Final_CRFQ_0231_OOT2700000002_5_WV_CRFQ_FORM.PDF
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- Solicitation number
- CRFQ 0231 OOT2700000002 5
- Issued by
- Kanawha County, West Virginia
About this file
This is Addendum No. 4 to a Centralized Request for Quote (CRFQ) issued by the West Virginia Department of Administration Purchasing Division for Governance, Risk and Compliance (GRC) Software Maintenance and Support services. The solicitation, numbered CRFQ 0231 OOT2700000002, Version 5, was issued on August 6, 2026, with a solicitation closing date of August 11, 2026, at 1:30 p.m. The procurement seeks GRC Software Maintenance and Support across four line items representing an initial one-year term and three one-year renewal options, with each line item specified as a lump sum yearly price covering specifications 4.1 through 4.9. The West Virginia Office of Technology is the receiving and shipping department located at Building 5, 10th Floor, 1900 Kanawha Boulevard East, Charleston, West Virginia. Addendum No. 4 was issued solely to correct an error and clarify a response from Addendum No. 2 regarding the attachment of the 2026 WVCSF spreadsheet, with no other changes to the solicitation. The deadline for submission of questions was July 22, 2026, at 3:00 p.m.
Vendors are required to submit pricing as grand total lump sum yearly amounts inclusive of all specifications for each contract year. The contact for vendor inquiries is Toby L. Welch, Purchasing Division Buyer, reachable at (304) 558-8802 or toby.l.welch@wv.gov. All offers are subject to the terms and conditions contained in the full solicitation document. The contract structure includes an initial one-year term with three optional one-year renewal periods, allowing for up to four years of service delivery.
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Text version
Date Printed: Aug 6, 2026 Page: 1 FORM ID: WV-PRC-CRFQ-002 2020/05
Department of Administration Purchasing Division 2019 Washington Street East Post Office Box 50130 Charleston, WV 25305-0130
State of West Virginia Centralized Request for Quote
Info Technology
Proc Folder: 2012913 Reason for Modification:
Doc Description: Addendum No 4-Governance, Risk and Compliance Auto Platform addendum No 4 is issued to clarify a response.
Proc Type: Central Contract - Fixed Amt
Date Issued Solicitation Closes Solicitation No Version
2026-08-06 2026-08-11 13:30 CRFQ 0231 OOT2700000002 5
BID RECEIVING LOCATION
BID CLERK
DEPARTMENT OF ADMINISTRATION
PURCHASING DIVISION
2019 WASHINGTON ST E
CHARLESTON WV 25305
US
VENDOR
Vendor Customer Code:
Vendor Name :
Address :
Street :
City :
State : Country : Zip :
Principal Contact :
Vendor Contact Phone: Extension:
FOR INFORMATION CONTACT THE BUYER
Toby L Welch
(304) 558-8802 toby.l.welch@wv.gov
Vendor Signature X FEIN# DATE
All offers subject to all terms and conditions contained in this solicitation
Date Printed: Aug 6, 2026 Page: 2 FORM ID: WV-PRC-CRFQ-002 2020/05
ADDITIONAL INFORMATION
Addendum No 4 is issued for the following reasons:
1) To correct an error and to clarify a response from Addendum No 2 regarding the attachment of the 2026 WVCSF spreadsheet
---no other changes---
INVOICE TO SHIP TO
DEPARTMENT OF
ADMINISTRATION
WV OFFICE OF
TECHNOLOGY
OFFICE OF TECHNOLOGY BLDG 5, 10TH FLOOR
1900 KANAWHA BLVD E,
BLDG 5 10TH FLOOR
1900 KANAWHA BLVD E
CHARLESTON WV CHARLESTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 1 GRC Software Maintenance and Support Year
One (Initial term)
1.00000 EA
Comm Code Manufacturer Specification Model #
43230000
Extended Description:
Enter a grand total lump sum yearly price that is all inclusive of specifications:
4.1 ; 4.2 ; 4.3 ; 4.4 ; 4.5 ; 4.6 ; 4.7 ; 4.8 ; 4.9
INVOICE TO SHIP TO
DEPARTMENT OF
ADMINISTRATION
WV OFFICE OF
TECHNOLOGY
OFFICE OF TECHNOLOGY BLDG 5, 10TH FLOOR
1900 KANAWHA BLVD E,
BLDG 5 10TH FLOOR
1900 KANAWHA BLVD E
CHARLESTON WV CHARLESTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 2 GRC Software Maintenance and Support Year
2 renewal
1.00000 EA
Comm Code Manufacturer Specification Model #
43230000
Extended Description:
Enter a grand total lump sum yearly price that is all inclusive of specifications:
4.1 ; 4.2 ; 4.3 ; 4.4 ; 4.5 ; 4.6 ; 4.7 ; 4.8 ; 4.9
Date Printed: Aug 6, 2026 Page: 3 FORM ID: WV-PRC-CRFQ-002 2020/05
INVOICE TO SHIP TO
DEPARTMENT OF
ADMINISTRATION
WV OFFICE OF
TECHNOLOGY
OFFICE OF TECHNOLOGY BLDG 5, 10TH FLOOR
1900 KANAWHA BLVD E,
BLDG 5 10TH FLOOR
1900 KANAWHA BLVD E
CHARLESTON WV CHARLESTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 3 GRC Software Maintenance and Support Year
3 renewal
1.00000 EA
Comm Code Manufacturer Specification Model #
43230000
Extended Description:
Enter a grand total lump sum yearly price that is all inclusive of specifications:
4.1 ; 4.2 ; 4.3 ; 4.4 ; 4.5 ; 4.6 ; 4.7 ; 4.8 ; 4.9
INVOICE TO SHIP TO
DEPARTMENT OF
ADMINISTRATION
WV OFFICE OF
TECHNOLOGY
OFFICE OF TECHNOLOGY BLDG 5, 10TH FLOOR
1900 KANAWHA BLVD E,
BLDG 5 10TH FLOOR
1900 KANAWHA BLVD E
CHARLESTON WV CHARLESTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 4 GRC Software Maintenance and Support Year
4 renewal
1.00000 EA
Comm Code Manufacturer Specification Model #
43230000
Extended Description:
Enter a grand total lump sum yearly price that is all inclusive of specifications:
4.1 ; 4.2 ; 4.3 ; 4.4 ; 4.5 ; 4.6 ; 4.7 ; 4.8 ; 4.9
SCHEDULE OF EVENTS
Line Event Event Date 1 Questions are due by 3:00 p.m. 2026-07-22
Document Phase Document Description Page
OOT2700000002 Final Addendum No 4-Governance, Risk and Compliance Auto Platform
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