Final_CRFQ_0803_DOT2700000009_5_WV_CRFQ_FORM.PDF
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- Attached to
- HP ProBook or equal (50)
- Solicitation number
- CRFQ 0803 DOT2700000009 5
- Issued by
- Kanawha County, West Virginia
About this file
This is a Centralized Request for Quote (CRFQ) Form issued by the West Virginia Department of Administration Purchasing Division on behalf of the West Virginia Department of Transportation for a one-time purchase of information technology equipment and software. The solicitation requests fifty HP ProBook 16-inch Notebook PCs or equivalent units, along with associated BitLocker licenses, operating system licenses, and hardware warranty coverage for all fifty units. The solicitation was issued on September 9, 2026, with technical questions due by 10:00 AM on August 26, 2026. Both invoice and shipment are directed to the Department of Transportation at 1900 Kanawha Boulevard East, Building 5, Room 720, Charleston, West Virginia. This is a one-time purchase with no renewal options indicated.
The solicitation includes five line items: two separate HP ProBook configurations (50 units each under comm codes 43211500 and 43231512), BitLocker licenses (50 units), operating system licenses (50 units), and hardware warranty coverage (50 units). The document indicates this is Addendum No. 3 and notes the procurement reason as "CANCELLATION - Flawed Specifications," suggesting this is a reissued solicitation following previous specification concerns. Unit pricing and total pricing information were not completed in the submitted document. The buyer contact is John W. Estep at the Department of Administration Purchasing Division, reachable at 304-558-2566 or john.w.estep@wv.gov.
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Text version
Date Printed: Sep 9, 2026 Page: 1 FORM ID: WV-PRC-CRFQ-002 2020/05
Department of Administration Purchasing Division 2019 Washington Street East Post Office Box 50130 Charleston, WV 25305-0130
State of West Virginia Centralized Request for Quote
Info Technology
Proc Folder: 2029473 Reason for Modification:
Doc Description: HP ProBook or equal (50) CANCELLATION - Flawed
Specifications
Proc Type: Central Purchase Order
Date Issued Solicitation Closes Solicitation No Version
2026-09-09 2026-09-09 08:24 CRFQ 0803 DOT2700000009 5
BID RECEIVING LOCATION
BID CLERK
DEPARTMENT OF ADMINISTRATION
PURCHASING DIVISION
2019 WASHINGTON ST E
CHARLESTON WV 25305
US
VENDOR
Vendor Customer Code:
Vendor Name :
Address :
Street :
City :
State : Country : Zip :
Principal Contact :
Vendor Contact Phone: Extension:
FOR INFORMATION CONTACT THE BUYER
John W Estep 304-558-2566 john.w.estep@wv.gov
Vendor Signature X FEIN# DATE
All offers subject to all terms and conditions contained in this solicitation
Date Printed: Sep 9, 2026 Page: 2 FORM ID: WV-PRC-CRFQ-002 2020/05
ADDITIONAL INFORMATION
ADDENDUM NO_3
Addendum No_3 issued to publish and distribute the attached information to the Vendor Community.
REQUEST FOR QUOTATION:
The West Virginia Purchasing Division is soliciting bids on behalf of West Virginia Department of Transportation to establish a contract for the one-time purchase of (50) Fifty HP ProBook 16-Inch Notebook PC or equal. Per the Bid Requirements, Specifications, Terms and Conditions attached to this solicitation
INVOICE TO SHIP TO
DEPT. OF TRANSPORTATION DEPT. OF TRANSPORTATION
1900 KANAWHA BLVD E,
BLD. 5 RM-720
1900 KANAWHA BLVD E,
BLD. 5 RM-720
CHARLESTON WV CHARLESTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 1 HP ProBook PC or equal(50) 50.00000 EA
Comm Code Manufacturer Specification Model #
43211500
Extended Description:
HP ProBook 4G 1 16 inch Notebook AI PC (50)
INVOICE TO SHIP TO
DEPT. OF TRANSPORTATION DEPT. OF TRANSPORTATION
1900 KANAWHA BLVD E,
BLD. 5 RM-720
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 2 HP ProBook PC or equal(50) 50.00000 EA
Comm Code Manufacturer Specification Model #
43231512
Extended Description:
HP ProBook 4G 1 16 inch Notebook AI PC (50)
Date Printed: Sep 9, 2026 Page: 3 FORM ID: WV-PRC-CRFQ-002 2020/05
INVOICE TO SHIP TO
DEPT. OF TRANSPORTATION DEPT. OF TRANSPORTATION
1900 KANAWHA BLVD E,
BLD. 5 RM-720
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 3 BitLocker Licenses 50.00000 EA
Comm Code Manufacturer Specification Model #
43231512
Extended Description:
BitLocker Licenses
INVOICE TO SHIP TO
DEPT. OF TRANSPORTATION DEPT. OF TRANSPORTATION
1900 KANAWHA BLVD E,
BLD. 5 RM-720
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 4 Operating System Licenses 50.00000 EA
Comm Code Manufacturer Specification Model #
43231512
Extended Description:
Operating System Licenses
Date Printed: Sep 9, 2026 Page: 4 FORM ID: WV-PRC-CRFQ-002 2020/05
INVOICE TO SHIP TO
DEPT. OF TRANSPORTATION DEPT. OF TRANSPORTATION
1900 KANAWHA BLVD E,
BLD. 5 RM-720
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 5 Hardware Warranty Coverage 50.00000 EA
Comm Code Manufacturer Specification Model #
81111818
Extended Description:
Hardware Warranty Coverage
SCHEDULE OF EVENTS
Line Event Event Date 1 Tech Questions due by 10:00am 2026-08-26
Document Phase Document Description Page
DOT2700000009 Final HP ProBook or equal (50)
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File details come from the government source that posted it. Updated .