Final_ARFQ_0803_DOT2700000015_3_WV_ARFQ_FORM.PDF
PDF 748 KB Posted
- Attached to
- Rough Cut Lumber D5 Open End Contract
- Solicitation number
- ARFQ 0803 DOT2700000015 3
- Issued by
- Kanawha County, West Virginia
About this file
This is an Agency Request for Quote (ARFQ) Form issued by the State of West Virginia Division of Highways for a Rough Cut Lumber D5 Open End Contract. The solicitation, numbered ARFQ 0803 DOT2700000015 Version 3, was issued on September 18, 2026, with bids closing on September 22, 2026, at 10:30 a.m. The procurement encompasses sixteen line items of various rough-cut lumber products for use by all state agencies at multiple locations throughout West Virginia. The commodity items include rough oak lumber in various dimensions (ranging from 2" x 8" x 10' to 6" x 6" x 30'), side boards, poplar stakes, oak survey stakes, pine bridge timbers, oak deck boards, oak cribbing blocks, and a delivery fee. Quantities per line item range from 25 to 100 units. Technical questions were required to be submitted by 10:00 a.m. EST on September 16, 2026. Bids should be delivered to the Procurement Division, Division of Highways, Building 6, Room 340A, 1900 Kanawha Boulevard East, Charleston, West Virginia 25305. The contract represents an open-end agreement establishing pricing for lumber to be delivered to various state agency locations as indicated by individual orders.
This is Addendum 02 to the original solicitation, issued to respond to vendor questions and to correct an error on commodity line 9. The pricing structure requires vendors to submit unit prices and total prices for each line item, with invoicing directed to the State of West Virginia and shipment to various locations as specified by order. All offers are subject to the terms and conditions contained in the solicitation documents. The buyer for this procurement is James F. Moffatt, reachable at 304-414-0815 or james.f.moffatt@wv.gov. The contract type is identified as an Agency Master Agreement, establishing a framework for the provision of rough-cut lumber to support state highway and infrastructure projects.
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Date Printed: Sep 18, 2026 Page:1 FORM ID: WV-PRC-ARFQ-002 2020/05
State of West Virginia Agency Request for Quote
Highways
Proc Folder: 2038314 Reason for Modification:
Doc Description: Rough Cut Lumber
D5 Open End Contract
ADDENDUM 02
Proc Type: Agency Master Agreement
Date Issued Solicitation Closes Solicitation No Version
2026-09-18 2026-09-22 10:30 ARFQ 0803 DOT2700000015 3
BID RECEIVING LOCATION
PROCUREMENT DIVISION
DIVISION OF HIGHWAYS
BLDG 6 RM 340A
1900 KANAWHA BLVD E
CHARLESTON WV 25305
US
VENDOR
Vendor Customer Code:
Vendor Name :
Address :
Street :
City :
State : Country : Zip :
Principal Contact :
Vendor Contact Phone: Extension:
FOR INFORMATION CONTACT THE BUYER
James F Moffatt 304-414-0815 james.f.moffatt@wv.gov
Vendor Signature X FEIN# DATE All offers subject to all terms and conditions contained in this solicitation
Date Printed: Sep 18, 2026 Page:2 FORM ID: WV-PRC-ARFQ-002 2020/05
ADDITIONAL INFORMATION
ADDENDUM 02
ADDENDUM 1 IS ISSUED FOR THE FOLLOWING REASONS:
1. TO ATTACH RESPONSES TO QUESTIONS FROM VENDORS
2. CORRECTION OF ERROR ON COMMODITY LINE 9
NO OTHER CHANGES
INVOICE TO SHIP TO
ALL STATE AGENCIES STATE OF WEST VIRGINIA
VARIOUS LOCATIONS AS
INDICATED BY ORDER
VARIOUS LOCATIONS AS
INDICATED BY ORDER
No City WV No City WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 1 Rough Oak 2" x 8" x 10' 25.00000 EA
Comm Code Manufacturer Specification Model # 11121617
Extended Description:
Rough Oak 2" x 8" x 10'
INVOICE TO SHIP TO
ALL STATE AGENCIES STATE OF WEST VIRGINIA
VARIOUS LOCATIONS AS
INDICATED BY ORDER
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 2 Rough Oak 2" x 8" x 16' 25.00000 EA
Comm Code Manufacturer Specification Model # 11121617
Extended Description:
Rough Oak 2" x 8" x 16'
Date Printed: Sep 18, 2026 Page:3 FORM ID: WV-PRC-ARFQ-002 2020/05
INVOICE TO SHIP TO
ALL STATE AGENCIES STATE OF WEST VIRGINIA
VARIOUS LOCATIONS AS
INDICATED BY ORDER
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 3 Rough Oak 3" x 8" x 10' 25.00000 EA
Comm Code Manufacturer Specification Model # 11121617
Extended Description:
Rough Oak 3" x 8" x 10'
INVOICE TO SHIP TO
ALL STATE AGENCIES STATE OF WEST VIRGINIA
VARIOUS LOCATIONS AS
INDICATED BY ORDER
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 4 Rough Oak 6" x 6" x 24" 25.00000 EA
Comm Code Manufacturer Specification Model # 11121617
Rough Oak 6" x 6" x 24"
Date Printed: Sep 18, 2026 Page:4 FORM ID: WV-PRC-ARFQ-002 2020/05
ALL STATE AGENCIES STATE OF WEST VIRGINIA
VARIOUS LOCATIONS AS
INDICATED BY ORDER
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 5 Rough Oak 6" x 6" x 30" 25.00000 EA
Comm Code Manufacturer Specification Model # 11121617
Extended Description:
Rough Oak 6" x 6" x 30"
INVOICE TO SHIP TO
ALL STATE AGENCIES STATE OF WEST VIRGINIA
VARIOUS LOCATIONS AS
INDICATED BY ORDER
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 6 Side Board 2 1/2" x 10" x 14' 30.00000 EA
Comm Code Manufacturer Specification Model # 11121617
Side Board 2 1/2" x 10" x 14'
Date Printed: Sep 18, 2026 Page:5 FORM ID: WV-PRC-ARFQ-002 2020/05
ALL STATE AGENCIES STATE OF WEST VIRGINIA
VARIOUS LOCATIONS AS
INDICATED BY ORDER
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 7 4 x 4 Rough Cut Oak 50.00000 EA
Comm Code Manufacturer Specification Model # 11121617
Extended Description:
4 x 4 Rough Cut Oak
INVOICE TO SHIP TO
ALL STATE AGENCIES STATE OF WEST VIRGINIA
VARIOUS LOCATIONS AS
INDICATED BY ORDER
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 8 3/4" x 1 1/2" x 3' Poplar Stakes 100.00000 EA
Comm Code Manufacturer Specification Model # 11121615
3/4" x 1 1/2" x 3' Poplar Stakes
Date Printed: Sep 18, 2026 Page:6 FORM ID: WV-PRC-ARFQ-002 2020/05
ALL STATE AGENCIES STATE OF WEST VIRGINIA
VARIOUS LOCATIONS AS
INDICATED BY ORDER
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 9 1" x 1" x 3' Survey Stakes Oak 100.00000 EA
Comm Code Manufacturer Specification Model # 11121617
Extended Description:
1in x 1in x 3ft Survey Stakes Oak (1"x1"x3')
INVOICE TO SHIP TO
ALL STATE AGENCIES STATE OF WEST VIRGINIA
VARIOUS LOCATIONS AS
INDICATED BY ORDER
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 10 4" x 4" x 12' Bridge Timbers Pine 50.00000 EA
Comm Code Manufacturer Specification Model # 11121616
4" x 4" x 12' Bridge Timbers Pine
Date Printed: Sep 18, 2026 Page:7 FORM ID: WV-PRC-ARFQ-002 2020/05
ALL STATE AGENCIES STATE OF WEST VIRGINIA
VARIOUS LOCATIONS AS
INDICATED BY ORDER
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 11 2" x 6" x 12.5' Deck Boards Oak 50.00000 EA
Comm Code Manufacturer Specification Model # 11121617
Extended Description:
2" x 6" x 12.5' Deck Boards Oak
INVOICE TO SHIP TO
ALL STATE AGENCIES STATE OF WEST VIRGINIA
VARIOUS LOCATIONS AS
INDICATED BY ORDER
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 12 2" x 8" x 12.5' Deck Boards Oak 50.00000 EA
Comm Code Manufacturer Specification Model # 11121617
2" x 8" x 12.5' Deck Boards Oak
Date Printed: Sep 18, 2026 Page:8 FORM ID: WV-PRC-ARFQ-002 2020/05
ALL STATE AGENCIES STATE OF WEST VIRGINIA
VARIOUS LOCATIONS AS
INDICATED BY ORDER
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 13 7" x 9" x 4' Cribbing Block Oak 25.00000 EA
Comm Code Manufacturer Specification Model # 11121617
Extended Description:
7" x 9" x 4' Cribbing Block Oak
INVOICE TO SHIP TO
ALL STATE AGENCIES STATE OF WEST VIRGINIA
VARIOUS LOCATIONS AS
INDICATED BY ORDER
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 14 6" x 6" x 4' Cribbing Block Oak 25.00000 EA
Comm Code Manufacturer Specification Model # 11121617
6" x 6" x 4' Cribbing Block Oak
Date Printed: Sep 18, 2026 Page:9 FORM ID: WV-PRC-ARFQ-002 2020/05
ALL STATE AGENCIES STATE OF WEST VIRGINIA
VARIOUS LOCATIONS AS
INDICATED BY ORDER
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 15 6" x 6" x 3' Cribbing Block Oak 25.00000 EA
Comm Code Manufacturer Specification Model # 11121617
Extended Description:
6" x 6" x 3' Cribbing Block Oak
INVOICE TO SHIP TO
ALL STATE AGENCIES STATE OF WEST VIRGINIA
VARIOUS LOCATIONS AS
INDICATED BY ORDER
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 16 Delivery Fee
Comm Code Manufacturer Specification Model # 78121603
Extended Description:
Delivery Fee
SCHEDULE OF EVENTS
Line Event Event Date
1 TECHNICAL QUESTION DUE BY 10AM EST 2026-09-16
Document Phase Document Description Page
DOT2700000015 Final Rough Cut Lumber D5 Open End Contract
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File details come from the government source that posted it. Updated .