Final_ARFQ_0304_TOR2700000002_2_WV_ARFQ_FORM.PDF
PDF 730 KB Posted
- Attached to
- AUDIO / VISUAL - GOVERNOR'S CONFERENCE 2026
- Solicitation number
- ARFQ 0304 TOR2700000002 2
- Issued by
- Kanawha County, West Virginia
About this file
This is an Agency Request for Quote (ARFQ) form issued by the West Virginia Department of Tourism for comprehensive audiovisual services. The solicitation requests all labor, equipment, materials, supervision, transportation, delivery, setup, operation, and removal necessary to furnish audiovisual services for the Governor's Conference 2026, scheduled for September 20-23, 2026, at the Charleston Coliseum and Convention Center located at 200 Civic Center Drive, Charleston, West Virginia. The solicitation (ARFQ 0304 TOR2700000002, Version 2) was issued on August 20, 2026, with vendor questions due by 12:00 PM on August 14, 2026, agency responses scheduled for 4:00 PM on August 20, 2026, and bid opening on August 27, 2026, at 2:00 PM. The solicitation closes on September 3, 2026, at 12:00 PM. The point of contact for inquiries is Hanna E. Kroeger, reachable at 304-352-1501 or hanna.e.kroeger@wv.gov.
The solicitation does not specify detailed pricing terms, set-asides, or incumbent contractor information in the provided documentation. No award date, contract term, or renewal options are detailed in this form. Invoicing and shipping are directed to the Division of Tourism, 1900 Kanawha Boulevard East, Building 3, Suite 100, Charleston, West Virginia. The procurement is structured as an Agency Purchase Order with a single line item for Audio Visual Services under commodity code 80161507.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| Audiovisual - Specs - GC2026.pdf | ||
| Final_ARFQ_0304_TOR2700000002_1_WV_ARFQ_FORM.PDF | ||
| Addendum 1.pdf | ||
| GC26 Schedule.pdf | ||
| Blank WV96.pdf | ||
| Terms and Conditions BK.pdf |
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Text version
Date Printed: Aug 20, 2026 Page:1 FORM ID: WV-PRC-ARFQ-002 2020/05
State of West Virginia Agency Request for Quote
Audio/Video
Proc Folder: 2036693 Reason for Modification:
Doc Description: AUDIO / VISUAL - GOVERNOR'S CONFERENCE 2026 To attach addendum 1
Proc Type: Agency Purchase Order
Date Issued Solicitation Closes Solicitation No Version
2026-08-20 2026-09-03 12:00 ARFQ 0304 TOR2700000002 2
BID RECEIVING LOCATION
VENDOR
Vendor Customer Code:
Vendor Name :
Address :
Street :
City :
State : Country : Zip :
Principal Contact :
Vendor Contact Phone: Extension:
FOR INFORMATION CONTACT THE BUYER
Hanna E Kroeger 304-352-1501 hanna.e.kroeger@wv.gov
Vendor Signature X FEIN# DATE All offers subject to all terms and conditions contained in this solicitation
Date Printed: Aug 20, 2026 Page:2 FORM ID: WV-PRC-ARFQ-002 2020/05
ADDITIONAL INFORMATION
The West Virginia Department of Tourism ("Agency") is soliciting bids to establish a contract with a qualified Vendor to provide all labor, equipment, materials, supervision, transportation, delivery, setup, operation, and removal necessary to furnish comprehensive audiovisual services for the event scheduled for September 20-23, 2026, located at the Charleston Coliseum and Convention Center, 200 Civic Center Dr, Charleston, WV 25301.
INVOICE TO SHIP TO
DIVISION OF TOURISM DIVISION OF TOURISM
1900 KANAWHA BLVD E 1900 KANAWHA BLVD E
BUILDING 3 SUITE 100
CHARLESTON WV CHARLESTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 1 Audio Visual Services
Comm Code Manufacturer Specification Model # 80161507
Extended Description:
Audio Visual Services
SCHEDULE OF EVENTS
Line Event Event Date 1 Vendor Question Due 12PM 2026-08-14
2 Agency Response 4PM 2026-08-20
3 Bid Opening 2PM 2026-08-27
Document Phase Document Description Page
TOR2700000002 Final AUDIO / VISUAL - GOVERNOR'S
CONFERENCE 2026
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