Final R26-010- On-Call Environmental Consulting and Industrial Hygiene Services.pdf

Nassau Community College Request for Proposal - R26-010 On-Call Environmental Consulting and Industrial Hygiene Services

REQUEST FOR PROPOSALS (RFP)

FOR

ON-CALL ENVIRONMENTAL CONSULTING AND INDUSTRIAL HYGIENE SERVICES

NASSAU COMMUNITY COLLEGE

ONE EDUCATION DRIVE

GARDEN CITY, NY 11530

PROPOSAL DUE DATE – AUGUST 17, 2026 NO LATER THAN 12:00 PM

FOR ADDITIONAL INFORMATION, CONTACT:

YOGEETA ZAFONTE

BUYER

YOGEETA.ZAFONTE@NCC.EDU

Procurement Office One Education Drive

Garden City, New York 11530-6793

SECTION 1

ADMINISTRATIVE INFORMATION

1. INTRODUCTION:

Nassau Community College (the College) is seeking proposals from qualified and experienced environmental consulting firms to provide professional environmental testing, industrial hygiene, air monitoring, asbestos consulting, indoor air quality investigations, microbial investigations, and related environmental consulting services on an as-needed basis.

It is anticipated that one contract will be awarded with a term of five (5) years, with no renewal options.

2. BACKGROUND INFORMATION:

Nassau Community College, a constituent member of the State University of New York system, is a comprehensive, full-opportunity institution of higher education. All who can benefit from its resources have the opportunity to expand their knowledge and skills and to pursue the goal of lifelong learning.

The College is dedicated to high-quality academics and student support services at an affordable tuition to meet the needs and interests of the Counties (primarily Nassau County) communities it serves. It is committed to and equity-minded approach to advancing student access, completion and post completion success. To this end, Nassau Community College offers Associate in Arts, Associate in Science, and Associate in Applied Science degrees, as well as Certificate and continuing education programs.

Its curricula span the liberal arts and sciences, as well as pre-professional and professional areas, for the benefit of a diverse population. The College places a high priority on small classes, taught by qualified, experienced faculty, to provide an optimal educational environment.

The College is a commuter school, has approximately 17,000 day and evening students and employs about 2,500 faculty and staff.

The College currently holds a contract with J.C. Broderick and Associates for these services.

The contract is scheduled to expire in September 2026.

3. COORDINATING DEPARTMENT:

The College’s Procurement Office (contact listed below) is responsible for coordinating the issuance of the RFP. The contact for this RFP is:

Contact: Yogeeta Zafonte Buyer, Procurement Office One Education Drive Garden City, NY 11530 Yogeeta.Zafonte@ncc.edu

All communications during the RFP process shall be directed to the Procurement Office.

Communication with any other College employee or any incumbent company for the services being procured pursuant to this RFP may be cause for disqualification from the RFP process.

The College shall not be responsible for any oral instructions made by any employees or officers of the College regarding this RFP. Any changes to the RFP instructions, requirements, or scope of services shall be in the form of a written addendum, which will be furnished to all Proposers who are listed with the College as having received the Solicitation, and to any other Proposer who requests any of the RFP documents.

4. RFP DEADLINES:

a. Administrative Questions shall be submitted via email to the Contact identified in Paragraph 3. Coordinating Department above. The deadline for submission of Technical Questions is August 5, 2026 at 12:00 PM. The College will develop responses to the technical questions. Responses will be issued by the College in the form of an Addendum to this RFP.

b. Proposers’ Conference: None scheduled.

c. Proposal Due Date is August 17, 2026 no later than 12:00 PM.

d. Effective Period of Offer: This offer shall remain in effect for a period of ninety (90) calendar days from the RFP submission date and is irrevocable.

5. SELECTION PROCESS:

The College will evaluate the proposals through a point rating system, set forth below in Paragraph 6. The College may invite Proposers to make presentations to the Evaluation Committee to demonstrate their qualifications and approach to the project. The final selection will represent the best interest of the College.

6. AWARD CRITERIA:

Proposals will be evaluated and ranked based on the award criteria below which is further described in Section 2. Award Criteria:

Criteria Points Minimum Qualifications PASS/FAIL Qualifications, Experience and References 30 Proposed Approach and Methodology 40 Cost Proposal 25 M/WBE Participation 5

7. PROPOSAL SUBMISSION:

a. Number of Copies:

Proposals are accepted electronically. Electronic proposals shall be emailed before the RFP Due Date and Time to the following email address:

Procurement@NCC.edu. When submitting the proposal, please send a separate email to the RFP contact identified in Paragraph 3 above to advise that the proposal has been submitted. If the proposal is being sent electronically via email, paper documents will not be required. Alternatively, Proposers can submit paper proposals. In this case, the College requires one (1) original (Clearly Labeled), plus five (5) copies, of the entire Proposal in a properly labeled and sealed envelope. In addition, the College requires a thumb drive that includes electronic copies of all the documents submitted in the Proposal. Faxed and late proposals will not be considered.

b. Proposal Format:

Proposals shall include the information requested below and, in the order listed.

Each section and sub-section must be separated by a cover page that clearly identifies/labels each section. In addition, pages shall be numbered. Proposal shall be signed by an employee of the firm who is authorized to sign the Proposal.

Proposal shall include the necessary information needed to establish the Proposer’s background, expertise, and qualifications to provide the services as set forth in the Scope of Services. Services and cost proposals shall reflect and include the necessary level of effort required to complete all the services outlined in the RFP. It is recommended that Proposer limit its proposal to twenty-five (25) pages, excluding resumes. In case of error in the extension of prices in the cost proposal, the unit price will govern. Periods of time, stated as a number of days, shall be calendar days.

mailto:Procurement@NCC.edu

i. Table of Contents: A Proposal Checklist has been provided at the end of this

Section One – Administrative Information, to assist with the assembly and ensure completeness of the proposal package. This Proposal Checklist must be included as the first item of the Proposal and used as the only Table of Contents.

ii. Introductory Statement on Company Letterhead: Signed by a corporate office or an authorized agent of the firm.

iii. Technical Proposal:

• Minimum Qualifications

• Qualifications, Experience and References

• Proposed Approach and Methodology

• Cost Proposal

• Proposer Certification and Qualification Statement

• MWBE

iv. Acknowledgement of Addenda

v. Comments or proposed changes to the Terms and Conditions or Form of Contract: A lack of comments will be considered full acceptance of the contract terms on the part of the firm. Proposer should identify any terms and conditions not set forth in the Model Agreement.

Note: Failure to submit any of the required documents may deem the Proposer non-responsive.

8. RFP TERMS AND CONDITIONS:

a. The RFP document and all relevant documentation, including addenda, can be accessed by visiting the College’s website at https://www.ncc.edu/aboutncc/ourpeople/administration/procurement/aspx/Def ault.aspx.

b. It is the College’s intent to select the Consultant(s) that provides the best solution for the College’s needs.

c. Reference is made to the Form of Contract attached for the terms and conditions of the agreement to be entered into, including indemnification and insurance.

The Form of Contract is subject to revision arising out of the terms and conditions imposed by law or deemed appropriate by the College.

https://www.ncc.edu/aboutncc/ourpeople/administration/procurement/aspx/Default.aspx https://www.ncc.edu/aboutncc/ourpeople/administration/procurement/aspx/Default.aspx

d. The RFP and the Consultant’s response to this RFP, as may subsequently be modified in negotiations with the College, may be included as exhibits in any contracts that the College may execute with the Consultant.

e. The College reserves the right to amend this RFP, to reject any or all of the proposals or any part thereof, submitted in response to this RFP, and reserves the right to waive informalities, if such action is deemed to be in the best interest of the College. The College reserves the right to request additional information from any Proposer. The submission of a proposal gives permission to the College and to its consultants to make inquiries concerning the Contractor and its principals, officers and directors to any persons or firms the College deems appropriate.

f. The College reserves the right to award negotiated contracts to one or more

Consultants.

g. This RFP is not intended and shall not be construed to commit the College to pay any costs incurred in connection with any proposal or to procure or contract for any services.

h. The decision to award a contract shall be based on Proposer’s ability to provide quality services and products and to comply with all applicable laws, rules and regulations. The Proposer’s products, services and facilities shall be in full compliance with all applicable Federal, State and local health, environmental and safety laws, regulations, standards, and ordinances regardless of whether or not reference is made to same in this RFP.

i. Prior Proposer performance in regard to product, service, or representation of/from the Proposer may be used in evaluation of this offer. Unsatisfactory performance to the County of Nassau may be considered sufficient grounds for rejection of this offer. No offer will be awarded to any Proposer that is in default on any contract with the County of Nassau.

j. The award of any contract will be made as judged to be in the best interest of the College. The final selection of the Consultant will be made by the College Evaluation Committee.

k. Each Proposal will be examined to determine whether it is responsive to the requirements of this RFP. All responsive proposals will be evaluated in accordance with the criteria set forth herein.

l. While the College is under no obligation to contact Proposers for clarification, it reserves the right to do so. Depending on the number and quality of the proposals submitted, the College may elect to interview all or some of the Proposers during the selection process and to request presentations, including demonstrations of products and services. The College’s Procurement Office will be responsible for scheduling presentations with the selected Proposers.

m. It is agreed that the Proposer shall be fully responsible for making any correction, replacement, or modification necessary for specification or legal compliance.

n. Any agreement entered into is subject to the provisions of Article 18 of the General Municipal Law and the State of New York, as amended, and section 22-4.2 of the Administrative Code of Nassau County and the provisions of the Anti-Discrimination Order of Nassau County.

o. It is expressly understood that the College shall not be construed or be held to be a partner, agent or associated by joint venture or otherwise of contractor in the conduct of its business.

p. The Contractor is an independent contractor of the College or County. The

Contractor shall not, nor shall any officer, director, employee, servant, agent or independent contractor of the Contractor (a “Contractor Agent”), be (i) deemed a College or County employee, (ii) commit the College or County to any obligation, or

(iii) hold itself, himself, or herself out as a College or County employee or Person with the authority to commit the College or County to any obligation. As used in any Agreement awarded as a result of this RFP, the word “Person” means any individual person, entity (including partnerships, corporations and limited liability companies), and government or political subdivision thereof (including agencies, bureaus, offices and departments thereof).

q. Any and all contracts created as a result of this RFP shall be governed by the laws of

New York State.

r. Contractor warrants that it is not in arrears to Nassau Community College or the County of Nassau upon debt or Contract and is not a defaulter as surety, Contractor or otherwise upon any obligation to Nassau Community College or the County of Nassau.

s. The attached contract, a generic sample of which is attached to and made part of this RFP (see “Attachment No. 1 - Form of Contract”) will represent the total agreement between the College and Contractor. Any exceptions to this agreement must be clearly noted. All terms and conditions included in the “Form of Contract” (see Attachment 1) shall also be considered a part of this Request for Proposal.

t. Failure or delay by the College to exercise any right, power, or privilege shall not be deemed a waiver thereof.

u. If a Proposer has any contract documents for the College to sign in order to contract with the College, then Proposer must note same on the proposal return and supply copies of the documents with proposal response so that the College can review same and determine whether the College can accept and sign them. The College will not view any Proposer’s contracts that are presented after the Request for Proposal opening date and time.

v. The College is not committed to assigning any services to the Consultant, and reserves the right to engage the services of other Consultants, if the College feels the circumstances require such action. The College does not guarantee nor will it be obligated under the ensuing contract to spend any amount of money.

w. In case of default by the Consultant, the College may, by written notice, cancel this contract and repurchase from another source and may recover the excess costs by (1) deduction from an unpaid balance due; (2) collection against the bid bond; if any, or

(3) a combination of the aforementioned remedies or other remedies as provided by law.

x. All materials and documentation developed under this agreement shall be the exclusive property of the College. Should the selected Contractor default at any time during the agreement term, all materials and documentation developed under this agreement shall be returned to the College.

y. The New York State Freedom of Information Law (Public Officers Law Article 6) provides for public access to College records. Public Officers Law § 87(2)(d) provides for exceptions to disclosure for records or portions thereof that are “trade secrets or are submitted to an agency by a commercial enterprise or derived from information obtained from a commercial enterprise and which if disclosed would cause substantial injury to the competitive position of the subject enterprise.”

Information that the proposer wishes to have treated as proprietary and confidential trade information should be identified and labeled “Confidential” or “Proprietary” on each page at the time of submittal. This information should include a written request to except it from disclosure, including a written statement of the reasons why the information should be excepted.

z. The Contract executed as a result of this RFP may be extended to additional States or Government Jurisdictions upon mutual written agreement between the College and the Consultant. Political Subdivisions and other authorized entities within each participating State or Government Jurisdictions may also participate in this Contract if authorized by applicable law. The College reserves the right to negotiate additional discounts based on any increased volume generated by such extensions.

Consultant agrees to honor all orders from State Agencies, Political Subdivisions and others authorized by law to participate in this Contract which are in compliance with the pricing, terms, and conditions contained herein.

aa. PROPOSER’S SEXUAL HARASSMENT POLICY: By submission of a proposal, each proposer and each person signing on behalf of any proposer certifies, and in the case of a joint proposal submission each party thereto certifies as to its own organization, under penalty of perjury, that the proposer(s) has/have implemented a written policy addressing sexual harassment prevention in the workplace and provides annual sexual harassment prevention training to all of its employees. Such policy shall, at a minimum, meet the requirements of section two hundred one-g of the labor law.

bb. COLLEGE SEXUAL HARASSMENT POLICY: Proposers are advised that the College’s Sexual Harassment Policy can be accessed using the following link:

https://www.ncc.edu/aboutncc/ourpeople/board_of_trustees/pdfs/Policy_2200_Sexual_Harassme nt_and_Sexual_Violence.pdf

cc. DEFINITIONS:

• The term, “County”, as used herein, shall be deemed as reference to the County of Nassau, State of New York.

• The term, “Contractor”, as used herein, shall be deemed as reference to the successful Proposer, Vendor, Proprietor, Partnership or Corporation receiving an award to perform any or all of the services specified in accordance with the terms of this agreement.

• The term, “College”, as used herein, shall be deemed as reference to Nassau Community College.

• The term, “Director”, as used herein, shall be deemed as reference to the Director of Procurement.

https://www.ncc.edu/aboutncc/ourpeople/board_of_trustees/pdfs/Policy_2200_Sexual_Harassment_and_Sexual_Violence.pdf https://www.ncc.edu/aboutncc/ourpeople/board_of_trustees/pdfs/Policy_2200_Sexual_Harassment_and_Sexual_Violence.pdf

TABLE OF CONTENTS

Note: This form MUST be included in your proposal as the Table of Contents and

PROPOSAL MUST BE SUBMITTED IN THE ORDER LISTED BELOW

Please check if TAB ITEM Included or N/A

1. Table of Contents

2. Introductory Statement

3. Technical Proposal

Minimum Qualifications A. Qualifications, Experience and References of Firm and Proposed Team B. Proposed Approach and Methodology C. Cost Proposal D. M/WBE Participation

4. Proposer Certification and Qualification Statement (Exhibit 1)

5. Acknowledgement of Addenda

6. Comments Regarding RFP Terms and Conditions or Form of Contract

7. Appendix L – Certificate of Compliance

8. Supplemental Information (Optional)

SECTION 2

AWARD CRITERIA

Responses to the items set forth under each of the categories below, will be used by the College’s Evaluation Committee to assess the appropriateness and relevance of the information provided in the proposals and make a recommendation for award. Failure to include information as requested under any of the sub-sections in the Proposal may result in the firm being disqualified. The responses to each of the categories must be separated by clearly labeled tabs into the sections and sub-sections identified below, and reflected in the Table of Contents (form provided in Section One) of the Proposal submitted.

I. Technical Proposal:

Minimum Qualifications - PASS/FAIL

Failure to meet these minimum qualifications will result in the proposal being deemed non-responsive.

a. Proposer shall have been continuously engaged in providing environmental consulting, industrial hygiene, asbestos consulting, indoor air quality investigations, and environmental monitoring services for a minimum of ten (10) years – provide firm history.

b. Proposer shall demonstrate experience providing environmental consulting services for commercial, educational, or governmental facilities, with demonstrated experience and expertise in occupied buildings – provide a list of qualifying projects.

c. Proposer shall demonstrate the ability to adhere to the on-site emergency response times required by this RFP – provide office address(es) and emergency response plan.

d. Proposer shall possess all licenses, registrations, and certifications required under federal, New York State, and local laws to perform the services described in this RFP – provide copies of all applicable licenses and certifications.

Section A – Qualifications, Experience and References of Firm and Proposed Team

a. General Information/Company History

i. Company Name, e-mail, main address and all branch office addresses.

ii. Describe the nature of your organization (e.g. corporation, not-for-profit organization, sole proprietorship, etc.). If applicable, identify all principals and the ownership interest of each.

iii. Year Company was founded and brief history.

iv. Total number of employees. Include an organization chart as relevant.

v. Location(s) from which majority of the staff will be providing services.

vi. The general and specific specialties/expertise and overall resources.

b. Expertise of Proposer and all Sub-consultants, including Qualifications and Experience of Personnel

i. Experience: Provide general background information explaining why the firm and its sub-consultants are well suited to perform the requirements of this RFP, and how the qualifications of the firm and its personnel relate to the scope of services described in this RFP. Provide a brief history and description of the firm’s experience with special emphasis on any experience in the public sector. Provide a description of the firm’s background and experience, and its capability to assign staff to provide services as stipulated in the RFP.

For any projects undertaken and identified in this sub-section, Proposer is not required to provide client contact information.

ii. References: References must be provided. This sub-section must be clearly labeled and separated by a tab, and must include clearly identified references for both the Prime Consultant and any sub- consultant firm.

Proposer must submit a list of at least three (3) representative clients, including any other public entities/higher education institutions, along with a description of the type of work performed for each client. Proposer shall identify the name of a contact person at the client who can evaluate the firm’s work. For each engagement, include:

o A detailed description of the scope;

o Client/company name;

o Name, title, and role of reference;

o Client/Company address, phone number, and email address.

The College reserves the right to contact any client listed. Proposers should check the references they submit to ensure that each reference and the associated contact information is current.

iii. Staff Qualifications/Resumes: Describe the specific qualifications and background of your staff, and all proposed sub-consultants’ staff in this sub-section, insofar as they relate to these services. Qualifications should include but not be limited to prior relevant experience. If sub-consultant(s) are not being used, Proposer shall include a statement indicating this.

The information submitted must include:

• Company Information o Identify your firm’s management team, clearly identifying and describe the title and role of the staff who will be assigned to the College’s account.

Proposer must include organizational chart in this section.

o Describe the experience and qualifications of your firm’s management team and the team that will be assigned to the College’s account. Indicate the availability of the management team and all other personnel required for the performance of services.

o Clearly identify the project manager and Certified Industrial Hygienist who will have direct and continued responsibility for the services provided to the College, and shall serve as the firm’s first point-of-contacts on all matters dealing with services and the handling of day-to-day activities through the duration of the Contract. These individuals shall have a minimum of five (5) years of experience performing environmental consulting services similar in scope and complexity to those required under this RFP.

o Any changes to the team members identified in the proposal must be submitted to the College for approval. The College reserves the right to deny payment for any services provided by a team member not approved, in writing, by the College.

iv. Supplemental Information: Include any brief supplemental information that may be relevant to your qualifications for the work. Elaborate or superfluous material should not be presented and may count against the company in the evaluation.

Section B – Proposed Approach and Methodology Convey your understanding of the service requirements and demonstrate a thorough recognition of the services and potential problems to be addressed. This includes, but is not limited to, the following:

a. Provide a statement of work that describes your firm’s understanding of the proposed scope of work and services to be provided under the Agreement.

b. Explain the project approach methodology that will be used to:

• Receive and respond to service requests;

• Conduct site investigations;

• Evaluate environmental conditions;

• Determine appropriate sampling methodologies;

• Coordinate laboratory testing;

• Prepare technical reports and remediation specifications;

• Provide project oversight during remediation activities; and

• Conduct final clearance inspections and documentation.

c. Describe your firm’s technical approach for conducting environmental investigations, including:

• Indoor air quality investigations

• Microbial (mold) investigations

• Moisture intrusion assessments

• HVAC evaluations

• Asbestos inspections

• Air monitoring

• Surface sampling

• Bulk sampling

• Chain-of-custody procedures

• Quality assurance and quality control procedures

d. Describe how projects will be managed, including:

• Assignment of personnel

• Internal quality control

• Coordination with College staff

• Communication procedures

• Progress reporting

• Management of multiple simultaneous assignments

• Document control

e. Describe procedures for responding to emergency requests, including:

• After-hours availability

• Staffing

• Mobilization procedures

• Ability to meet required response times

f. Describe how the firm ensures compliance with applicable federal, state, and local environmental regulations and recognized industry standards.

g. Describe internal QA/QC procedures to ensure:

• Accuracy of field inspections

• Proper sampling techniques

• Laboratory coordination

• Technical review of reports

• Consistency of recommendations

• Timely delivery of work

h. Describe any anticipated issues that your firm may encounter when performing the services required under this RFP and identify proposed solutions.

i. Discuss any specific or special qualifications, as well as other value-added services.

Section C – Cost Proposal:

Proposer shall submit a complete cost proposal form. Hourly rates and unit prices shall remain firm for the initial contract year. Beginning with the second year of the contract, the Contractor may request a price adjustment no more than once annually. Any requested adjustment shall be submitted in writing at least sixty (60) days prior to the anniversary date of the agreement and shall be supported by appropriate documentation. Adjustments shall not exceed the percentage change in the Consumer Price Index (CPI-U), New York-Newark-Jersey City, NY-NJ-PA, All Urban Consumers, or three percent (3%), whichever is less.

Price adjustments shall not become effective unless approved in writing by the College.

The cost proposal shall include, at a minimum, the following:

1. Fully Burdened Hourly Rates:

Proposer shall provide hourly rates for each labor classification that may perform services under the contract. Hourly rates shall include all labor, supervision, overhead, profit, administrative expenses, local travel, mileage, equipment, report preparation, and all other incidental costs unless otherwise specifically identified in the Cost Proposal.

Labor classifications may include but are not limited to the following titles:

Principal / Senior Environmental Consultant

Certified Industrial Hygienist (CIH)

Project Manager

Senior Industrial Hygienist

Industrial Hygienist

Environmental Scientist

Environmental Technician

Asbestos Project Designer

Asbestos Project Monitor

Air Sampling Technician

CAD / Drafting Technician (if applicable)

Administrative / Clerical (if billable)

Proposer may identify additional labor classifications not listed above; however, all proposed labor classifications and rates shall be subject to approval by the College.

2. Laboratory Analysis Costs:

Proposer shall provide fixed unit prices for each laboratory analysis based on a standard laboratory turnaround time of forty-eight (48) to seventy-two (72) hours from the time the samples are received by the laboratory. In addition, Proposer shall provide a fixed surcharge, on a per sample basis, for expedited twenty-four (24) hour turnaround and same day rush turnaround, where available.

All laboratory unit prices shall include all required sampling media (including Air-O-Cell cassettes, swabs, sample containers, filters, canisters, chain-of-custody documentation, laboratory preparation, analysis and standard reporting). No separate charges for sample media, laboratory preparation, or handling fees will be permitted unless specifically identified in the Cost Proposal.

Proposer shall provide pricing as follows:

• Asbestos Analysis:

o PCM Air Sample (Phase Contrast Microscopy) o TEM Air Sample (Transmission Electron Microscopy) o PLM Bulk Sample (Polarized Light Microscopy) o TEM Bulk Sample (Transmission Electron Microscopy) o Point Count PLM

• Microbial Analysis:

o Spore Trap Air Sample (Air-O-Cell) o Culturable Fungi o Culturable Bacteria o Combined Culturable Fungi & Bacteria o Culturable Legionella o Total Fungal Spore Count o Total Pollen Count o Endotoxin o Bulk Mold Analysis o Tape Lift Analysis o Swab Sample – Fungi Only o Swab Sample – Combined Fungi/Bacteria o Microvac Dust – Fungi o Microvac Dust – Bacteria o Microvac Dust – Combined o Fungi (Microscopy Only)

• Indoor Air Quality/Chemical Analysis o Formaldehyde Analysis o VOC Analysis (EPA TO-15 using SUMMA Canister or Equivalent) o PAH (Polycyclic Aromatic Hydrocarbon) Analysis o Aldehyde Analysis o Sulfur Compound Analysis o Diesel Exhaust Analysis o Pesticide Analysis – Organochlorine o Pesticide Analysis – Organophosphorus

• Lead Analysis o Lead Paint Chip Analysis o Lead Dust Wipe Analysis o Lead Soil Analysis (if applicable)

• Water Quality/Biological Analysis o Total Coliform / E. coli Presence/Absence o Fecal Coliform o Fecal Streptococci / Enterococci o Pseudomonas aeruginosa o Staphylococcus aureus o Heterotrophic Plate Count

• Allergen Analysis o Dust Mite Allergens (Der p1 / Der f1) o Cat Allergen (Fel d1) o Dog Allergen (Can f1) o Cockroach Allergen (Bla g1)

• Other Laboratory Analyses: Proposer shall identify any additional laboratory analyses not listed above that are available under this contract and provide the applicable unit prices.

• Non-specified laboratory analyses: Proposer shall provide a percentage markup that shall be applied to the actual cost charged by the laboratory for any laboratory analysis not specifically identified in the Cost Proposal or final agreement. The markup shall represent the Contractor’s complete compensation for coordination, handling and administration of such laboratory services. No additional markup, administrative fee, handling fee, shipping charge, or other surcharge shall be permitted unless specifically authorized by the College.

Submission of supporting laboratory invoices will be required at the time of billing. The College reserves the right to request alternative laboratory pricing or obtain independent verification of laboratory charges.

3. Specialized Equipment Charges:

All routine field equipment and instrumentation necessary to perform the services described in this RFP shall be included in the Consultant’s hourly rates and shall not be billed separately.

Routine equipment includes, but is not limited to, moisture meters, indoor air quality monitors, photo-ionization detectors, thermal imaging camerasand similar standard environmental monitoring equipment.

Specialized equipment that is not routinely maintained by environmental consultants and that is required for a specific project may be eligible for additional charges with prior written approval from the College. Examples may include, but are not limited to, ground penetrating radar (GPR), geoprobe soil sampling equipment, specialized subsurface investigation equipment, or other unique equipment requested by the College.

If applicable, the Proposer shall provide a list of specialized equipment that may be utilized under the Agreement and the associated unit pricing (e.g., per hour, per day, per use, or per project). Any equipment charges shall include all associated costs, including transportation, setup, operation, and removal.

If specialized equipment is obtained from a third party, the Consultant shall provide documentation of the actual cost and shall not apply any additional markup unless specifically identified in the Cost Proposal.

Failure to provide pricing under this section shall indicate that the Proposer will not charge additional fees for equipment usage.

4. Reimbursable Expenses:

The College will not consider any reimbursable expenses other than those associated with required governmental filing fees and specialized permit fees which will be reimbursed at cost. All other costs and expenses, including but not limited to travel, mileage, parking, tolls, meals, lodging, postage, printing, copying, telephone charges, routine shipping, and administrative expenses shall be included in the Contractor’s hourly rates and shall not be separately reimbursed.

5. Subcontractor Costs (if applicable):

The Proposer shall identify any subcontractors, laboratories, or third-party service providers anticipated to be utilized under this Agreement. Any subcontractor costs shall be included in the Cost Proposal or clearly identified as pass-through costs. No additional markup shall be applied to subcontractor costs unless specifically identified in the Cost Proposal and approved by the College.

Section D – M/WBE Participation:

The College strongly encourages the use of M/WBE firms for participation as prime consultants, joint-venture partners, and sub-consultants for all College contracting opportunities. The College accepts M/WBE certifications from the County and the Empire State Development.

Please note that it is at the sole discretion and judgment of the Proposer to determine whether its proposed M/WBE firm(s) has/have the necessary qualifications and experience for the type of services and work to potentially be assigned. All proposers may select M/WBE sub-consultants or joint venture with an M/WBE firm to receive a maximum of five (5) M/WBE participation points.

To promote full participation by Minority-Owned/Women-Owned Business Enterprises (M/WBE) in the College’s contracting opportunities for professional service contracts, the College will evaluate proposals to determine the level of meaningful participation by M/WBE firms. M/WBE firms may participate as prime consultants, sub-consultants or as joint venture partners. The level of participation will apply to all firms submitting proposals and will be evaluated by the Selection Committee.

In order to receive evaluation credit for M/WBE participants, the proposed M/WBE firm(s) must be certified at the time of proposals submission to the College. The proposal must identify the specific certified M/WBE firm or firms upon which evaluation credit is sought, and shall indicate the extent and nature of the M/WBE’s work and include the percentage of the total engagement that will be performed by the M/WBE firm in connection with the proposal. M/WBE participation in auxiliary services (e.g., graphics, printing and other services) is acceptable, but will only be given evaluation credit if it augments the primary service of this RFP.

Proposers must provide the M/WBE’s current proof of certification as a minority-owned, or women-owned, business enterprise, at the time of submittal.

In addition, the selected Consultants will be required to comply with the requirements of Local Law 14-

2002, “Participation by Minority Group Members and Women in Nassau County Contracts”. Proposers shall review the provisions of Appendix EE which outlines the requirements of Local Law 14-2002, and shall include information regarding the Firm’s plan to comply with this local law.

SUPPLEMENTAL INFORMATION

(not a weighted criterion)

This section should include any additional information relevant to but not included in the previous sections, at the Proposer’s option.

SECTION 3

SCOPE OF SERVICES

Consultant shall provide professional environmental testing, industrial hygiene, air monitoring, asbestos consulting, indoor air quality investigations, microbial investigations, and related environmental consulting services on an as-needed basis.

Services shall be provided by qualified personnel in accordance with all applicable federal, New York State, and local laws, regulations, standards, and recognized industry best practices.

Consultant shall furnish all labor, supervision, equipment, instruments, sampling materials, transportation, laboratory coordination, reporting, and incidental services necessary to perform the work described herein.

1. GENERAL REQUIREMENTS

a. Services shall be provided on an as-needed basis through individual project assignments authorized by the College.

b. Each assignment shall be initiated through a written Scope of Work issued by the College describing the services required.

c. Upon receipt of a request, the Consultant shall submit a written proposal that includes:

• Scope of services to be performed;

• Estimated labor hours by personnel classification;

• Required laboratory analyses;

• Estimated project schedule;

• Itemized cost based upon the contract rates; and

• Any assumptions or exclusions.

d. No work shall commence until authorized by the College.

e. Hourly rates shall include all overhead, administrative costs, clerical support, travel, mileage, meals, equipment, communications, report preparation, and all other incidental expenses. No additional reimbursement shall be made for these costs unless specifically authorized by the College.

f. Partial payments may be authorized based upon satisfactory completion of identifiable phases of work.

g. The Consultant shall attend meetings with College personnel, contractors, architects, engineers, and regulatory agencies as requested.

h. The Consultant shall maintain complete project documentation for each assignment.

2. PROFESSIONAL SERVICES

Consultant shall provide professional environmental consulting services including, but not limited to:

a. Indoor Air Quality (IAQ) Investigations

• Investigation of occupant complaints

• Evaluation of ventilation effectiveness

• Assessment of internally generated pollutants

• Evaluation of stagnant air conditions

• Carbon dioxide monitoring

• Carbon monoxide monitoring

• Temperature and relative humidity measurements

• Particulate monitoring

• Volatile Organic Compound (VOC) evaluations when appropriate

• Identification of pollutant sources

• Recommendations for corrective action

b. HVAC System Evaluations

Evaluate heating, ventilation, and air conditioning systems including:

• Outside air ventilation

• Air distribution

• Air filtration

• Air balancing

• Equipment operation

• Moisture intrusion

• Maintenance practices

• Building pressurization

• Ventilation deficiencies contributing to indoor environmental concerns.

c. Moisture Intrusion and Microbial Investigations Investigate water intrusion and microbial contamination through:

• Visual inspections

• Moisture mapping

• Moisture meter testing

• Infrared thermal imaging when appropriate

• Building envelope evaluations

• Identification of water intrusion sources

• Assessment of visible microbial growth

• Assessment of concealed microbial contamination

d. Environmental Sampling Perform environmental sampling utilizing accepted industry methodologies as appropriate for the project, including but not limited to:

• Air sampling

• Bioaerosol sampling

• Spore trap sampling

• Viable air sampling

• Bulk sampling

• Swab sampling

• Tape lift sampling

• Dust sampling

• Microvac sampling

• Surface sampling

• Water sampling where applicable

• Sampling shall be performed in accordance with recognized industry standards.

3. ASBESTOS CONSULTING SERVICES

When requested, the Consultant shall provide asbestos consulting services including:

• Building inspections

• Bulk sampling

• Laboratory coordination

• Asbestos project design

• Preparation of asbestos abatement specifications

• Air monitoring

• Project monitoring

• Final visual inspections

• Final clearance inspections

• Regulatory documentation

All asbestos services shall comply with applicable OSHA, EPA, New York State Department of Labor, and other applicable regulations.

4. REMEDIATION DESIGN SERVICES

When environmental contamination is identified, the Consultant shall prepare project-specific remediation documents as appropriate.

Services may include:

• Risk assessments

• Determination of remediation requirements

• Preparation of technical specifications

• Scope of remediation work

• Engineering controls

• Containment requirements

• HVAC isolation procedures

• Negative air requirements

• Decontamination procedures

• Worker protection requirements

• Waste handling requirements

• Cleaning procedures

• Final clearance requirements

• Occupant protection measures

Consultant shall prepare specifications suitable for competitive procurement of remediation services.

5. CONSTRUCTION PHASE SERVICES

During remediation or abatement projects, the Consultant shall provide construction-phase environmental consulting services including:

• Site observations

• Air monitoring

• Review of contractor compliance

• Monitoring of containment systems

• Verification of engineering controls

• Documentation of project progress

• Attendance at project meetings

• Review of contractor submittals

• Identification of deficiencies

• Recommendations for corrective actions

Consultant shall notify the College immediately of conditions that may affect occupant safety or project compliance.

6. ENVIRONMENTAL MONITORING

Consultant shall perform environmental monitoring during remediation activities as appropriate, including:

• Background air sampling

• Outdoor ambient sampling

• Containment monitoring

• Worker exposure monitoring when requested

• Perimeter air monitoring

• Clearance sampling

• Surface sampling

• Visual inspections

Monitoring shall verify protection of unaffected building occupants and adjacent spaces throughout the project.

7. FINAL CLEARANCE

Following completion of remediation or abatement activities, the Consultant shall perform final clearance evaluations, including, as appropriate:

• Detailed visual inspections

• Air sampling

• Surface sampling

• Laboratory analysis

• Verification of cleaning

• Verification of containment removal

• Comparison to project clearance criteria

The Consultant shall issue a written Final Clearance Report documenting whether the project has successfully met all specified clearance requirements.

8. REPORTS AND DELIVERABLES

Consultant shall provide written reports as required for each assignment.

Reports shall include, where applicable:

• Executive summary

• Description of existing conditions

• Investigation methodology

• Sampling locations

• Laboratory results

• Photographs

• Field observations

• Applicable standards and regulations

• Conclusions

• Recommendations

• Remediation protocols

• Final clearance documentation

Reports shall be submitted electronically in searchable PDF format. Upon request, editable Microsoft Word and Excel versions shall also be provided.

9. LABORATORY REQUIREMENTS

Environmental analyses shall be performed by laboratories certified or accredited for the analyses being conducted.

The Consultant shall:

• Coordinate all laboratory testing;

• Maintain chain-of-custody documentation;

• Utilize appropriate quality assurance and quality control procedures;

• Include laboratory reports in the final project documentation.

The College recognizes that multiple qualified laboratories may be utilized based upon project requirements, analytical capabilities, scheduling, or specialty certifications.

10. RESPONSE TIME

The Consultant shall maintain sufficient staffing to respond to College requests.

For emergency situations, the Consultant shall:

• Respond to the College within one (1) hour of notification; and

• Be capable of mobilizing qualified personnel to the site within two (2) hours, twenty-four (24) hours per day, seven (7) days per week, when requested by the College.

11. PERSONNEL QUALIFICATIONS

All services shall be performed under the responsible charge of a Certified Industrial Hygienist

(CIH).

Consultant shall provide personnel possessing all certifications and licenses required to perform the services requested, including, where applicable:

• Certified Industrial Hygienist (CIH)

• New York State Certified Asbestos Inspector

• New York State Project Monitor

• New York State Asbestos Project Designer

• Air Sampling Technician

• Professional Engineer, when engineering services are required

• Other appropriately licensed or certified environmental professionals

Consultant shall provide evidence of required certifications upon request.

12. COST ESTIMATING AND PROCUREMENT SUPPORT

When requested by the College, the Consultant shall:

• Prepare an opinion of probable remediation or abatement cost based upon the developed scope of work;

• Assist the College in answering technical questions during the procurement process;

• Review contractor technical submittals;

• Provide technical recommendations regarding contractor proposals;

• Assist the College in evaluating proposed changes to the scope of work.

13. REGULATORY COMPLIANCE

All services shall be performed in accordance with all applicable federal, New York State, and local laws, regulations, codes, standards, and recognized industry practices, including, where applicable:

• Occupational Safety and Health Administration (OSHA)

• U.S. Environmental Protection Agency (EPA)

• New York State Department of Labor (NYSDOL)

• New York State Department of Health (NYSDOH)

• New York State Department of Environmental Conservation (NYSDEC)

• Applicable EPA AHERA requirements

• Applicable ASTM, AIHA, ACGIH, and ANSI standards

EXHIBIT 1

PROPOSER CERTIFICATION AND QUALIFICATION STATEMENT

Proposer shall complete the Proposer Certification and Qualification Statement and include both forms with the proposal submission.

PROPOSER CERTIFICATION

Proposer certifies that they have read, understand, and will fully and faithfully comply with this solicitation, its attachments and any referenced documents. Proposer also certifies that the prices offered were independently developed without consultation with any of the other Proposers or potential Proposers.

Authorized Signature Date

Printed Name Title

Firm’s Legal Name Telephone Number

Street Address Email Address

City, State & Zip Code

FEDERAL TAXPAYER ID NUMBER __________________________

(This number will be in the format of xx-xxxxxxx or xxx-xx-xxxx) meaning that a taxpayer ID number is nine numbers only, no letters, and the format is for an employer ID number or a social security number. Do not list your State tax license number here.)

QUALIFICATION STATEMENT

Name of Firm: __________________________________________________________________ Address: __________________________________________________________________ Phone No.: _____________ Year Est.: ___________ Email: __________________ State whether: Corporation _________ Individual ___________ Partnership______________ If a corporation or partnership, list name and addresses of officers or members:

President ________________________________________ Vice-President ________________________________________

Secretary ________________________________________ Treasurer ________________________________________

Have you filed a Qualification Statement (or Questionnaire) with Nassau Community College?

Yes __ No __ If so, when __________

How many years has your firm been in business under your present business name? _______________

Do you presently operate, or have you previously operated, in this line of business under any other name? Yes ________ No __________ If so, what name and when? ____________________________________________________________

Have you or your firm ever failed to complete any work awarded to you? Yes _____ No _____ If so, when, where and why? ___________________________________________________________

In what other line of business are you or your firm financially interested? ________________________

Names, experience and qualifications of staff that would be directly involved in doing business with NCC: (may attach supplements)

1. _________________________________________________________________________________

2. _________________________________________________________________________________

Number of full- time employees: ________________

If your firm is awarded this contract, who would have personal supervision of the work to be performed? List individual’s name and present position:

Names/Titles of two additional account personnel: __________________________________________

List projects which your firm has under contract or has performed in the past few years that will qualify you for this contract:

Type of Work Date Performed Contract Value Firm Name/Address/Phone/Contact Email

Does your organization have any officers, employees or directors who are also employees, officers, or Board of Trustee members of Nassau Community College? _________________________________ If you answered “yes”, please list the name of all such employees/officers/directors, as well as their title/position with your organization:

Does your firm employ any spouse, child or parent of a Nassau Community College employee of the College Department which is seeking to procure or contract for the goods and/or services which are the subject of the instant bid/proposal/agreement? Yes______ No ______

If you answered “yes”, please list the name of the…