Firm_Experience_.pdf

This is a Firm Experience Qualifications form from the City of Palo Alto related to the Electrification of City Facilities procurement. The City of Palo Alto Public Works Department is seeking qualified design and engineering firms to provide comprehensive building assessment, design, cost estimates, and construction administration services for the electrification of five pilot city facilities: the Art Center, College Terrace Library, Downtown Library, Golf Course Pro Shop/Cafe, and Ventura Community Center. The project represents the initial phase of an 18-facility electrification program intended to achieve an 80 percent reduction in natural gas usage by 2040. Key deliverables include facility condition assessments with equipment remaining useful life analysis, design drawings and specifications for electric system conversions, electrical service upgrade assessments and designs, cost estimates for equipment replacement and infrastructure modifications, and construction phase administration services. A non-mandatory pre-proposal conference is scheduled for March 9, 2026; questions must be submitted by March 16, 2026, with responses provided by March 23, 2026; and proposals are due electronically by 3:00 PM on Monday, March 30, 2026. The contract includes an approximately 84-week performance schedule with College Terrace Library and Art Center prioritized for accelerated completion, and the selected firm may receive contract extensions for additional services and phases beyond the initial five-facility pilot program.

Required qualifications include demonstrated experience with similar municipal electrification or facility conversion projects, financial stability verified through audited financial statements, and compliance with all applicable laws and regulations including prevailing wage requirements. The cost proposal must include not-to-exceed pricing for each individual facility and a comprehensive total not-to-exceed cost for all five pilot facilities using either unit rate or lump sum pricing methodologies. The RFP does not identify any specific set-aside designations for disadvantaged business enterprises, women-owned businesses, or minority-owned businesses. No incumbent vendors or current contractors are identified in the procurement materials. Selected proposers must obtain City approval of all insurance policies, including general liability coverage with minimum limits of $1,000,000 per occurrence, professional liability/errors and omissions coverage with minimum limits of $1,000,000, and automobile liability coverage with minimum limits of $1,000,000 per person. The City has provided comprehensive Facility Condition Assessment reports prepared by Bureau Veritas for all five pilot facilities to inform design proposals. The specific budget or award value is not disclosed in the RFP materials.