GPR 1840.1.pdf

DIRECTIVE NO. GPR 1840.1C APPROVED BY Signature:

Original Signed By

EFFECTIVE DATE: August 24, 2017 NAME: Richard D. Barney

EXPIRATION DATE: August 24, 2022 TITLE: Director, Safety and Mission Assurance

CHECK THE GSFC DIRECTIVES MANAGEMENT SYSTEM AT

http://gdms.gsfc.nasa.govTO VERIFY THAT THIS IS THE CORRECT VERSION PRIOR TO USE.

08/16

Goddard Procedural Requirements (GPR)

COMPLIANCE IS MANDATORY

Responsible Office: Code 360 / Safety Division

Title: Asbestos Management Program

TABLE OF CONTENTS

PREFACE

P.1 PURPOSE

P.2 APPLICABILITY

P.3 AUTHORITIES

P.4 APPLICABLE DOCUMENTS

P.5 CANCELLATION

P.6 SAFETY

P.7 TRAINING

P.8 RECORDS

P.9 MEASUREMENT/VERIFICATION

PROCEDURES

1. ROLES AND RESPONSIBILITIES

1.1 The Center Director

1.2 Directors of Code 200, 500, and 600

1.3 Director of the Management Operations Directorate

1.4 The Center Asbestos Coordinator (CAC)

1.5 The Safety Division

1.5.1 The Safety Division Chief

1.5.2 The Safety Division Industrial Hygiene Office (IHO)

1.5.3 The Safety Division Office

1.6 The Wallops Flight Facility (WFF) IHO

1.7 Directorate Asbestos Coordinators (DACs)

1.8 The Asbestos Working Group (AWG)

1.9 Facility Operation Managers (FOMs)

1.10 Facilities Management Division (FMD)

1.10.1 The FMD Division Chief

1.10.2 Facilities Asbestos Coordinators (FACs)

1.10.3 FMD/Facilities Management Branch (FMB) Operations & Maintenance Teams

1.10.4 The FMD/FMB Planning Office

1.10.5 FMD/FMB Project Managers

1.10.6 Facilities Building Managers

DIRECTIVE NO. GPR 1840.1C Page 2 of 37

EFFECTIVE DATE: August 24, 2017

EXPIRATION DATE: August 24, 2022

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1.10.7 The Custodial Staff Contracting Officers’ Representative (COR)

1.11 Asbestos Abatement/Removal Contractors

1.12 Asbestos Abatement Contractor’s Competent Person

1.13 Contracting Officers’ Representatives (CORs)

1.14 Office of Human Capital Management

1.15 The Medical and Environmental Management Division (MEMD)

1.15.1 The MEMD, Environmental Management

1.15.2 The MEMD, Health Unit at Greenbelt and WFF

1.16 Contractors and Goddard Space Flight Center (GSFC) employees

1.17 Owners/Operators of Equipment with Asbestos-Containing Parts

1.18 Vehicle Mechanics and Maintenance Personnel

1.19 Organizations Other Than FMD Contractors that Coordinate and Fund Asbestos Abatement

Projects

2. EXPOSURE LIMITS

2.1 Full Work Shift Exposure Limit

2.2 Excursion Limit

3. PROHIBITED ASBESTOS-RELATED WORK ACTIVITIES

4. REQUIREMENTS FOR ASBESTOS PROJECTS

4.1 Regulated Areas

4.2 Demarcations and Signage

4.3 Exposure Monitoring and Assessment

4.4 Clearance Air Monitoring

4.5 Response Action

5. ADDITIONAL REQUIREMENTS FOR ASBESTOS ABATEMENT PROJECTS

OCCURRING IN OCCUPIED AREAS

6. WARNING SIGNS AND LABELS FOR ACBM AND PACM

7. STORAGE, TRANSPORTATION, AND DISPOSAL OF WASTE

8. OPERATIONS AND MAINTENANCE (O&M) ACTIVITIES

9. PERIODIC REASSESSMENT OF ACBM AND PACM

10. BULK SAMPLING

11. HOUSEKEEPING AND HYGIENE

12. NOTIFICATION IN CONTRACTS

13. FACILITIES MANAGEMENT INFORMATION SYSTEM FOR ACBM AND PACM

14. OPERATIONS INVOLVING BRAKES & CLUTCHES

15. OPERATIONS INVOLVING OTHER NON-FACILITIES ASBESTOS

16. MEDICAL SURVEILLANCE

17. SPECIAL PROVISIONS FOR VINYL ASBESTOS FLOOR TILE (VAT)

APPENDIX A - Definitions

APPENDIX B - Acronyms

CHANGE HISTORY LOG

DIRECTIVE NO. GPR 1840.1C Page 3 of 37

P.1 PURPOSE

This directive defines the requirements and procedures of the Asbestos Management Program at the

Goddard Space Flight Center (GSFC) to:

a. Protect employees, contractors, and visitors from exposure to asbestos arising during building renovation, construction, operations and maintenance, and other activities; and

b. Ensure compliance with Federal and state regulations, in addition to NASA and GSFC requirements related to asbestos-containing materials (ACM).

P.2 APPLICABILITY

a. This directive applies to all GSFC civil service employees. It applies to all contractors, tenant organizations, grantees, clubs, and other organizations operating under the auspices of GSFC or

GSFC property, to the extent reflected in relevant contracts, grants, and agreements.

b. In this directive, all document citations are assumed to be the latest version unless otherwise noted.

c. In this directive, all mandatory actions (i.e., requirements) are denoted by statements containing the term “shall.” The terms “may” or “can” denote discretionary privilege or permission; “should” denotes a good practice and is recommended but not required; “will” denotes expected outcome; and

“are/is” denotes descriptive material.

P.3 AUTHORITIES

a. Executive Order 12196, Occupational Safety and Health Programs for Federal Employees

b. Occupational Safety and Health Administration (OSHA) Title 29 Code of Federal Regulations

(CFR) Part 1960, Basic Program Elements for Federal Employee Occupational Safety and Health

Programs and Related Matters

c. NASA Policy Directive (NPD) 1800.2, NASA Occupational Health Program

d. NASA Procedural Requirements (NPR) 1800.1, NASA Occupational Health Program Procedure

P.4 APPLICABLE DOCUMENTS AND FORMS

a. OSHA 29 CFR Part 1910.134 Respiratory Protection

b. OSHA 29 CFR Part 1910.1001 Asbestos

c. OSHA 29 CFR Part 1926.1101 Asbestos

d. Environmental Protection Agency (EPA) Title 40 CFR Part 61, Subpart M National Emission

Standard for Asbestos (NESHAP)

e. EPA 40 CFR Part 763, Subpart E Asbestos-Containing Materials in Schools

f. EPA 40 CFR Part 763, Subpart G Asbestos Worker Protection

g. Department of Transportation (DOT) Title 49 CFR Part 172 Hazardous Materials Table, Special

Provisions, Hazardous Materials Communications, Emergency Response Information, Training

Requirements, and Security Plans

h. DOT 49 CFR Part 173 Shippers – General Requirements for Shipments and Packagings

i. DOT 49 CFR Part 178 Specifications for Packagings http://nodis3.gsfc.nasa.gov/lib_docs.cfm?range=1___

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j. Code of Maryland Regulations (COMAR) Title 26 Department of the Environment, Subtitle 11 Air

Quality, Chapter 21 Control of Asbestos

k. COMAR Title 26 Department of the Environment, Subtitle 11 Air Quality, Chapter 23 Asbestos

Accreditation of Individuals and Approval of Training Courses

l. Commonwealth of Virginia Administrative Code (VAC) Title 16 Department of Labor and Industry, 16 VAC 25-20-10 Regulation Concerning Licensed Asbestos Contractor Notification, Asbestos

Project Permits and Permit Fees

m. VAC Title 16 Department of Labor and Industry, 16 VAC 25-30-10 Regulations for Asbestos

Emissions Standards for Demolition and Renovation Construction Activities and the Disposal of

Asbestos-Containing Construction Wastes

n. VAC Title 54 Department of Professional and Occupational Regulation, 54.1, Chapter 5 Asbestos, Lead, and Home Inspection Contractors and Workers

o. GSFC Form 17-26, Exit Clearance Record

p. GSFC Form 17-26W, Exit Clearance Record/Wallops

q. GSFC Form 23-59, Initiator’s Acquisition Checklist

r. GSFC Form 23-73, Facilities Environmental and Safety Checklist For New Construction, Modifications, Demolition, and Maintenance of Facilities

s. GSFC Form 23-80, Asbestos Abatement Plan Submittal Form

t. OSHA Enforcement and Compliance Directive (CPL) 02-02-063, Inspection Procedures for

Occupational Exposure to Asbestos Final Rule 29 CFR Parts 1910.1001, 1926.1101, and 1915.1001

u. Naval Facilities Engineering Command (NAVFAC) Unified Facilities Guide Specifications (UFGS)

Section 02 82 16.00 20 Engineering Control of Asbestos Containing Materials

P.5 CANCELLATION

GPR 1840.1B, Asbestos Management Program at GSFC.

P.6 SAFETY

All personnel who perform surveys in conjunction with this document shall comply with safety and health requirements defined in this GPR, and all other applicable regulations (including, but not limited to, 29 CFR 1910.1001, 29 CFR 1926.1101, and 40 CFR 763).

P.7 TRAINING

Personnel performing asbestos work shall receive initial and annual training from their respective organizations within 60 days of initial employment.

a. Personnel such as maintenance technicians; utilities mechanics; electricians; heating, ventilation, and air conditioning (HVAC) technicians; plumbers; custodians; building managers and project managers who perform or direct Class IV asbestos work shall complete 2-Hour Asbestos Awareness training in accordance with the criteria in 40 CFR 763.92;

b. Maintenance, repair, and custodial personnel who conduct activities that will result in the disturbance of asbestos-containing building materials (ACBM); or who remove, encapsulate, DIRECTIVE NO. GPR 1840.1C Page 5 of 37

08/16 enclose, repair or remove small amounts (limited to a single glove bag operation) of ACM, described in 29 CFR 1926.1101 as Class III asbestos work, shall complete 2-Hour Asbestos Awareness

Training and 14 hours of additional Operations and Maintenance (O&M) training as specified in 40

CFR 763.92;

c. Training described in paragraphs d through i of this section shall be provided by instructors approved by the EPA, in accordance with 40 CFR 763 Appendix C to Subpart E (Asbestos Model

Accreditation Plan (MAP)) and the appropriate State code VAC 54-1-5 or COMAR 26.11.23;

d. Personnel who remove, encapsulate, enclose, repair or remove amounts of friable ACBM that are in excess of a glove bag, including work described in 40 CFR 763, Subpart E, Appendix C, paragraph

I. B; and work per 29 CFR 1926.1101 considered Class I asbestos work and Class II asbestos work that require the use of critical barriers and/or negative pressure enclosures, shall complete 4 days of

Asbestos Worker training, and 1 day of annual refresher training thereafter, in accordance with 40

CFR 763 Appendix C to Subpart E, 29 CFR 1926.1101, 29 CFR 1910.134, and COMAR 26.11.23 or

VAC 25-30-10;

e. Asbestos project contractors/supervisors who supervise asbestos workers performing work in paragraph d. above shall complete 5 days of Supervisor/Contractor training, and 1 day of refresher annual training thereafter, in accordance with 40 CFR 763 Appendix C to Subpart E, 29 CFR

1926.1101, 29 CFR 1910.134, and COMAR 26.11.23 or VAC 25-30-10;

f. Personnel who inspect for ACBM, e.g., Industrial Hygiene (IH) Asbestos Program Manager, shall complete 3 days of Building Inspector training, and 4 hours of annual refresher training thereafter, and obtain appropriate license, in accordance with COMAR 26.11.23 or VAC 25-30-10, and 40 CFR

763 Appendix C to Subpart E;

g. Personnel who prepare, approve, and oversee building asbestos management plans, e.g., Facilities

Asbestos Coordinators (FAC), shall complete 5 days of Management Planner training, including 3 days of Building Inspector training; and 8 hours of annual refresher training thereafter (including the

4 hours of Building Inspector refresher training), and obtain appropriate license, in accordance with

COMAR 26.11.23 or VAC 25-30-10, and 40 CFR 763 Appendix C to Subpart E;

h. Personnel who prepare and approve asbestos abatement plans and statements of work, and design asbestos or O&M projects that disturb friable ACBM, or response actions for major fiber release episodes, e.g., Asbestos Abatement Company Managers and IH Asbestos Program Manager shall complete 3 days of Project Designer training, and 1 day of annual refresher training thereafter, and obtain appropriate license, in accordance with COMAR 26.11.23 or VAC 25-30-10, and 40 CFR 763

Appendix C to Subpart E;

i. Asbestos project monitors at WFF, who observe abatement activities performed by contractors and who may also perform final clearance air monitoring, e.g., independent third party industrial hygienist, shall complete 5 days of Project Monitor training in accordance with VAC 25-30-10 and

40 CFR 763 Appendix C to Subpart E;

j. Personnel who perform Class II work with asbestos-containing roofing materials, flooring materials, siding materials, ceiling tiles, or Transite™ panels, not covered under paragraph d. above, shall complete 8 hours of training specified in 29 CFR 1926.1101 (k)(9) and (g);

k. For all other Class II work not covered above, training shall be provided which includes at a minimum all the elements in 29 CFR 1910.1101 (k)(9)(viii), the specific work practices and engineering controls set forth in paragraph (g) which specifically relate to the category of material

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08/16 being removed, and “hands-on” training in the work practices applicable to each category of material that the employee removes and each removal method that the employee uses;

l. Training for employees who are likely to be exposed in excess of the OSHA permissible exposure limit (PEL), and who are not otherwise required to be trained under any paragraphs above, shall meet the requirements of 29 CFR 1910.1101 (k)(9)(viii);

m. Personnel who disassemble, repair, and assemble asbestos-containing brakes and clutches shall receive training in accordance with the requirements of 29 CFR 1910.1001;

n. Personnel who may be exposed to asbestos through activities associated with non-facilities ACM shall receive training in accordance with the requirements of 29 CFR 1910.1001 and should be knowledgeable of substance technical information in 29 CFR 1910.1001 Appendix G;

o. Facilities Operations Managers (FOMs) are encouraged to attend 2-Hour Asbestos Awareness training.

p. Personnel removing Vinyl Asbestos Floor Tile (VAT) using Compliant Work Practices as described in CPL 02-02-063 shall complete 8 hours of training in accordance with the OSHA Settlement

Agreement; and

q. Competent Persons overseeing the removal of VAT using Compliant Work Practices as described in

CPL 02-02-063 shall complete 12 hours of training in accordance with the OSHA Settlement

Agreement.

P.8 RECORDS

Record Title Record Custodian Retention

Objective Data and Air

Monitoring Results

Safety Division, Industrial

Hygiene Office (IHO) or

WFF FAC

NRRS 8/23.5* Cut off annually.

Destroy with concurrence of center or

NASA Counsel’s Office 75 years after cutoff or when no longer needed, whichever is later.

Bulk Sampling Results Safety Division, IHO or

WFF FAC

NRRS 8/23.5*

ACBM Location, Condition, and Management Records (as maintained in ARCHIBUS or

GIS)

FACs NRRS 8/23.5*

Asbestos Survey Historical

Records

Safety Division, IHO NRRS 8/23.5*

Asbestos Abatement Actions

Report

Safety Division, IHO NRRS 8/23.5*

ACBM / Presumed Asbestos-

Containing Materials (PACM)

3-Year Assessment and

Surveillance Reports

Safety Division, IHO or

WFF FAC

NRRS 8/23.5*

O&M Activity Involving ACM

Report

FACs NRRS 8/23.5*

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Asbestos Abatement Plans and

Removal Reports

Safety Division, IHO or

WFF FAC

NRRS 8/23.5*

Fiber Release Episode

Monitoring Reports

Safety Division, IHO or

WFF FAC

NRRS 8/23.5*

Asbestos waste shipment records

Safety Division, IHO or

WFF FAC

NRRS 8/23.5*

Asbestos project work documents

Facilities Management

Division (FMD)

NRRS 8/23.5*

Civil Service Employee

Training Records

Office of Human Capital

Management

Dispose 3 years from date of training.

[Authority: 40 CFR 763.94(a)]

Civil Service Employee

Medical Surveillance Records

Medical and

Environmental

Management Division

(MEMD), Health Unit

(Greenbelt or WFF)

NRRS 8/41* Retire with individual employee health case files as listed in

Schedule 1, Employee Health

Records, of NRRS 1441.1.

Memorandum from FAC to

MEMD of the annual predictions of quantities of regulated ACM to be removed

FACs Dispose 3 years from date of report.

[Authority: 40 CFR 763.94(a)]

Letter to Maryland Department of Environment (MDE) of the annual predictions of quantities of regulated ACM to be removed

MEMD *NRRS 8/23A5 Cut off Annually.

Destroy 3 years after cutoff or when no longer needed, whichever is longer

*NRRS – NASA Records Retention Schedules (NRRS 1441.1)

P.9 MEASUREMENT/VERIFICATION

The Center Asbestos Coordinator (CAC) shall maintain data on the performance of the Asbestos

Management Program. The data will be compiled, reviewed, and reported at least annually to the Safety

Division Chief. The data should include:

a. Number, type, and status of open audit findings related to asbestos regulations;

b. Number of personnel who have received asbestos awareness training;

c. Number of bulk samples analyzed for asbestos (Greenbelt only);

d. Average response time from survey request to evaluation (Greenbelt only);

e. Average response time from on-site evaluation or sample collection to written report (Greenbelt only);

f. Percentage of asbestos abatement submittals that are either approved or rejected within 3 working days (Greenbelt only); and

g. Percentage of customer satisfaction evaluations for training classes presented ranking above average to excellent in relation to total number of evaluations.

http://nodis3.gsfc.nasa.gov/library/lib_docs.cfm?range=1___

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PROCEDURES

1.0 ROLES AND RESPONSIBILITIES

1.1 The Center Director ensures that:

a. A safe and healthful workplace is provided for all GSFC personnel; and

b. All recognized hazards are controlled to the greatest possible extent.

1.2. Directors of Code 200, 500, and other codes as applicable shall:

a. Mandate that Directorate operations-related asbestos projects and concerns are handled through the

Directorate Asbestos Coordinator (DAC; see section 1.7);

b. Ensure that procedures are available for reviewing building and equipment designs and modifications which may result in disturbance or disposal of ACM or PACM;

c. Make available a point of contact from the Directorate to be the DAC; and

d. Ensure that an O&M Plan is developed and implemented for their operations and forwarded to the

Safety Division IH function and FAC for review and approval.

1.3 Director of the Management Operations Directorate (MOD) shall:

a. Monitor the execution and cost of the Center Asbestos Management Program through routine meetings as required with representatives of the FMD and the Safety Division; and

b. Advocate for funds to execute the Asbestos Management Program.

1.4 The Center Asbestos Coordinator (CAC) shall:

a. Act as the primary GSFC contact to regulatory agencies, NASA, and internal and external auditors regarding asbestos matters;

b. Provide overall leadership for the Asbestos Management Program;

c. Periodically evaluate the Asbestos Management Program for compliance with asbestos-related requirements and procedures;

d. Develop and implement asbestos management requirements and procedures at GSFC;

e. Assist in determining the purpose, scope, and conditions of satisfaction of a Center-wide asbestos survey to identify and prioritize the risk of ACBM and PACM;

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f. Direct the surveillance of the condition of high priority ACBM and PACM on a 3-year basis;

g. Ensure that the procedures described in sections 4.4 Clearance Air Monitoring and 4.5 Response

Actions are followed in the event of a minor or major fiber release episode;

h. Review O&M Plans with the Safety Division IHO; and

i. Act as the chairperson of the Asbestos Working Group (AWG) and maintain its charter.

1.5 The Safety Division:

1.5.1 The Safety Division Chief shall appoint a CAC (see section 1.4).

1.5.2 The Safety Division IHO shall:

a. Review and evaluate changes to asbestos regulations at the Center;

b. Maintain asbestos management documentation, survey reports, sample analyses reports, abatement approval reports, and waste shipment records as described in P.9 Records that pertain to Greenbelt;

c. Assign an Asbestos Program Manager at Greenbelt to perform the following at Greenbelt:

(1) Act as the primary contact to the FAC and FMD Project Managers for asbestos-related safety, health, and environmental issues and asbestos abatement project regulatory compliance;

(2) Serve as the interface between Project Managers and the CAC;

(3) Provide day-to-day management of the Asbestos Management Program;

(4) Assist the CAC to ensure that asbestos-related activities are carried out in accordance with all applicable Federal, state, NASA and GSFC asbestos requirements;

(5) Collect and analyze samples of suspect ACM when the material content is not known, and inform the FAC, FMD Project Managers, and CAC of the results;

(6) Provide information regarding ACM, surveys, monitoring results, and response actions to

FOMs, building occupants, and other GSFC employees;

(7) Review and approve asbestos abatement plans, submittals, licenses and permits of abatement personnel, proposed landfills, and waste transporters prior to abatement;

(8) Check approximately 5% of asbestos abatement projects to observe whether project specifications are being met;

(9) If determined to be necessary, perform additional monitoring during asbestos abatement projects or other work involving potential exposure to asbestos;

(10) Coordinate response action and perform perimeter air monitoring when there is a breach in containment during an asbestos abatement project or following a fiber release episode;

(11) Select American Industrial Hygiene Association (AIHA) or National Institute of Standards and

Technology (NIST) National Voluntary Laboratory Accreditation Program (NVLAP) accredited laboratories to analyze asbestos bulk/air samples;

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(12) Review and approve asbestos abatement project post-abatement reports, waste shipment records, and clearance air monitoring results to ensure compliance with EPA 40 CFR Part 763, Subpt. E referenced by OSHA in 29 CFR 1910.1001 and 29 CFR 1926.1101;

(13) Review and approve O&M Plans developed by Directorates and organizations at GSFC;

(14) Ensure the posting of signs and warning labels, in accordance with 40 CFR 763.95, that identify ACBM or PACM, its location, and appropriate work practices; and

(15) Oversee the surveillance of high priority ACBM and PACM, as identified in past Center-wide asbestos surveys, at least once every 3 years.

(16) Review, approve and forward to the Region 3 EPA Asbestos NESHAP Coordinator within 3 days, Environmental Protection Agency 45 day late waste shipment Notification documentations

(Exception Report) received from project managers. Exception reports must include a copy of the waste shipment record for which a confirmation of delivery was not received, and a cover letter signed by the waste generator explaining the efforts taken to locate the asbestos waste shipment and the results of those efforts in accordance with 40 CFR 61.150(d)(3) and (4).

1.6 The WFF IHO shall:

a. Assist and provide guidance to the WFF FAC concerning safety and health issues related to asbestos;

b. Review and approve asbestos abatement plans, submittals, licenses and permits of abatement personnel;

c. Review and approve asbestos abatement project post-abatement reports and clearance air monitoring results to ensure compliance with EPA and OSHA;

d. Determine the need for additional monitoring during asbestos abatement projects or other work involving potential exposure to asbestos;

e. Coordinate response action and perform perimeter air monitoring as necessary when there is a breach in containment during an asbestos abatement project or following a fiber release episode;

f. Assist the FAC in posting signs and warning labels, in accordance with 40 CFR 763.95, that identify

ACBM or PACM, its location, and appropriate work practices; and

g. Be a member of the WFF Asbestos Group and AWG.

1.7 Directorate Asbestos Coordinators (DACs) shall:

a. Act as the primary contacts for asbestos-related projects managed by their Directorate;

b. Ensure that all asbestos-related work performed by their directorate is conducted in accordance with this GPR;

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c. Provide information about changes to ACM to the appropriate FAC so that the computer-aided facilities management system (i.e., ARCHIBUS® or GIS) can be updated; and

d. Be a member of the AWG.

1.8 The Asbestos Working Group (AWG) shall convene periodically as directorate representatives to mutually develop and improve upon best practices and procedures, resolve audit findings, and raise awareness of asbestos related issues at GSFC as described in the AWG Charter, for the sake of minimizing exposure to asbestos, creating efficient processes, and resolving concerns of personnel.

1.9 Facility Operation Managers (FOMs) shall:

a. Inform the IHO and DAC when there are changes to their building that could affect ACM/PACM:

b. Notify the FAC and, if at Greenbelt, the IHO and DAC of any damaged PACM or ACM in their building;

c. Coordinate asbestos abatement projects with the FAC, DAC and, if at Greenbelt, FMD Project

Managers;

d. Coordinate with FMD Project Managers (at Greenbelt), DAC or the FAC (at WFF) the notification of all building occupants at least 3 days prior to commencing an asbestos abatement project;

e. Coordinate the securing of areas of buildings and shutting off the HVAC system if an asbestos release episode is suspected in the building;

f. In coordination with the CAC (at Greenbelt), DAC or the FAC and Industrial Hygienist (at WFF), ensure that the procedures described in sections 4.4 Clearance Air Monitoring and 4.5 Response

Actions are followed in the event of a minor or major fiber release episode; and

g. Ensure that surveillance is conducted by the FAC in each building or facility that contains high priority ACM or PACM at least every 3 years.

1.10 Facilities Management Division (FMD)

1.10.1 The FMD Division Chief shall:

a. Assign FACs and alternates for facilities that are the responsibility of the MOD at Greenbelt and

WFF;

b. Ensure that FMD personnel who perform Class I-IV asbestos work receive the appropriate training as described in P.8; and

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c. Ensure that the FACs for Greenbelt and WFF maintain their respective computer-aided facilities management system (i.e., ARCHIBUS®, GIS).

1.10.2 Facilities Asbestos Coordinators (FACs)

1.10.2.1 All FACs shall:

a. Coordinate and submit the statement of work, with the CAC, for asbestos building material surveys to identify ACBM and PACM at the Center;

b. Maintain and update the computer-aided facilities management system (i.e., ARCHIBUS®, GIS) so that the databases reflect ACBM and PACM in the buildings and their condition;

c. Ensure that asbestos abatement contractor staff includes state-licensed Asbestos Supervisors;

d. Ensure that signs or labels are posted on all intact TSI and friable ACM located in areas accessible to employees, contractors, or the general public;

e. Develop a complementary asbestos management plan, Procedures and Guidelines (PG) or Work

Instruction (WI) approved by the IHO, which describes the management and approval of asbestos abatement projects, the computer-aided facilities management system (i.e., ARCHIBUS®, GIS), preventive measures and response actions to be taken, and O&M plans, in accordance with 40 CFR

763.93;

f. Have accreditation as Management Planners in accordance with Section P.8 Training; and

g. Be members of the AWG.

h. Provide to MEMD the annual predictions of quantities of regulated ACM to be removed from each building or facility for the following calendar year, in accordance with 40 CFR 61.145, by December

1, and report any quantities greater than NESHAP thresholds to the MDE or Virginia Department of

Labor and Industry (VDOLI)

1.10.2.2 The FAC at Greenbelt shall:

a. Coordinate asbestos abatement projects with the FMD Project Managers, DACs, and the IHO; and

b. Notify and provide information to the IHO concerning any asbestos projects and other activities that may disturb ACBM.

1.10.2.3 The FAC at WFF shall:

a. Act as the primary contact for asbestos-related issues, project regulatory compliance, and survey and sampling results;

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b. Coordinate asbestos abatement projects with Facilities Management Branch (FMB) Project

Managers and consult the WFF IH as necessary;

c. Serve as the interface between WFF and the CAC;

d. Provide day-to-day management of the Asbestos Management Program;

e. Assist the CAC to ensure that asbestos-related activities are carried out in accordance with all applicable federal, state, NASA and GSFC asbestos requirements;

f. Review and approve asbestos abatement plans, submittals, licenses and permits of abatement personnel;

g. Periodically check asbestos abatement projects to observe whether project specifications are being met;

h. Review and approve asbestos abatement project post-abatement reports, waste shipment records, and clearance air monitoring results to ensure compliance with EPA and OSHA regulations;

i. Notify FMB Project Managers and the WFF IH of sampling results, surveys, and other matters regarding ACM as necessary;

j. Ensure the posting of signs and warning labels, in accordance with 40 CFR 763.95, that identify

ACBM or PACM, its location, and appropriate work practices;

k. Oversee the surveillance of high priority ACBM and PACM, as identified in past Center-wide asbestos surveys, at least once every 3 years;

l. Direct the collection and analysis of samples of suspect ACM through FMB as necessary;

m. Ensure that AIHA or NIST NVLAP accredited laboratories are used to analyze asbestos bulk/air samples;

n. Coordinate the WFF Asbestos Group; and

o. Maintain asbestos management documentation, survey reports, sample analyses reports, abatement approval reports, and waste shipment records as described in P.8 Records.

1.10.3 The FMD/Facility Management Branch (FMB) Operations & Maintenance Branch shall:

a. Ensure that maintenance work is performed in accordance with O&M procedures, and that personnel do not enter regulated areas without proper training and personal protective equipment (PPE);

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b. Include one on-site team (two or three personnel) designated as capable of performing Class III asbestos work, or be able to provide this capability from an off-site contractor within 4 hours in the event a quick turnaround is necessary;

c. Receive the appropriate training (e.g., Class III or IV) according to their work activities, as described in paragraph P.8 Training; and

d. Notify the IHO and FAC of any damaged ACM or PACM.

e. Ensure that mechanical room entrances have warning and contact information signs and homogeneous areas have warning labels in accordance with section 6 (b and c).

1.10.4 The FMD/FMB Planning Office shall:

a. Ensure that the presence, location, and quantity of ACM and PACM has been made known through consulting the computer-aided facilities management system (i.e., ARCHIBUS®, GIS) or through samples analyses, prior to the submittal of any new asbestos abatement project;

b. Ensure that any short-term or temporary contractors who may come into contact with asbestos at

GSFC are provided information regarding the locations of ACM and PACM; and

c. Notify the Greenbelt IHO (at WFF the IHO and FAC) of any activities that may result in a

NESHAP-size renovation.

1.10.5 FMD/FMB Project Managers shall:

a. Determine the presence, location, and quantity of ACM and PACM prior to any building renovation, demolition, or O&M work,

b. Ensure that asbestos-related work activities are conducted in accordance with Federal, state, NASA and GSFC requirements;

c. Ensure that accurate drawings and relevant information depicting the locations that will be affected by any demolition, renovation, or maintenance activities are available for distribution to the asbestos abatement contractor;

d. Ensure that the IHO (also, the DAC and FOM where appropriate) is notified at the design and planning stage of any construction, renovation, or O&M projects that may impact ACBM or PACM;

e. Ensure that all construction specification documents that relate to asbestos specify the material, quantity, type, and location(s) of any ACM to be removed;

f. Complete GSFC Form 23-73 Environmental Checklist, Facilities during the planning phase of facilities projects;

DIRECTIVE NO. GPR 1840.1C Page 15 of 37

g. Ensure that the GSFC Asbestos Management Program is made known to bidders before award of projects;

h. Ensure that notification is made, in coordination with the FOM, to all building occupants at least 3 days prior to commencing asbestos abatement work;

i. Ensure that building occupants, other personnel, and prospective outside contractors who can reasonably be expected to work in or adjacent to areas containing ACBM or PACM are notified with signage indicating the ACBM or PACM;

j. Ensure that contractors/subcontractors conducting asbestos-related work on GSFC property receive a copy of the GSFC Asbestos Management Program and sign a letter of receipt;

k. Ensure that required notifications are provided to the EPA and state agencies as to the quantity of

ACM to be removed during planned renovations and demolitions (a 10-day notice to the EPA is required for NESHAP-size projects);

l. Ensure that the following documents from the abatement contractor/subcontractor are provided to the IHO (IHO and FAC at WFF) for review prior to the start of work:

(1) An asbestos abatement plan;

(2) A completed GSFC Form 23-80 (for Greenbelt projects);

(3) A copy of the contractor’s/subcontractor’s Asbestos Abatement Contractor’s license issued by the appropriate State Licensing Board, the MDE or the Virginia Department of Professional and

Occupational Regulation;

(4) A copy of the site-specific health and safety plan;

(5) A copy of the asbestos-abatement contractor’s Hazard Communication and Respiratory

Protection Programs;

(6) A copy of all asbestos abatement contractors’ asbestos-related training certificates, asbestos-related state license, licensed physician medical evaluations, and respiratory fit-test certifications;

(7) The name of the asbestos waste transporter and a copy of its license; and

(8) The name of the waste disposal site and a copy of the landfill permit for regulated waste.

m. Ensure that a competent person is assigned to all asbestos project work sites;

n. Ensure that third party air monitoring results and manometer readings are posted daily in a designated area within the building;

o. Ensure that a post abatement report including observations, proof of negative pressure (e.g., manometer readings), air monitoring results, and final clearance monitoring results, if applicable, are provided to the IHO within 10 days of the monitoring;

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p. Ensure that waste shipment records for regulated ACM waste are obtained from the asbestos abatement contractor within 35 days of the date that the waste was accepted by the initial transporter, and forwarded to the IHO within 10 days of receipt;

(1) When waste shipment records signed by the owner or operator of the designated disposal site, is not received by the abatement contractor within 35 days of the date the waste was accepted by the initial transporter, contact the transporter and/or owner or operator of the designated disposal site to determine the status of the waste shipment.

(2) If a copy of the waste shipment record, signed by the owner or operator of the designated waste disposal site, is not received within 40 days of the date the waste was accepted by the initial transporter, submit an exception report to the IHO that includes a copy of the waste shipment record for which a confirmation of delivery was not received, and a cover letter signed by the waste generator explaining the efforts taken to locate the asbestos waste shipment and the results of those efforts.

q. Eliminate the installation of new ACM unless approved by the AWG.

r. If procurement or use of ACM is planned, notify the IHO and indicate this in the Initiator’s

Acquisition Checklist GSFC Form 23-59.

s. Notify the IHO if the Initiator’s Acquisition Checklist GSFC Form 23-59 indicates plans to procure

ACM;

t. Eliminate the installation of new ACM unless approved by the AWG;

u. Ensure that this GPR is referenced in contract specifications; and

v. Ensure that asbestos abatement contractors are subject to this GPR by specification adherence to this

GPR in contracts with construction, renovation and O&M contracts.

1.10.6 The Custodial Staff Contracting Officers’ Representative (COR) shall:

a. Ensure that all custodians who work in buildings that contain ACBM receive 2-hour asbestos awareness training within 60 days of initial employment and annually thereafter;

b. Ensure that all custodians whose work may result in the disturbance of ACM receive 16-hour O&M asbestos training as described in P.7; and

c. Ensure that the IHO is notified if ACM is significantly disturbed during custodial work, resulting in the generation of possible asbestos dust.

1.11 Asbestos Abatement/Removal Contractors shall:

a. Comply with all Federal, state, NASA, and GSFC regulations concerning ACM;

DIRECTIVE NO. GPR 1840.1C Page 17 of 37

b. Submit notifications to the EPA and appropriate State agency, MDE or VDOLI, as required in section 4 of this GPR;

c. Submit asbestos abatement plans in accordance with section 4, including location and number of clearance samples, licenses of workers and supervisors, waste transporter license number, and a copy of Form 23-80 Asbestos Abatement Plan Submittal Form (Greenbelt) to the FMD Project Manager or COR for approval (at Greenbelt) or to the FAC (at WFF);

d. Ensure that warning signs are posted 3 days prior to asbestos work at such a distance from the regulated area that persons may read the signs and take the necessary protective steps before entering the area marked by signs;

e. Ensure that a competent and State licensed person supervises all asbestos work sites;

f. Perform an initial exposure assessment and monitoring described in section 4.3 and 4.4, and additional requirements in section 5;

g. Coordinate disposal of regulated ACM waste and other asbestos-containing waste at facilities accepting such waste, and provide a copy or proof of the disposal site permits; and

h. Upon completion of an abatement project, submit a post-abatement report that includes ACM type, quantity abated, contractors involved, background and final clearance sample results, and asbestos waste shipment records to the FMD Project Manager or COR.

1.12 Asbestos Abatement Contractor’s Competent Person shall:

Supervise and inspect all asbestos work performed within regulated areas in accordance with 29 CFR

1926.1101 (o).

1.13 Contracting Officers’ Representatives (CORs) shall:

a. Ensure that contractors engaged in Class I-IV asbestos work comply with all Federal, state, and local requirements;

b. Ensure that asbestos abatement contractors are aware of GSFC requirements, provide contractors with a copy of the GSFC Asbestos Management Program, and ensure that contractors have access to asbestos O&M plans for the areas where they will perform their stated contractual duties;

c. Ensure that only non-asbestos building materials are used by contractors; and

d. Forward contract submittals, asbestos abatement plans, post abatement records, and other pertinent reports to the IHO at Greenbelt or to the FAC at WFF.

DIRECTIVE NO. GPR 1840.1C Page 18 of 37

1.14 Office of Human Capital Management shall:

a. Maintain civil service employee asbestos training records per P.8, Records; and

b. Ensure that civil service employees complete GSFC Form 17-26 or 17-26W, Exit Clearance Record, prior to termination of employment.

1.15 The Medical and Environmental Management Division (MEMD)

1.15.1 The MEMD, Environmental Management shall:

a. Obtain from the FAC annual predictions of quantities of regulated ACM to be removed from each building or facility for the following calendar year, in accordance with 40 CFR 61.145, by December

1. Report any quantities greater than NESHAP thresholds to the MDE or Virginia Department of

Labor and Industry (VDOLI) 10 days prior to the end of the year (e.g., nonscheduled renovation operations for which an exact date cannot be predicted but is expected to occur based on past experience);

b. Ensure the safe disposal of regulated ACM waste that is not ACBM waste, and generated as a result of operations at GSFC; and

c. The Environmental Team at WFF shall, in addition, perform the following duties:

(1) Review proposed landfills and waste transporters prior to the start of asbestos abatement work.

(2) Approve the asbestos waste shipment record manifest before the waste is transported for disposal.

1.15.2 The MEMD, Health Unit at Greenbelt and WFF shall:

a. Provide medical surveillance to GSFC civil service employees as required by OSHA (29 CFR

1910.1001(l)); and

b. Maintain GSFC employees’ medical surveillance records as required by 29 CFR 1910.1001(l).

1.16 Contractors and GSFC employees shall:

a. Ensure that all materials brought onto GSFC are non-ACM unless approved by the AWG for a specific project;

b. Comply with all applicable Federal, state, NASA, and GSFC requirements governing work with

ACM; and

c. Contact the IHO if damaged ACM or PACM is noted;

DIRECTIVE NO. GPR 1840.1C Page 19 of 37

1.17 Owners / Operators of Equipment with Asbestos-Containing Parts shall:

a. Demonstrate knowledge of and follow work practices and controls for limiting exposure to asbestos during disassembly, repair, and assembly of equipment with asbestos-containing parts as specified in section P.7 Training and section 15, Operations Involving Other Non-Facilities Asbestos;

b. Label asbestos-containing equipment and hardware in accordance with section 6. Notifications of

ACBM and PACM; and

c. Notify the Safety Division for disposal of ACM waste.

1.18 Vehicle Mechanics and Equipment Maintenance Personnel shall demonstrate knowledge of and follow work practices and controls for limiting exposure to asbestos during disassembly, repair, and assembly of asbestos-containing vehicle and equipment (e.g., cranes) parts as specified in section P.7

Training and section 14, Operations Involving Brakes and Clutches.

1.19 Organizations Other Than FMD / FMD Contractors that Coordinate and Fund Asbestos

Abatement Projects shall perform all duties listed under section 1.10.5, FMD Project Managers and section 1.10.7, The Custodial Staff COR of this GPR.

2. EXPOSURE LIMITS

2.1 Full Work Shift Exposure Limit

Personnel shall not be exposed to an airborne concentration of asbestos in excess of 0.1 fiber per cubic centimeter (f/cc) of air as an 8-hour time-weighted average (TWA), as determined by the method prescribed in Appendix A of 29 CFR 1926.1101.

2.2 Excursion Limit

Personnel shall not be exposed to an airborne concentration of asbestos in excess of the excursion limit,

1.0 f/cc of air averaged over a sampling period of 30 minutes, as determined by the method prescribed in

Appendix A of 29 CFR 1926.1101.

3. PROHIBITED ASBESTOS-RELATED WORK ACTIVITIES

The following equipment and work practices shall not be used in association with asbestos-related work, regardless of quantity, type, or operation:

a. High-speed abrasive disc saws that are not equipped with a point-of-cut ventilator or enclosures with

High Efficiency Particulate Air (HEPA) -filtered exhaust air;

b. Compressed air, unless the compressed air is used in conjunction with an enclosed ventilation system designed to capture the dust cloud created by the compressed air;

DIRECTIVE NO. GPR 1840.1C Page 20 of 37

c. Dry sweeping, shoveling, or other dry cleanup of ACM or PACM;

d. Employee rotation as a means to reduce employee exposure to asbestos; and

e. Sanding, cutting, or abrading vinyl asbestos tiles (VAT), unless controlled with appropriate abatement procedures.

4. REQUIREMENTS FOR ASBESTOS PROJECTS

a. Asbestos projects shall be performed in accordance with OSHA 29 CFR 1926.1101, EPA 40 CFR 61

& 763, this GPR, and the appropriate state regulation, COMAR 26.11.21 or 16 VAC 25-20-10 and

16 VAC 25-30-10.

b. Personnel performing asbestos project work shall be considered to be performing Class I, II, or III work.

c. The EPA and appropriate state agency, MDE or VDOLI, shall be notified in writing of the quantity of ACM to be abated or removed, and other elements listed in 40 CFR 61.145 NESHAP, 10 days prior to the start of a renovation or demolition project if the quantity of ACM to be abated or removed equals or exceeds 260 linear feet on pipes, 160 square feet on other facility components, or

35 cubic feet of facility components.

d. If the removal amount is between 20 linear feet / 10 square feet and 259 linear feet / 159 square feet, the MDE shall be notified of the quantity of ACM to be abated or removed during an asbestos project at any time prior to the start of the project. VDOLI does not require reporting at this level for

Federal facilities in Virginia.

e. GSFC Form 23-80 Asbestos Abatement Plan Submittal Form (for projects at Greenbelt) shall be submitted with an Asbestos Abatement Plan containing the elements in UFGS-02 82 16.00 20; and

Asbestos Worker, Supervisor, and Project Designer licenses, to the IHO (at Greenbelt) or to the

DAC (at WFF) for approval at least 5 working days prior to commencing asbestos abatement.

f. Engineering and work practice controls in accordance with 29 CFR 1926.1101 (g) shall be implemented for Class I – IV asbestos work. These include, but are not limited to, using vacuum cleaners and ventilation equipped with HEPA filters; keeping regulated ACM adequately wet before, during, and after removal; erecting enclosures and containment.

g. For all Class I-II asbestos abatement, HVAC systems shall be isolated in the regulated area by sealing with a double layer of 6 mil plastic or the equivalent.

h. For all Class I-II asbestos abatement, impermeable drop cloths shall be placed on surfaces beneath all removal activity.

DIRECTIVE NO. GPR 1840.1C Page 21 of 37

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i. For all Class I-II asbestos abatement, all objects within the regulated area shall be covered with impermeable drop cloths or plastic sheeting which is secured by duct tape or an equivalent.

j. Regulated ACM and Category II materials that have a high probability of being crumbled, pulverized or reduced to powder as part of demolition shall be removed before demolition begins.

k. Category I materials which are not friable prior to demolition and Category II materials which have a low probability of becoming crumbled, pulverized, or reduced to powder during demolition are not required to be removed, except where demolition will be by intentional burning.

4.1 Regulated Areas

a. Class I, II and III asbestos work, and all other operations where airborne concentrations of asbestos exceed the exposure limit, or there is a reasonable possibility they may exceed the exposure limit, shall be conducted within regulated areas.

b. Only authorized and trained personnel wearing the required PPE may access regulated areas.

c. Critical barriers shall be used for all Class I-II jobs involving the removal of more than 25 linear or

10 square feet of TSI or surfacing material; and for all other Class I jobs, where the employer cannot produce a negative exposure assessment or where employees are working in areas adjacent to the regulated area, while the Class I work is being performed.

d. For all Class I-II jobs where the asbestos abatement contractor cannot produce a negative exposure assessment, or where exposure monitoring shows that a PEL is exceeded, the contractor shall ventilate the regulated area to move contaminated air away from the breathing zone of employees toward a HEPA filtration or collection device.

e. Negative pressure enclosures shall be used where feasible with a minimum of 4 air changes per hour and -0.02” water gauge (wg) pressure differential relative to the outside.

f. Glove bag systems or negative pressure glove bag systems consisting of 6 mil thick plastic may be used to remove ACM or PACM from piping and elbows within specifications outlined in 29 CFR

1926.1101 (g).

g. A mini-enclosure of 6 mil thick plastic and negative pressure which accommodates no more than two persons may be used if the disturbance or removal can be completely contained by the enclosure.

h. For removing asbestos-containing floor tile and floor tile in buildings constructed prior to 1981 for which the absence of ACM has not been verified pursuant to 29 CFR 1926.1101 (g)(8)(i)(I), personnel shall comply with work practices in 29 CFR 1926.1101 (g) (8) and receive training in these practices pursuant to 29 CFR 1926.1101 (k)(9).

DIRECTIVE NO. GPR 1840.1C Page 22 of 37

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i. Class III asbestos work shall be conducted using engineering and work practice controls specified in

29 CFR 1926.1101 (g).

j. Class IV asbestos work shall be conducted using wet methods, HEPA vacuums, and prompt clean up of debris containing ACM or PACM.

k. Respiratory protection and a respiratory protection program shall be required in accordance with 29

CFR 1926.1101 (h).

l. Protective clothing shall be worn, laundered, and disposed of in accordance with 29 CFR 1926.1101

(i).

m. Eating, drinking, using tobacco, chewing gum, and applying cosmetics shall not be allowed in regulated areas.

n. Work performed within regulated areas shall be supervised by a competent person.

4.2 Demarcations and Signage

a. Notification warning signs shall be posted to demarcate the regulated area.

b. Notification warning signs shall be posted at the perimeter of the asbestos project regulated area (and other work area where there is a reasonable possibility of exposure above the exposure limit).

c. Notification warning signs shall include the following information:

DANGER

ASBESTOS

MAY CAUSE CANCER

CAUSES DAMAGE TO LUNGS

AUTHORIZED PERSONNEL ONLY

d. Where the use of respirators and protective clothing is required in the regulated area, the warning signs shall include the following:

RESPIRATORS AND PROTECTION CLOTHING ARE REQUIRED IN THIS AREA

e. Critical barriers or negative pressure enclosures serving to demarcate regulated areas shall be erected in accordance with 29 CFR 1926.1101.

f. Project Notification signs and Asbestos Project Contact Information signs shall be posted immediately outside all entrances to and exits from the work site to notify the building occupants of

DIRECTIVE NO. GPR 1840.1C Page 23 of 37

08/16 an asbestos abatement project at least 3 days prior to commencement of the project, and until completion of the project.

g. Project Notification signs shall include dates and hours of abatement, building material to be abated, potential concerns, and points of contact in accordance with the requirements of Code of Maryland

Regulation (COMAR) 26.11.21.06.

h. Asbestos Project Contact Information Signs shall include the following information:

CODE OF MARYLAND REGULATION (COMAR)

26.11.21.06 REQUIRES THAT ASBESTOS ABATEMENT

SIGNS BE POSTED

THERE IS NO CAUSE FOR…