environmental Management.

DIRECTIVE NO. GPR 8500.3H Page 3 of 33

b. Goddard Policy Directive 8500.1, Environmental Policy and Program Management.

P.4 APPLICABLE DOCUMENTS AND FORMS

a. 40 CFR Part 261, Identification and Listing of Hazardous Waste

b. 40 CFR Part 262, Standards Applicable to Generators of Hazardous Waste

c. 40 CFR Part 266, Standards for the Management of Specific Hazardous Wastes and Specific Types of Hazardous Waste Management Facilities

d. 40 CFR Part 761, Requirements for Authorization of State Hazardous Waste Programs

e. 40 CFR Part 273, Standards for Universal Waste Management

f. NASA Procedural Requirement (NPR) 4100.1, NASA Materials Inventory Management Manual

g. NPR 4300.1, NASA Personal Property Disposal Procedural Requirements

h. Goddard Procedural Requirement (GPR) 1860.1, Ionizing Radiation Protection

i. GSFC Form 23-54, Hazardous Waste Disposal Inventory (HWDI) Form

j. GSFC Form 23-63, Generator’s Inspection Record, Satellite Accumulation Area

k. GSFC Form 23-66, Inspection Record, Satellite Accumulation Area

l. Code of Maryland Regulations (COMAR) Title 26, Maryland Department of the Environment

(MDE)

P.5 CANCELLATION

GPR 8500.3F Waste Management

P.6 SAFETY

Personal Protective Equipment (PPE) – Appropriate PPE shall be used for handling hazardous waste. PPE is selected based on the hazards presented by the material.

P.7 TRAINING

See section 3 – Training (listed in the Procedures section)

P.8 RECORDS

Record Title Record Custodian Retention

Hazardous Waste Manifests

(see Note 1)

RMMO, LMD, and

MEMD

*NRRS 8/23A9 Cut off annually. Destroy with concurrence of Center or NASA

Counsel’s Office 75 years after cutoff or when no longer needed, whichever is later.

DIRECTIVE NO. GPR 8500.3H Page 4 of 33

Certificates of Disposal (see

Note 1)

MEMD *NRRS 8/23A9 Cutoff annually. Destroy with concurrence of Center or NASA

Counsel’s Office 75 years after cutoff or when no longer needed, whichever is later.

Biennial Hazardous Waste

Report (see Note 1) MEMD *NRRS 8/23A5 Cut off annually. Destroy after 25 years or when no longer needed, whichever is later.

Inspection Record, Less-Than-

90-Day Staging Facility

MEMD *NRRS 8/23A8 Cutoff annually. Destroy with concurrence of Center or NASA

Counsel’s Office 75 years after cutoff or when no longer needed, whichever is later.

Hazardous Waste Disposal

Inventory (HWDI) (GSFC Form

23-54)

MEMD

WFF only - Handle as permanent pending retention approval.

Waste Characterization Records

(see Note 1)

MEMD *NRRS 8/23.5A1 – Cutoff annually, destroy

10 years after cutoff or when no longer needed whichever is later

Medical Waste Records MEMD Health Unit Handle as permanent pending retention approval

Training Records SATERN *NRRS 3/33B1

Destroy when no longer needed or when 3 years old, whichever is sooner.

OB/OD Operating Records SRPO Handle as permanent pending retention approval

PCB Annual Report MEMD *NRRS 8/43C4 Destroy 5 years after stopping use or storing of PCBs.

[AUTHORITY: 40 CFR/ 761.180]

Solid Waste Management &

Disposal Records

FMD *NRRS 8/43A1 Retain on site for 5 years and then destroy unless there is an earlier destruction authorized either in this handbook by specific record series; citation in the code of federal regulation (CFR); or some other appropriate regulatory authority or specific state agency governing such records.

DIRECTIVE NO. GPR 8500.3H Page 5 of 33

Recycling Records FMD, LMD *NRRS 8/43A1 Retain on site for 5 years and then destroy unless there is an earlier destruction authorized either in this handbook by specific record series; citation in the code of federal regulation (CFR); or some other appropriate regulatory authority or specific state agency governing such records.

* NRRS – NASA Records Retention Schedules (NPR 1441.1)

Note 1: For rocket motors, the records custodian is the Sounding Rocket Program Office.

P.9 MEASUREMENT/VERIFICATION

a. Compliance and verification with the requirements of this directive is conducted every three years by the NASA Headquarters’ Environmental Management Division. Non-compliance findings are reported to the Center Director and resolved by the responsible organization.

b. MEMD annually verifies compliance with the hazardous waste requirements of this directive. Non-compliance findings are reported to the responsible organization for resolution, and are discussed during annual hazardous waste management training with hazardous waste generators.

PROCEDURES

1. ROLES AND RESPONSIBILITIES

The following defines the roles and responsibilities for waste management at GSFC.

1.1 The Center Director shall:

a. Maintain a Waste Management Program to ensure compliance with applicable regulations and GSFC

Environmental Policy.

b. Ensures, through delegation to MEMD and other appropriate offices for offsite locations, that the following statement, printed on each hazardous waste manifest, is true and certified by the delegate:

“I hereby declare that the contents of this consignment are fully and accurately described above by the proper shipping name and are classified, packaged, marked, and labeled/placarded, and are in all respects in proper condition for transport according to applicable international and national government regulations. If export shipment and I am the Primary Exporter, I certify that the contents of this consignment confirm to the terms of the attached EPA Acknowledgment of Consent.”

“I certify that the waste minimization statement identified in 40 CFR 262.27(a)(if I am a large quantity generator) or (b)(if I am a small quantity generator) is true.

DIRECTIVE NO. GPR 8500.3H Page 6 of 33

1.2 Directors of:

a. Ensure that environmental program documents and records associated with directorate operations are maintained; and

b. Ensure that directorate operations have sufficient resources to act in accordance with this directive and applicable permits and regulations;

1.3 Supervisors:

a. Shall ensure that hazardous waste generated by their organization are managed in accordance with all applicable regulations;

b. Ensure that employees have sufficient resources to conduct operations in compliance with this directive and applicable regulations, requirements, and permit conditions;

c. Ensure the immediate reporting of spills of any known or suspected hazardous wastes/materials by dialing 911 from any internal phone on Center. From a cellular phone: at Greenbelt dial

301.286.9111; at WFF dial 757.824.1333;

d. Ensure timely responses and appropriate corrective or remedial actions, as required, to address identified environmental deficiencies;

e. Request the assistance of MEMD to determine if a process generates hazardous waste;

f. Ensure control of environmental program documents and records associated with operations;

g. Submit data to MEMD in accordance with data calls necessary to meet regulatory reporting requirements;

h. Pursue and support pollution prevention efforts to minimize the generation of waste;

i. Ensure that appropriate employees receive hazardous waste management training annually;

j. Ensure that proper chemical safety practices (e.g., PPE, containers, storage and handling procedures) are followed;

k. Ensure that their employees are aware of emergency procedures;

l. Notify MEMD of any new activity or changes to existing activities that generate waste, in order that environmental considerations can be included early in the planning phase of the project; and

m. For each satellite accumulation area (SAA) within the organization, appoint a primary and alternate point of contact (POC) and ensure that the responsibilities of the SAA POCs listed in section 1.4.1 are followed.

1.4 Individuals Working at GSFC:

a. Shall comply with all GSFC environmental requirements and follow applicable organizational procedures and work instructions;

b. Shall dispose of waste in compliance with GSFC policies and procedures;

c. Shall not transport hazardous waste around Center;

d. Shall not handle the following specific hazardous or regulated substances without obtaining the specific training, certification and/or registration requirements: ozone depleting substances (ODSs) and substitute ODSs. pesticides, asbestos, explosives, and radioactive materials;

DIRECTIVE NO. GPR 8500.3H Page 7 of 33

e. Immediately report spills of known or suspected hazardous wastes/materials by dialing 911 from any internal phone on Center. From a cellular phone: at Greenbelt dial 301.286.9111; at WFF dial

757.824.1333;

f. Attend environmental training (i.e. Integrated Contingency Plan, Storm Water Pollution Prevention

Plan, Hazardous Waste Management Training) if required for a specific task and maintain proof of training;

g. Minimize waste disposal through source reduction, product substitution, and/or recycling;

h. Request the assistance of MEMD to determine if a process generates hazardous waste; and

i. Contact MEMD prior to hazardous waste generation and from a new process for which containers have not been issued by MEMD.

1.4.1 Employees who generate hazardous waste and Satellite Accumulation Area (SAA) Points of

Contact (POCs):

a. Shall follow GSFC’s hazardous waste management procedures;

b. Shall maintain the SAAs in accordance with GSFC’s procedures for SAAs;

c. Shall request a hazardous waste pickup by MEMD prior to accumulation of the SAA limit of hazardous waste or acute hazardous waste (see section 2.4.3.1);

d. Take Hazardous Waste Management Training annually (at Greenbelt available during Safety

Awareness Camping, and thru SATERN; GSFC-Hazardous Waste Management Training);

e. Be able to recognize a hazardous waste;

f. Request proper containers and labels for hazardous waste to MEMD prior to generating hazardous waste. Once a container has been issued by MEMD to a SAA, that container MUST be utilized to store only that specific waste;

g. Be responsible for placing waste into the proper SAA container;

h. Ensure that any special procedures necessary for the proper management and operation of the SAA, supplemental to the requirements of this directive, are developed, implemented, and controlled;

i. Follow proper chemical safety practices (e.g., PPE, storage and handling procedures);

j. Be familiar with emergency procedures;

k. Minimize the volume and toxicity of hazardous waste;

l. Contact MEMD prior to generating a new waste or starting a new waste generating process;

k. Conduct and document monthly SAA inspections (weekly inspections for construction SAAs);

l. Ensure that proper containers and labels for waste are used; and

m. Request a hazardous waste pickup using the Management Operations Services and Information

(MOSI) system at https://mosi.ndc.nasa.gov/. At WFF, attached a complete Hazardous Waste

Disposal Inventory (HWDI), GSFC Form 23-54 to the MOSI request.

1.5 Medical and Environmental Management Division (MEMD):

a. Shall determine if a waste is a hazardous waste;

b. Shall maintain Center permits and waste management records;

c. Shall complete Federal, state, local, and Agency reporting requirements;

https://mosi.ndc.nasa.gov/

DIRECTIVE NO. GPR 8500.3H Page 8 of 33

d. Shall arrange for offsite disposal of waste prior to accumulation time limits;

e. Shall, through the GSFC MEMD Health Unit, safely store, dispose, and complete reporting requirements for medical waste;

f. Assist generators and SAA POCs in complying with GSFC’s hazardous waste management requirements by answering questions and providing site assistance;

g. Provide labeled waste containers to waste generators to be used for hazardous and universal waste accumulation;

h. Inspect SAAs for compliance with this directive at least annually;

i. Remove regulated waste from SAAs and throughout the facility, as requested;

j. Manage the recycling of batteries, used oil, used oil filters, hydraulic fluid, and fluorescent light tubes;

k. At Greenbelt, manage the recycling of antifreeze, and non-PCB light ballasts;

l. Safely transport waste or recyclable material to the designated staging facility;

m. Manage the Less-Than-90-Day Facilities;

n. Notify the State of new Less-Than-90-Day Facilities;

o. Designate persons authorized to sign hazardous waste manifests (this designation requires approval/signature of the MEMD Division Chief);

p. Sample and analyze hazardous wastes, and at WFF, soil, water, and debris from the Open Burn (OB) area as required;

q. Serve as the Center's environmental representative to the Environmental Protection Agency, state and local agencies, and NASA Headquarters;

r. Review new plans and projects with regard to waste generation and pollution prevention;

s. Manage the Chemical Reuse Program; and

t. Define requirements for training and certification.

1.6 Facilities Management Division (FMD):

a. Shall administer a solid (non-hazardous) waste management program with contracts, procedures and record keeping. Administer a single stream recycling program for drink and food containers of all types (i.e. plastic, glass, aluminum, and steel), and all types of paper (i.e. mixed papers such as color, glossy, and newspaper as well as office white paper). Cardboard is also to be collected as well as laser toner cartridges and stored properly for collection. At WFF, ILMD is responsible to recycle toner and laser cartridges.

b. Shall provide response to data calls necessary for regulatory reporting requirements;

c. Coordinate any environmental permit requirements with MEMD;

d. Monitor the proper use of receptacles and dumpsters through inspection of the contents of containers and area surrounding containers;

e. Develop and monitor the use of procedures which describe the trash segregation responsibilities of the custodial staff;

f. For construction contracts, ensure contract requirements are in place that require contractors to coordinate construction hazardous waste management and disposal with MEMD prior to starting the work;

DIRECTIVE NO. GPR 8500.3H Page 9 of 33

f. At Greenbelt, request a labeled container to accumulate construction hazardous waste and provide funding source using the MOSI system at https://mosi.ndc.nasa.gov/;

g. At WFF, approve asbestos abatement plans;

h. Provide a copy of waste shipment records received from construction contracts to MEMD immediately upon receipt; and

i. For non-hazardous construction and demolition (C&D) waste, develop and monitor procedures for recycling of waste and collect waste handling and recycling reports.

1.7 Information & Logistics Management Division (ILMD):

a. Shall maintain guidelines to ensure that property (e.g., transformers) or cooling equipment (e.g., electrical or refrigeration equipment) is free of environmental concerns (e.g., PCBs, ODSs, oils, chemicals) prior to property disposal;

b. Shall manage precious metals disposition in compliance with environmental regulations;

c. Shall provide response to data calls necessary for regulatory reporting requirements;

d. Shall, at WFF, transport waste in accordance with the hazardous waste transporter permit requirements;

e. Coordinate any environmental permit requirements with MEMD (e.g., scrap tires);

f. Manage scrap metal recycling activities;

g. Ensure the inclusion of environmental considerations in the administration of property disposal procedures and arrange for the recycling of other bulk items as needed (these items typically include but are not limited to products for resale, electronics equipment and tires);

h. Maintain records for volume of waste disposed or recycled, as appropriate;

i. At WFF, recycle toner and laser cartridges, antifreeze, and packaging material; and

j. When requested, pick up empty containers from organizations around the Center. Empty containers shall meet the definition of an empty container (See Appendix A - Definitions) before being handled as solid waste.

1.8 Protective Services Division:

Maintain and operate the Greenbelt Security Operations Center and the WFF Dispatch to ensure that appropriate procedures are in place for receiving and reacting to 911 calls reporting releases to the environment.

1.9 Contracting Officer Representatives (CORs) from Program/Project/Institutional Offices:

For contracts involving onsite work that is not a construction-type contract:

a. In coordination with the MEMD, shall ensure that statements of work or other contract requirements documents provided to Procurement in support of acquisitions for onsite work/services require compliance with this directive and proper management of hazardous and non-hazardous waste.

DIRECTIVE NO. GPR 8500.3H Page 10 of 33

b. Shall ensure that statements of work or other contract requirements documents provided to

Procurement require all contractor operations to be performed in accordance with this directive and all applicable permits and regulations.

c. Ensure that statements of work or other contract requirements documents provided to Procurement require Contractors to have an acceptable work plan in place to reduce the volume and toxicity of their hazardous waste or are following a Government-provided plan;

d. Ensure that statements of work or other contract requirements documents provided to Procurement require Contractors who generate hazardous waste on Center attend Hazardous Waste Management

Training annually and comply with applicable regulations; and Contractors support GSFC’s regulatory reporting requirements.

For contracts involving onsite construction activities:

a. In coordination with the MEMD, shall ensure that statements of work or other contract requirements documents provided to Procurement in support of acquisitions for onsite work/services require compliance with this directive and proper management of hazardous waste, including the designation of the contractor as responsible for management of hazardous and non-hazardous waste generated by their activities.

b. Ensure that statements of work or other contract requirements documents provided to Procurement in support of acquisitions for onsite work/services require that hazardous waste generated on GSFC property be coordinated with MEMD prior to starting the work and that hazardous waste manifest is signed by a designated person by MEMD;

c. Ensure that statements of work or other contract requirements documents provided to Procurement in support of acquisitions for onsite work/services require the contractor submits copies of waste shipment records to MEMD within 5 business days of transport to a recycling facility;

d. Ensure that statements of work or other contract requirements documents provided to Procurement in support of acquisitions for onsite work/services require the contractor submits reports of all materials covered by Toxic Release Inventory requirements [as defined in the Emergency Planning and Community Right-to-Know Act of 1986, §§ 312 and 313 (42 USC §§ 11022 and 11023)] used or disposed of by the contractor, by March 1 of each year and at the completion of contractor activities; and

e. Ensure that statements of work or other contract requirements documents provided to Procurement in support of acquisitions for onsite work/services require the contractor submits reports of solid waste disposal activities (weight disposed/recycled), and the procurement and use of EPA-designated items containing recycled content, and USDA biobased products to MEMD by October

31 of each year (report for fiscal year) and at the completion of the contract.

DIRECTIVE NO. GPR 8500.3H Page 11 of 33

1.10 Contracting Officers (COs) shall:

a. For contracts involving onsite work that is not a construction-type contract shall ensure that, based on requirements provided by CORs from Program/Project/Institutional offices, solicitations and contracts contain the appropriate provisions to require compliance with this directive, as applicable.

b. For contracts involving onsite construction activities shall ensure that, based on requirements provided by CORs from Program/Project/Institutional offices, solicitations and contracts contain the appropriate provisions to require compliance with this directive, as applicable.

1.11 The Office of Human Capital Management:

a. In consultation with MEMD, coordinate Hazardous Waste Management Training, at least annually, for all SAA POCs, hazardous waste generators, and persons who sign hazardous waste manifests;

and

b. Ensure that records that provide the documentation necessary to meet regulatory requirements for the Hazardous Waste Management Training are generated and available.

1.12 Sounding Rocket Program Office (SRPO) at WFF:

a. Shall generate hazardous waste manifests in coordination with MEMD when waste rocket motors are shipped from WFF Main Base to WFF Island;

b. Coordinate the shipping dates for excessed materials of rocket motors or reactive materials with

RMMO and ILMD personnel;

c. Notify MEMD prior to shipping of rocket motors or reactive materials to OB area; and

d. Update inventory records when shipment of rocket motors or reactive materials to OB area occurs.

1.13 Range and Mission Management Office (RMMO) at WFF:

a. Shall operate and maintain the OB area in accordance with permit requirements;

b. Notify MEMD of new permit conditions prior to operation of the OB area;

c. Notify MEMD a minimum of 5 working days prior to a scheduled burn; and

d. Retain the hazardous waste manifests in coordination with MEMD when waste rocket motors are shipped from WFF Main Base to WFF Island.

2. WASTE MANAGEMENT

2.1 Solid Waste

2.1.1 Non- hazardous Solid Waste

DIRECTIVE NO. GPR 8500.3H Page 12 of 33

a. All non-hazardous solid waste generated at GSFC shall be disposed of in appropriate trash receptacles (trash cans) and dumpsters. Recyclables should be placed in appropriate bins.

b. To reduce vermin and feral animal activity, solid waste dumpsters shall be kept closed at all times.

FMD periodically checks the contents of dumpsters to monitor adherence with this directive and to identify new recycling opportunities.

c. Records documenting container inspections, cost of solid waste disposal, and weight of solid waste disposed are kept by FMD and reported annually to MEMD.

2.1.2 Prohibitions

The following items shall never be placed in a work area trash receptacle or a solid waste dumpster:

a. Trash generated offsite from GSFC such as personal trash from home or waste from a non-GSFC construction site;

b. Hazardous waste, universal waste, regulated asbestos-containing materials, lead based paint chips, aerosol cans, and medical waste;

c. Liquids;

d. Radioactive waste;

e. Closed drums or other closed cans;

f. Improperly cleaned/prepared containers such as paint cans and pesticide containers; and

g. Industrial process waste or sewage sludge that has not been specifically approved for disposal.

2.2 Recyclable Material

a. Various items are recycled at GSFC’s Greenbelt and WFF locations. Managers at other GSFC facilities should contact appropriate authorities at their facility for recycling assistance. Recyclable material should be placed in appropriate containers and should not be placed in trash receptacles or dumpsters. In all cases, recycled material should be accumulated in a manner that prevents releases to the environment or the harborage of vermin.

b. Records of quantity of material recycled and dollar amount received from the sale of recycled material are kept by FMD. This data shall be reported annually in accordance with NASA and regulatory reporting requirements.

c. At WFF, contact the HELP desk at extension 4357 for pickup of recyclable material and visit the

Environmental website at http://sites.wff.nasa.gov/code250/pollution_prevention.html for recycling information. At Greenbelt, visit http://recycle.gsfc.nasa.gov for recycling information.

2.2.1 Paper Products

Paper products including cardboard, white paper, mixed paper and newspaper are recycled at GSFC.

Paper and newspaper collection containers are located in each building. Flattened cardboard boxes should be placed in cardboard collection containers or placed behind the container.

http://sites.wff.nasa.gov/code250/pollution_prevention.html http://recycle.gsfc.nasa.gov/

DIRECTIVE NO. GPR 8500.3H Page 13 of 33

2.2.2 Beverage and Food Containers

Aluminum cans, glass, plastics (#1 and #2 only at WFF) and steel beverage and food containers are recycled at GSFC. Containers are located in each building to collect these empty, rinsed recyclables.

2.2.3 Toner and Laser Cartridges

At Greenbelt, toner and laser cartridges are packaged and marked for recycling for custodians to collect.

At WFF, Konica Minolta toner and laser cartridges are placed in the recycling bin located next to the copier.

2.2.4 Equipment and Bulk Items

Scrap metal, scrap tires (Greenbelt only), and certain items of electronics equipment are recycled at

GSFC. Bulk items are excessed through property disposal processes managed by ILMD. At Greenbelt, wood pallets are collected by FMD custodial staff for recycling; at WFF, usable pallets are reuse by

WFF personnel, and unusable wooden pallets are discarded and hauled away.

2.2.5 Packaging Material

At Greenbelt, plastics including bubble wrap are bagged and placed in single stream recycling bins. At

WFF, packaging peanuts and bubble wrap are recycled. These items can be dropped off to Shipping and

Receiving.

2.2.6 Petroleum Products/Used Oil

a. Used oil, hydraulic fluid, and oil filters are recycled. Oil filters shall be hot drained; specific requirements are listed in 40 CFR 261.4 (b)(13). It is important that no other material be mixed with this oil, including hazardous waste.

b. Containers shall remain closed and upright prior to disposal and labeled USED OIL or USED OIL

FILTERS, as appropriate. The containers should be inspected by the facility’s owning organization, similar to SAA inspections, and documented using GSFC Form 23-63.

c. Request an universal waste pickup using the MOSI system at https://mosi.ndc.nasa.gov/; at WFF, attached a complete Hazardous Waste Disposal Inventory (HWDI), GSFC Form 23-54 to the MOSI request.

d. Antifreeze is recycled in-house by the ILMD. At Greenbelt, antifreeze that cannot be recycled in-house is recycled offsite.

2.2.7 Chemicals for Reuse

Code 200 provides a service whereby excess, unused, or unneeded chemicals may be made available to potential users. Call 6.4667 at Greenbelt or 1718 at WFF to find out what materials are available.

DIRECTIVE NO. GPR 8500.3H Page 14 of 33

Chemical containers shall be unopened or tightly closed, in date (no expired), in excellent condition, and labeled.

2.2.8 Ozone Depleting Substances (ODSs) and substitute ODSs

ILMD coordinates with FMD for the reclaiming of ODSs and substitute ODSs from all out-of-service equipment prior to disposal. Only certified personnel (see Section 3.2) shall handle ODSs and substitute

ODSs. Defective or partially used compressed gas cylinders containing an ODS should be returned to the manufacturer when possible, coordinating returns with the manufacturer or ILMD. Disposal of cylinders that cannot be returned to the manufacturer should be coordinated with MEMD.

2.2.9 Universal Waste

Batteries (other than alkaline), fluorescent light tubes (and other mercury-containing lamps), mercury-containing articles, and (at Greenbelt only) PCB-containing light ballasts are recycled by MEMD.

These items are managed under the Universal Waste regulations of 40 CFR 273. Containers holding these items are labeled USED or UNIVERSAL WASTE, followed by contents (examples:

UNIVERSAL WASTE – BATTERIES or USED BATTERIES, or USED LAMPS). The date that the first universal waste item is placed in the container shall be entered onto the label. Universal waste container requirements:

a. Structurally sound;

b. Adequate to prevent damage to the container’s contents that could result in a release of hazardous constituents;

c. Compatible with the contents;

d. Kept closed except when adding or removing waste; and

e. Free of evidence of leakage, spillage or damage that could cause leakage.

2.2.10 Precious Metals

Disposal of precious metals, solutions and materials containing precious metals is coordinated with the

ILMD Property Disposal Officer. All materials shall be managed in accordance with NPR 4100.1, NASA Materials Inventory Management Manual, and NPR 4300.1, NASA Personal Property Disposal.

The Defense Logistics Agency - Disposition Services provides support to NASA to effect the recovery of precious metals from solutions containing low concentrations of precious metals, and receive turn-ins of scraps, film, electronic equipment, and other precious metals-bearing materials.

2.3 Specific Management Requirements for Construction and Demolition (C&D) Debris and

Landscape Wastes

2.3.1 C&D Debris

DIRECTIVE NO. GPR 8500.3H Page 15 of 33

C&D debris shall be managed in accordance with permits, plans and requirements of contract and design documents for individual projects. The following requirements apply to C&D debris:

a. C&D materials meeting the definition of hazardous waste shall be managed in coordination with

MEMD and in accordance with hazardous waste management requirements;

b. C&D concrete, recycled concrete aggregate and similar materials are PROHIBITED for use as fill on site unless specifically approved by and coordinated with MEMD. Stormwater and/or groundwater can come into contact with the materials and produce high pH leachate, impacting downstream water quality.

c. Erosion and sediment controls shall be provided to prevent storm water runoff of debris (e.g., soil stockpiles, loose materials, etc.) for storage of C&D debris areas;

d. Do not dispose or abandon C&D debris at GSFC;

e. Get approval, in writing, by FMD for storage location of C&D debris;

f. Post the name of the responsible organization or company, a contact name and phone number, and an identification of the associated project at the C&D debris areas; and

g. Return C&D debris storage areas to their original condition at the completion of the storage activity.

2.3.2 Landscaping Waste

Do not dispose landscaping wastes at GSFC except for those wastes specifically approved and in locations identified by FMD.

2.3.3 Outside Waste

No waste from outside GSFC shall be disposed of on GSFC property.

2.4 Hazardous Waste

Hazardous waste is defined by regulation and is not always obvious to the untrained person. All materials that may be considered chemicals, hazardous materials or in any way dangerous is evaluated by MEMD before disposal. The following list cites typical examples of hazardous wastes generated at

GSFC. These hazardous and regulated wastes shall be managed and disposed of in accordance with this directive:

a. Aerosol cans;

b. Pesticides;

c. Fuels and oil;

d. Spent solvents, acids, and bases;

e. Solvent wipes;

f. Epoxy;

g. Antifreeze;

h. Toxic materials;

DIRECTIVE NO. GPR 8500.3H Page 16 of 33

i. Heavy metals;

j. Solder waste;

k. Reactive waste;

l. Corrosive and flammable materials; and

m. Paints and Paint-related Materials (e.g., thinners, paint-contaminated rags).

2.4.1 One-time Hazardous Waste Generators

Operations that generate very small quantities of hazardous waste on an infrequent basis (defined as one time in a year) shall maintain the waste at the point of generation. Coordinate with MEMD prior to waste generation and for a hazardous waste pickup in accordance with Section 2.4.6.2. Removing the waste as soon as the container(s) are filled will prevent the need for an SAA. Infrequent hazardous waste generators meet the training, container, and labeling requirements of hazardous waste generators.

Do not bring hazardous waste directly to a Less-Than-90-Day Facility.

2.4.2 Construction Projects Managed by FMD

Construction projects managed by FMD shall incorporate the waste management requirements of

Section 1.9 in the contracts. FMD should ensure that contractors meet these requirements.

2.4.3 Satellite Accumulation Area (SAA) Management

Work areas that regularly generate hazardous waste have a designated SAA for storing hazardous waste from nearby point(s) of generation. MEMD will designate SAAs in coordination with the generators.

Each SAA is managed by a single designated POC and alternate POC. The POC and alternate is designated by the responsible managing organization. SAAs shall meet the following requirements:

a. Accommodate the necessary equipment to safely store and segregate the hazardous waste;

b. Be under the control of the hazardous waste generator;

c. Be at or near the point(s) of hazardous waste generation;

d. Serve point(s) of generation that allow for coordination of pickups without exceeding the quantity limits specified in 2.4.3.1;

e. Coordinate with MEMD for waste pickup when quantities approach the limits specified in

2.4.3.1;

f. Do not move waste from one SAA to another SAA;

g. At the end of each work shift, the container shall be placed in the SAA; and

h. Keep containers in the SAA while awaiting pickup.

2.4.3.1 SAAs Quantity Limits

b. For volumes expected to exceed SAA limits, arrangements shall be made with MEMD prior to hazardous waste generation.

DIRECTIVE NO. GPR 8500.3H Page 17 of 33

2.4.3.2 Container Requirements

Empty containers shall meet the definition of an empty container (See Appendix A - Definitions) before being handled as solid waste. Empty containers with a yellow label are turned in to ILMD using the

MOSI system at https://mosi.ndc.nasa.gov/ to ensure an accurate inventory and environmental reporting.

Aerosol cans are not considered empty containers. Container requirements include:

a. Be in good condition with no leaks or materials on the outside;

b. Be made of, or lined with, a material compatible with the hazardous waste to be stored;

c. Be properly marked and labeled. If the container has been reused, mark our all information which does not accurately describe the container’s contents;

d. Be closed and “wrench tight,” except when adding or removing waste;

e. Allow for head space of 3 inches in 55-gallon drums and 1 inch in 1-gallon containers;

f. Not be handled or stored in a manner to rupture the container or cause it to leak;

g. Be protected from extreme temperatures and weather elements; and

h. Meet safety and fire protection requirements.

2.4.3.3 Labeling Requirements

a. Labels shall clearly state Hazardous Waste, an indication of the hazards of the contents, and identify the contents (WFF only); and

c. Containers shall be dated as soon as they are moved to the Less-Than-90-Day Facility.

2.4.3.4 Storage Requirements

Appropriate storage aids (e.g., flammable cabinets, acid cabinets, shelving) shall be used to comply with applicable Occupational Safety and Health Administration requirements and National Fire Protection

Association codes. Guidelines for the storage of hazardous chemicals are posted on the Safety 1st web site at https://safety1st.gsfc.nasa.gov/Chemical-Safety-Program . These guidelines specifically address hazardous chemicals. Storage requirements include:

a. Means of emergency communications (e.g., phone);

b. Segregation of non-compatible wastes;

c. Segregate unused product from waste;

d. Supply secondary containment to containers with liquid materials (see Section 2.4.3.5) in the event of a leak;

e. Keep drums and containers away from floor drains unless the drains are plugged or filled;

f. Ventilate hazardous waste storage areas; and

g. Meet safety and fire protection requirements.

2.4.3.5 Secondary Containment

https://safety1st.gsfc.nasa.gov/Chemical-Safety-Program

DIRECTIVE NO. GPR 8500.3H Page 18 of 33

a. Provide separate secondary containment (e.g., drip pans, dike areas) for each group of compatible materials;

b. The secondary containment minimizes the possibility of a fire, explosion, or any unplanned sudden or non-sudden release of hazardous waste or hazardous waste constituents to air, soil, or surface water which could threaten human health or the environment ; and

c. Report spills in secondary containment.

2.4.3.6 Signage

SAAs are posted with signage identifying the SAA, responsible organization, and POC including contact phone numbers. Appropriate safety signage are posted such as “Flammable Liquid Storage

Area,” “No Smoking, Eating, or Drinking.”

2.4.3.7 Inspection

SAA POCs should inspect SAAs periodically, at least monthly, when hazardous waste containers are present; weekly for construction SAAs. The POC or other designated individual shall check the containers to see that they are in accordance with this directive and do not display signs of corrosion.

Record the inspection on GSFC Form 23-66 and maintained on file for the current calendar year at the facility (MEMD will maintain inspection records for construction SAAs). MEMD will also inspect all

SAAs at least yearly (weekly for construction SAAs; monthly for new building construction SAAs) and maintain records of these inspections using Form 23-66.

2.4.3.8 Safety Data Sheets (SDSs)

A SDS and a waste profile (see Appendix A - Definitions) that most closely describes the hazardous waste are available for each hazardous waste generated.

2.4.3.9 Spills

Spills are releases of petroleum products, antifreeze, chemicals or any harmful substance to the environment (i.e. on the floor, on the ground, down a drain).

a. All spills, including oil leaks from traveling vehicles on Center (personal, contractor or government vehicle), and water leaks that overflow to hazardous materials/waste storage areas or any other areas of concern, must be reported immediately by dialing 911 from a Center phone. From a cellular phone: at Greenbelt dial 301.286.9111; at WFF dial 757.824.1333.

b. Protect yourself and those in the vicinity from the release.

c. Spill response procedures should be posted near the SAA; MEMD will provide the proper signs to the SAAs POCs.

2.4.3.10 Housekeeping

DIRECTIVE NO. GPR 8500.3H Page 19 of 33

SAAs should be kept clear of excess combustible materials. Containers should be stored in a stable and orderly manner. Do not store trash and debris near an SAA.

2.4.3.11Supplies

Supplies such as labels, signs, appropriate spill materials, storage cabinets, containers, etc., are the responsibility of the owning organizations.

2.4.4 Less-Than-90-Day Facility for Hazardous Waste

MEMD is responsible for managing the primary Less-Than-90-Day Facilities. Weekly inspections of these facilities are required. Inspection records are maintained by MEMD.

2.4.5 Transferring and Handling of Hazardous Waste

When placing hazardous waste in containers at the SAAs or a Less-Than-90-Day Facility, it is important to follow safe work practices. Engineering controls and safe work practices are the first steps toward preventing exposure and spills. Safety requirements include:

a. Always use a funnel when transferring liquid hazardous waste;

b. Transfer areas will be adequately ventilated for the materials involved;

c. Sources of heat, flames, and sparks are prohibited near hazardous waste;

d. Ground everything that comes in contact with flammable hazardous waste when transfers occur.

e. Never mix two hazardous wastes; and

f. Use appropriate PPE when handling hazardous waste.

2.4.6 Disposal of Hazardous Waste

Hazardous waste shall be properly disposed of. Disposal of all hazardous waste at GSFC is coordinated by MEMD.

2.4.6.1 Hazardous Waste Disposal Procedures

The following process and procedures apply to GSFC Greenbelt and WFF:

Generator SAA Less-Than-90-Day

Disposal Contractor

DIRECTIVE NO. GPR 8500.3H Page 20 of 33

a. Accumulate hazardous waste in the designated SAA;

b. Notify MEMD for a waste pickup before the SAA accumulates its quantity limits (see section

2.4.3.1);

c. Request a hazardous waste pickup using the MOSI system at https://mosi.ndc.nasa.gov/. At WFF, attached a complete Hazardous Waste Disposal Inventory (HWDI), GSFC Form 23-54 to the MOSI request;

d. Provide SDSs to MEMD at pick up upon request; and

e. MEMD will transfer hazardous waste to a Less-Than-90-Day Facility and manage the collected information.

2.4.6.2 Waste Removal from Areas Other Than an SAA

The infrequent generator shall request MEMD to pick up hazardous waste from the point of generation.

Bringing hazardous waste directly to a Less-Than-90-Day Accumulation Facility is prohibited.

Infrequent generators meet the training, container, quantity, and labeling requirements of a waste generator. The generator will request pickup directly from the point of generation if:

a. The hazardous waste is placed in a container that impedes work in the production area/process;

b. The hazardous waste is not part of the SAA approved wastes;

c. The hazardous waste is not compatible with other hazardous waste at the SAA;

d. It is safer if MEMD comes directly to the point-of-generation for turn-in.

2.4.6.3 Treatment of Hazardous Waste

a. Treatment of hazardous waste is prohibited. Coordinate with MEMD any treatment of hazardous waste before starting treatment operations.

b. The Range and Mission Management Office (RMMO) operates an OB area at WFF Island for the thermal treatment of rocket motors. Manifests are generated by SRPO in coordination with MEMD when waste rocket motors are shipped from WFF Main Base to WFF Island. The record custodians for the generated manifest, a multi-copy form, are the Range and Mission Management Office for

TSDF copy, ILDM for the Transporter copy, and MEMD for the Generator copy. Other records associated with rocket motors, including waste sampling analyses, the permit, the ICP, monitoring reports, and other operating records, inspections, and waste reports, are kept at the OB Area office by RMMO with duplicates provided to MEMD.

2.4.7 Waste Minimization

DIRECTIVE NO. GPR 8500.3H Page 21 of 33

Generators should reduce the volume and toxicity of waste whenever possible. Efforts to achieve waste reduction should concentrate on the source rather than taking an end-of-pipe approach. Suggestions to accomplish this include:

a. Evaluate hazardous material substitution with environmentally friendly materials and coordinate with ILMD for the acquisition of possible substitutes;

b. Turn in unused and non-expired materials to MEMD for reuse (see section 2.2.7);

c. Minimize shelf-life loss by ordering materials only in the quantities and container sizes needed;

d. Pursue environmentally friendly systems to implement process changes and equipment modification;

e. Acquire material recycling systems;

f. Perform regular maintenance and good housekeeping to avoid equipment leaks and materials spills;

g. Purchase recycled products; and

h. Segregate non-hazardous wastes from hazardous wastes to prevent cross-contamination.

2.5 Other Regulated Wastes

2.5.1 Asbestos

Asbestos removal shall be performed by a licensed asbestos removal professionals and is typically disposed of by the removal contractor. An approved Asbestos Abatement Plan is approved by the

Safety Division (SD) for Greenbelt, and the FMD for WFF prior to any asbestos removal and disposal is accomplished.

2.5.2 Lead

Lead-based paint abatement shall be performed by a licensed lead removal professional and is disposed of by MEMD. The evaluation of suspect lead-containing materials is coordinated with SD at Greenbelt and FMD at WFF. An approved Lead Abatement Plan is approved by SD for Greenbelt, and FMD for

WFF prior to any lead-based paint removal and disposal is accomplished.

2.5.3 Polychlorinated Biphenyls (PCBs)

PCBs are managed in accordance with the TSCA regulations under 40 CFR 761. If the waste is considered to be a hazardous waste, it shall be managed in accordance with state-specific regulations.

2.5.3.1 PCBs in Maryland

a. In Maryland, PCBs are managed as hazardous waste. Articles that may contain PCBs cannot be dispose d of until tested, except for PCB-containing light ballasts managed as Universal Waste (see section 2.2.9 Universal Waste). Articles containing PCB concentrations of 0-50 parts per million

(ppm) are considered to be non-PCB. Most articles with 50-500 ppm PCB are considered PCB-contaminated, and are classified as hazardous waste under Maryland law. Most articles with PCB

DIRECTIVE NO. GPR 8500.3H Page 22 of 33 concentrations greater than 500 ppm are considered to be PCB-containing and are classified as acute hazardous waste under Maryland law.

b. Contaminated soils and other solids recovered from spills or removed from old disposal sites containing PCB at concentrations of less than 50 ppm are not hazardous wastes and can be disposed of at a site approved by MEMD.

c. Any residue or contaminated soil, water, or other debris mixture containing PCBs at concentrations greater than 50 ppm is classified as hazardous waste. Items having PCB concentration above 500 ppm are classified as acute hazardous waste.

d. MEMD will sample the fluid from suspected PCB articles to determine the concentration of PCB and assist in the disposal of items containing greater than 50 ppm PCB. PCB articles with no further use at Greenbelt will be managed in accordance with hazardous waste requirements. Out-of-service

PCB articles with concentrations greater than 50 ppm are marked indicating that they contain PCB and their placed-in-storage date. Articles with greater than 50 ppm shall be disposed of within 9 months from the placed-in-storage date.

2.5.3.2 PCBs in Virginia

a. In Virginia, solid wastes containing PCB concentrations between 1 ppm and 50 ppm are restricted to disposal in sanitary landfills or industrial landfills with leachate collection, liners and appropriate groundwater monitoring.

b. PCB bulk product waste with concentrations greater than 50 ppm shall be reported to the state to determine disposition, and approval will be determined on a case-by-case basis.

c. PCB articles such as PCB-contaminated electrical equipment, PCB hydraulic machines, or pipes that have previously contained PCB concentrations 50-500 ppm and which have been drained may be disposed of in a sanitary landfill with leachate collection, liners, and groundwater monitoring.

d. PCB remediation waste (such as soils, sediments, dredged materials, and sludge) with PCB concentrations equal to or greater than 50 ppm may not be disposed of in a sanitary landfill.

However, PCB cleanup waste (e.g., non-liquid cleaning materials and personal protective equipment at any concentrations) may be disposed of in a sanitary landfill with liners and a leachate collection system.

2.5.3.3 PCB Reports

The MEMD shall prepare an annual PCB report for file, by July 1 of each calendar year, listing the following PCB activities for the prior year: facility name, calendar year, signed manifests, Certificates of

Disposal, weight of PCB wastes, serial number or other identification number, date removed from service, date of transport, date of disposal, and record of conversations to confirm the receipt of PCB wastes.

2.5.4 Explosives

DIRECTIVE NO. GPR 8500.3H Page 23 of 33

a. Any item suspected of containing explosive material or waste are handled by trained individuals.

Employees who discover potential Unexploded Ordnance (UXO) or Munitions and Explosives of

Concern (MEC) shall not handle them; leave suspected UXO and MEC alone and call 911 from any internal phone…