FORM E - SOLICITATION FOLLOW-UP LOG.pdf

This is a Solicitation Follow-Up Log form designed to track outreach efforts to Disadvantaged Business Enterprise (DBE) firms for a state or local contract opportunity. The form serves as a documentation tool for recording all communications with DBE firms, requiring that oral communications be supported by written follow-up evidence such as emails, faxes, or letters. The template includes fields for recording the date and time of contact, the method of follow-up communication, the name of the DBE firm and contact person, contact information including email and phone numbers, the DBE firm's response status, confirmation of bidding or proposal participation, and the date of bid or proposal submission. The form contains multiple rows with checkboxes marked "Yes," indicating that multiple DBE firms were contacted and responded affirmatively to participation inquiries.

The document functions as a compliance and outreach tracking mechanism for DBE participation goals in the contract opportunity. By requiring documented follow-up on all oral communications, the form ensures transparency and accountability in the solicitation process and demonstrates good faith efforts to encourage DBE participation. The structured format allows the contracting agency to maintain a clear audit trail of all outreach activities and firm responses, which is essential for compliance with federal and state DBE program requirements. This log would typically be submitted with the bid or proposal to provide evidence of DBE outreach efforts.