Firm_Experience_.pdf

This is a Firm Experience Qualifications form for the City of Palo Alto related to a design and engineering services procurement for the electrification of five municipal facilities: the Art Center, College Terrace Library, Downtown Library, Golf Course Pro Shop/Cafe, and Ventura Community Center. The City of Palo Alto Public Works Department is seeking qualified firms to provide comprehensive building assessments, design services, cost estimates, and construction administration across an 84-week performance schedule, with College Terrace Library and Art Center prioritized for accelerated completion. The project represents the initial phase of an 18-facility electrification program intended to achieve an 80 percent reduction in natural gas usage by 2040, with interim goals of 40 percent reduction by 2030. A non-mandatory pre-proposal conference is scheduled for March 9, 2026, at two locations; questions must be submitted by March 16, 2026, with written responses provided by March 23, 2026; and proposals are due electronically through the City's OpenGov portal by 3:00 PM on Monday, March 30, 2026. Key deliverables include facility condition assessments with equipment remaining useful life analysis, design drawings and specifications for electric system conversions, electrical service upgrade assessments ranging from 200 to 800 amps depending on facility, cost estimates for equipment replacement and infrastructure modifications, and construction phase administration services.

The RFP requires bidders to submit not-to-exceed pricing for each individual facility and a comprehensive total not-to-exceed cost for all five pilot facilities using either unit rate or lump sum pricing methodologies; specific budget or award values are not disclosed in the available documentation. No set-aside designations for disadvantaged business enterprises, women-owned businesses, minority-owned businesses, or other protected classifications are identified in the available RFP materials, and no incumbent vendors or current contractors are noted. Required qualifications include demonstrated experience with similar municipal electrification or facility conversion projects, financial stability verified through audited financial statements, and compliance with prevailing wage requirements if the project qualifies as public works. Selected proposers must obtain City approval of all insurance policies, including general liability coverage with minimum limits of $1,000,000 per occurrence, professional liability/errors and omissions coverage with minimum limits of $1,000,000, workers' compensation at statutory limits, and automobile liability coverage with minimum limits of $1,000,000 per person. The City will not pay for services before receiving them and does not accept upfront payments or deposits; all permit and application fees will be paid by the City. The contract structure includes potential extensions for additional services and phases beyond the initial five-facility pilot program.