FORM E - SOLICITATION FOLLOW-UP LOG.pdf

This is a Solicitation Follow-Up Log form (Exhibit 1) used to document outreach efforts to Disadvantaged Business Enterprise (DBE) firms in connection with a state or local contract opportunity. The form is designed to track all communications with prospective DBE bidders and proposers, requiring that oral communications be supplemented with documented follow-up through email, fax, or letter with attached evidence. The log contains multiple rows for recording contact attempts, with fields for the date and time of follow-up, the method of communication used, the name of the DBE firm and contact person, email and phone information, the DBE's response status, confirmation of whether the firm is bidding or proposing, and the bid or proposal submittal date. The form shows eight entries with checkbox fields indicating "Yes" responses in the bidding or proposing column, though the specific details of each entry appear incomplete or not fully populated in the available version.

The form serves as an administrative tracking mechanism for documenting good faith efforts to include small, minority-owned, women-owned, or other disadvantaged businesses in the bidding process. It does not contain pricing information, contract terms, funding sources, or award details. Rather, it functions as a compliance and accountability tool to ensure that solicitation procedures include documented outreach to DBE firms and that evidence of all communications is maintained for audit and verification purposes.