Final SP330021R5004.pdf

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Supplies/Services QTY UNIT UNIT PRICE AMOUNT

BASE PERIOD

Transition Period - June 1, 2022 through August 31, 2022

Full performance - September 1, 2022 through May 31, 2023

0001 Firm Fixed Price (FFP) 9 Months -$ -$ The contractor shall provide preventative and unscheduled maintenance to support all tasks in accordance with Section C of the Performance Work Statement.

(PSC S216) (ACRN: AA)

0002 Firm Fixed Price (FFP) 9 Months -$ -$

Material Support Costs for preventative maintenance (PWS Section C-4.5)

(PSC S216) (ACRN: AA)

0003 Cost Reimbursement (No Fee) Material Support Costs for unscheduled maintenance

(PSC S216) (ACRN: AA)

Estimated Cost 375,000.00$ Applicable Indirect Rate _____% -$

Not-to-Exceed (NTE) -$

0004 Cost Plus Fixed Fee (CPFF)

(PSC S216) (ACRN: AA)

0004AA Labor & Materials for special projects (PWS Section C-5.1.2.1, C-5.2.2.3, and C-5.5)

Estimated Cost 541,000.00$ Applicable Indirect Rate _____% -$

Fixed Fee _____% -$

Total Estimated Cost Plus Fixed Fee -$

0004AB Labor & Materials for Information Assurance Support (PWS Section C-5.5.2.1)

Estimated Cost 50,000.00$ Applicable Indirect Rate _____% -$

Fixed Fee _____% -$

Total Estimated Cost Plus Fixed Fee -$

0005 Contract Data Requirements List (CDRL) in accordance with DD Form 1423 (PSC S216)

NSP NSP

A001 Transition Plan and Weekly Reports

SECTION B – SUPPLIES OR SERVICES AND PRICES/COSTS

SP3300-21-R-5004

A002 SOH Plan and Reporting

A003 MESCP

A004 Quality Control Plan A005 Customer Service Support Procedures-On- Call Response Roster A006 EWO Report

A007 Wastewater Report A008 Water Sampling and Laboratory Analysis Report A009 Electric Meter Reading Report

A010 Natural Gas Meter Reading Report

A011 Pest Management Report A012 Reporting Requirements in Accordance with the Resource Conservation and Recovery Act

(RCRA)

A013 Reserved

A014 Refrigerant Recovery Report

A015 Training Report

A016 Reserved

A017 Monthly Contractor Employee CAC Report A018 Monthly Cost Report for Special Project

CLIN X004

A019 Monthly Cost Report for Material Support

CLIN X003

A020 Phase-out Plan A021 DoD Directive 8570.01 Certification Requirement

0006 Transition (FFP) Services to perform the transition in period (PWS Section C-1.6)

(PSC S216) (ACRN: AA)

3 Months -$ -$

TOTAL CEILING - BASE PERIOD -$

OPTION YEAR ONE

June 1, 2023 through May 31, 2024

1001 Firm Fixed Price (FFP) 12 Months -$ -$ The contractor shall provide preventative and unscheduled maintenance to support all tasks in accordance with Section C of the Performance Work Statement.

(PSC S216) (ACRN: AA)

1002 Firm Fixed Price (FFP) 12 Months -$ -$ Material Support Costs for preventative maintenance (PWS Section C-4.5)

(PSC S216) (ACRN: AA)

1003 Cost Reimbursement (No Fee) Material Support Costs for unscheduled maintenance

(PSC S216) (ACRN: AA)

Estimated Cost 375,000.00$ Applicable Indirect Rate _____% -$

Not-to-Exceed (NTE) -$

1004 Cost Plus Fixed Fee (CPFF)

(PSC S216) (ACRN: AA)

1004AA Labor & Materials for special projects (PWS Section C-5.1.2.1, C-5.2.2.3, and C-5.5)

Estimated Cost 541,000.00$ Applicable Indirect Rate _____% -$

Fixed Fee _____% -$

Total Estimated Cost Plus Fixed Fee -$

1004AB Labor & Materials for Information Assurance Support (PWS Section C-5.5.2.1)

Estimated Cost 50,000.00$ Applicable Indirect Rate _____% -$

Fixed Fee _____% -$

Total Estimated Cost Plus Fixed Fee -$

1005 Contract Data Requirements List (CDRL) in accordance with DD Form 1423 (PSC S216)

NSP NSP

A001 Transition Plan and Weekly Reports

A002 SOH Plan and Reporting

A003 MESCP

A004 Quality Control Plan A005 Customer Service Support Procedures-On- Call Response Roster

A006 EWO Report

A007 Wastewater Report A008 Water Sampling and Laboratory Analysis Report A009 Electric Meter Reading Report

A010 Natural Gas Meter Reading Report

A011 Pest Management Report A012 Reporting Requirements in Accordance with the Resource Conservation and Recovery Act

(RCRA)

A013 Reserved

A014 Refrigerant Recovery Report

A015 Training Report

A016 Reserved

A017 Monthly Contractor Employee CAC Report A018 Monthly Cost Report for Special Project

CLIN X004

A019 Monthly Cost Report for Material Support

CLIN X003

A020 Phase-out Plan A021 DoD Directive 8570.01 Certification Requirement

TOTAL CEILING - OPTION YEAR ONE -$

OPTION YEAR TWO

June 1, 2024 through May 31, 2025

2001 Firm Fixed Price (FFP) 12 Months -$ -$ The contractor shall provide preventative and unscheduled maintenance to support all tasks in accordance with Section C of the Performance Work Statement.

(PSC S216) (ACRN: AA)

2002 Firm Fixed Price (FFP) 12 Months -$ -$ Material Support Costs for preventative maintenance (PWS Section C-4.5)

(PSC S216) (ACRN: AA)

2003 Cost Reimbursement (No Fee) Material Support Costs for unscheduled maintenance

(PSC S216) (ACRN: AA)

Estimated Cost 375,000.00$ Applicable Indirect Rate _____% -$

Not-to-Exceed (NTE) -$

2004 Cost Plus Fixed Fee (CPFF)

(PSC S216) (ACRN: AA)

2004AA Labor & Materials for special projects (PWS Section C-5.1.2.1, C-5.2.2.3, and C-5.5)

Estimated Cost 541,000.00$ Applicable Indirect Rate _____% -$

Fixed Fee _____% -$

Total Estimated Cost Plus Fixed Fee -$

2004AB Labor & Materials for Information Assurance Support (PWS Section C-5.5.2.1)

Estimated Cost 50,000.00$ Applicable Indirect Rate _____% -$

Fixed Fee _____% -$

Total Estimated Cost Plus Fixed Fee -$

2005 Contract Data Requirements List (CDRL) in accordance with DD Form 1423 (PSC S216)

NSP NSP

A001 Transition Plan and Weekly Reports

A002 SOH Plan and Reporting

A003 MESCP

A004 Quality Control Plan A005 Customer Service Support Procedures-On- Call Response Roster

A008 Water Sampling and Laboratory Analysis Report A009 Electric Meter Reading Report

A010 Natural Gas Meter Reading Report

A011 Pest Management Report A012 Reporting Requirements in Accordance with the Resource Conservation and Recovery Act

(RCRA)

A013 Reserved

A014 Refrigerant Recovery Report

A015 Training Report

A016 Reserved

A017 Monthly Contractor Employee CAC Report A018 Monthly Cost Report for Special Project

CLIN X004

A019 Monthly Cost Report for Material Support

CLIN X003

A020 Phase-out Plan A021 DoD Directive 8570.01 Certification Requirement

TOTAL CEILING - OPTION YEAR TWO -$

OPTION YEAR THREE

June 1, 2025 through May 31, 2026

3001 Firm Fixed Price (FFP) 12 Months -$ -$ The contractor shall provide preventative and unscheduled maintenance to support all tasks in accordance with Section C of the Performance Work Statement.

(PSC S216) (ACRN: AA)

3002 Firm Fixed Price (FFP) 12 Months -$ -$ Material Support Costs for preventative maintenance (PWS Section C-4.5)

(PSC S216) (ACRN: AA)

3003 Cost Reimbursement (No Fee) Material Support Costs for unscheduled maintenance

(PSC S216) (ACRN: AA)

Estimated Cost 375,000.00$ Applicable Indirect Rate _____% -$

Not-to-Exceed (NTE) -$

3004 Cost Plus Fixed Fee (CPFF)

(PSC S216) (ACRN: AA)

3004AA Labor & Materials for special projects (PWS Section C-5.1.2.1, C-5.2.2.3, and C-5.5)

Estimated Cost 541,000.00$ Applicable Indirect Rate _____% -$

Fixed Fee _____% -$

Total Estimated Cost Plus Fixed Fee -$

3004AB Labor & Materials for Information Assurance Support (PWS Section C-5.5.2.1)

Estimated Cost 50,000.00$ Applicable Indirect Rate _____% -$

Fixed Fee _____% -$

Total Estimated Cost Plus Fixed Fee -$

3005 Contract Data Requirements List (CDRL) in accordance with DD Form 1423 (PSC S216)

NSP NSP

A001 Transition Plan and Weekly Reports

A002 SOH Plan and Reporting

A003 MESCP

A004 Quality Control Plan A005 Customer Service Support Procedures-On- Call Response Roster

A008 Water Sampling and Laboratory Analysis Report A009 Electric Meter Reading Report

A010 Natural Gas Meter Reading Report

A011 Pest Management Report A012 Reporting Requirements in Accordance with the Resource Conservation and Recovery Act

(RCRA)

A013 Reserved

A014 Refrigerant Recovery Report

A015 Training Report

A016 Reserved

A017 Monthly Contractor Employee CAC Report A018 Monthly Cost Report for Special Project

CLIN X004

A019 Monthly Cost Report for Material Support

CLIN X003

A020 Phase-out Plan A021 DoD Directive 8570.01 Certification Requirement

TOTAL CEILING - OPTION YEAR THREE -$

OPTION YEAR FOUR

June 1, 2026 through May 31, 2027

4001 Firm Fixed Price (FFP) 12 Months -$ -$ The contractor shall provide preventative and unscheduled maintenance to support all tasks in accordance with Section C of the Performance Work Statement.

(PSC S216) (ACRN: AA)

4002 Firm Fixed Price (FFP) 12 Months -$ -$ Material Support Costs for preventative maintenance (PWS Section C-4.5)

(PSC S216) (ACRN: AA)

4003 Cost Reimbursement (No Fee) Material Support Costs for unscheduled maintenance

(PSC S216) (ACRN: AA)

Estimated Cost 375,000.00$ Applicable Indirect Rate _____% -$

Not-to-Exceed (NTE) -$

4004 Cost Plus Fixed Fee (CPFF)

(PSC S216) (ACRN: AA)

4004AA Labor & Materials for special projects (PWS Section C-5.1.2.1, C-5.2.2.3, and C-5.5)

Estimated Cost 541,000.00$ Applicable Indirect Rate _____% -$

Fixed Fee _____% -$

Total Estimated Cost Plus Fixed Fee -$

4004AB Labor & Materials for Information Assurance Support (PWS Section C-5.5.2.1)

Estimated Cost 50,000.00$ Applicable Indirect Rate _____% -$

Fixed Fee _____% -$

Total Estimated Cost Plus Fixed Fee -$

4005 Contract Data Requirements List (CDRL) in accordance with DD Form 1423 (PSC S216)

NSP NSP

A001 Transition Plan and Weekly Reports

A002 SOH Plan and Reporting

A003 MESCP

A004 Quality Control Plan A005 Customer Service Support Procedures-On- Call Response Roster

A008 Water Sampling and Laboratory Analysis Report A009 Electric Meter Reading Report

A010 Natural Gas Meter Reading Report

A011 Pest Management Report A012 Reporting Requirements in Accordance with the Resource Conservation and Recovery Act

(RCRA)

A013 Reserved

A014 Refrigerant Recovery Report

A015 Training Report

A016 Reserved

A017 Monthly Contractor Employee CAC Report A018 Monthly Cost Report for Special Project

CLIN X004

A019 Monthly Cost Report for Material Support

CLIN X003

A020 Phase-out Plan A021 DoD Directive 8570.01 Certification Requirement

TOTAL CEILING - OPTION YEAR FOUR -$

TOTAL CEILING - BASE AND ALL OPTION

PERIODS -$

SECTION B - INSTRUCTIONS

This requirement is solicited as a competitive 8(a) set-aside in accordance with FAR 19.8, Contracting with the Small Business Administration (The 8(a) Program). This is a hybrid Firm-Fixed-Price (FFP), Cost-Plus-Fixed-Fee (CPFF), and Cost Reimbursement (CR) No fee type contract, with a base period of (1) year and four (4), one (1) year options for the acquisition of installation support services at the DLA Distribution San Joaquin, California (DDJC) site. The place of performance is 25600 South Chrisman Road, Tracy, California 95304.

This acquisition has been offered to SBA and accepted under reference number AZ1611763544M. Proposal submissions and award will be limited to eligible 8(a) firms.

CLINs:

CLIN X001 is Firm Fixed Price and includes all labor associated with preventative maintenance, remedial maintenance, and general repairs. Parts and materials are reimbursed under CLIN X002 or X003, depending on the type of effort being performed. Repairs include the renewal or replacement of any existing part or parts to return the structure, utility, road, equipment, plumbing, HVAC, or other aspect of this contract back to a usable and functioning condition commensurate with a like-new status. Replacements of a small portion of an overall system would also be considered as part of this effort.

CLIN X002 is Firm Fixed Price and includes all parts and material required to perform preventative maintenance of items identified under the contract.

CLIN X003 is Cost Reimbursable and includes all parts and material required to perform unscheduled / remedial maintenance and repairs.

Repairs are identified in CLIN X001 above.

CLIN X004AA is Cost Plus Fixed Fee and is for major repairs, major replacements, special projects, and non-routine actions where subcontract arrangements are anticipated. This CLIN includes major repairs where large portions of a structure, utility, road, equipment, plumbing, HVAC, or other aspect of this contract requires new condition for a portion or all of the structure, utility, road, equipment, plumbing, HVAC, or other aspect. Examples of items included in this section include change of ceremony support, asbestos abatement of small areas, heavy voltage support, new support projects, etc.

CLIN X004AB is Cost Plus Fixed Fee and is for information assurance support, if required.

CLIN X005 is not separately priced. This CLIN is for CDRL submissions.

While a dollar value distinction is not utilized between the CLINs, Contractor support is delineated on the basis of routine vs unforeseeable repairs and replacements as well as the magnitude of repair or replacement relative to the overall system operation. Firm Fixed Price Labor under CLIN X001 is utilized for routine and anticipated types of repairs or replacements. The Special Project Cost- Plus-Fixed-Fee CLIN X004 is utilized for unforeseen, major repairs and replacements. The Special Project CLIN X004AA is primarily for major efforts where staffed labor is insufficient to perform the repair and subcontracting is necessary.

PRICING INSTRUCTIONS:

FIRM-FIXED-PRICE (FFP) ARRANGEMENT – CLINS X001, X002, AND 0006: Shall be paid on a firm-fixed-price basis.

Solicitation Instructions: Offeror shall insert the monthly unit price and the total extended price.

COST REIMBURSEMENT (CR) NO FEE ARRANGEMENT – CLINS X003: The Contractor shall be reimbursed for actual costs and their applicable indirect rate only. No fee shall be applied.

Solicitation Instructions: The Government has provided its estimated costs. The Offeror shall apply its applicable indirect rate.

COST-PLUS-FIXED-FEE (CPFF) ARRANGEMENT – CLINs X004AA and X004AB: The Contractor shall be reimbursed for actual cost, their applicable indirect rate and fee.

Solicitation Instructions: The Government has provided its estimated costs. The Offeror shall apply its applicable indirect rate plus its fixed fee.

REPORTING REQUIREMENTS – CLIN X005 (NSP): The reporting requirements are Not Separately Priced.

CLINs shall be invoiced in accordance with SECTION G-4, INVOICING INSTRUCTIONS

CLINS X003, X004AA, and X004AB INVOICING AND EXCESS FUNDS Offerors shall invoice CLINs X003, X004AA, and X004AB in accordance with Section G-4. Offerors shall invoice all costs, including supplier and subcontractor costs, within 90 days from the period of performance completion date identified in the contract. Any contract expenses not invoiced within this timeframe may be determined unallowable by the Contracting Officer.

At 90 days, the Government will evaluate all costs billed and allowable for the CLINs. Any excess funds may be removed via unilateral modification by the Government.

LIMITATIONS ON INDIRECT COST RATES –CLINs X003, X004AA, AND X004AB:

(a) Pursuant to FAR 42.707, an indirect cost rate ceiling is incorporated into the contract. "Indirect cost" is defined as set forth at FAR

31.001 and 31.203. "Indirect cost rate" is defined as set forth at FAR 42.701.

(b) Notwithstanding the clause of this contract entitled "ALLOWABLE COST AND PAYMENT" (FAR 52.216-7), the allowable indirect cost under this contract shall be obtained by applying limitations on indirect cost rates to bases agreed upon by the parties, as specified below.

(c) Allowability of costs and acceptability of cost allocation methods shall be determined in accordance with FAR Subpart 31.2 in effect on the date of this contract, as limited by the indirect cost rates established by this requirement.

(d) The indirect cost rates contained in the Contractor's and Subcontractor’s accepted contract proposal shall be incorporated into the contract schedule as limitations on indirect cost rates for each Contractor fiscal year of contract performance. The basis to which the indirect cost rates apply shall be those contained in the Contractor's and Subcontractor’s accepted contract proposal and hereby, incorporated into the contract schedule, in accordance with the Contractor's and Subcontractor’s accounting system upon which its proposal was based.

(e) The Government will not be obligated to pay any additional amount should any final indirect cost rates for any Contractor fiscal year (or for any different period agreed to by the parties) exceed the indirect rates incorporated into the contract schedule. In the event any of the Contractor's or Subcontractor’s final indirect cost rates are less than the indirect cost rates incorporated into the contract schedule, the incorporated rates shall be reduced to conform with the lower rates.

(f) The limitations on indirect cost rate shall not change any monetary ceiling, contract obligation, or specific cost allowance or disallowance provided for in this contract. If facilities capital cost of money is proposed as an allowable cost, the rates proposed shall be subject to the limitations imposed by this requirement.

(g) The limitations on the indirect cost rate shall apply to all work performed under the contract, and to all change orders and supplemental agreements, including changes due to growth, supplemental, emergent, and new work.

(h) Notwithstanding any of the terms of this requirement, should the Contractor initiate a change to its accounting systems which would alter the composition of any overhead base or pool effected by this requirement, the Contracting Officer and Contractor shall negotiate to determine the rate ceilings to be applied to the overhead pools, provided that no agreement shall be made which would increase the costs paid by the United States under this contract. Only those rates proposed and incorporated at the time of award will be considered, no new rates will be added, and no increase in costs will be accepted.

***The Limitations on Indirect Cost Rates applies to CLINs X003, X004AA, and X004AB. Rates subject to the limitation include overhead, material handling, and/or General and Administration (G&A).

INDIRECT RATES AFTER AWARD:

If an Offeror fails to identify or disclose as part of its proposal an indirect cost rate that would otherwise be applicable to one of the support or subcontract cost items, it shall not be allowed to invoice for the indirect rate after award since the evaluation of its offer did not include that rate.

ACCESS TO THE TECHNICAL LIBRARY AND TECHNICAL EXHIBITS (TEs):

The technical library for this RFP and TEs shall be posted to SAM.gov on a restricted basis. Below is the process for requesting access to the technical library:

a. If a package requires explicit access, when the packages sub-tab is clicked, the vendor will see a warning indicating that the controlled, unclassified documents require explicit access.

b. To request explicit access, use the “request explicit access” button.

c. If a request for explicit access was previously submitted and is pending review, the vendor will see designation that explicit access was previously requested.

d. Vendors will receive email notification once their request has been approved or rejected.

Access to the documents will only be considered for 8(a) Small Business concerns in accordance with FAR 19.8 who are contemplating submitting a proposal in response to this solicitation as a prime contractor. Offerors must be registered in the System for Award Management (SAM) Registration database. Registration must be completed online at https://www.sam.gov. In order to limit control of the documents, they shall be handled as “For Official Use Only.” All offerors, other than the awardee, are required to destroy the documents once contract award is announced.

END OF SECTION B

https://www.sam.gov/

SECTION C – DESCRIPTION/SPECS/WORK STATEMENT

See Attachment J.1 - Section C, Performance Work Statement (PWS)

END OF SECTION C

SECTION D – PACKAGING AND MARKING

No Applicable Clauses

END OF SECTION D

SECTION E - INSPECTION AND ACCEPTANCE

CLAUSE(S) INCORPORATED BY REFERENCE

FAR CLAUSE TITLE DATE

E-1 52.246-2 Inspection of Supplies – Fixed Price

*APPLICABLE TO CLIN X002 ONLY* AUG 1996

E-2 52.246-3 Inspection of Supplies – Cost reimbursement *APPLICABLE TO CLINs X003, X004AA, and

X004AB ONLY*

MAY 2001

E-3 52.246-4 Inspection of Services – Fixed-Price *APPLICABLE TO CLINs X001 and 0006 ONLY* AUG 1996

E-4 52.246-5 Inspection of Services – Cost-Reimbursement *APPLICABLE TO CLIN X004AA and X004AB

ONLY*

APR 1984

E-5 52.246-16 Responsibility for Supplies APR 1984

E-6 Quality/Performance Evaluation

(a) The Government will use a Quality Assurance Surveillance Plan (QASP) IAW FAR 46.401, to monitor compliance with contract terms and conditions, identify conforming and non-conforming services to determine appropriate action under the terms of the contract. This plan sets forth the method and manner by which the Government intends to conduct surveillance of work under the contract, identifies the significance level of each performance requirement according to the definitions for critical, major, and minor non-conformances IAW FAR 46.101, and is subject to unilateral change by the Government without modification of the contract. All work required by the contract is subject to surveillance. The Government will use a web-based Quality Management Tool (QMT) application to schedule, document, report findings, observations, and recommendations, and file surveillance results.

The QMT will also be used to provide completed surveillance documentation to the contractor. The Contractor shall use the QMT to respond to all nonconforming surveillance results. The Government will correspond with the Contractor regarding surveillance activities via the QMT to ensure a full and complete history of the surveillance is retained in a single source. The Contractor shall identify contractor personnel who have the authority to review, acknowledge, and respond to surveillance results and findings in the

QMT.

(b) The Contractor shall acknowledge all surveillance results through the QMT within one (1) working day. In addition, and in the event of a nonconformance, the Contractor shall provide a corrective action plan that includes preventive actions and timelines to mitigate future non-compliance when requested by the Contracting Officer’s Representative (COR) in the QMT by the date requested. The Contractor shall update their Quality Control Plan (QCP) IAW CDRL A006 as applicable with actions taken and methods to prevent future occurrences.

(c) The Contractor shall ensure all correspondence with the COR regarding surveillance activities is performed using QMT. When the Contractor fails to achieve acceptable performance and such nonconformance is clearly the fault of the contractor, the COR may, at their discretion, document the performance issues and forward it to the Contracting Officer (KO) for consideration of a Letter of Concern (LOC) IAW F-5. In response to the LOC, the contractor shall explain within the suspense timeframe in the LOC, in writing, why performance was unacceptable, how performance will be returned to acceptable levels and how recurrence of the problem will be prevented in the future. The KO will evaluate the contractor’s explanation and determine the appropriate action. If additions or changes are made for the Contractor’s Quality Control Inspections as a result of the LOC, the Contractor shall update their QCP IAW CDRL A004.

(d) Government contract quality assurance actions described above in no way limits the Governments’ available contractual remedies for nonconformance under any other provisions of the contract.

END OF SECTION E

SECTION F - DELIVERIES OR PERFORMANCE

Clause(s) Applicable to All CLINs

F-1 52.242-15 Stop Work Order AUG 1989 Alternate 1 APR 1984 F-2 52.247-34 F.O.B. Destination NOV 1991

F-4 Period of Performance

Services shall be performed as prescribed by the basic contract and all attachments. Primary services are identified in Attachment J.1 – Performance Work Statement and its referenced attachments.

The period of performance for the contract is identified in Section B and consists of a one-year base period, and four, one-year option periods.

(End of Text F-4)

F-5 Acceptable Performance Levels

The Contractor is responsible for ensuring performance meets or exceeds Acceptable Performance Levels as identified in Technical Exhibit 5.80. In the event one or more Acceptable Performance Levels are not met, the Contractor must provide analysis and information to the Contracting Officer or designee by the 3rd working day of the following month. Information shall include root cause analysis and corrective actions to ensure the Acceptable Performance Level returns to the required level.

If the Contractor identifies that one or more Acceptable Performance Levels were not met due to circumstances outside the Contractor’s control, the Contractor shall include details and a request for a waiver of the Acceptable Performance Level. This request shall be provided to the Contracting Officer or designee with a copy to the Acquisition Specialist by the 3rd working day of the following month. The information and request will be considered with disposition provided to the Contractor by the 10th working day of the following month. Late Contractor requests will not be considered.

(End of Text F-5)

F-6 Letters of Concern

The Government utilizes Letters of Concern to relay contractual compliance issues that require attention and formal resolution.

They are sent to address serious concerns with performance including, but not limited, to the following:

-Safety or Security violations -Quality Non-Compliances: Critical, Major, Repeat Minor, or any combination thereof -Failure to implement Corrective Actions as proposed -Missed Acceptable Performance Levels -Failure to deliver or implement Contract Data Requirements List (CDRLs) deliverables -Staffing (in excess or below what is proposed) -Failure to fill key positions -Continued turnover -Non-APL contractual requirements (e.g. Customer Service, Untimely equipment maintenance, etc.)

-Audit Readiness non-compliances -Lost Inventory -Accounting System Issues (CAS non-compliances, lack of responses to DCAA, mischarging, etc.)

-Invoicing Issues -Unapproved or uncoordinated overtime

-Department of Labor and/or Wage Determination violations -Untimely proposal, modification, or correspondence responses -Failure to implement proposal solutions (proposal incorporated into the contract by reference) -Other Items as determined by the Contracting Officer

The Contracting Officer determines when an issue rises to the level of this type of correspondence. If the Letter of Concern will address multiple non-compliances, the letter will identify how many of the items are subject to this clause. A Letter of Concern may be sent more than once for an issue if initial corrective actions are not completed timely or there are repeat issues.

Letters of Concern will be sent to the Contractor’s contracting point of contact and will include a response due date and time.

Letters of Concern may include request for reimbursement for lack of compliance to contract requirements if the services cannot be reperformed to ensure compliance per E-1 through E-4. If a response is not received or the Contractor concurs with the assessment, the Government will proceed with a deduction per F-7. If the Contractor does not concur with the assessment, the Contractor will respond by the set date and time with rationale why the Letter of Concern is inaccurate or if other circumstances contributed to the concern(s). The Contracting Officer will review the response and make the final determination of whether a deduction will be assessed. Once the Contracting Officer has made the final determination regarding the Letter of Concern, the Contractor will be notified of the decision, the contract will be documented accordingly, and the issue will not be subject to further negotiation.

Letters of Concern regarding Acceptable Performance Levels will be automatically assessed as a deduction per F-7 if the Contractor responds with an untimely waiver request. Timeframes for waiver consideration are identified in F-4.

This clause does not limit the Government’s ability to pursue other types of remedies available to it for egregious non-compliances or overall failure to meet contract terms and conditions.

(End of Text F-6)

F-7 Deductions

If the Government determines that there are contractual compliance issues and a Letter of Concern is issued in accordance with F-6, the Government may identify a deduction in the Letter of Concern. The deduction amount shall be commensurate with the level of work associated with the contractual non-compliance and will be assessed for situations where work cannot be reperformed to be compliant with contractual requirements. All Acceptable Performance Levels (APLs) are considered significant performance measurements and are valued at $1,000.00 per month, per APL.

In accordance with FAR clause 52.246-4 Inspection of Services – Fixed Price, deductions as a failure to meet contractual requirements identified in the basic contract and its attachments will be deducted from the CLIN either through negotiations (reference F-6), issuance of a bi-lateral modification, or through a unilateral modification by the Contracting Officer.

In accordance with FAR clause 52.246-5 Inspection of Services – Cost Reimbursement, deductions as a failure to meet contractual requirements identified in the basic contract and its attachments will be deducted from fee only and will be accomplished either through negotiations (reference F-6), issuance of a bi-lateral modification, or through a unilateral modification by the Contracting Officer.

(End of F-7)

END OF SECTION F

SECTION G - CONTRACT ADMINISTRATION DATA

Clause(s) Applicable to All CLINs

DFARS CLAUSE TITLE DATE

G-1 252.204-7006 Billing Instructions OCT 2005

CLAUSE(S) INCORPORATED BY FULL TEXT

G-2 DFARS 252.232-7006 -- Wide Area WorkFlow Payment Instructions (DEC 2018)

(a) Definitions. As used in this clause— “Department of Defense Activity Address Code (DoDAAC)” is a six-position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items—

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

2-in-1 Invoice for the Firm-Fixed-Price (FFP) (CLINs X001, X002, and 0006) Cost Voucher (Cost CLINs X003, X004AA, and X004AB)

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

2-in-1 Invoice for the Firm-Fixed-Price (FFP) (CLINs X001, X002 and 0006) Cost Voucher (Cost CLINs X003, X004AA, and X004AB)

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial item financing, submit a commercial item financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

http://www.acq.osd.mil/dpap/dars/dfars/html/current/252232.htm#252.232-7003 http://www.acq.osd.mil/dpap/dars/dfars/html/current/252232.htm#252.232-7003 https://www.sam.gov/ https://wawf.eb.mil/ https://wawf.eb.mil/

[Note: The Contractor may use a WAWF “combo” document type to create some combinations of invoice and receiving report in one step.]

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF Pay Official DoDAAC SL4701 Issue By DoDAAC SP3300 Admin DoDAAC SP3300 Inspect By DoDAAC Ship To Code Ship From Code Mark For Code Service Approver (DoDAAC) Service Acceptor (DoDAAC) SB3200 Accept at Other DoDAAC LPO DoDAAC DCAA Auditor DoDAAC HAA721 Other DoDAAC(s)

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact Tyler.houser@dla.mil.

(2) Contact the WAWF helpdesk at 866-618-5988 if assistance is needed.

(End of clause)

G-3 WAWF INVOICING PROCEDURES

Invoices shall be submitted in accordance with WAWF procedures provided in DFARS Clause 252.232-7006 Wide Area WorkFlow Payment Instructions (DEC 2018). The points of contact for Invoicing are listed below.

WAWF POINT OF CONTACT TABLE FOR INVOICING

DLA Distribution

DODAAC

COR: To Be Completed at Time of Contract Award DLA Distribution Com:

Email:

Invoices shall be submitted monthly in arrears. Invoices shall contain all required price and cost documentation, as applicable.

Invoices shall be neat and legible and clearly state the applicable CLINs, date of performance, labor hours, repair parts and associated costs, and all other applicable information. Invoices shall include a separate Invoice Summary by month and by CLIN showing the monthly costs and cumulative costs per year. This shall be reviewed by the COR and Contract Specialist to ensure that contract requirements as stated in the Schedule of Supplies/Services are being performed within the contract funding totals. WAWF submission of invoices shall follow CDRL submission and COR approval. The approved CDRL shall be uploaded as an attachment in WAWF.

(End of Text G-3) mailto:Tyler.houser@dla.mil

G-4 INVOICING INSTRUCTION

(a) Invoices shall be submitted not later than the tenth (10th) working day after the end of the previous month in accordance with instructions provided in DFARS 252.232-7006 Wide Area WorkFlow Payment Instructions (DEC 2018). In accordance with DFARS 252.232-7006 and FAR 52.216-7 Allowable Cost and Payment (AUG 2018), the amount claimed to be due shall be indicated for the Contract and Contract Line Item Numbers (CLINs).

(b) Fixed Price CLINs X001, X002, and 0006 shall be paid at the unit price on a monthly basis.

(c) Reimbursement requests for Cost Reimbursement CLINs X003 shall be documented using the report format in J.1 PWS Section C- 6.6, Mandatory Reports, CDRL A019 –Monthly Cost Report for material support CLIN X003. The report shall be included in the Wide Area Workflow system as supporting documentation for the invoice. Documentation shall be provided which fully supports the amount claimed for payment IAW FAR 31.205 such as paid receipts for materials purchased, copies of quotes obtained, paid receipts for travel costs, detailed per diem statements IAW the Joint Travel Regulations, etc. The Government will reimburse the Contractor for actual costs plus applicable indirect costs per Section B of the contract. The prime contractor may include Material Handling expense at TBD% except for subcontractor costs that have already included material handling or G&A costs. No Fee is allowed under these CLINs.

(d) Reimbursement requests for Cost-Plus-Fixed-Fee (CPFF) CLIN X004AA and X004AB shall be fully documented with Contractor payroll records showing name, labor category, labor rate, and hours worked using the report format in J.1 PWS Section C-6.6, Mandatory Reports, CDRL A018 - Monthly Cost Report for Special Projects CLIN X004AA and X004AB. The report shall be included in the Wide Area Workflow system as supporting documentation for the invoice. The contractor shall invoice at the percentage rates of fixed fee identified in Section B of this contract. Costs shall be reimbursed at actual cost plus applicable indirect costs per Section B of the contract. Fixed Fee for CLIN X004AA and X004AB shall be billed at 1/nth of the fee amount per month where "n" equals the number of months in the period of performance for the CLIN.

(End of Text G-4)

G-5 Designation of COR/Alternate COR

(a) The Contracting Officer (KO) will designate a COR/Alternate COR for this contract in writing prior to performance. The

COR/Alternate COR is responsible for monitoring progress and overall management of Contractor performance hereunder. In no event, however, shall any understanding or agreement, modification, change order, or other matter deviating from the terms of subject contract between the Contractor and any person other than the KO be effective or binding upon the Government, unless formalized by proper contractual documents executed by the KO prior to completion of this contract.

(b) On all matters that pertain to contract terms, the Contractor shall contact the KO. When, in the opinion of the Contractor, the

COR/Alternate COR requests effort outside the existing scope of the order or contract, the Contractor shall promptly notify the KO in writing. The Contractor under such request shall take no action unless authorized by the KO that the request is within the scope of the contract, or the KO has issued a contractual modification.

(End of Text G-5)

G-6 CONTRACTOR PERFORMANCE ASSESSMENT REPORTING SYSTEM (CPARS) REQUIREMENTS

(a) The contractor, in performing this contract, will be subject to a past performance assessment in accordance with FAR 42.15 and the

Contractor Performance Assessment Reporting System (CPARS) User Manual at https://www.cpars.gov/pdfs/CPARS_User_Manual.pdf. All information contained in the assessment may be used by the Government, within the limitations of FAR 42.15, for future source selections in accordance with FAR 15.304 where past performance is an evaluation factor. Assessments will be conducted as prescribed by CPARS guidance.

(b) The contractor shall provide the name, telephone number and e-Mail address for the CPARS Contractor Representative (CR) to the

Acquisition Specialist and/or Contracting Officer.

(c) The contractor shall access the assessment upon receiving notification from the Contracting Officer (KO)/Assessing Official (AO) that the assessment was completed and is pending contractor review/comment. The contractor shall submit comments, request additional information, or rebut statements (if warranted or desired) within 60 calendar days; however, the assessment will be sent to the Past Performance Information Retrieval System (PPIRS) fifteen (15) calendar days following the AO’s signature. The assessment will be marked “Pending” until the CR signs it. On the 61st calendar day, the CR comment period will end, and the CR will be locked out of commenting, rebutting, and signing the assessment. The evaluation will be returned to the AO for finalization.

Depending on the Contractor's response, the results will be as follows:

(i) If automatically annotated in the Contractor Comments section of the HTML view with the following system-generated statement:

“The report was delivered/received by the contractor on MM/DD/YYYY. The contractor neither signed nor offered comment in response to this assessment”; the Government will finalize the assessment;

(ii) If the contractor comments with non-concurrence of the assessment, the Government will review the CR comments, modify (if determined necessary), and finalize the assessment; or

(iii) If the contractor concurs with the assessment, the Government will finalize the assessment. The assessment is not subject to the

Disputes clause of the contract, nor is it subject to appeal beyond the review and comment procedures described above and in the CPARS Guide. Refer to the CPARS User Manual at https://www.cpars.gov/pdfs/CPARS_User_Manual.pdf for details and additional information related to CPARS, user access (which includes obtaining a PKI certificate), and how contractors participate.

(End of Text G-6)

G-7 Post Award Conference

If required, the successful offeror shall attend a post-award conference prior to commencement of the transition period. The purpose of the conference is to highlight essential contract requirements, coordinate implementation timelines and answer any questions the Contractor may have prior to commencement of work. During the period between the award and the conference, the Contractor shall submit questions in writing to the Contracting Officer (KO). The KO will arrange with the Contractor as to the time, date, and location of the conference.

(End of Text G-7)

G-8 Contract Administration Plan

In order to expedite administration of this contract, the following delineation of functions is provided. The individual/position designated as having responsibility should be contacted for any questions, clarifications, or information regarding the administration function specified. The names, addresses and phone numbers for these individuals or offices are as follows:

Contracting Officer (KO):

Name: Jada A. Weaver Address: DLA Distribution 430 Mifflin Ave, Suite 3102A New Cumberland, PA 17070-5008 Code: DLA DISTRIBUTION J7-AB Phone: 717-770-4378

Paying Office:

DEFENSE FINANCE & ACCOUNTABIILTY OFFICE

EBS (Formerly BSM) P.O. Box 369031 Columbus, OH 43236-9031 Fax: 866-313-2340 and Phone 800-756-4571 select Opt 2 and then Opt 2

Primary Contracting Officer's Representative (COR):

Name: [TO BE SPECIFIED IN CONTRACT AWARD.] Address Phone:

Alternate Contracting Officer's Representative (ACOR):

Name: [TO BE SPECIFIED IN CONTRACT AWARD.]

Address Phone:

(a) Contracting Officer (KO) should be contacted for general information and shall perform the following functions:

(1) Designates the Contracting Officer's Representative (COR). NOTE: COR authority is not re-delegable.

(2) Provide administrative changes to the contract administration plan.

(3) Maintains the official contract file, ensuring contract ceiling is not exceeded.

(4) Issues technical instructions, ensuring that each technical instruction is within the scope of the contract.

(b) Paying Office should be contacted for inquiries/information with regard to payment of those vouchers approved by the KO.

(c) The COR should be contacted for inquiries/information pertaining to the following functions:

(1) The COR will act as the KO’s representative for technical matters, providing technical direction and discussion, as necessary, with respect to the specification or statement of work, and monitoring the progress and quality of contractor performance. The COR is not a Contracting Officer and does not have authority to direct the accomplishment of effort which is beyond the scope of the statement of work in the contract (or modifications).

(2) Technical advice regarding estimated level of effort and labor mix and/or the cost and need for materials, travel, equipment, etc. for each delivery order and any modifications.

(3) Reports on the contractor's performance and lessons learned.

(4) Certification of the Certificate of Performance/invoice.

(5) Inspection and/or acceptance of the services/deliverables as the official Government representative.

(d) In the event that the COR named above is absent due to leave, illness, or official business, all responsibilities and functions assigned to the COR will be the responsibility of the Alternate COR (ACOR).

It is emphasized that only the Contracting Officer has the authority to modify the terms of the contract; therefore, in no event will any understanding, agreement, modification, change order, or other matter deviating from the terms of the basic contract between the contractor and any other person be effective or binding on the Government. When/if, in the opinion of the contractor, any effort outside the existing scope of the contract is requested, the contractor shall promptly notify the KO in writing. No action shall be taken by the contractor unless the KO has issued a contractual change.

(End of Text G-8)

END OF SECTION G

SECTION H - SPECIAL CONTRACT REQUIREMENT

H-1 Competition in Supplies

Contractor shall obtain competition for items purchased over $3,500.00 for which reimbursement will be sought under this contract.

The Government reserves the right to audit all purchase records during the period of performance of the contract to ensure that best value is obtained, and that costs are allowable and allocable to the contract.

(End of Text H-1)

H-2 Accounting System

In accordance with FAR 16.104(i) and DFARS Clause 252.242-7006 – Accounting System Administration, the Contractor shall have an accounting system which permits timely development of all necessary cost data in the form required by the contract.

The contractor shall have an acceptable accounting system. An acceptable accounting system is one that provides for (1) a sound internal control environment, accounting framework, and organizational structure; (2) proper segregation of direct costs from indirect costs; (3) identification and accumulation of direct costs by contract; (4) a logical and consistent method for…