Final_CRFQ_0803_DOT2700000009_2_WV_CRFQ_FORM.PDF
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- Attached to
- HP ProBook or equal (50)
- Solicitation number
- CRFQ 0803 DOT2700000009 3
- Issued by
- Kanawha County, West Virginia
About this file
This is a Centralized Request for Quote (CRFQ) issued by the West Virginia Department of Administration Purchasing Division on behalf of the West Virginia Department of Transportation for the one-time purchase of 50 HP ProBook 16-inch notebook PCs or equivalent units. The solicitation, numbered CRFQ 0803 DOT2700000009 Version 2, was issued on August 28, 2026, with bids closing on September 8, 2026, at 1:30 PM. Technical questions were required to be submitted by August 26, 2026, at 10:00 AM. The procurement includes five line items: 50 HP ProBook 4G 16-inch Notebook AI PCs (two separate models listed), 50 BitLocker licenses, 50 operating system licenses, and hardware warranty coverage for all 50 units. Bids must be submitted to the Department of Administration Purchasing Division at 2019 Washington Street East, Charleston, West Virginia 25305, with delivery and invoicing directed to the Department of Transportation at 1900 Kanawha Boulevard East, Building 5, Room 720, Charleston, West Virginia.
This solicitation allows for equal or equivalent products to the specified HP ProBook models, providing vendors flexibility in their bid submissions. The document does not specify pricing terms, set-asides, or incumbent contractor information. No site visits or bidders' conferences are mentioned in this addendum. Addendum No. 1 was issued to publish and distribute vendor questions and responses to the vendor community, indicating an interactive bidding process. All offers are subject to the terms and conditions contained in the complete solicitation documents, with additional bid requirements, specifications, and contract terms referenced in the accompanying materials not detailed in this form.
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Text version
Date Printed: Aug 28, 2026 Page: 1 FORM ID: WV-PRC-CRFQ-002 2020/05
Department of Administration Purchasing Division 2019 Washington Street East Post Office Box 50130 Charleston, WV 25305-0130
State of West Virginia Centralized Request for Quote
Info Technology
Proc Folder: 2029473 Reason for Modification:
Doc Description: HP ProBook or equal (50) ADDENDUM NO_1
Vendor Questions and Responses
Proc Type: Central Purchase Order
Date Issued Solicitation Closes Solicitation No Version
2026-08-28 2026-09-08 13:30 CRFQ 0803 DOT2700000009 2
BID RECEIVING LOCATION
BID CLERK
DEPARTMENT OF ADMINISTRATION
PURCHASING DIVISION
2019 WASHINGTON ST E
CHARLESTON WV 25305
US
VENDOR
Vendor Customer Code:
Vendor Name :
Address :
Street :
City :
State : Country : Zip :
Principal Contact :
Vendor Contact Phone: Extension:
FOR INFORMATION CONTACT THE BUYER
John W Estep 304-558-2566 john.w.estep@wv.gov
Vendor Signature X FEIN# DATE
All offers subject to all terms and conditions contained in this solicitation
Date Printed: Aug 28, 2026 Page: 2 FORM ID: WV-PRC-CRFQ-002 2020/05
ADDITIONAL INFORMATION
ADDENDUM NO_1
Addendum No_1 issued to publish and distribute the attached information to the Vendor Community.
REQUEST FOR QUOTATION:
The West Virginia Purchasing Division is soliciting bids on behalf of West Virginia Department of Transportation to establish a contract for the one-time purchase of (50) Fifty HP ProBook 16-Inch Notebook PC or equal. Per the Bid Requirements, Specifications, Terms and Conditions attached to this solicitation
INVOICE TO SHIP TO
DEPT. OF TRANSPORTATION DEPT. OF TRANSPORTATION
1900 KANAWHA BLVD E,
BLD. 5 RM-720
1900 KANAWHA BLVD E,
BLD. 5 RM-720
CHARLESTON WV CHARLESTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 1 HP ProBook PC or equal(50) 50.00000 EA
Comm Code Manufacturer Specification Model #
43211500
Extended Description:
HP ProBook 4G 1 16 inch Notebook AI PC (50)
INVOICE TO SHIP TO
DEPT. OF TRANSPORTATION DEPT. OF TRANSPORTATION
1900 KANAWHA BLVD E,
BLD. 5 RM-720
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 2 HP ProBook PC or equal(50) 50.00000 EA
Comm Code Manufacturer Specification Model #
43231512
Extended Description:
HP ProBook 4G 1 16 inch Notebook AI PC (50)
Date Printed: Aug 28, 2026 Page: 3 FORM ID: WV-PRC-CRFQ-002 2020/05
INVOICE TO SHIP TO
DEPT. OF TRANSPORTATION DEPT. OF TRANSPORTATION
1900 KANAWHA BLVD E,
BLD. 5 RM-720
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 3 BitLocker Licenses 50.00000 EA
Comm Code Manufacturer Specification Model #
43231512
Extended Description:
BitLocker Licenses
INVOICE TO SHIP TO
DEPT. OF TRANSPORTATION DEPT. OF TRANSPORTATION
1900 KANAWHA BLVD E,
BLD. 5 RM-720
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 4 Operating System Licenses 50.00000 EA
Comm Code Manufacturer Specification Model #
43231512
Extended Description:
Operating System Licenses
Date Printed: Aug 28, 2026 Page: 4 FORM ID: WV-PRC-CRFQ-002 2020/05
INVOICE TO SHIP TO
DEPT. OF TRANSPORTATION DEPT. OF TRANSPORTATION
1900 KANAWHA BLVD E,
BLD. 5 RM-720
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 5 Hardware Warranty Coverage 50.00000 EA
Comm Code Manufacturer Specification Model #
81111818
Extended Description:
Hardware Warranty Coverage
SCHEDULE OF EVENTS
Line Event Event Date 1 Tech Questions due by 10:00am 2026-08-26
Document Phase Document Description Page
DOT2700000009 Final HP ProBook or equal (50)
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File details come from the government source that posted it. Updated .