Final_ARFQ_0803_DOT2700000015_1_WV_ARFQ_FORM.PDF
PDF 750 KB Posted
- Attached to
- Rough Cut Lumber D5 Open End Contract
- Solicitation number
- ARFQ 0803 DOT2700000015 3
- Issued by
- Kanawha County, West Virginia
About this file
This is an Agency Request for Quote (ARFQ) issued by the West Virginia Department of Transportation, Procurement Division, for an open-end purchase contract of rough cut lumber for District 05. The solicitation seeks sixteen line items of rough cut lumber products including rough oak in various dimensions (2" x 8" x 10', 2" x 8" x 16', 3" x 8" x 10', 6" x 6" x 24", and 6" x 6" x 30"), side boards (2 1/2" x 10" x 14'), 4x4 rough cut oak, poplar stakes (3/4" x 1 1/2" x 3'), survey stakes (1' x 1' x 3'), bridge timbers (4" x 4" x 12' pine), deck boards (2" x 6" x 12.5' and 2" x 8" x 12.5' oak), cribbing blocks (7" x 9" x 4', 6" x 6" x 4', and 6" x 6" x 3'), and a delivery fee. Quantities for individual items range from 25 to 100 units. The solicitation was issued on September 8, 2026, with bids due by 10:30 a.m. on September 22, 2026. Technical questions must be submitted by 10:00 a.m. EST on September 16, 2026. Bids must be submitted via OASIS upload, hand delivery, mail, or fax to the Procurement Division at the Charleston headquarters; email submissions are not accepted.
Vendors must be registered with the West Virginia State Purchasing Division and compliant with the West Virginia Secretary of State, Tax Department, Worker's Compensation, and Unemployment Insurance. All products will be shipped to various state agency locations as indicated by individual orders, with invoicing directed to the State of West Virginia. The contract is structured as a master agreement with pricing to be established through individual bids. No specific pricing information, incumbent contractor details, or funding source information is provided in the solicitation document. Prospective bidders should direct inquiries to James F. Moffatt, the designated buyer, at 304-414-0815 or james.f.moffatt@wv.gov, or submit written questions to dotprocurementtechques@wv.gov.
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Text version
Date Printed: Sep 3, 2026 Page:1 FORM ID: WV-PRC-ARFQ-002 2020/05
State of West Virginia Agency Request for Quote
Highways
Proc Folder: 2038314 Reason for Modification:
Doc Description: Rough Cut Lumber
D5 Open End Contract
Proc Type: Agency Master Agreement
Date Issued Solicitation Closes Solicitation No Version
2026-09-08 2026-09-22 10:30 ARFQ 0803 DOT2700000015 1
BID RECEIVING LOCATION
PROCUREMENT DIVISION
DIVISION OF HIGHWAYS
BLDG 6 RM 340A
1900 KANAWHA BLVD E
CHARLESTON WV 25305
US
VENDOR
Vendor Customer Code:
Vendor Name :
Address :
Street :
City :
State : Country : Zip :
Principal Contact :
Vendor Contact Phone: Extension:
FOR INFORMATION CONTACT THE BUYER
James F Moffatt 304-414-0815 james.f.moffatt@wv.gov
Vendor Signature X FEIN# DATE All offers subject to all terms and conditions contained in this solicitation
Date Printed: Sep 3, 2026 Page:2 FORM ID: WV-PRC-ARFQ-002 2020/05
ADDITIONAL INFORMATION
THE WEST VIRGINIA DEPARTMENT OF TRANSPORTATION - PROCUREMENT DIVISION - SOLICITATION OF AN OPEN- END PURCHASE CONTRACT OFROUGH CUT LUMBER FOR DISTRICT 05 PER THE ATTACHED DOCUMENTS.
QUESTIONS REGARDING THE SOLICITATION MUST BE SUBMITTED IN WRITING TO
DOTPROCUREMENTTECHQUES@WV.GOV PRIOR TO THE QUESTION PERIOD DEADLINE CONTAINED IN THE
INSTRUCTIONS TO VENDORS SUBMITTING BIDS.
*********NOTICE*********
WE DO NOT ACCEPT EMAIL BIDS
MUST USE ONE THE FOLLOWING TO SUBMIT A BID:
* UPLOAD TO OASIS
* HAND DELIVERY
* MAIL IN HARD COPY
* FAX TO 304-558-0047
MAKE SURE YOU DOWNLOAD ALL INFORMATION - THE COMPLETE SOLICITATION - PRICING PAGES - SIGN THE PAGES
THAT NEED SIGNED
PLEASE NOTE THAT TO BE AWARDED THIS CONTRACT YOU WILL NEED TO BE REGISTERED WITH WV STATE PURCHASING DIVISION, AND COMPLIANT WITH SEVERAL AGENCIES SUCH AS THE WVSOS, TAX DEPARTMENT, WORKER'S COMPENSATION, AND UNEMPLOYMENT INSURANCE.
INVOICE TO SHIP TO
ALL STATE AGENCIES STATE OF WEST VIRGINIA
VARIOUS LOCATIONS AS
INDICATED BY ORDER
VARIOUS LOCATIONS AS
INDICATED BY ORDER
No City WV No City WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 1 Rough Oak 2" x 8" x 10' 25.00000 EA
Comm Code Manufacturer Specification Model # 11121617
Extended Description:
Rough Oak 2" x 8" x 10'
Date Printed: Sep 3, 2026 Page:3 FORM ID: WV-PRC-ARFQ-002 2020/05
INVOICE TO SHIP TO
ALL STATE AGENCIES STATE OF WEST VIRGINIA
VARIOUS LOCATIONS AS
INDICATED BY ORDER
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 2 Rough Oak 2" x 8" x 16' 25.00000 EA
Comm Code Manufacturer Specification Model # 11121617
Extended Description:
Rough Oak 2" x 8" x 16'
INVOICE TO SHIP TO
ALL STATE AGENCIES STATE OF WEST VIRGINIA
VARIOUS LOCATIONS AS
INDICATED BY ORDER
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 3 Rough Oak 3" x 8" x 10' 25.00000 EA
Comm Code Manufacturer Specification Model # 11121617
Rough Oak 3" x 8" x 10'
Date Printed: Sep 3, 2026 Page:4 FORM ID: WV-PRC-ARFQ-002 2020/05
ALL STATE AGENCIES STATE OF WEST VIRGINIA
VARIOUS LOCATIONS AS
INDICATED BY ORDER
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 4 Rough Oak 6" x 6" x 24" 25.00000 EA
Comm Code Manufacturer Specification Model # 11121617
Extended Description:
Rough Oak 6" x 6" x 24"
INVOICE TO SHIP TO
ALL STATE AGENCIES STATE OF WEST VIRGINIA
VARIOUS LOCATIONS AS
INDICATED BY ORDER
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 5 Rough Oak 6" x 6" x 30" 25.00000 EA
Comm Code Manufacturer Specification Model # 11121617
Rough Oak 6" x 6" x 30"
Date Printed: Sep 3, 2026 Page:5 FORM ID: WV-PRC-ARFQ-002 2020/05
ALL STATE AGENCIES STATE OF WEST VIRGINIA
VARIOUS LOCATIONS AS
INDICATED BY ORDER
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 6 Side Board 2 1/2" x 10" x 14' 30.00000 EA
Comm Code Manufacturer Specification Model # 11121617
Extended Description:
Side Board 2 1/2" x 10" x 14'
INVOICE TO SHIP TO
ALL STATE AGENCIES STATE OF WEST VIRGINIA
VARIOUS LOCATIONS AS
INDICATED BY ORDER
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 7 4 x 4 Rough Cut Oak 50.00000 EA
Comm Code Manufacturer Specification Model # 11121617
4 x 4 Rough Cut Oak
Date Printed: Sep 3, 2026 Page:6 FORM ID: WV-PRC-ARFQ-002 2020/05
ALL STATE AGENCIES STATE OF WEST VIRGINIA
VARIOUS LOCATIONS AS
INDICATED BY ORDER
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 8 3/4" x 1 1/2" x 3' Poplar Stakes 100.00000 EA
Comm Code Manufacturer Specification Model # 11121615
Extended Description:
3/4" x 1 1/2" x 3' Poplar Stakes
INVOICE TO SHIP TO
ALL STATE AGENCIES STATE OF WEST VIRGINIA
VARIOUS LOCATIONS AS
INDICATED BY ORDER
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 9 1' x 1' x 3' Survey Stakes Oak 100.00000 EA
Comm Code Manufacturer Specification Model # 11121617
1' x 1' x 3' Survey Stakes Oak
Date Printed: Sep 3, 2026 Page:7 FORM ID: WV-PRC-ARFQ-002 2020/05
ALL STATE AGENCIES STATE OF WEST VIRGINIA
VARIOUS LOCATIONS AS
INDICATED BY ORDER
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 10 4" x 4" x 12' Bridge Timbers Pine 50.00000 EA
Comm Code Manufacturer Specification Model # 11121616
Extended Description:
4" x 4" x 12' Bridge Timbers Pine
INVOICE TO SHIP TO
ALL STATE AGENCIES STATE OF WEST VIRGINIA
VARIOUS LOCATIONS AS
INDICATED BY ORDER
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 11 2" x 6" x 12.5' Deck Boards Oak 50.00000 EA
Comm Code Manufacturer Specification Model # 11121617
2" x 6" x 12.5' Deck Boards Oak
Date Printed: Sep 3, 2026 Page:8 FORM ID: WV-PRC-ARFQ-002 2020/05
ALL STATE AGENCIES STATE OF WEST VIRGINIA
VARIOUS LOCATIONS AS
INDICATED BY ORDER
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 12 2" x 8" x 12.5' Deck Boards Oak 50.00000 EA
Comm Code Manufacturer Specification Model # 11121617
Extended Description:
2" x 8" x 12.5' Deck Boards Oak
INVOICE TO SHIP TO
ALL STATE AGENCIES STATE OF WEST VIRGINIA
VARIOUS LOCATIONS AS
INDICATED BY ORDER
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 13 7" x 9" x 4' Cribbing Block Oak 25.00000 EA
Comm Code Manufacturer Specification Model # 11121617
7" x 9" x 4' Cribbing Block Oak
Date Printed: Sep 3, 2026 Page:9 FORM ID: WV-PRC-ARFQ-002 2020/05
ALL STATE AGENCIES STATE OF WEST VIRGINIA
VARIOUS LOCATIONS AS
INDICATED BY ORDER
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 14 6" x 6" x 4' Cribbing Block Oak 25.00000 EA
Comm Code Manufacturer Specification Model # 11121617
Extended Description:
6" x 6" x 4' Cribbing Block Oak
INVOICE TO SHIP TO
ALL STATE AGENCIES STATE OF WEST VIRGINIA
VARIOUS LOCATIONS AS
INDICATED BY ORDER
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 15 6" x 6" x 3' Cribbing Block Oak 25.00000 EA
Comm Code Manufacturer Specification Model # 11121617
6" x 6" x 3' Cribbing Block Oak
Date Printed: Sep 3, 2026 Page:10 FORM ID: WV-PRC-ARFQ-002 2020/05
ALL STATE AGENCIES STATE OF WEST VIRGINIA
VARIOUS LOCATIONS AS
INDICATED BY ORDER
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 16 Delivery Fee
Comm Code Manufacturer Specification Model # 78121603
Extended Description:
Delivery Fee
SCHEDULE OF EVENTS
Line Event Event Date
1 TECHNICAL QUESTION DUE BY 10AM EST 2026-09-16
Document Phase Document Description Page
DOT2700000015 Final Rough Cut Lumber D5 Open End Contract
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File details come from the government source that posted it. Updated .