Federal Funds Addendum.pdf
PDF 5 MB Posted
- Attached to
- MEDICAID MANAGED CARE RATE SETTING/PROGRAM ADMIN
- Solicitation number
- CRFP 0511 BMS2700000001 2
- Issued by
- Kanawha County, West Virginia
About this file
This is a Federal Funds Addendum issued by the State of West Virginia Department of Administration, Purchasing Division, designed to modify a solicitation to ensure compliance with 2 C.F.R. 200.317 through 200.327 regarding the expenditure of federal funds. The addendum establishes a dual procurement structure in which the State seeks to obtain contracts that satisfy standard state procurement requirements, state federal funds procurement requirements, and county/local federal funds procurement requirements. Vendors willing to extend their contracts to federal funds procurements must sign the attached document titled "Required Contract Provisions for Non-Federal Entity Contracts Under Federal Awards (2 C.F.R. 200.317)." The solicitation is structured as two separate evaluations: one for state-level procurement evaluated with applicable vendor preferences, and one for county/local procurement evaluated without vendor preferences. Award determinations will result in either a single combined contract if the same vendor wins both evaluations, or multiple contract awards if different vendors are identified as winning bidders for each category.
The State reserves the right to award contracts to multiple entities if necessary to satisfy all three procurement categories. Both state and county/local government entities planning to utilize any resulting contract for federal fund procurements are cautioned to consult with the relevant federal agency providing applicable funding to ensure contract compliance. For county/local government use, the solicitation was conducted in accordance with West Virginia Department of Administration purchasing laws, rules, and procedures, with the exception that vendor preference has been omitted and federal award contract terms have been incorporated.
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Text version
FEDERAL FUNDS ADDENDUM
2 C.F.R. §§ 200.317 - 200.327
Purpose: This addendum is intended to modify the solicitation in an attempt to make the contract compliant with the requirements of 2 C.F.R. §§ 200.317 through 200.327 relating to the expenditure of certain federal funds. This solicitation will allow the State to obtain one or more contracts that satisfy standard state procurement, state federal funds procurement, and county/local federal funds procurement requirements.
Instructions: Vendors who are willing to extend their contract to procurements with federal funds and the requirements that go along with doing so, should sign the attached document identified as:
"REQUIRED CONTRACT PROVISIONS FOR NON-FEDERAL ENTITY CONTRACTS UNDER
FEDERAL AW ARDS (2 C.F .R. § 200.317)"
Should the awarded vendor be unwilling to extend the contract to federal funds procurement, the State reserves the right to award additional contracts to vendors that can and are willing to meet federal funds procurement requirements.
Changes to Specifications: Vendors should consider this solicitation as containing two separate solicitations, one for state level procurement and one for county/local procurement.
State Level: In the first solicitation, bid responses will be evaluated with applicable preferences identified in sections 15, 15A, and 16 of the "Instructions to Vendors Submitting Bids" to establish a contract for both standard state procurements and state federal funds procurements.
County Level: In the second solicitation, bid responses will be evaluated with applicable preferences identified in Sections 15, 15A, and 16 of the "Instructions to Vendors Submitting Bids" omitted to establish a contract for County/Local federal funds procurement.
Award: If the two evaluations result in the same vendor being identified as the winning bidder, the two solicitations will be combined into a single contract award. If the evaluations result in a different bidder being identified as the winning bidder, multiple contracts may be awarded. The State reserves the right to award to multiple different entities should it be required to satisfy standard state procurement, state federal funds procurement, and county/local federal funds procurement requirements.
State Government Use Caution: State agencies planning to utilize this contract for procurements subject to the above identified federal regulations should first consult with the federal agency providing the applicable funding to ensure the contract is complaint.
County/Local Government Use Caution: County and Local government entities planning to utilize this contract for procurements subject to the above identified federal regulation should first consult with the federal agency providing the applicable funding to ensure the contract is complaint. For purposes of County/Local government use, the solicitation resulting in this contract was conducted in accordance with the procurement laws, rules, and procedures governing the West Virginia Department of Administration, Purchasing Division, except that vendor preference has been omitted for County/Local use purposes and the contract terms contained in the document entitled "REQUIRED CONTRACT PROVISIONS FOR NON-FEDERAL ENTITY CONTRACTS UNDER FEDERAL AWARDS (2 C.F.R. § 200.317)" have been added.
Attachment 1
State of West Virginia
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