Final PWS 628 FSS Sports Officials 11JAN22.pdf

Performance Work Statement Sporting Official Services

11 January 2022

1. INTRODUCTION

The purpose of this requirement is to acquire contractor services in providing Sports Officials services in support of the 628th Force Support Squadron (FSS) intramural, extramural, varsity sporting competition programs located at Joint Base Charleston (JB CHS), SC.

1.1. Vision

The vision for this requirement is to allow eligible persons to take full advantage of the opportunities provided in these programs in order to promote teamwork and physical fitness.

1.2. Mission

The 628 FSS mission objective is to enhance the quality-of-life and combat capabilities through diversified services. These services comprised of seven functional flights that include Force Development, Sustainment (food, fitness, and lodging), Resource Management and Organization, Manpower and Personnel, Family Readiness, Child and Youth Development, and Morale, Welfare and Recreation (MWR) programs. These flights support approx. 80,000 active duty military, their families, retirees, DoD civilians, and reservists. One of the three missions of the Sustainment Flight is to promote fitness by offering members intramural, extramural and varsity sports opportunities that develop leadership, teamwork, fellowship, and physical exercise while participating in the various areas of athletic competition.

1.3. Scope of Work

The scope of work for this requirement will consist of the contractor providing sports officials at two locations within JB CHS. Services include, but not limited to, approx. 578 events that consist of flag football, slow pitch softball, soccer and basketball throughout the year. Flag football may consist of approximately 170 events, softball may consist of 220 events, soccer may consist of approx. 60 events, and basketball may consist of approx. 128 events. The majority of these events will occur on weekdays in the evening. The duration of all intramural games will be one hour of playing time. Period of Performance (POP) will start 01 March 2022- 30 September 2022 and will include a base year with four (4) option years and an optional 6-month extension.

Performance Period:

Base Year………………………………………..07 March 22- 30 September 22 First Option Year ……………………………….01 October 22- 30 September 23 Second Option Year………………………….….01 October 23- 30 September 24 Third Option Year ……………………………....01 October 24- 30 September 25 Fourth Option Year……………………………...01 October 25- 30 September 26 Optional 6 Month Extension…………………….01 October 26- 31 March 27

1.2.1 Place of Performance

Accomplishment of the results contained in this PWS requires work at the following locations:

JBC Weapon Station Fitness Center JBC Air Base Fitness Center 1002 Jefferson Ave, Bldg. 708 205 West Hill Blvd, Bldg. 225 Goose Creek, SC 29445 Joint Base Charleston, SC 29404

1.2.2. Hours of Operation

The majority of all sporting events take place between the hours of 5:00 pm to 11:00 pm Monday thru Friday. Some events may take place on weekends between the hours of 8:00 am to 11:00

pm. On rare occasions, events could take place during the week before 5:00 pm. The contractor shall ensure all assigned officials arrive at the site of the contest at least 15 minutes prior to the start of the competition.

2. PERFORMANCE REQUIREMENTS

The following section specifies the Performance Requirements with the focus on quality of service, schedule and delivery, business management and safety.

2.1. Sports Officials

The contractor Sports Officials shall be required to adhere to the nationally sanctioned governing rules, regulations or Letter of Instructions (LOI) adopted by the government. The government will reserve the right to change programming rules not to exceed the legally established and unmodified regulations of a game unless agreed upon by both the contractor and the government. All sports officials for all events must maintain an air of total impartiality and perform duties in a professional manner.

2.1.1. Flag Football Events

The contractor shall provide a total three (3) officials that consist of one (1) Head, one (1) Line and one (1) Field referee for each scheduled event. The flag football season will start in October and end in December. The approximate number of flag football games is 85 scheduled events at each place of performance for a total of 170 events.

2.1.2. Slow Pitch Softball Events

The contractor shall provide one (1) single Umpire official for each scheduled event. Typical season starts in April and end in August. The approximate number of softball games is 110 scheduled events at each place of performance for a total of 220 events.

2.1.3. Soccer Events

The contractor shall provide one (1) single Soccer Referee official for each scheduled event.

Typical season starts in March and end in April. The approximate number of soccer games is 30 scheduled events at each place of performance for a total of 60 events

2.1.4. Basketball Events

The contractor shall provide a total four (4) officials that consist of two (2) Referees, one (1) Score Book/Board Keeper, and one (1) Clock/Time Keeper for each scheduled event. The basketball season will begin in January and end in March. The approximate number of basketball game is 64 scheduled events at each place of performance for a total of 128 events.

2.2 Coaches/Players Meeting

The contractor shall provide a single certified official to attend a one-time pre-season coaches/players clinic that occurs at the start of each season. That event includes the previewing and reviewing new rules, existing rules and any other areas of potential misinterpretations. A typical event last for approx. 1 hour in length. Information pertaining to a coaches/players meeting will be provided by the contracts Contracting Officer Representative (COR) Mr. Gregory Lutz: Office Phone: (843)963-3347, Work Cell 843-714-9221, or Email:

gregory.lutz.1@us.af.mil.

2.3 Pre/Post Game Inspections

The contractor shall inspect the playing area to ensuring proper conditions are met and all potential safety hazards are removed prior to any use. The contractor shall inspect all members of the playing teams and ensures they wear or use only authorized safety equipment. The contractor shall ensure that all scoreboards and lights are properly turned off while allowing the participants to depart the playing area in a safe manner.

2.4 Scorebooks & Score Sheets & Payment Voucher

A Fitness Center Staff member will provide a scoresheet and a scorebook for each participating team prior to the scheduled event. The contractor will annotate the scoresheet by including all officials’ names, duties, final scores and team totals. Furthermore, the contractor will ensure the scoresheet matches the participating team’s scorebook at the end of the game. A Fitness Center Staff member will collect the scoresheet and scorebooks at the end of the scheduled event. The contractor will ensures all safety/unsportsmanlike incidents (to include excessive use of profanity by players), ejections, or other unusual actions are reported in writing to the COR by 1730 hours the first duty day following the incident. The contractor ensures all unsportsmanlike incidents (to include excessive use of profanity), ejections, or other unusual actions are annotated on the official game log/score sheet.

3. GENERAL REQUIREMENTS

This section describes the general requirements for this effort. The following sub-sections provide details of various considerations on this effort.

3.1 Non-Personal Services

The Government shall neither supervise contractor employees nor control the method by which the contractor performs the required tasks. Under no circumstances shall the Government assign mailto:gregory.lutz.1@us.af.mil tasks to, or prepare work schedules for, individual contractor employees. It is the responsibility of the contractor to manage its employees. If the contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the contractor's responsibility to notify the Contracting Officer (CO) immediately.

3.2 Business Relations

The contractor shall successfully integrate and coordinate all activity needed to execute the requirement. The contractor shall manage the timeliness, completeness, and quality of problem identification. The contractor shall provide corrective action plans, proposal submittals, timely identification of issues, and effective management of subcontractors. The contractor shall seek to ensure customer satisfaction and professional and ethical behavior of all contractor personnel.

3.3 Contract Administration and Management

The following subsections specify requirements for contract, management, and personnel administration.

3.3.1. Contract Administration

The contractor shall establish processes and assign appropriate resources to administer the requirement effectively. The contractor shall respond to Government requests for contractual actions in a timely fashion. The contractor shall have a single point of contact between the Government and Contractor personnel assigned to support contracts. The contractor shall assign work effort and maintaining proper and accurate time keeping records of personnel assigned to work on the requirement.

3.3.2. Personnel Administration

The contractor shall provide the following management and support as required. The contractor shall maintain the currency of their employees by providing initial and refresher training as required to meet the PWS requirements. The contractor shall make necessary travel arrangements for employees. The contractor shall provide necessary infrastructure to support contract tasks. The contractor shall provide administrative support to employees in a timely fashion (time keeping, leave processing, pay, emergency needs).

3.3.3. Contract Management

The contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of the resources assigned to the requirement. The contractor must maintain continuity between the support operations at 628th Force Support Squadron and the contractor's corporate offices.

3.3.4. Contract Manager

The contractor provides a Contract Manager who is responsible for the performance of work. The name of this person and alternate will be designated in writing to the contracting office prior to the start of performance. Contractor and/or official is not allowed to participate as a player, coach, team manager, etc., in the sport they are officiating.

3.3.5. Contractor Personnel, Disciplines, and Specialties

The contractor shall accomplish the assigned work by employing and utilizing qualified personnel with appropriate combinations of education, experience, training and certification of recognized and approved National Governing Body (NGB) for each sport assigned to officiate.

The Contractor shall provide the necessary resources, infrastructure, management and administration to included, transportation, appropriate officiating equipment, uniforms, shoes, protective gear, tools (whistles, stopwatch), materials (rulebooks), supervision and any other items necessary to perform officiating services.

3.3.6. Subcontract Management

The contractor shall be responsible for any subcontract management necessary to integrate work performed on this requirement and shall be responsible and accountable for subcontractor performance on this requirement. The prime contractor will manage work distribution to ensure there are no Organizational Conflict of Interest (OCI) considerations. Contractors may add subcontractors to their team after notification to the CO or Contracting Officer Representative (COR). Cross teaming may be permitted.

4. Travel / Temporary Duty (TDY) Travel to other government facilities or other contractor facilities are not required for this requirement. The contractor is responsible for all travel cost associated with the efforts required to perform the tasks outlined in this PWS and any additional travel such as scheduled monthly or quarterly progress/performance meeting with Contracting and/or the Force Support Squadron located within the JB Charleston jurisdiction.

5. Vehicle Entry/Base Access Passes

All contractors requiring access to the installation requires a criminal history check and fingerprinting prior to accessing the installation. The following items will be required by all employee’s requiring access to the installation:

1. A correctly completed copy of The Contractor Security Worksheet (Prime Contractor must request the most recent version from the Contracting Officer Representative (COR) or Contract Specialist.

2. A copy of the Driver's License or State ID both front and back. Note: Drivers Licenses that say they are Not for Federal Use, Federal Purpose, or Federal Identification will NOT be accepted. Another form of Picture Identification must be provided in accordance with the “Real ID TRI-Fold.”

3. Contractors who are non-US citizens must also submit an INS Form I-9.

The Contractor Security Worksheet only must be submitted via email to the COR and Contract Specialist within five business days of the required access date for review/signatures. The COR will email the signed Contractor Security Worksheet back to the Prime Contractor.

The Contractor must then obtain the applicants signature requiring base access. The Prime Contractor must hand carry copies of Worksheets, Identification, and any current pass held by the Applicant to VCC. The contractor shall drop off and pick-up their pass at either of the following two locations:

• The Air Base VCC, is located at the Dorchester & Hill Blvd Gate entrance, Bldg. # 1953, and is open 5-days a week, Monday thru Friday, 0700-1600. Their phone number is 843-963-7807/7463.

• The Weapon Station VCC, is located at 1650 Red Bank Rd, Bldg. #3 (directly east of the railroad tracks), and is open 5-days a week, Monday thru Friday, 0700-1600.

Their phone number is 843-794-7417/7712

Please allow at least three business days (72 hours) for processing once items are turned into the VCC. Entry procedures during periods of increased security maybe changed with little or no notice. Random inbound and outbound vehicle inspections at the gates may occur. Failure to consent to these checks may result in barment by the installation commander or suspended or revoked base driving privileges.

6. Postponements or Cancellations-Coordinate with Wing Safety Office The government shall notify the contractor as soon as possible when scheduled postponements or cancellations occur due to weather, exercises or real-world security concerns. If the contractor does not receive notification by 1500 hours on the day of the canceled or postponed event, the contractor will be paid 100 percent of unit price for the first game but none of the remaining cancelled games. The contractor can cancel or postpone the start of an event at the scheduled time for the following reasons: inclement weather, playing area unsafe for play, or safety equipment not available for play. Payment will be handled in the same manner as previously stated. Any games that are suspended and resumed at a later time or date will be paid when completed. Out-of-doors contests will be suspended when there is visible lightning in the area.

6.1 Additional Safety Requirements

In order to ensuring adequate COVID Safety Protocols for Contractors, please refer to the Force Health Protection Guidance Supplement 23 Revision two (2) Department of Defense guidance for Corona virus disease, dated October 29, 2021, (Attachment 1)