Final_CRFQ_0231_OOT2700000005_1_WV_CRFQ_FORM.PDF
PDF 734 KB Posted
- Attached to
- Addendum No 1-Advanced Email Security
- Solicitation number
- CRFQ 0231 OOT2700000005 2
- Issued by
- Kanawha County, West Virginia
About this file
This is a Centralized Request for Quote (CRFQ) Form issued by the West Virginia Department of Administration Purchasing Division on behalf of the West Virginia Office of Technology (WVOT) for Advanced Email Security services. The solicitation seeks to establish an open-end contract for advanced email security solutions designed to layer on top of the Agency's existing Google Workspace environment, with the primary objective of detecting and preventing phishing attacks, business email compromise (BEC), and related email-based threats that bypass native security controls. The contract includes four line items for Core Detection services based on an estimated 22,000 mailboxes, with the first year as the base contract and years two through four as optional renewal periods. The solicitation was issued on July 31, 2026, with questions due by 3:00 p.m. on August 11, 2026, and bids closing on August 19, 2026, at 1:30 p.m. Bids should be submitted to the Department of Administration Purchasing Division at 2019 Washington Street East, Charleston, West Virginia 25305. For inquiries, vendors may contact Toby L. Welch, the buyer, at (304) 558-8802 or toby.l.welch@wv.gov.
The pricing structure requires vendors to submit unit prices for Core Detection per mailbox across all four contract years, with invoicing and shipping directed to the WV Office of Technology at Building 5, 10th Floor, 1900 Kanawha Boulevard East, Charleston, West Virginia. The document notes that the 22,000 mailbox estimate is approximate, with actual usage potentially higher or lower and not guaranteed. The contract is structured as a master agreement with optional renewal provisions for years two, three, and four, allowing the State flexibility in extending the arrangement based on performance and organizational needs.
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Other files
| File | Type | Posted |
|---|---|---|
| CRFQ OOT2700000005 BID DOCUMENTS.pdf | ||
| Final_CRFQ_0231_OOT2700000005_2_WV_CRFQ_FORM.PDF | ||
| Addendum No 1_031.pdf |
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Text version
Date Printed: Jul 31, 2026 Page: 1 FORM ID: WV-PRC-CRFQ-002 2020/05
Department of Administration Purchasing Division 2019 Washington Street East Post Office Box 50130 Charleston, WV 25305-0130
State of West Virginia Centralized Request for Quote
Info Technology
Proc Folder: 2028979 Reason for Modification:
Doc Description: Advanced Email Security
Proc Type: Central Master Agreement
Date Issued Solicitation Closes Solicitation No Version
2026-07-31 2026-08-19 13:30 CRFQ 0231 OOT2700000005 1
BID RECEIVING LOCATION
BID CLERK
DEPARTMENT OF ADMINISTRATION
PURCHASING DIVISION
2019 WASHINGTON ST E
CHARLESTON WV 25305
US
VENDOR
Vendor Customer Code:
Vendor Name :
Address :
Street :
City :
State : Country : Zip :
Principal Contact :
Vendor Contact Phone: Extension:
FOR INFORMATION CONTACT THE BUYER
Toby L Welch
(304) 558-8802 toby.l.welch@wv.gov
Vendor Signature X FEIN# DATE
All offers subject to all terms and conditions contained in this solicitation
Date Printed: Jul 31, 2026 Page: 2 FORM ID: WV-PRC-CRFQ-002 2020/05
ADDITIONAL INFORMATION
The West Virginia Purchasing Division is soliciting bids on behalf of the West Virginia Office of Technology (WVOT) to establish an open-end contract for Advanced Email Security layered on top of the Agency's existing Google Workspace environment. The Agency's primary objective is the detection and prevention of phishing attacks, business email compromise (BEC), and related email-based threats that bypass native security controls.
INVOICE TO SHIP TO
DEPARTMENT OF
ADMINISTRATION
WV OFFICE OF
TECHNOLOGY
OFFICE OF TECHNOLOGY BLDG 5, 10TH FLOOR
1900 KANAWHA BLVD E,
BLDG 5 10TH FLOOR
1900 KANAWHA BLVD E
CHARLESTON WV CHARLESTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 1 Core Detection 22000.00000 EA
Comm Code Manufacturer Specification Model #
43230000
Extended Description:
Core Detection per Mailbox estimated 22,000 Mailboxes The usage amount provided is an estimate only. Actual usage may be higher or lower, and the figure is not guaranteed.
INVOICE TO SHIP TO
DEPARTMENT OF
ADMINISTRATION
WV OFFICE OF
TECHNOLOGY
OFFICE OF TECHNOLOGY BLDG 5, 10TH FLOOR
1900 KANAWHA BLVD E,
BLDG 5 10TH FLOOR
1900 KANAWHA BLVD E
CHARLESTON WV CHARLESTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 2 Core Detection - Year 2 (Optional Renewal) 22000.00000 EA
Comm Code Manufacturer Specification Model #
43230000
Extended Description:
Core Detection per Mailbox estimated 22,000 Mailboxes The usage amount provided is an estimate only. Actual usage may be higher or lower, and the figure is not guaranteed.
Date Printed: Jul 31, 2026 Page: 3 FORM ID: WV-PRC-CRFQ-002 2020/05
INVOICE TO SHIP TO
DEPARTMENT OF
ADMINISTRATION
WV OFFICE OF
TECHNOLOGY
OFFICE OF TECHNOLOGY BLDG 5, 10TH FLOOR
1900 KANAWHA BLVD E,
BLDG 5 10TH FLOOR
1900 KANAWHA BLVD E
CHARLESTON WV CHARLESTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 3 Core Detection - Year 3 (Optional Renewal) 22000.00000 EA
Comm Code Manufacturer Specification Model #
43230000
Extended Description:
Core Detection per Mailbox estimated 22,000 Mailboxes The usage amount provided is an estimate only. Actual usage may be higher or lower, and the figure is not guaranteed.
INVOICE TO SHIP TO
DEPARTMENT OF
ADMINISTRATION
WV OFFICE OF
TECHNOLOGY
OFFICE OF TECHNOLOGY BLDG 5, 10TH FLOOR
1900 KANAWHA BLVD E,
BLDG 5 10TH FLOOR
1900 KANAWHA BLVD E
CHARLESTON WV CHARLESTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 4 Core Detection - Year 4 (Optional Renewal) 22000.00000 EA
Comm Code Manufacturer Specification Model #
43230000
Extended Description:
Core Detection per Mailbox estimated 22,000 Mailboxes The usage amount provided is an estimate only. Actual usage may be higher or lower, and the figure is not guaranteed.
SCHEDULE OF EVENTS
Line Event Event Date 1 Questions are due by 3:00 p.m. 2026-08-11
Document Phase Document Description Page
OOT2700000005 Final Advanced Email Security
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