Questions and Responses Roofing Recompete.doc

Solicitation FA9301-10-R-0016

Questions and Reponses

13 July 2010

1. When will the slides from this conference be made available on FBO.gov?

a. The slides were posted on 1 July 2, 2010

2. Who is the incumbent contractor?

a. Vanguard Construction, Inc.

3. How many task orders are currently funded?

a. There have been 38 task orders awarded to the current contract

4. What is the maximum budget for the initial task order?

a. Details of the budget cannot be disclosed however in accordance with (IAW) FAR 36.204, Disclosure of the Magnitude of Construction Projects, and as stated in Exhibit F of the request for proposal the estimated price range for this project is less than $25,000.

5. Will site visits be held for each project?

a. Yes

6. How many roofs are there for this project?

a. For this initial task order there is only the one roof.

7. What are the curb height requirements on the initial task order?

a. The curb height will be in accordance with manufacturer’s specifications.

8. Will the equipment on the roof of the initial task order need to be painted?

a. Yes, all equipment on the roof and the fascia will be painted.

9. What are the wind rating requirements of Edwards AFB?

a. The wind rating of this area is 90MPH.

10. What is the required warranty period?

a. 15 year minimum

11. On the initial task order, is the air conditioning unit on roof staying?

a. Yes, all equipment that is currently on the roof will stay.

12. I am an 8a Roofing Contractor do I have preference over an 8a General Contractor with a Roofing Subcontractor?

a. Referring to the RFP, Section M, Paragraph C4, major sub-contractors that will perform major or critical aspects of the requirement will not be rated as highly as past performance information for the principal Offeror…

13. Does the size of an 8(a) firm matter since this is a competitive bid process for Solicitation FA9301-10-R-0016, and not a sole-source award?

a. Size of an 8(a) company is not a factor in determining an awardee. However size of a company may affect the company’s evaluation in regards to the following issues:

i. Page 1 of the Request for Proposal (RFP) states that this acquisition is limited to 8(a) certified firms in SBA Region 9 (California, Arizona, Nevada, Hawaii, and Guam) which have a NAICS Code of 238160 among their approved NAICS codes.

ii. Section M, Paragraph B2 of the RFP addresses bonding capabilities, of a company, which will be evaluated.

iii. Reference question 12 above concerning the evaluation of major sub-contractors that will perform major or critical aspects of the requirement.

14. Availability of Plans for the initial task order?

a. No

15. Has the initial task order been tested for lead and asbestos?

a. It has tested positive.

16. Visible screws on the initial task order?

a. No screws can be visible on the eves.

17. What are the safety requirements?

a. Follow all Federal, State, and local safety requirements

18. What is the existing insulation thickness of the initial task order?

a. The existing insulation thickness is unknown. The existing built-up roof and insulation will be removed down to the deck.

19. Are there any more roof systems under the surface?

a. No

20. Asbestos removal?

a. Asbestos removal is required under this task order

21. Will there be a full time safety inspector on site? (EM-385)

a. Follow all Federal, State and local safety requirements.

22. What kind of roofs are on the hangers

a. A variety of metal, built-up, single ply roof membranes.

23. Where do we dispose of all the waste?

a. Proper waste disposal is the responsibility of the contractor and shall be disposed of at an approved landfill. No waste shall be disposed of on the base.

24. Does your team look at self-reporting 8a roofing contractors?

a. See question #12

25. For NAICS Code 238160, the 8(a) needs to be below the $14 Million size standard, correct? With this in mind, in the case of a joint venture, does the partnering firm also need to be below the $14 Million size standard like the 8(a) firm for the Joint Venture to be eligible for award?

a. FAR 19.101 definition of "Affiliates" addresses Joint Ventures in paragraphs 7i, ii, and iii. 7ii of that section refers to 13 CFR 124.513 for rules governing the 8(a) Program joint ventures. http://farsite.hill.af.mil/reghtml/regs/FAR2AFMCFARS/FARDFARS/FAR/19.htm?zoom_highlight=joint+venture 13 CFR 124.513 outlines the details and approval process of a 8(a) program joint venture and reads in part; (b) Size of concerns to an 8(a) joint venture. (1) A joint venture of at least one 8(a) Participant and one or more other business concerns may submit an offer as a small business for a competitive 8(a) procurement so long as each concern is small under the size standard corresponding to the SIC code assigned to the contract, provided: (i) The size of at least one 8(a) Participant to the joint venture is less than one half the size standard corresponding to the SIC code assigned to the contract; and (ii)(A) For a procurement having a revenue-based size standard, the procurement exceeds half the size standard corresponding to the SIC code assigned to the contract; http://edocket.access.gpo.gov/cfr_2004/janqtr/pdf/13cfr124.513.pdf Therefore, in answer to your question, all concerns in a joint venture must be a small business under the size standard assigned to the acquisition NAICS and at least one 8(a) participant is required to be less than half the size standard.

26. Can you please direct me to where I can find the section that clarifies the percentage that is required to be performed by prime?

a. Page 9 of the RFP refers by reference to clause 52.219-14. If you look at FAR 19.1005-Applicability you'll see that in subsector 238 that the roofing NAICS falls into the specialty trade contractors category. As defined in paragraph (b)(4) of 52.219-14, Construction by special trade contractors, the concern will perform at least 25% of the cost of the contract, not including the cost of materials, with its own employees.

27. ELIN (A-E)00J THRU (A-E)00M Do those ELINS include the removal of existing standing seam metal system? If not, which ELINs should we use for the removal of existing standing seam metal roofing system? There is no separate ELIN for removal.

a. A02H would be used for repair of damaged standing seam metal system.

28. ELIN (A-E)00J THRU (A-E)00K, These ELINS call for the installation of insulation, however, type and thickness of insulation are not specified. Please indicate the type of thickness of insulation to be used.

a. The minimum R-value shall be at least R-19. The specifications allow the use of several types of insulation.

29. Also, what does Framing Trusses refer to? Does it mean a new structure on existing flat or low slope roof to create high slope?

a. It means to create a new structure on existing flat or low slope roof to create high slope.

30. ELIN (A-E)01P, Do they include the removal of existing insulation? Or will the separate ELIN be provided for the removal of insulation?

a. It includes removal of built-up roof and insulation down to the deck.

31. ELIN (A-E)022 thru (A-E)023, Is painting included in those ELINs?

a. Yes painting is included to comply with OSHA requlations.

32. Section L, Proposal Preparation Instruction, Part I (d) It reads as follows."If applicable, provide a letter from the Small Business Administration (SBA) showing proof of HUBZone status." Does it mean SBA 8(a) status letter instead?

a. Yes, the RFP will be changed to reflect submission of proof of SBA 8(a) status.

33. Section L, Proposal Preparation Instruction, Part II-Technical Proposal, page limit. Exhibit F (memorandum for all offerors) calls for 1 original and 2 copies to be submitted, whereas Proposal Preparation Instruction requires 1 original and 4 copies. Which one applies to submittal?

a. The Proposal Preparation Instructions were correct and in line with PARTS I and III, 1 original and 4 copies.

34. Does page limit of 10 apply including Exhibit F, Attachment 2? Exhibit F, Attachment itself amounts to 8 pages, which leaves only two pages for other Technical Proposal items.

a. The addition of the attachment was an afterthought on our part and will not count in any way toward the 10 page limit.

35. Do you require offeror to provide material submittals for Initial T.O.?

a. Material submittals would be required of only the winning Offeror after task order award.

36. Section L, Proposal Preparation Instruction, Page 36 of Solicitation. Are there any specific requirements for binding? Can they be bound using comb binding or 3 ring binders? Also, do all of original and copies need to be bound separately besides Part I - Part III?

a. There is no requirement for the type of binding however each copy must be bound separately to allow the evaluation team members to evaluate individually then as a team.

37. Would you provide detailed information of task orders (delivery order) that have been issued to incumbent contractor under current Roofing IDIQ contract?

38. This information can only be obtained through the FOIA procedures

39. Would there be separate ELIN for removal of single ply?

a. No, it is not anticipated for removal of single ply under this contract.

40. Where we can find "C - I" requiring fill-ins?

a. There are no fill-ins required for sections C-I of the solicitation.

41. Past and Present Performance Questionnaire, A-General Information "Contract Number Provided by Offeror" Who do you refer to by Offeror? Prospective Offeror of this solicitation or Past/Present Contract Customerof prospective Offeror?

a. The Offeror in all contexts refer to the prime contractor providing a response to this solicitation.

42. Is this still an 8a setaside?

a. Yes it is