FirstSource III - RFP_Attachment 4 EPEAT Report.xlsx
XLSX spreadsheet 28 KB Posted
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- FirstSource III Solicitation Federal contract opportunity
- Solicitation number
- 70RTAC21R00000003
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Instructions
| FirstSource III EPEAT Report |
| In accordance with section C.6.8.3 of the contract, a quarterly EPEAT Report is requested for the reporting period specified in the below instructions. This EPEAT Report will help DHS obtain information on the compliance of purchased and leased equipment with EPEAT requirements. |
Every FirstSource III Contract Holder must submit this report by the due date and in accordance with the instructions below.
Due Dates: EPEAT Report (Tab 2): January 15, April 15, July 15, and October 15 Non-EPEAT Purchase (Tab 3): January 18, April 18, July 18, and October 18 (only if there are units to report) Formatting Requirements: • Use this template to provide data
• Do not change the format of the template or the formulas within the template (e.g. do not change column headers or the order of columns)
• Save the file name in this format:
EPEAT [MONTH_YEAR] [CONTRACT NUMBER] [COMPANY NAME]
| Submission Instructions: | Email the completed data report to IDIQ Contracting Officer, IDIQ Contracting Officer's Representative, and ocao-sustainabilityreports@hq.dhs.gov. |
| Reporting Period: | Quarter prior to due date |
| Considerations | Please take note of the following considerations: |
• Orders issued during this reporting period should be included.
• Please read the data field notes and definitions for guidance.
| Data Element Descriptions | Refer to the descriptions below for each of the data elements in the report template. If you have questions on any data element, please contact the Category Manager. Please do not make assumptions on completing any data element or field. | |
| Data Field Title | Data Field Definition | Instructions / Example |
| EPEAT Report | ||
| Total Number of EPEAT-Registered Bronze Units Purchased or Leased | Bronze units meet less than 50% of optional EPEAT criteria. Enter number of Bronze units purchased. | Input in general numerical form (e.g. 10, 100, 10,000) |
Total Number of EPEAT-Registered Silver Units Purchased or Leased Silver units meet 50-75% of optional EPEAT criteria. Enter number of Silver units purchased. Input in general numerical form (e.g. 10, 100, 10,000)
Total Number of EPEAT-Registered Gold Units Purchased or Leased Gold units meet more than 75% of optional EPEAT criteria. Enter number of Gold units purchased. Input in general numerical form (e.g. 10, 100, 10,000)
Total Number of Non-EPEAT-Registered United Purchased or Leased Enter number of units purchased that are not EPEAT-registered. Input in general numerical form (e.g. 10, 100, 10,000)
| Data Field Title | Data Field Definition | Instructions / Example |
| Non-Compliant Purchase Report | ||
| Number Non-EPEAT Units Provided | The total number of units sold that do not meet EPEAT requirements. | Input in general numerical form (e.g. 10, 100, 10,000) |
Unit Manufacturer Enter the Manufacturer's name. Example: HP
Unit Category Choose a product category from the drop down list. Desktop computers Monitors Laptop Computers Televisions Printers Servers
Model Number Enter OEM part number. Each different OEM should be listed in a separate row. Example: W2020A
Product Description Description of the specific item or service provided. This is a free text field.
Purchasing Component Choose the name of the specific component or office of the issuing agency/ Department from the drop down list. For a SF1449, see item no. 9 or 15. For an OF 347, see item no. 5 or 10. CIS: U.S. Citizenship and Immigration Service CISA: Cybersecurity and Infrastructure Security Agency CBP: U.S. Customs and Border Protection HQ: DHS Headquarters, including Management Directorate, Ops, CWMD, I&A, and S&T FEMA: Federal Emergency Management Agency FLETC: Federal Law Enforcement Training Centers ICE: U.S. Immigration and Customs Enforcement TSA: Transportation Security Administration USCG: United States Coast Guard USSS: United States Secret Service
EPEAT Report FirstSourceIII EPEAT Report
Instructions for completing the matrix below.
1. Please identify the quantities of desktop computers, monitors, laptop computers, televisions, printers, and servers that were purchased or leased by the Department of Homeland Security that are Electronic Product Environmental Assessment Tool (EPEAT) registered, the EPEAT registration level (Bronze, Silver, or Gold), and the quantities that are not EPEAT-Registered (see second tab).
2. Quarterly reports are due 15 days after each quarter of the fiscal year: January 15, April 15, July 15, and October 15
3. Go to the following website to "Search the Registry" for EPEAT-registered products listed by Manufacturer along with the appropriate EPEAT registration level: http://www.epeat.net
4. Submit completed form per instructions detailed in C.6.9.3. - EPEAT Report. The report must be submitted every quarter regardless of sales.
5. Return completed report to: FSIII IDIQ CO, COR and the Environmental Program Manager via email at ocao-sustainabilityreports@hq.dhs.gov.
* Do not change any formulas for any column without obtaining prior approval from FSIII Category Manager at DHS SSO
| Description | Desktop Computers | Monitors | Laptop Computers* | Televisions | Printers | Servers |
| Total Number of EPEAT-Registered Bronze Units Purchased or Leased | ||||||
| Total Number of EPEAT-Registered Silver Units Purchased or Leased | ||||||
| Total Number of EPEAT-Registered |
Gold Units Purchased or Leased Total Number of non-EPEAT-Registered Units Purchased or Leased (Go to Tab 3) *Laptop computers include: laptops, notebooks, thin clients, slates and tablets
| Contractor Name: |
| Contract Number: |
| Contractor Phone Number: |
| Date Completed/Quarter: |
Non-Compliant Purchase Report FirstSourceIII EPEAT Report
Instructions for completing the matrix below.
1. Please identify the quantities of desktop computers, monitors, laptop computers, televisions, printers, and servers that were purchased or leased by the Department of Homeland Security that are NOT Electronic Product Environmental Assessment Tool (EPEAT) registered.
2. Include the quantity of units provided, manufacturer, unit category, model number, unit price in US Dollars, if the product is Energy Star Rated, a product description, including mission essential features not available with EPEAT units, the purchasing Component, the Component Contracting Officer, the Contracting Officer's email address, and the date the vendor provided notification to the Component Contracting Officer that the proposed unit(s) are not EPEAT registered.
3. Quarterly reports are due 18 days after each quarter of the fiscal year: January 18, April 18, July 18, and October 18
4. Submit completed form per instructions detailed in C.6.9.3. - EPEAT Report. This report should only be submitted in quarters when non-EPEAT units are purchased.
5. Return completed report to: ocao-sustainabilityreports@hq.dhs.gov and TBD.
* Reporting Period: 01/01/2021 - 03/31/2021
* Do not change any formulas for any column without obtaining prior approval from FSIII Category Manager at DHS SSO
Number (#) Non EPEAT Units Provided Unit Manufacturer Unit Category Model Number Unit Price ($) Energy Star Rated Product Description Purchasing Component Name of Delivery Order Contracting Officer (CO)* Delivery Order CO Email Date Notification of Non EPEAT Unit Sent
| *If the transaction was conducted via purchase card, please list the name of the purchase card holder | |
| Contractor Name: | |
| Contract Number: | |
| Contractor Phone Number: | |
| Date Completed/Quarter: |
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